M00B3600165_SGHC_Infr_Inside_Cable_PORFP_REVISED.pdf

Purchase Order Request for Proposals (PORFP) Cable and Wiring Inside Plant Master Contract - 001B5600002

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

M00B3600165

PORFP Type:

Fixed Price

Functional Area (FA) for this PORFP:

FA I (Structured Cable and Wiring Materials and Services)

FA II (Site Survey and System Analysis)

Designated Small

Business Reserve? (SBR):

(Select “Yes” or “No” from drop down list)

No

MBE:

PORFP Issue Date:

(mm/dd/yyyy)

02/19/2025 PROPOSAL DUE

DATE and TIME:

3/26/25 3:30

PM EST

Special Instructions:

Limited to Master Contractors Only Master Contractors that are awarded a contract under the Cables and Wiring Materials/Services Master Contract/BPO #001B5600002 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

Small Business Reserve (SBR) Procurement

This is not a small business procurement, but if you believe that you are a small business and would like more information on eligibility for the SBR program please refer to the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr- program.aspx

Information on the SBR Vendor Registration processes is available on the following website: https://gomdsmallbiz.maryland.gov/Pages/SBR- Registration.aspx

Special Requirements

1. The work to be performed is in an active hospital campus; some areas of various buildings may not be accessible every day or may not be available at selected times. Vendors must be flexible with work hours. All work under this PORFP must be completed no later than May . Upon award, the Agency Point of Contacted listed in Section 2 will provide hours during which the building(s) may be accessed.

2. Site visits to examine the facility and work to be completed will be held on

March 10th and 11th at 10 AM. AM EST. Requests for accommodations may be submitted to Gregson. Lunz ( gregson.lunz@maryland.gov)

3. The vendor shall provide all parts, equipment, labor, and incidentals necessary to complete the work in Section 4 of this PORFP to the satisfaction and acceptance of the Department.

4. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding and identified need.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

5. Purchase new and unused equipment.

6. The Master Contractor must provide a Mercury Affidavit: (if applicable)

(chromeextension://efaidnbmnnnibpcajpcglclefindmkaj/https:// procurement.maryland.gov/wp-content/uploads/sites/12/2024/07 /Attachment-J.-Mercury-Affidavit.pdf

7. Please allow proposals/quotes provided in response to this PORFP to be valid for at least ninety (90) days after the set due date above.

Invoicing Instructions:

Please email all invoices to mdh.oetnminvoices@maryland.gov and kimberly.quick@maryland.gov

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: MDH Office of Enterprise Technology

Agency POC Name: Rodney Spence Agency POC

Phone Number:

410-409-8215

Agency POC Email

Address:

Rodney.spence@maryland.gov Agency POC

Fax:

Agency POC Mailing

Address:

Maryland Department of Health 201 W. Preston Street, SS-1 Baltimore, MD 21201

Section 3 – Delivery Address POC Information (if different from above)

Agency On-site Contact

Name:

Jorel Fleming-Smallwood Agency On-site

Phone Number:

410-402-7301

Agency On-site Email

Address:

jorel.fleming@maryland.gov Agency On-site

Fax:

Agency On-site Address: Spring Grove Hospital Center (SGHC)

55 Wade Avenue

Catonsville, MD 21228

Section 4 – Scope of Work

FA I – Structured Cable and Wiring Materials and Services Inside Plant

(Provide an itemized list of required information and model number/s. If type of equipment is unknown, describe required functionality):

List Required Cable and Wiring Materials, Equipment and Model Number/s

Quantity

1. The selected cabling vendor shall install Cat 6 data drops in various locations according to the floor plans provided by the client (See Appendix A). Cabling includes both dual and single drops. (See Appendix B). The site is currently in production.

2. The selected cabling vendor shall install single analog drops for wall phones to include any surface mounted conduit required. Conduits must be acceptable for the environment and approved by the site contact. (See Appendix B)

3. All cables shall be installed within vendor-provided conduit and secured with J hooks or appropriate clamps per expected standards and codes as needed.

Quantity= 487 Data drops-CAT 6

Quantity= 69 Analog lines for wall phones.

Note: Analog lines do not require jacks.

Analog wall phones are hardwired.

mailto:mdh.oetnminvoices@maryland.gov mailto:kimberly.quick@maryland.gov mailto:brianl.jones@maryland.gov mailto:jorel.fleming@maryland.gov

4. Wherever possible, cables shall be concealed in walls and partially installed externally on columns or walls up to 8 inches above the floor. Exposed cable must be adequately and correctly secured.

Some areas house patients and cabling must be secured.

5. All cable lengths shall be less than 100 meters and shall be installed according to Bicsi and N.E.C. standards.

6. All cables installed within the facility shall be blue in color.

7. All cables shall be terminated on Category 6 patch panels and located at the nearest MDF/IDF Closet by the drop location.

8. All work shall be completed during normal business hours (8 AM to 5

PM).

9. The selected cabling vendor shall provide a ten-year warranty on all materials and workmanship from the date of project completion and acceptance by MDH.

10. All cabling shall meet building, fire safety and any other applicable code/specifications.

11. The selected cabling vendor shall be responsible for performing cable continuity and Quality of Service (QoS) testing in building areas identified by the MDH and local facility staff during the site walkthrough. Cables to be tested and replaced can be in various building locations including brick walls, conduit, and ceilings.

12. The selected vendor shall be responsible for the proper cutting, removal, disposal, and replacement of any identified and replaced cables.

13. The selected vendor shall be responsible for contacting the MDH and facility staff with any questions, concerns, issues, or recommendations based on any findings that are not consistent with the scope defined in this PORFP.

14. The selected vendor shall use industry best practices for cable removal and replacement consistent with the Network-Cabling- Design-Best-Practices document.

15. While performing cable replacement, the selected vendor shall be responsible for documenting the locations of cable changeout, distance of cable run, and port number.

16. Selected vendor onsite cable technicians shall be well versed in the use of network cabling test equipment including network testers and copper cable testers and the selected vendor shall have at least one technician with a BICSI Technician (TECH) Certification onsite whenever work is being performed.

17. Onsite vendor cable technicians shall be able to:

a. Work with hand tools to include power tools, powder actuated tools, ladders, etc.

b. Interpret service orders, circuit diagrams, floor plans, and networking logic diagrams.

c. Test, locate, install, and repair voice and data communication cables and cabling infrastructure.

d. Verify QoS by testing newly installed cables and identifying, correcting, or escalating problems.

e. Identify, track, and remove abandoned cable, and keep cables neatly tied and bundled while maintaining safety standards.

f. Record all QoS test results and provide the test results at job completion.

Document the network by labeling cables replacement consistent with the included Network-Cabling-Design-Best-Practices document; recording configuration diagrams and specifications, formalizing cable records and provide the documented information at job completion.

Due Date for Delivery:

(mm/dd/yyyy)

5/21/2025

FA II – Site Survey and System Analysis/Design Services Inside Plant

(Provide itemized list of walkthrough and advisory/design services inside State premises and adjacent buildings):

List Required Site Survey and System Analysis Quantity

N/A

N/A

Work Start Date:

(mm/dd/yyyy)

N/A

Work End Date:

(mm/dd/yyyy)

N/A

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1.Conformance to PORFP and specifications 2.Lowest responsive and responsible bid 3.Mercury Affidavit attached to bid, if applicable

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.