M0068124Q0007 Conformed 14 March 2024.pdf

SEE A DDENDUM

(No Collect Call s)

M0068124Q0007 23-Feb-2024

b. TELEPHONE NUM BER

760-725-5420

8. OFF ER DUE DAT E/LOCAL T IM E

12:00 PM 15 Mar 2024

5. SOLICIT ATION NUM BER 6. SOLICITAT ION ISSUE DAT E

A UTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STA NDARD FORM 1449 (REV . 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE O R PRIN T)

(SIGNAT URE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Us e Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTA NCE IS DIFFERENT A ND PUT

BELOW IS CHECKED

TELEPHONE NO.

M006819. ISSUED BY

18b. SUBMIT INVOICES TO A DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM AT ION CALL:

a. NAM E

DAV ID LANGE

2. CONTRACT NO. 3. AWARD/EFF ECTIVE DATE 4. ORDER NUM BER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNA TURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISIT ION NUM BER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M 022034455388

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. Y OUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

BLDG 22180 REGIONAL CONTRACTS

CAMP PENDLETON CA 92055-5027

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M 02203 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

HHS AT TN STAT ION PROPERT Y

LOUIS RODGRIGUEZ

BLDG 6216

SAN DIEGO CA 85369-9105

T EL: 8585777573 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

484210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUA NTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOM EN-OWNED SM ALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF65

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM /DD) 42d. TOTAL CONTAINERS

STANDA RD FORM 1449 (REV. 2/2012) BA CK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCA L REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUA NTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M0068124Q0007

Section SF 1449 - CONTINUATION SHEET

QUESTIONS AND ANSWERS

PERFORMANCE WORK STATEMENT

PART 1

GENERAL REQUIREMENTS

Marine Corps Air Station (MCAS) Miramar has a requirement for a service provider to support the Unit Deployment Program (UDP) in the form of storing individual Marine’s personal property, for the entire duration of their unit deployment. These services will include the packaging of property in cardboard cartons, inventory, consolidation in crates, transportation to vendor warehouse, damage claims process, and delivery of personal property, back to service members at the end of their deployment.

UDP Storage is separate and distinct from Household Goods (HHG). The distinction and entitlement is determined by the dwelling of the Marine and registration of the requirement. Marines entitled to UDP Storage must meet all the following criteria: must occupy the barracks, not drawing basic allowance for housing (BAH), and are going TDY or deployment for longer than ninety days. UDP Storage is requested by a representative on behalf of the deploying unit. This representative is appointed in writing by his/her commander and submits all prerequisite forms on behalf of the unit. The unit representative will be the point of contact for the contractor as well as the Distribution Management Office personnel. HHG is personal property that occupies government or commercial quarters that is moved or stored incidental to a permanent change of station move. The HHG requirement is registered using the Defense Property System (DPS) and service providers are booked by staff at the Joint Personal Property Shipping Office.

The basic contract will cover regular scheduled deployments (UDP, MEU, SPMAGTF) funded by air station operations and maintenance (O&M) funds.

There is a potential for a substantial amount of additional storage requirements to support contingency operations and unscheduled deployments (OIF/OEF) using task orders bearing unit funds. These requirements will have different lines of accounting.

The government will provide the contractor with a site map, for the installation.

PURPOSE

Question Answer

Is it acceptable to partner (subcontract) with a local storage company to shelter items being stored?

Yes it is acceptable to subcontract if needed, considering the subcontractors are DOD approved carriers

Are there any limit limitations?

The Government prefers the carrier be able to package move and store up to 40 personnel on a given service order

How many in the command need storage while on deployment?

The orders for storage could be up to 100 Marines. The Government’s expectation is the Transportation Service Provider would pack-out up to 40 service member’s personal property per day.

Is this a new requirement? If not, what are the incumbent contract details.

This is a follow-on requirement. The incumbent contract number is

M0068118D0010.

What is the contract value? To be determined at time of award

What is the approximate timeline for the contract’s (RFP) release?

