D1_PWS_4PieceHeavyEquipment_Draft.pdf

PERFORMANCE WORK STATEMENT

SOUTHWEST REGION FLEET TRANSPORTATION

HEAVY EQUIPMENT LEASING SERVICES

1. INTRODUCTION

The United States Marine Corps (USMC} Southwest Regional Fleet Transportation (SWRFT} department has a requirement for heavy equipment leasing services to provide short-term off-road heavy construction equipment leasing services located and required aboard Marine Corps Base (MCB} Camp Pendleton, California; Marine Corps

Air Station (MCAS} Miramar, California; and Marine Corps Recruit Depot (MCRD} San Diego, California.

Note: Definitions and Acronyms used throughout this Performance Work Statement (PWS) are located in PWS

Sections 17 and 18.

2. BACKGROUND

This is a Firm Fixed-Price Indefinite Delivery/Indefinite Quantity contract for a Base Year and four (2) 12-month

Option Periods. The requirement set forth in this Performance Work Statement (PWS) is to provide SWRFT the capability to lease heavy construction equipment on a short-term basis when internal capacity cannot support the installation's requirements. This equipment will be utilized by USMC personnel to maintain roads, buildings, ranges, landfill, and other extraneous locations when the need for such equipment exceeds the internal capacity available. These rentals are needed during emergency situations, such as storms and inclement weather. This contract is for the temporary lease of the listed vehicles without operators located in PWS Section 4.6.

3. SCOPE OF WORK

3.1 The Contractor shall provide heavy equipment leasing services as required via the issuance of task orders under the IDIQ contract.

3.2 Additionally, the period of each individual lease shall be on a weekly or monthly basis, but no longer than 6 months.

3.3 The contractor shall provide all of the parts and labor necessary to maintain the Contractor's equipment in a serviceable and operable condition in accordance with the manufacturer's specifications and current industry standards, except for daily/weekly operator maintenance.

3.3.1 All parts, supplies, labor, and transportation (to/from location) required to properly service the

Contractor's leased equipment, to include inspections, minor/major repairs, and preventative/remedial maintenance on the Contractor's equipment, shall be supplied by the

Contractor at no additional cost to the Government.

3.3.2 The Contractor shall provide all labor, material, and equipment needed to provide the required parts, materials, and services to the following SWRFT locations by the most efficient means possible:

Marine Corps Base Camp Pendleton, Camp Pendleton, CA www.pendleton.marines.mil/

Marine Corps Air Station Miramar, San Diego, CA www.miramar.marines.mil/

Marine Corps Recruit Depot San Diego, San Diego, CA www.mcrdsd.marines.mil/

3.4 The Government's obligation under this contract applies only to the lease of heavy equipment, and the

Government is not precluded from the use of Government owned equipment.

3.5 The services performed under this IDIQ contract only applies to the USMC SWRFT MCB Camp

Pendleton, MCAS Miramar, and MCRD-SD.

http://www.pendleton.marines.mil/ http://www.miramar.marines.mil/ http://www.mcrdsd.marines.mil/

4. GENERAL REQUIREMENTS

4.1 The Contractor shall provide the equipment specified in each task order. The Contracting Officer, at their sole discretion, will determine whether equipment is "similar" within the requirement of the Exhibit Line

Item Number (ELIN) to be a model number "or similar" and such determination shall not be the basis for claim or request for equitable adjustment.

4.1.1 The Government will not pay transportation costs if equipment is rejected because it is not the item ordered, or it is not in proper working condition upon delivery.

4.2 The Contractor shall deliver the equipment to the Government worksite on or before the requested date.

The Contractor shall have a minimum of five (5) calendar days after receipt of a task order to deliver the equipment to the Government worksite.

4.3 The fuel tank for each piece of equipment shall be full upon delivery and will be refilled prior to the return by the Government.

4.4 The responsibility for lease payment shall be determined in accordance with Federal Acquisition

Regulation (FAR) Clause 52.208-4 for all equipment subject to this contract. Lease prices shall be priced on a monthly basis, and any task order that contains a fraction of a month shall be prorated at 1/30th of the monthly rate for each day the vehicle is in the Government's possession.

4.4.1 Adjustment to lease payments will not be made unless the equipment is unavailable or unusable for 24 hours or longer.

