M0068120Q00350002-Solicitation Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment to the solicitation is to:

1. Answ er the offerors questions and update the Performance Work Statement.

2. Incorporate FAR Provision 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020), by full text instead of by reference.

3. Incorporate FAR 52.225-1, Buy American--Supplies (MAY 2014) by reference into the omnibus FAR Clause 52.212-5.

4. Incorporate RFQ Attachment 3, SWRFT COPARS FY19 Fast Moving Parts into the solicitation.

As a result, the quote due date for the solicitation has been extended to Tuesday, 01 September 2020, NLT 1:00PM PDT.

The POC for this amendment is Ms. Kenyadah M. Gamble, kenyadah.gamble@usmc.mil, 760-725-3235.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 45

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0068120Q0035

X 9B. DATED (SEE ITEM 11)

14-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2020

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 1

M0068120Q0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Questions and Answers to

Solicitation M00681-20-Q-0035 Contractor Operated Parts Store (COPARS)

United States Marine Corps (USMC) Southwest Region Fleet Transportation (SWRFT)

QUESTION #1:

The table listing the locations for which COPARS will be provided has “if required” for MCB Camp Pendleton and MCAGCC 29 Palms (PWS Para 2.1, pg. 5).

What will determine if services at those locations are required? When will that decision be made? How long will the contractor have to stand-up the COPARS if and when a decision is made an operation is required.

• Answer to Question #1: Per pg. 53 of the RFQ, 52.212-1 Addendum Instruction to Offerors, under Subparagraph (1)(b), Management Plan “Efficient Delivery Process (for each location)”, if a COPARS is proposed by the Quoter, then Para 3.4.4 of the PWS establishes stand-up of 14 calendar days. In addition, a COPARS is not required. Individual quoters are responsible for proposing the solution they think best accomplishes the requirements of the solicitation (which may be a COPARS if the quoter so chooses).

QUESTION #2:

Project Management requires a POC available during normal working hours (PWS Para 3.4, pg. 9).

Is an onsite POC required at one of the SWRFT locations? At all of the SWRFT locations?

• Answer to Question #2: No. The Project Management POC is not at any of the required onsite locations.

The contractor POC shall be available during normal work hours, and for any day-to-day communications with the seven (7) sites.

QUESTION #3:

The Contractor will be required to provide commercially rebuilt parts and assemblies on an exchange basis (PWS Para 2.4.17 & 4.1.3, pgs. 7 & 9).

What will the government provide in exchange for the commercially rebuilt parts and assemblies? If it is “Exchange Parts” as defined in the solicitation, how will the value of the part being exchanged by the government be determined?

• Answer to Question #3: The government will provide the defective part in exchange for an identical rebuilt part. The exchange parts value is determined by the resources required to complete the rebuild (i.e., labor and parts). Cost is also determined by industry standard practices, which include market research, price comparison, historical data, expert knowledge etc.

QUESTION #4:

Please confirm that parts can only be sourced directly from the manufacturer and not retail or wholesale vendors (PWS Para 4.1.4, pg. 10).

• Answer to Question #4: Yes, the vendor will go directly to parts manufacturers to source parts. Vendor may offer, with COR approval, to obtain parts from an alternative source.

QUESTION #5:

The contractor is to establish stock levels based on the quantity, type of equipment and parts historically required as identified in Attachment 1 of the RFQ. Attachment 1 does not provide historical information of parts required (PWS Para 4.2.1(c), pg. 12).

Please provide the historical data for usage/volume for parts required by each SWRFT location for the previous 12 months.

• Answer to Question #5: Presently, fast moving parts are stocked at Camp Pendleton COPARS per Para

4.3.3. See RFQ Attachment 3, SWRFT COPARS FY19 Fast Moving Parts. The attachment is separately attached to the solicitation and has been added as part of Amendment M0068120Q0035-0002.

QUESTION #6:

Contractors may deliver parts through the expiration date of the contract. After all contract deliveries are made, a consolidated invoice shall be submitted for these parts and final payments shall be made via the WAWF process (PWS Para. 4.1.10, pg. 11).

Please confirm invoices shall be submitted when all parts are delivered for a specific individual parts/material order form.

• Answer to Question #6: PWS Para 4.1.10 is for parts delivery after the contract ends. Yes, the final invoice (when contract has ended) will be a consolidation of all parts arriving after the contract expiration date.

QUESTION #7:

The Government requires Fast Moving Parts to be stocked at onsite stores and onsite consignment inventories in sufficient quantities for continuous “on the shelf” availability for immediate issue (PWS Para 4.3.3, pg. 12).

Please provide a historical listing and usage of Fast Moving Parts by location for the previous 12 months.

• Answer to Question #7: Please see the answer to Question #5 above for establishing stock. Same attachment for both questions.