The contract is expected to be released by 27 March to begin performance

Could you please provide the MS Excel spreadsheet?

This was included in the PWS as an error; Use SF1449 for pricing submissions.

Q&A for Solicitation M0068124Q0007

This is a Firm-Fixed-Price, Requirements contract for one base year and four option years, to include a six month option to extend (should it become necessary,) for the preparation of personal property of military members, for movement, drayage, storage and related services for MCAS – Miramar.

ITEMS AND QUANTITIES

The Government assumes no liability in the event that actual quantities do not materialize in the amounts estimated.

Deviation from estimates will not be a basis for contract claim or request for equitable adjustment.

Note: The Government’s requirements might change or fluctuate during the term of this Contract. As Government requirements change, line items will be added or deleted as necessary. Only the Contracting Officer has the authority to negotiate modifications that affect price. These types of contractual changes will be authorized by the Contracting Officer, via contract modifications.

CHANGES IN FUTURE REQUIREMENTS

Increased or Decreased Requirements: The Government reserves the right to add or delete requirements during the contract period. The Government reserves the right to add or delete requirements in support of the Marine Corps installations, located in California during the entire contract period. Such changes may include United States Marine Corps installations not listed herein. Changes made as a result of this requirement shall be negotiated at that time.

Subcontracting. When it is in the best interest of the Government, the contracting officer may approve subcontracting in accordance with provisions of the DOD FAR Supplement, Part 252, Subpart 252.247-7018. Such approval will be confirmed in writing and coordinated with the personal property shipping officer. Any request/submission for use of subcontractors will only be considered if such subcontractors are DOD approved or meet the requirements as set forth in the DTR.

Operating Authority Requirements for Contractors. The provisions of the FAR, 52.247-2, Permit, Authorities, or Franchises are applicable for qualification to perform services under this regulation. A prospective contractor engaged in interstate transportation shall be approved and hold authorization in their own name by the Interstate Commerce Commission, or, if engaged in intrastate transportation, a certificate issued by the appropriate state regulatory body will be required. In those instances where certain states recognize leasing and/or agency agreements to perform drayage services as an alternative to intrastate operating authority, the prospective contractor shall be responsible for furnishing such evidence of compliance with state law.

Beginning July 1, the Bureau of Electronic and Appliance Repair, Home Furnishings and Thermal Insulation (BEARHFTI) will regulate residential moving companies that perform moves within California. Moving companies MUST be licensed prior to operating.

Department of Consumer Affairs (DCA) Bureau of Electronic and Appliance Repair, Home Furnishings, and Thermal Insulation (BEARHFTI) Webpage: https://www.bearhfti.ca.gov/consumers/movers.shtml Telephone Number: (916) 999-2041 Consumer Complaint Number: (833) 488-2327

Performance Evaluation Meetings. The contractor shall meet with the Quality Assurance Evaluator, Personal Property Shipping Officer and Contracting Officer or designated representative, once during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the contracting officer. A meeting, however, should be held whenever a Contract Discrepancy Report (DD Form 2772) is issued. A mutual effort shall be made to resolve all problems identified. The written minutes of these meetings shall be signed by the Contracting Officer, Personal Property Shipping Officer and Quality Assurance Evaluator. Should the contractor not concur with the minutes, the contractor shall state in writing to the contracting officer any areas of nonoccurrence.

Compliance. The rights and obligations of the parties to the Performance Work Statement (PWS) shall be subject to and governed by the provisions of the PWS and the requirements and services contained therein. Requirements as listed in this Contract are inclusive of Defense Transportation Regulation (DTR) Part IV requirements, as well as requirements applying to this Contract’s Area of Responsibility (AOR) only. The contractor awarded under this contract will adhere to requirements in this contract. To the extent of any inconsistency between the PWS and other military service regulations, the provisions of the PWS shall take precedence, unless a waiver is obtained.

Compliance with this PWS is mandatory.