4.5 All task orders will be for a minimum of one week (seven calendar days), and a maximum of no more than

6 months. A monthly rental is defined as thirty calendar days, and all periods of performance will utilize a prorated price based on the quoted monthly rate.

4.6 Required Equipment - The following list is the heavy equipment that is needed:

4.6.1 Fuel Truck, 2000 Gallons

4.6.2 Sweeper, Regen, Large

4.6.3 Vacuum Excavator, Large

4.6.4 Bucket Truck, Large, Insulated

4.7 Maintenance - Except for daily/weekly operator checks and services, the Contractor shall provide all labor and parts necessary to maintain the Contractor's equipment in a satisfactory condition in accordance with the manufacturer's published specifications and current industry standards. All parts, supplies, labor, and transportation required to perform service inspections and maintenance on the Contractor's equipment shall be supplied by the Contractor at no additional cost to the Government.

4.7.1 No scheduled or preventative maintenance shall be performed while the equipment is in the possession of the Government. The Contractor shall perform scheduled or preventative maintenance before delivering the equipment to the Government or after retrieving the equipment from the Government.

4.7.2 The Contractor shall perform all repairs to the equipment leased under this contract. In the event that a repair is needed during a task order's period of performance, the contracting officer shall determine whether the equipment will be repaired or whether the equipment will be replaced. If the equipment is to be replaced, the Contractor shall bear all costs associated with replacing the equipment. The Contractor shall have twenty-four (24) hours to replace the removed piece of equipment with a substitute piece of equipment.

4.7.3 Equipment that requires multiple remedial repairs that are not due to Government neglect or abuse shall be cause for the Government to require replacement of the equipment. For purposes of this paragraph, multiple means more than twice in a one month period.

4.7.4 If the Government requires a replacement piece of equipment due to multiple remedial repairs, the

Contractor shall have twenty-four (24) hours from the time the equipment replacement determination is made to replace that piece of equipment with one of equal capabilities. The

Contractor shall bear all costs associated with replacing or "swapping out" pieces of equipment.

4.7.5 After performing maintenance, the Contractor's clean-up process shall be accomplished in accordance with applicable Federal, State, and local laws and regulations, to include applicable installation regulations. The Contractor shall also clean the immediate work area and remove all debris generated by the Contractor in performance of these maintenance services. The Contractor shall remove and dispose of all fluids, oils, and related hazardous or environmentally sensitive items (i.e. used oil, oil filters, etc.), in accordance with all applicable Federal, State, and local laws and regulations. All spills shall be cleaned by the Contractor and immediately reported to the

COR.

4.8 Contract Management - The Contractor shall provide the necessary resources to manage, perform, and administer the contract.

4.8.1 The Contractor shall provide a primary point of contact who shall be responsible for contract performance. The POC shall be available as required by the Government. The Contractor shall also designate an alternate, who shall be authorized to act for the POC when unavailable. The

POC (or contractor-authorized alternate) shall have full authority to act for the Contractor on all contract matters.

4.8.2 The Contractor shall take appropriate action to ensure no delays are caused by the lack of personnel, equipment, parts and tools.

4.8.3 The POC and his/her alternate shall be designated in writing to the Contracting Officer and COR within three (3) working days after the contract award date or (1) day after replacement.

(Deliverable 9.1)

4.8.4 The Contractor shall furnish one (1) complete set of operator manuals for each piece of equipment provided, upon delivery of equipment. These will be returned to the Contractor upon completion of the task order. (Deliverable 9.2)

5. GOVERNMENT RESPONSIBILITIES

5.1 The Government shall be responsible for performing operator daily/weekly checks and services.

Daily/Weekly operator checks and services shall include, but are not limited to, checking oil levels, checking fluid levels, lubing grease fittings, checking tire pressure, and checking track tension.

5.2 Before, during, and after startup of equipment, the Government is responsible for proper engine warm-up and checking for unusual noises. The Government will operate the equipment in accordance with the manufacturer's operating instructions. The Government will notify the Contractor of any malfunctions identified. The Government will provide all fuel necessary to operate the equipment.

