M00P5604665_Owl_Labs_PBX_IV_PORFP.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

M00P5604665 (BPM051306)

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

FA I (Hardware, Associated Peripherals and Software) FA II (Manufacturer’s Extended Warranty and Maintenance

Services) FA III (Time and Material Labor)

Manufacturer Name: Owl Labs Inc

Designated Small Business Reserve?(SBR):

No

PORFP Issue Date:

(mm/dd/yyyy)

5/19/2025 PROPOSAL DUE

DATE and TIME:

5/28/2025 at

1:00PM EST

Place of Performance: Maryland Department of Health Office of Enterprise Technology 201 West Preston Street, SS1 Baltimore, MD 21202

Special Instructions: Bid Submission and Password-Protecting Instructions

• All bids must be password-protected by the bidder prior to submission.

• Bidders must email the password-protected bid to the Procurement Officer at: (mdh.oetprocurement@maryland.gov).

ONLY bids sent via email will be considered.

• DO NOT SEND PASSWORD WITH BID EMAIL.

• The password must be emailed separately to the Procurement Officer after the bid due date.

Limited To Master Contractors Only Master Contractors that are awarded a contract under the PBX IV - Telecommunications Equipment and Services Master Contract # 001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

SPECIAL REQUIREMENTS

1.The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.5. Please allow mailto:mdh.oetprocurement@maryland.gov

Master Contract proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

5. The Master Contractor must be an authorized reseller for PBX/Owl Labs. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

6. The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

7. The Master Contractor must provide a Mercury Affidavit: (if applicable) http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf.

Security Requirements (if applicable):

NA

Invoicing Instructions: E-mail invoices to mdh.oetnminvoices@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Department of Health http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

Master Contract

Agency POC Name: Danae Mosley Agency POC Phone Number:

667-209-9546

Agency POC Email Address:

mdh.oetprocurement@mary land.gov

Agency POC Fax:

NA

Agency POC Mailing Address:

Maryland Department of Health 201 W Preston Street, 4th Floor Baltimore, MD 21201

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Michael Karolkowski Agency On-site Phone Number:

410-767-6534

Agency On-site Email Address:

michael.karolkowski@maryl and.gov

Agency On-site Fax:

NA

Agency On-site Address: Maryland Department of Health Office of Enterprise Technology 201 West Preston Street, SS1 Baltimore, MD 21202

Section 4 – Scope of Work FA I – Hardware, Associated Peripherals and Software

(Provide itemized list of required equipment and model numbers) List Required PBX IV- Telecommunications Equipment and Model Number/s

Quantity

1. Meeting Owl 4+ & Expansion Mic

2. Soft-Sided Meeting Owl Carrying Case

1. 10

2. 10

Due Date for Delivery:

(mm/dd/yyyy)

6/20/2025

Award Criteria

1. Conformance to Specifications

2. Lowest Certified Bid

3. MSRP, LOA, and Mercury Affidavit submitted with Bid

4. Expected Shipment Date must be on or before 6/20/2025

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.