Subcontracting. When it is in the best interest of the Government, the contracting officer may approve subcontracting in accordance with provisions of the DOD FAR Supplement, Part 252, Subpart 252.247-7018. Such approval will be confirmed in writing and coordinated with the personal property shipping officer. Any request/submission for use of subcontractors will only be considered if such subcontractors are DOD approved or meet the requirements as set forth in the Defense Transportation Regulation (DTR).

PART 2

GENERAL REQUIREMENTS

1. Application.

This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of personal property and Household Goods (HHG).

a. The contractor shall be in Compliance with the DTR (Defense Transportation Regulations). The regulations can be found online at https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_toc.pdf

b. Certain provisions of applicable sections of DTR pertain to requirements specifically addressed within the section or within this Contract. Sections include, but are not limited to:

Part IV – Appendix B (Tender of Service) Part IV – Appendix E (Warehouse Inspection Guide)

2. Personnel.

The contractor will furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor’s office will be staffed at all times during normal working hours with English reading, speaking, and writing personnel authorized to book shipments and arrange for services under the contract. The contractor will have available an English reading, speaking, and writing employee on site at all times during packing and unpacking services. The contractor may not hire off duty Quality Assurance Evaluators (QAE), or any other person whose employment would result in a conflict with the Standards of Conduct.

Any personnel appearing to be under the influence of alcohol or drugs or using abusive language will be replaced with qualified personnel for completion of services being performed. Contractor will not use prison labor in the movement of personal property belonging to members/employees of the DoD. Contractor personnel will be held to a ‘reasonable dress code’ to include appropriate attire, with the name of the contracting agent in plain view on the clothing/uniform at all times. The ‘Crew leader’ will identify themselves to the customer and advise that all issues/complaints will be addressed to the Crew leader, vice individual packers.

3. Materials.

In accordance with DTR requirements, the contractor will provide boxes, cartons, tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material required to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the member/employee. New material will be used for packing mattresses, box springs, linens, bedding, and clothing.

4. Documentation and Reports.

Contractor will ensure that all documentation created by the contractor will be accurate and legible. All invoices submitted for billing will be done electronically and will be complete and display a detailed and accurate account of all services performed.

a. The Contractor shall electronically submit a monthly Excel spreadsheet within 15 days after the last day of each month to both the COR and the contracting officer. The spreadsheet will be an overview of the contract activity for that particular month detailing the following example:

SCH IV: Outbound Total $$ Total$$ Month: June 2010 $X,XXX.XX

Date of Service

Service Members Name:

Last, First, MI

Govt Service Order #

* Item number

Weight

(LBS)

Unit Price

(CWT)

Net Charge INVOICE #

b. If the contractor has more than one Lot (Area) the spreadsheets will be submitted separately. A template will be provided to the contractor.

5. Quality Control and Assurance.

a. Quality Control. The contractor will establish a complete quality control program and submit a Quality Control Plan which is due 30 days after Award issuance, to assure the requirements of the contract are provided as specified.

The program shall include, but not be limited to the following:

(1) An examination and/or testing system covering the services stated in Defense Transportation Regulations (DTR) Appendix G Performance Work Statement Table G1. It shall specify areas to be checked either on a scheduled, or unscheduled basis and title of the individuals who shall perform the examination and/or testing.

(2) A method for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

(3) A file of all examinations/tests conducted by the contractor and when required the corrective action taken when discrepancies have been found. This documentation shall be made available to the Government for review anytime during the term of the contract.

a. The Government shall monitor the contractor's performance.

Inspection of shipments will be performed, by using the Report of Contractor Services, DD Form 2773 (DTR Ch 4 Figure 404-1). Unsatisfactory service will be further documented by issuance of a Contract Discrepancy Report (CDR), DD Form 2772 (DTR Ch 4 Figure 404-2). When completed, the CDR will be forwarded to the contracting officer for action. The contracting officer or their representative can take action (set off deduction, cure letter, etc.)

against the contractor in accordance with FAR 52.246-4, Inspection of Services.

Estimated Quantities.