5.3 The Government will ensure the fuel tank for each piece of equipment is full upon Contractor pickup.

5.4 Responsibility for loss of, or damage to, equipment leased under this contract shall be subject to the provisions set forth at FAR Clause 52.228-8, notwithstanding whether the equipment is otherwise classified as a motor vehicle.

5.5 The FAR Clause 52.228-8 - Liability and Insurance - Leased Motor Vehicles addresses the Government's responsibility for loss of or damage to leased equipment, as well as the Contractor's insurance requirements for aforementioned vehicles.

6 GENERAL INFORMATION

6.1 Place of Delivery: The equipment to be furnished hereunder shall be delivered F.O.B. Destination to the designated location on MCB Camp Pendleton, MCRD San Diego, or MCAS Miramar as identified when the task order is placed.

6.2 Time of Delivery: Delivery dates and times will be established at the time task orders are placed. Task orders shall specify delivery(s) within five (5) working days from the placement of such orders.

6.3 Ship to Addresses: Delivery addresses or unloading points will be established at the time task orders are placed. The Government reserves the right to change the specific unloading point prior to the piece of equipment being unloaded from the delivery vehicle. Any location change will be on the same military installation. Any attachments or accessories are to be delivered at the same time as the equipment they are associated with.

6.4 Late Delivery: In the event the Contractor for any reason anticipates or encounters difficulty in complying with the contract delivery schedule or date, or in meeting any of the other requirements of the contract, the contractor shall immediately notify the Contracting Officer's Representative in writing, giving pertinent details. However, this data shall be informational only in character and receipt of this information by the

Government shall not be construed as an approved waiver by the Government of (1) any delivery schedule or date, or (2) compliance with any other contract requirement by the Contractor or (3) any other rights or remedies provided to the Government by law under this contract.

6.5 Remote Usage: In the event that a leased piece of equipment is needed at an additional location, it will be the government's responsibility to move the equipment to the needed location to meet the additional required mission. The Government will also return that piece of equipment back to the originating location for return to the contractor.

6.6 Insurance: The contractor is responsible for obtaining any and all insurance to cover personal injury of

Contractor members while working in performance of the contract. The Government shall assume no responsibility or liability for any injury that might occur to contractor personnel during performance of the contract.

6.7 Benefits: This is a Non-Personal Service Contract. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker's compensation.

6.8 Travel: No travel costs are permissible while performing task orders awarded under this contract.

6.9 Inspection and Acceptance: The Government appointed Contracting Officer Representative (COR) shall be responsible for performing appropriate inspection and acceptance. In the event the services are not in conformance with the terms of the contract, the Government may require re-performance of the non-conforming services at no additional cost or obligation to the Government.

7 CONTRACTOR QUALITY CONTROL PLAN (QCP)

7.1 Quality Control Plan (QCP): The Contractor shall develop a QCP and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall establish and maintain a

QCP that will ensure that the requirements of the contract are performed. The QCP shall include, but is not limited to the following:

7.2 The Contractor is responsible for controlling the quality of services that conform to the contract specifications. As a minimum, the Contractor shall develop quality control procedures addressing the performance objective (heavy construction equipment leasing). The Contractor shall provide an acceptable

Quality Control Plan within 10 days of award. Upon acceptance of the plan after contract award, updated copies shall be provided to the Contracting Officer as changes occur. The plan shall include an inspection system covering all the performance evaluation attributes, and records of all inspections conducted by the

Contractor and any corrective actions taken. It shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, the title of the individual(s) performing the inspection, and the methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The records of corrective actions taken shall be available upon the Government's request. (Deliverable 9.3)

7.2.1 A quality control inspection system covering all contract services. The system must specify the areas to be inspected on both a scheduled or unscheduled basis, as how inspections are to be conducted.

7.2.2 The name(s) and qualifications of the individual(s) tasked to perform the quality control inspections, and the extent of their authority.

7.2.3 A method for identifying deficiencies in the quality of the service performed and procedures to be taken to implement corrective action before the level of performance becomes unsatisfactory.

7.2.4 The contractor shall record, maintain, and keep track of all leased heavy equipment under the contract electronically and be capable of exporting the information into a spreadsheet (Microsoft

Excel). The Government shall have full access to these Contractor records and will review and monitor these records at any time during work hours upon request.