QUESTION #8:

The Contractor can only source parts directly from the manufacturer and not retail or wholesale vendors. For Slow Moving Parts the Contractor is provide items within 24 hours after being requested if available within the local trade area or within 40 hours if not available within the local trade area (PWS Para 4.1.4 & 4.3.4, pgs. 10 & 12).

Please confirm the Contractor can only source from manufacturers within or outside the local trade area. Please define what is considered the local trade area.

• Answer to Question #8: The local trade area is defined as Southern California region; Bridgeport, California; and Yuma, Arizona vicinities. (PWS Para 4.3.5) Outside location is from all other sources not in the local trade area. SWRFT considers the local trade area a 100 mile radius from each of the seven required locations. See updated PWS paragraph subsections 4.1.4 and 4.3.4.

QUESTION #9:

The Contractor is required to purchase NPL Parts from the manufacturer or the highest level in the manufacturer’s distribution system (PWS Para 4.8, pg. 15).

Would wholesalers or retail vendors be considered part of the manufacturer’s distribution system?

• Answer to Question #9: As per the answer to Question #4 above, the Government is looking for the best price value. As a result, direct sourcing from the manufacturer typically provides the best price value. If the same manufacturer parts are offered at a better price by a wholesaler or retailer, then yes, consideration of wholesalers or retail vendors should be part of the best price value decision.

QUESTION #10:

The Contractor will be required to enter data into the government fleet management system (Fleet Anywhere) for all parts, supplies and materials sold under this contract (PWS Para 4.11.1, pg. 18).

Will the government allow an interface to be established between Fleet Anywhere and the Contractor furnished software to automate this process?

• Answer to Question #10: Initially “NO”. The government has strict guidelines and process on any programs being used within the government network. The contractor’s furnished software can be evaluated by a network specialist and vetted up the chain of command with no guarantee of approval. This process can take several months.

QUESTION #11:

The Contractor will be required to make deliveries throughout all effected installations and within 35 miles of their outer perimeters (PWS Para 7.2, pg. 22).

Please provide the historical data of deliveries within 35 miles of the outer perimeter of each SWRFT location for the previous 12 months.

• Answer to Question #11: This has occurred in rare instances; available data shows 3 occurrences within the past 12 month period for specialized fire apparatus, averaging approximately 10,000 per instance.

QUESTION #12:

The period of performance is stated in PWS paragraph 8 “will be a seven-month base period and six-month option period. An additional option to extend services up to 6 months is included and will be exercised by the Contracting Officer if deemed necessary.” Schedule B has only CLINs to cover the seven-month base period. Also, Instructions to Offerors Section 1 Summary states the period of performance shall be a base period of seven-months plus the option to extend services up to six-months in accordance with FAR 52.217-8 (PWS Para 8, Pg. 22).

Please clarify contract’s period of performance.

• Answer to Question #12: The base period of performance for this requirement is seven (7) months. There are no other pre-established options beyond the base period (hence no option CLINs), but the option to extend services clause (FAR Clause 52.217-8) is included in the contract. If a decision is made by the Contracting Officer to exercise the extension clause, a new CLIN will be added at that time utilizing the base period rates. (See Note on p. 60 of the solicitation, under Factor 3 - Price).

QUESTION #13:

The period of performance is stated to be a seven-month base period and six-month option period with an additional option to extend services up to 6 months (PWS Para 8, Pg. 22).

Why is the period of performance for such a short period of time? Does the government anticipate continuation of these services via a follow-on contract?

• Answer to Question #13: The period of performance was established to accommodate the government’s current need and available funding. A follow-on contract will be considered when the Government has identified its future needs.

QUESTION #14:

The maximum amount (ceiling value) under this contract shall not exceed $3,500,000 (RFQ, pg. 34).

Will the maximum amount of the contract be the value used to invoke FAR and DFARS clauses pertaining to Buy American clauses or will each delivery order be treated as a separate contract under which Buy American clauses will be applied?

• Answer to Question #14: The FAR Clause 52.225-1 Buy American will be incorporated into the omnibus Clause 52.212-5. The value of the contract’s maximum amount will be used to invoke the applicable FAR Buy American clause.

QUESTION #15:

Except for specific exemptions, FAR 25.1101 and DFARS 225.11 requires the acquisition of supplies to be used on Federal contracts within United States to be from domestic end sources. None of relevant clauses, FAR 52.225-1, FAR 52.225-3 or DFARS 252.225-7000, implementing the Buy American requirement are incorporated into the solicitation (RFQ, pg. 40).

Why is Buy American not incorporated into the solicitation?