The quantities shown by area of performance for each item in this solicitation are the Government’s estimates of requirements which may be ordered during the period of the contract. The Government’s estimated maximum daily requirements, excluding Saturday, Sunday, National, State, and local holidays are listed below. Offerors shall complete the “Offeror’s Guaranteed Daily Capability” which shall equal or exceed the “Government’s Minimum Acceptable Daily Capability,” for all items within an area of performance for which they submit bids.

AREA OF

PERFORMANCE

GOVTS EST MAXIMUM

DAILY REQUIREMENT

GOVTS MINIMUM

ACCEPTABLE DAILY

CAPABILITY

OFFEROR’S

GUARANTEED DAILY

CAPABILITY

MCAS MIRAMAR

NOTE: THE PRE-PACK SHALL NOT BE INCLUDED IN THE CONTRACTOR’S DAILY WEIGHT. THE

PRE PACK WEIGHT IS NOT COUNTED AGAINST THE CONTRACTOR’S DAILY CAPABILITY UNTIL

THE DAY OF PICKUP BY THE CONTRACTOR.

PART 3

DEFENSE TRANSPORTATION REGULATION

Defense Transportation Regulations (DTR) 4500.9-R-Part IV contains the specific requirements for packing, containerization, local drayage, delivery, unpacking, storage, and related services for personal property shipments.

The DTR also contain specific requirements, under section G-6, for Direct Procurement Method (DPM) claims and liability procedures. Those requirements are available at:

https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_toc.pdf

The contractor shall be responsible for compliance with the most current version of those regulations at all times during the performance of this contract, and changes to those regulations shall not be grounds for contract claim or request for equitable adjustment.

PART 4

CLAIMS FOR LOSS AND DAMAGE

The Contractor shall make prompt settlement directly to the member on any claims for loss or damage to personal property for which there is liability under the provisions of this contract. The member and contractor will follow claim provisions and thresholds outlined in DTR Part IV Attachment G6.

Recording Loss or Damage:

When unloading or unpacking articles at destination, the contractor must, in coordination with the member, check the inventory prepared at origin and inspect each article for loss and/or damage. The contractor must, along with the member/employee record loss and/or damage on a DD Form 1840, Joint Statement of Loss or Damage at Delivery. The DD Form 1840 must indicate any differences in count and condition from that shown on the inventory prepared at the time when property was packaged for storage and signed by the contractor and the member/employee.

For specific procedures and time thresholds reference Defense Traffic Regulation Part IV Appendix G6 or the URL below:

https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_g_6.pdf

PART 5

SCHEDULE IV

UNIT DEPLOYMENT STORAGE

Item 0001. Complete service in connection with unit deployment applicable to all lots of personal property UDP pertaining to individuals under the unit move.

Service must include packing, tagging, inventorying, drayage, loading, weighing, vaulting, removal of all packing containers/ debris from premises, and unloading from carrier vehicle. Unit moves may consist of pickups at more than one building/ barracks with various rooms of service located within the same geographic location of MCAS Miramar. Service ordered must be subject to and payable on the basis of a unit move weight vice individual weight, per hundred pounds. The service provider has 24 hours to acknowledge registration of the requirement and no longer that five days to execute service in accordance to the contract.

Item 0002. Storage UDP.

Service must include warehouse handling-in, storage, and handling-out. Storage facility must be maintained in accordance DTR Part IV App D. Storage charges must commence on the date of pickup and terminate once vault is accessed with maximum 30-day billing period. Service ordered must be subject to and payable on the basis of actual weight of vault being accessed, per hundred pound, per day Ref DTR Part IV App G.

Item 0003. Complete Delivery Service UDP.

Service must include loading onto carrier vehicle, unvaulting at delivery site, delivery of individual lots to individual rooms. Unit move may consist of deliveries at more than one building/barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds.

Item 0004. Partial Delivery Service UDP.