7.2.5 The Contractor shall report damaged equipment or claims of damage equipment to the COR. A quality inspection may be performed by the COR or Quality Assurance Evaluator (QAE) and

Contractor. Quality inspections shall be performed to ensure that all leased heavy equipment are returned to the Contractor in the same or similar condition as it was received.

7.2.6 The Contractor will notify the Government in writing regarding claims of any heavy equipment damage. The Government will be given the opportunity to respond, in writing in accordance with

FAR Clause 52.232.23.

7.2.7 The contractor shall provide a written response as to the cause and the corrective action to prevent recurrence of unacceptable performance within 10 days of notification.

7.3 The Contractor's QCP shall address, at a minimum, each required service shown in the Performance

Requirement Summary (PRS) (ref Section 10 of this PWS).

7.4 The QCP shall be submitted to the Government by the Contractor within fifteen (15) calendar days after contract award and any subsequent changes or revisions the contractor wants to implement shall be reviewed and approved by the Government.

7.5 The QCP shall be in sufficient detail to demonstrate commitment to quality control across the entire spectrum of this contract. The Contractor shall document and maintain records of all inspection work performed, and shall be made available to the Government within five (5) business days if requested.

(Deliverable 9.4)

7.6 The Contractor shall develop corrective action plans designed to correct any deficiencies noted during the

Contractor's Quality Control inspections.

7.7 The contractor shall meet with the Government representative(s) weekly during the first three (3) months of the contract. Meetings shall be held as often as necessary thereafter, usually once a month, to resolve problems and to promote satisfactory contractor performance. The meetings shall be recorded by a

Government representative, and signed by the contractor. If the contractor disputes the minutes as recorded by the Government, the contractor shall submit disputes to the Contracting Officer in writing within three

(3) working days of the meeting. (Deliverable 9.5)

8 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

8.1 Quality Assurance Surveillance Plan (QASP). The Government will monitor the Contractor's performance using a combination of inspection and validated customer complaints in accordance with the government's Quality Assurance Surveillance Plan (QASP).

8.2 The Government will regularly inspect the Contractor's performance under this contract. All findings of incomplete or defective performance will be subject to re-performance. All costs associated with the contractor's inability to meet the delivery date are the sole responsibility of the Contractor. Inspection of equipment does not constitute acceptance of services, nor does it relieve the Contractor of any responsibility to take all actions necessary to assure the correct equipment is properly functioning equipment and can perform the highest quality of services rendered.

8.2.1 The QASP will be provided to the Contractor after the contract award and within five (5) business days of the approved Contractor's QCP.

8.2.2 A Contracting Officer's Representative (COR) will be designated to represent the Contracting

Officer for the purpose of coordinating with the vendor in administering the technical aspects of contract performance.

8.2.3 The Contracting Officer may issue written or oral instructions to fill in details in the scope of work set forth in this contract via the COR.

8.2.4 The COR is not authorized to make any changes which affect the contract amount, terms or conditions.

8.2.5 The Contracting Officer is the only party authorized to bind the Government.

8.3 Government Inspection. The Government will inspect all heavy equipment at delivery.

8.3.1 This heavy equipment is subject to Government inspection at delivery and pickup.

8.3.2 Random Inspections: Random monitoring and inspection for quality during all phases of the period of lease, which shall be performed by the COR or a Government designated inspector.

8.3.3 Acceptance acknowledgment that the Contractor services conform with applicable contract quality-standards ordinarily occurs after delivery of the heavy equipment, ancillary components, and material handling attachments; and the completion of an inspection in accordance with the

PRS and the QASP.

8.3.4 If any equipment is deemed to not be functioning (1-3 days) after performance began and final inspection. The Contractor shall provide and deliver replacement equipment, at no cost to the

Government, a similar piece of equipment if the equipment is non-operational or is not operating as expected if the defect is deemed to be a result of defective equipment.

8.4 Contractor Discrepancy Reports (CDR).

8.4.1 When the Contractor's overall performance is unsatisfactory, a CDR will be issued by the COR via the Contracting Officer.

8.4.2 The Contractor shall reply, in writing within ten (10) days following receipt of the CDR, identifying the reason(s) for unsatisfactory performance and the corrective action(s) that shall be taken to prevent recurrence. (Deliverable 9.6)

8.4.3 A meeting between the Government and the Contractor may be called whenever a CDR is issued for discrepancies or an issue involving Contractor non-responsiveness occurs during the evaluation/surveillance period.