Service must consist of handling out, re-handling and handling of partial removal of individual lots to individual rooms. UDP delivery may consist of deliveries at more than one building/barracks with various rooms servie located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds. When weight of individual lot ordered out is less than 50% of total vault weight at time service is ordered, contractor must access the vault at warehouse to retrieve requested lot.

Exceptions may be granted on case-by-case basis.

Item 0005. Attempted Pick-Up or Delivery Service UDP.

When the initial attempt to pickup a shipment is unsuccessful, charges apply provided the Contractor notified the contracting officer representative via telephone and provided that after contractor's notification, the contracting officer representative (a) cannot locate the owner within 30 minutes, (b) cannot have the owner at the residence (barracks) within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence. If contractor does NOT leave a notice of attempted pick up with a contact phone number, contractor MUST remain at the residence (barracks), for the entire 30 minutes to claim ‘waiting/attempted pic up’ time.

DEFINITIONS

This part defines words and terms commonly used in this performance work statement.

Bluebark. The code word used to designate a personal property shipment of a deceased member/employee.

Call Number or Lot Number. Locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor. For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

Containerization. The stuffing or loading of personal property into exterior shipping containers.

Contracting Officer. A United States military officer or civilian employee who has a valid appointment as a contracting officer under the provisions of the Federal Acquisition Regulation. The individual has the authority to enter into and administer contracts and determinations as well as findings about such contracts.

Direct Procurement Method. A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member’s/employee’s pickup at destination delivery point, drayage not included applies.

Employee. A civilian individual:

a. Employed by a Government Agency regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as

“invitational traveler” for temporary duty travel purposes only).

GCWT. Code to designate gross hundredweight.

Government-Owned Containers. Government-Owned Containers (GOC) include all exterior wooden shipping containers purchased by the Government or constructed by the contractor for services under a contract. GOCs include containers meeting the requirements of American Society for Testing and Materials (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems, ASTM D5118/D5118M-95, Standard Practice for Fabrication of Fiberboard Shipping Boxes, ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes, and Military Transportation Management Command (SDDC) Pamphlet 55-12. GOCs include all wooden exterior shipping containers purchased by the Government and received by the contractor awarded those services identified in Schedule II, Inbound Services.

Household Goods.

Household furnishings, clothing, electronics, books, similar items belonging to a member. Snowmobiles and vehicles such as motorcycles, mopeds, golf carts, and boats are not authorized to be stored under this program. In addition, the following items may not be stored as personal property under this program.

Government expense:

a. Automobiles, trucks, vans, and similar motor vehicles; airplanes; mobile homes; camper trailer;

farm equipment.

b. Cordwood and building materials.

c. Live animals including birds, fish, and reptiles.

d. Privately-owned live ammunition.

e. Property for resale, disposal or commercial use rather than for use by the member

International. The movement of household goods or unaccompanied baggage between a point in the

Continental United States and a point in an overseas area.

Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater.

Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property Bills of Lading (PPBL/BL). Such authorized persons may be military personnel or civilian employees of the Government on duty at the issuing office. As stated in 41 CFR 101-41.302-4, accountability for PPBL/BLs used by a contractor shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the PPBL/BL.

Item or Article. The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

Lot Number. See Call Number.

Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services. (NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

Member/Employee. Member or Employee.

Metrics. A statistical measurement of performance.

NCWT. Code used to designate net hundredweight.

Ordering Officer. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

Outsize Air Cargo. A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

Packed by Owner (PBO). Those articles packed in a container by the member/employee (Item 0006 and 0007, Schedule I).

Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

Personal Property Shipping Officer (PPSO). The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

Quality Assurance Evaluator (QAE). Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency member/employee.

Unaccompanied Baggage. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendix A for complete definitions.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are: personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items; collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee.

(Refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

Scheduled Unit Deployment. Deployments that are scheduled, cyclic and planned

TDY/deployments. Routine TDY/Deployments for 90 or more days/an indefinite period, such as the UDP, MEU, Special Purpose Marine Air Ground Task Force (Crisis Response) and other Unit deployment moves consist of regularly scheduled, rotational unit deployments in time of peace.

Unscheduled Deployments. Unusual unit deployment circumstances exist when the military is involved in contingency deployments, which are defined as urgent situations and/or unforeseen events, usually in time of war or crisis. (i.e., troop movements to the middle east are contingency deployments, NOT normal rotational deployments). Unusual requirements associated with the unusual circumstances in regards to unit deployment personal property storage functions may consist of:

- less than 24 hours notification by the unit to TMO requesting service

- requirements/limitations on specific dates/times to perform such services

- last minute changes to dates/times due to constantly changing unit schedules

- last minute additions/deletions to personnel rosters

ACRONYMS

http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g5.pdf

AMC Air Mobility Command BL Bill of Lading BLOC Bill of Lading Office Code BLUEBARK Deceased Member CAGE CODE Commercial and Government Entity Code CCR Central Contractor Registration CD Contractor Disassembled CDR Contract Discrepancy Report CDRL Contract Data Requirements List CLIN Contract Line-Item Number COB Close of Business CONUS Continental US to include Alaska & Hawaii CP Contractor Packed CPPSO Consolidated Personal Property Shipping Office CU Cube CW Containerized Warehouse CWT Hundredweight DBO Disassembled by Owner DD Form Department of Defense Form DLSC Defense Logistic Service Center DPM Direct Procurement Method DTR Defense Transportation Regulation DUNS Data Universal Numbering System EPA Environmental Protection Agency FHWA Federal Highway Administration FAR Federal Acquisition Regulation

GBL Government Bill of Lading GBLOC Government Bill of Lading Office Code GCWT Gross Hundredweight GOC Government Owned Container HHG Household Goods ICC Interstate Commerce Commission ITGBL International Through Government Bill of Lading ITO Installation Traffic/Transportation Officer JFTR Joint Federal Travel Regulation JPPSO Joint Personal Property Shipping Office JTR Joint Travel Regulation MSC Military Sealift Command MSL Military Shipping Label MTMC Military Traffic Management Command N/C No Charge NCWT Net Hundredweight NFPA National Fire Protection Association NTS Nontemporary Storage OCONUS THEATER Outside Continental US Overseas PBO Packed by Owner PBP&E Professional Books, Paper & Equipment POD Port of Debarkation POE Port of Embarkation POF Privately Owned Firearms POV Privately Owned Vehicle PPGBL Personal Property Government Bill of Lading/Bill of Lading PPPO Personal Property Processing Office PPSO Personal Property Shipping Officer PRO Pro-Gear (Professional Books, Papers and Equipment) PWS Performance Work Statement QAE Quality Assurance Evaluator RDD Required Delivery Date SDS Service Delivery Summary SF Standard Form SIC Standard Industrial Classification (4212/4214) SOW Statement of Work TCMD Transportation Control Movement Document TCN Transportation Control Number TGBL Through Government Bill of Lading/Bill of Lading TIN Tax Identification Number TMO Traffic Management Office TP No Transportation Priority Number UB Unaccompanied Baggage

Additional Information:

The start date of services for this contract is 27 March 2024.

This is a local contract: Drayage will consist of transporting of items to/from contractor facility to/from pickup/delivery point within the area of responsibility. “Purchased” containers may be new/used containers meeting specifications as required by contract. Container will usually require coopering in order to conform to specs. ASTM-D-4169 specs can be found on the SDDC Main site (under personal property); listed as Pam 55-12 (updated May 2004) in PDF format; 327 pages. www.tea.army.mil/pubs/nr/deploy/fgpamphlets/pam55-12.pdf.

ASTM: American Society for Testing and Materials: Standard practice for performance testing of shipping containers and systems. The pamphlet lists all specifications for various types of containers authorized for use in DoD shipments.

Federal Holidays.

New Year’s Day Labor Day Birthday of Martin Luther King Jr. Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day *And any other day determined to be a holiday by the President of the United States.