8.4.4 The written minutes of all meetings will be prepared by the Government and signed by the

Contractor.

8.5 Performance Evaluation Meetings. The Contractor's representative shall meet with the Government's

COR weekly during the first three (3) months of the contract. Thereafter, meetings will be as often as necessary, but not less than monthly, at the discretion of the COR. A mutual effort is to be made during these meetings to resolve all issues identified. The written minutes of these meetings shall be prepared by the Government and shall be signed by the Contractor. If the Contractor does not concur with the minutes, the Contractor shall state any areas of disagreement to the Contracting Officer, in writing, within three (3) days of the meeting. (Deliverable 9.7)

9 DELIVERABLES. Deliverables shall be submitted to the COR (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below or elsewhere in the PWS). In most cases, electronic submission via email is the preferred method of transmission. The COR will inform the Contractor when a hard copy is required.

**Note: Timeframes for due dates listed below reflected calendar days, unless otherwise noted.

Deliverable

PWS

Para.

Frequency

9.1 Identification of

Contractor Point of

Contact (POC) and

Alternate

4.8.3 Submit to COR and Contracting Officer (KO):

Within 3 working days after contract award

Within 1 working day after POC has been replaced.

9.2 Heavy Equipment

Operator Manual

4.8.4 Provide one (1) complete set of operator manuals for each piece of equipment provided, upon delivery of equipment.

9.3 Quality Control Plan

(QCP)

7.2 Contractor shall develop quality control procedures addressing the performance objective (heavy construction equipment leasing).

Submit an acceptable Quality Control Plan within 10 days of award.

9.4 Inspections and

Maintenance Records

7.5 Submit all documents and maintain records of all inspection work performed. Shall also be made available to the Government within five (5) business days if requested

9.5 Disputes 7.7 If the contractor disputes the minutes as recorded by the Government, the contractor shall submit disputes to the Contracting Officer in writing within three (3) working days of the meeting.

9.6 Contractor

Discrepancy Report

8.4.2 Submit response to CDR in writing within ten (10) days following receipt of the CDR.

9.7 Initial Weekly

Meetings

8.5 Meet with the Government representative(s) weekly during the first three (3) months of the contract

9.8 Accident Prevention 12.8 Submit to COR and KO within 10 days of contract award.

10 PERFORMANCE REQUIREMENTS SUMMARY (PRS). The table below specifies the Performance

Objectives and Performance Elements for the contract.

Performance Objective Inspection Task Incentive

PWS

Para.

No.

Standard

Acceptable

Quality

Levels

Inspector

Method of

Inspection

Frequency

Stakeholder

Outcome

Performance

Incentive

3.0, 4.0

Equipment delivered for use will be ready to operate, in a safe operating condition and be reliable for continued use.

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use.

COR

100%

Inspection

Continuous observation

Review of all customer complaints.

Provide heavy mobile equipment that is operationally ready, safe, and reliable.

Positive

CPARS

evaluation and exercise of option year.

4.1, 4.2

Deliver the specific type or acceptable substitute equipment.

Deliver equipment on the agreed upon date.

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use.

Review of all customer complaints.

Deliver requested equipment within the stated time frame.

Positive

CPARS

evaluation and exercise

4.7, 5.2

Upon notification of malfunction, repair equipment to fully operational condition.

95%; Be on site to commence repair work no more than 48 hours after notification.

95%; Make equipment operational and safe on the agreed upon date.

Review of all customer complaints.

Perform required maintenance services to return the equipment to a fully operational condition.

Positive

CPARS

evaluation and exercise

4.7

Replace a piece of equipment with a similar piece of equipment if the equipment is non-operational or is not operating as expected.

90%; Replace equipment within

24 hours after decision to replace.

100%; Replace equipment with an acceptable similar type of equipment.

Review of all customer complaints.

Provide replacement equipment, if required.

Positive

CPARS

evaluation and exercise

11 CONTRACT TYPE. This is a Single-Award Indefinite Delivery Indefinite Quantity type contract with Firm-

Fixed Price (FFP) contract line item numbers (CLINs). Task orders shall be issued to fund services under this contract.