PERFORMANCE MEASURES

Performance Objectives

PWS

Paragraph

Performance Standard Maximum allowable deviation from requirement

(AQL)

Method of Surveillance and Procedures

Proper Packing/Loading/ Containerization of Personal Property for movement to storage facility

Part 4

Item 0001

No more than 3% of total number of shipments are incorrectly packed/loaded/containerized per month.

3 percent

Periodic/ Customer Feedback

On-time Pick-up/Delivery of Personal Property

Part 4

Item 0001, 0003,0004

No more than 5% per month of the total number of shipments are validated customer complaints for untimely pick-up/delivery.

5 percent

Periodic Inspection/ Customer Feedback

Timely pick-up/return, proper preparation of Documentation

Part 4

Item 0001, 0003,0004

98% on-time return of completed, accurate, legible documentation to PPSO per month.

96% on-time pick-up of documentation from PPSO per month.

2 percent

Inspection/ Customer Feedback

Accurate invoicing of charges

Part 2 Para 4 (a) Item 0001

98% error-free invoice submission rate per month.

2 percent

100 Percent Inspection

Maintain adequate facilities and serviceable equipment

Part 4

Item 0002

Less than three violations per quarter based on inadequate facilities or unserviceable equipment as outlined in DTR, Part IV App D.

> 3 Violations

Inspection

ELECTRONIC INVOICE SUBMISSION

1. DFARS 252.232-7003 requires electronic submission of payment requests. The Defense Finance and Accounting Service is required to enforce the mandatory requirement for electronic submission of invoices for all packing, crating, and storage contracts for personal property services by 31 December 2018.

2. United States Transportation Command, USTRANSCOM has announced the capability for DPM contractors to electronically submit invoices for payment as part of the continuous reengineering effort of the Defense Personal Property Program.

3. It is now mandatory for contractors to invoice for all packing, crating, and storage contracts and receive payment for DPM services via the DoD-approved Third Party Payment System (TPPS).

4. The Contractor will receive a notification from the COR when electronic invoicing shall begin. Once notified, the Contractor shall establish a partnership with US Bank. Upon establishment of the partnership agreement with US Bank, manual DPM invoicing will no longer be allowed. If the partnership with US Bank is delayed, it will result in payment delays.

5. DPM contractors who provide services for personal property moves will enjoy the same benefits as the current household goods and Nontemporary Storage Transportation Service Providers via TPPS. These benefits include among others: electronic invoice submission, accelerated payments on an average of 3 days, and online visibility of invoice status.

6. The current TPPS provider is US Bank. A representative from US Bank will be contacting eligible DoD-approved DPM contractors in the near future to coordinate partnership terms, system access and required system training.

7. US Bank will impose a surcharge (currently 1.6%, but no more than 2%) for processing DPM invoices. There will be future correspondence addressing this change to the program and providing DPM contractors the opportunity to modify their rates, if necessary, to compensate for the US Bank surcharge.

8. Updated invoicing and payment procedures will be provided upon contract award.

(End of Provision)

BASE ACCESS

SECURITY REQUIREMENTS

Base access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract, and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

Business Passes or Employee Credentials:

The Contractor is responsible for providing information required to obtain clearances, permits, passes, security badges, or employee credentials required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, security badges, or employee credentials are immediately returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain whatever personal entry or vehicle passes are required for access to that installation The procedures below are the current installation access requirements for MCAS Miramar and are provided for information only. The Contractor is responsible for ascertaining and complying with all currently installation access requirements throughout all performance periods under this contract.

1. The Contractor shall obtain a letter of support from the customer that their contract ultimately supports.

The letter of support will identify the Company Name, Contract Number, period of performance of the Contract, location of performance, Driver's license and expiration date of each of the Contractor’s employees and point of contact information for the customer that signed the request. The Contractor’s employees will take the letter of support to request a business pass to the Base Access Control Branch, Provost Marshal’s Office, located at MCAS Miramar Gate 1, also known as the East Gate. Hours of operation are from 07:30 am to 4:00 pm, Monday through Friday. They are closed on weekends and federal holidays.