11.1 Task Ordering Procedures.

11.1.1 The requirements stated in this PWS automatically flows down to all task ordered issued under this contract, and is hereby incorporated into all task orders to be issued.

11.1.2 The Government shall issue and fund the task orders based on the delivery dates and performance schedule. Although these planning numbers are reasonably accurate, there will most likely be changes to them to reflect the actual delivery dates and periods of performance. Therefore, the

Government shall reconcile, de-obligate and recoup any funds remaining after the completion of a task order for any CLINs.

11.1.3 If the Government requires additional services before the expiration of a task order, it will be done at the request of the Government orally and/or in writing. If a new task order is needed, the

Contracting Officer will issue a new task order to fund the additional services.

11.1.4 The work shall be performed in support of Southwest Regional Fleet Transportation. It will also be performed in the California County in which the contractor's worksite is located, which may or may not be San Diego County.

12 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS.

12.1 The Contractor shall comply with all applicable federal, state, municipal and local laws and regulations.

12.2 The Contractor shall obey and conform to all OSHA and Base Safety MCIWEST 5100 Regulations, which are avaialbe from the COR.

12.3 The Contractor shall maintain accurate records and report to the COR within 16 working hours after a reportable occurrence such as accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance.

12.4 The COR will notify the Contractor of any noncompliance with the OSHA or Base Safety Regulations and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition.

12.5 If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue a

"Stop Order" stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such Stop Order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor.

12.6 The Contractor shall confer with the SWRFT Safety Representative for the respective installation to coordinate and implement applicable safety rules and regulations prior to commencement of contract work.

12.7 The Government may periodically inspect for safety conditions and safe working practices as considered necessary by the Contracting Officer or safety personnel.

12.8 Accident Prevention. In performing work under the contract on premises that are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in the

Department of the Navy Safety Precautions for Shore Activities, Naval Material Command (NAVMAT) P-

5100 and applicable Marine Corps orders. The Contractor shall take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, the Contractor's personnel, Sub-contract personnel and Government personnel performing or in any way coming in contact with the performance of the contract. The Contractor will develop, publish, and maintain (annual review) a Safety

Plan for each work location*. Any violation of such rules and requirements may be grounds for termination of this contract in accordance with FAR Clause 52.212-4(l) or (m). Assistance may be provided by the appropriate SWRFT Safety Representative. (Deliverable 9.8) *Note: If multiple work locations are utilized for this contract, the individual Safety Plans can be combined into one deliverable.

12.8.1 Packing and Transporting. The Contractor and its subcontractors shall comply with all applicable federal, state, local and municipal laws, codes, ordinances and regulations (to include obtaining licenses and permits) in connection with the packing and/or transportation of any and all hazardous materials.

12.8.2 License. The Contractor and its subcontractors shall possess all necessary federal, state, and local licenses and permits for the transport, treatment, storage and disposal of hazardous materials, hazardous waste materials, and recyclable materials mentioned in this contract. The Contractor shall possess a valid state Treatment/Storage/Disposal (TSD) permit if any co-mingling of solvent occurs within the state.

12.9 Government Observers. Government personnel such as the Department of Defense Inspection Teams, Navy Auditors, OSHA teams, Environmental Inspectors, Contracting Officials, SWRFT safety and

Hazardous material representative etc., are authorized to observe Contractor operations. Observing personnel will not interfere with Contractor's performance.

13 SPECIAL REQUIREMENTS

13.1 Security and Safety. In performing the services required herein, the Contractor shall conform to all federal, state and locality safety rules and regulations in effect during the time of performance of this contract. Specifically for buildings and facilities on MCB-CPEN, MCAS-M, and MCRD-SD, Depot. See

Appendix 1, 2, and 3, for MCB-CPEN Base Access Security Requirements, MCAS-M Base Access

Security Requirements, and MCRD Base Access Security Requirements, lists the USMC orders and will be available electronically upon request.

13.1.1 The Contractor and his/her employees shall obey all Base regulations as applies to the operations of the functions described herein, and as applied to contract personnel employed and working aboard all base installation sites.

13.1.2 The Contractor shall comply with all the security requirements for all bases. Upon request, the

Contractor shall submit the name and address of each employee hired for work on this contract and complete any forms required for security.