2. Business Passes issued by the Base Access Control Branch are effective from the date of issuance, for a period of 180 days or until the end of the contract, whichever date occurs first. Personnel who still require access after expiration of the issued Business Passes must participate in the RAPIDGate Program.

Personnel denied a Business Pass may appeal in writing to the Commanding Officer, MCAS Miramar, San Diego (Attn: CMD Inspector). Grounds for denial or revocation of a Business Pass include if the applicant:

i. Is listed on the National Terrorist Watch List.

ii. Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or Social Security Number (SSN) cannot be verified.

iii. Is subject to an outstanding criminal warrant.

iv. Business pass application contains false or fraudulent information.

v. Has a felony conviction within the last 10 years.

vi. Has a total of three criminal misdemeanor convictions within the last 10 years.

vii. Is a registered sex offender, regardless of the date of the criminal offense.

viii. Has a criminal misdemeanor or felony conviction for the following types of criminal offenses:

1. Offenses of a sexual nature;

2. Offenses of violence;

3. Offenses related to gang related activity, supremacist, or extremist behavior; i.e., hate crimes;

4. Crimes resulting from the possession, use, manufacturer, introduction, or distribution of any illegal drug listed in the Comprehensive Drug Abuse Prevention & Control Act of 1970, Schedules I through IV;

ix. Has a criminal misdemeanor or felony conviction for offenses in which weapon instrumentality (e.g., firearm, knife, or other bladed instrument, club, brass knuckles) was used either as a means of violence, or threat of violence

x. Military active duty was terminated by the receipt of a dishonorable discharge or bad conduct discharge.

xi. Has been issued a debarment order and is currently banned from any military installation.

xii. Has exhibited characteristics, traits, or other indications that cause concern for the safety or welfare of personnel and/or residents aboard the base; or that causes concern for the physical security of the base.

3. MCas Miramar has implemented a Contractor-managed credentialing service, RAPIDGate ™.

RAPIDGate is consistent with and complementary to Homeland Security Presidential Directive 12 (HSPD-

12) and the Federal Information Processing Standard 201 (FIPS 201).

Participation in RAPIDGate is required after two business passes have been issued; it is optional prior to that time. Contractor employees who are not enrolled in RAPIDGate are required to access the base from the gates which can safely accommodate traffic backups. The MCAS Miramar gate for all installation pass requests is Gate 1, also known as the East Gate. All gates are open to RAPIDGate credentialed Contractor personnel.

The RAPIDGate program is a Contractor-managed credentials issuance service for vendors, contractors and subcontractors, suppliers, and service providers which includes company enrollment, installation sponsorship verification, employee registration, employment status validation, identity authentication, background screening, biometric verification, and issuance of a long-term access credential. The Contractor's background screenings include validation of employment status, identity authentication, biometric verification, and entry authorization verification. Issuance of credentials is in the sole discretion of the Government. The credentials are scanned upon entry onto the installation.

Contactor personnel who have been screened and are determined to be eligible for access will be required to self-register at kiosks located at the Base Access Control Branch, Provost Marshal’s Office, located at MCAS Miramar Gate 1, also known as the East Gate. Hours of operation are from 07:30 am to 4:00 pm, Monday through Friday. They are closed on weekends and federal holidays.

The cost of the RAPIDGate program is $199.00 per year for the Contractor’s firm, and $159.00 per Contractor employee for a one-year pass. The fee for lost or stolen passes is $30.00.

Contractor employees who require a Common Access Card (CAC) (e.g., for access to the Navy Marine Corps Intranet), may use the CAC for access and do not need a Business Pass or RapidGate credential.

4. Common Access Card (CAC):

a. The Contractor shall provide proof that a National Agency Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee requiring a CAC Card.

During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor employee. Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a claim, request for an equitable adjustment or other contract modification, and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

b. Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees.

c. "Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue (s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

d. The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access will be granted.

e. The Contractor will be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted it will be immediately revoked.

f. The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website:…