13.2 Safety Requirements. The Government shall not provide safety equipment to the Contractor. All work shall be conducted in a safe manner and shall comply with the requirements described below

13.2.1 No smoking permitted in Government buildings. Smoking in outdoors designated areas only.

13.2.2 The Contractor shall report to the appropriate installation Safety Office all accidents that occur in the performance of their duties while aboard this installation within 24 hours of its occurrence.

13.2.3 The Contractor shall submit to the Contracting Office, a full report of damage to Government property and/or equipment by Contractor's personnel. All damages must be reported within 24 hours of the occurrence.

13.2.4 The Contractor shall require their employees to wear the appropriate Personal Protective

Equipment (PPE) during the performance of this contract.

13.3 Identification and Base Passes: The Contractor shall obtain identification cards and base passes for all employees and vehicles. An Application shall be coordinated through the installation's Pass & ID Office.

At time of application, the installation's Provost Marshall's Office (PMO) may conduct a background check on employees. Upon termination of employment, the Contractor shall return identification cards and base passes to PMO within 24 hours (See Appendix 1, 2, and 3 of this PWS).

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

The Contractor's employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. Contractor personnel performing work under this contract shall be readily identifiable as an employee of the Contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring

Contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks.

Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

13.3.1 Contractor personnel entering a military installation may be subject to security checks.

13.3.2 Contractor personnel shall abide by any direction given by military Police or other security personnel acting in accordance with their duties.

13.3.3 Contractor personnel shall abide by all posted speeds while aboard military installations.

13.3.4 All Contractor personnel performing work under this contract, who require access to the military installation, shall obtain the appropriate vehicle passes and identification from the Provost

Marshall's Office (PMO), with the assistance of the Contracting Officer's Representative.

13.3.5 The Government may, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health, or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

13.3.6 The Contractor shall not employ any individual for the performance of this contract, which may violate Department of Defense (DOD) Joint Ethics Regulations, DoD Directive 5500.7-R or create a conflict of interest or an appearance of a conflict.

13.4 Work Schedule Adjustments Due to Base Closure. The Contractor, when deemed "Mission Essential"

(see 13.5 below), will be expected to provide service in the event of a base closure due to national emergencies, inclement weather conditions (snow and ice storms, hurricanes, tornadoes, earthquakes, fires, riots, etc.) and other emergency situations; applicable notifications will be provided by television announcements, radio announcements, telephone, verbal means, MCB information systems, etc. Upon receiving notification by one of the above mediums that the installation has returned to normal operations, the Contractor shall resume performance/delivery as required by the COR.

13.5 Continuation of Essential Contractor Services. The SWRFT activity and the functions it performs in support of the United States Marine Corps and the Marine Corps installations have been identified as

"Mission Essential". Therefore, the materials and services provided under this contract are considered

"Essential Contractor Service".

13.5.1 Essential Contractor Service means a service provided under a contract to DoD to support mission-essential functions.

13.5.2 The Government has identified all of the Contractor services performed under this contract as

"Essential Contractor Services" in support of mission essential functions. It is likely that the volume and overall amount of services required will be somewhat less, depending on the emergency situation; however, all services identified in this Performance Work Statement will continue to be a requirement.

13.5.3 Pursuant to DFARS Clause 252.237-7023 "Continuation of Essential Contractor Services" the contractor shall perform in accordance with the contractor's Mission Essential Contractor Services

Plan when directed by the Contracting Officer (or appropriate functional commander or civilian equivalent).

14 GOVERNMENT FURNISHED PROPERY (GFP). The Government will not furnish property to support the performance of this contract.

15 INVOICING. Invoicing shall be conducted in accordance with DFARS Clause 252.232-7003 Electronic

Submission of Payment Requests and Receiving Reports that will be included in each task order.

16 SERVICE CONTRACT REPORTING (SCR) REQUIREMENTS.

16.1 Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

16.2 Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/. (Ref NMCARS

5237.102-90, Inventory of Contracted Services)

16.3 Reporting shall not be completed at the contract level. Instead, the contractor shall report data in SAM on an annual basis when awarded a task order valued in excess of $3 million in obligations or deobligations. Additional information can be obtained via the following link:

https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-

10/SCR%20Guidebook%2021%20October%202020.pdf