• Answer to Question #15: After further review, the Contracting Officer has determined that certain Buy American Act clauses do apply to this acquisition pursuant to FAR 25.21101, which states “The following [Buy American] provisions and clauses apply to the acquisition of supplies and the acquisition of services involving the furnishing of supplies…” (emphasis added). All applicable Buy American clauses will be added to the solicitation via this amendment.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2020 10:00 AM to 01-Sep-2020 01:00 PM.

The following have been added by full text:

UPDATED PERFORMANCE WORK STATEMENT (PWS)

SOUTHWEST REGION FLEET TRANSPORTATION (SWRFT)

CONTRACTOR OPERATED PARTS STORE (COPARS)

1. INTRODUCTION

The purpose of this requirement is to provide repair parts, replacement components, supplies, materials, equipment and services in support of automotive, forklift, heavy equipment, material handling, construction, and civil engineering equipment maintenance, via a staffed or unstaffed on-site parts store or contractor-owned consignment inventory, on-demand delivery service, or a combination of two or more methods. This effort supports the United States Marine Corps (USMC) Southwest Region Fleet Transportation (SWRFT) division, which consist of seven (7) sites throughout California and Arizona.

SWRFT is responsible for the management, readiness, and operational support of vehicles and equipment that support Marine Corps installation commanders and tenant activities located in the Southwestern United States. The SWRFT consists of sites at Marine Corps Base (MCB), Camp Pendleton, CA; Marine Corps Air Station (MCAS) Miramar, CA; Marine Corps Recruit Depot (MCRD) San Diego, CA; Marine Corps Air Ground Combat Center (MCAGCC), Twenty-nine Palms, CA; Marine Corps Logistics Base (MCLB) Barstow, CA; Marine Corps Mountain Warfare Training Center (MWTC), Bridgeport, CA; and Marine Corps Air Station (MCAS) Yuma, AZ.

2. SCOPE

2.1 The Contractor shall provide all labor, material, and equipment needed to provide the required parts, materials, and services to the following SWRFT locations by the most efficient means possible:

Marine Corps Base, Camp Pendleton, Building 22151, CA COPARS if required www.pendleton.marines.mil/

Marine Corps Air Ground Combat Center, Building 1920, 29 Palms, CA Consignment site if required.

www.29palms.marines.mil/

Marine Air Station Miramar, Building 6317, San Diego, CA www.miramar.usmc.mil/

Marine Corps Logistics Base, Building 590, Barstow, CA www.mclbbarstow.marines.mil/

Marine Corps Recruit Depot, Building 231, San Diego, CA www.mcrdsd.marines.mil/

Marine Corps Air Station Yuma, Building 603, Yuma, AZ www.yuma.usmc.mil/

Marine Corps Mountain Warfare Training Center, Building 1040, Bridgeport, CA http://www.mwtc.usmc.mil/

2.2 Contractor shall provide and deliver to each location identified above new and remanufactured/rebuilt parts and materials commercially available from automotive, forklift, and heavy equipment industry parts suppliers. Parts and services shall be provided to authorized Government personnel only (refer to para.

4.1.1)

2.3 Under this contract, all SWRFT sites require daily availability and/or delivery of parts, supplies, materials, and service. The required daily service at SWRFT sites includes administrative service for business matters such as placing orders, reconciling backorders, parts research, parts return, parts warranty, etc. Contractor performance may be accomplished from a non-government location or by operating a Contractor Operated Parts Store (COPARS) and/or a contractor-managed inventory at any, all, or none of the SWRFT sites. Space in government facilities at each SWRFT site is offered, but is not required to be http://www.pendleton.marines.mil/ http://www.29palms.marines.mil/ http://www.miramar.usmc.mil/ http://www.mclbbarstow.marines.mil/ http://www.mcrdsd.marines.mil/ http://www.yuma.usmc.mil/ http://www.mwtc.usmc.mil/ used. The contractor is expected to meet all the requirements of this PWS and do so by the most cost effective means possible.

2.4 Definitions

2.4.1 Accessory. Any item(s) to be attached to or used in connection with a motor vehicle or major piece of equipment to add to its operation, utility, or ornamentation.

2.4.2 Actual Parts Manufacturer. A manufacturer of vehicle parts supplied directly to original equipment manufacturers (OEM) for incorporating into the production vehicles or for resale as replacement parts.

2.4.3 After Market Parts/Common. Parts that are new and obtainable from sources other than the Original

Equipment Manufacturers (OEM).

2.4.4 Authorized Government Personnel. Personnel identified by the Contracting Officer to place orders and received parts, materials, supplies and services under this contract.

2.4.5 Base Price. The price used to calculate the gross cost to the Government, i.e., the price from which discounts are taken or otherwise used to arrive at the net price bill under the contract.

2.4.6 Cannibalized Part. A salvageable part from another vehicle, which is used to make repairs and/or make a vehicle operational.

2.4.7 Centrally Managed Parts. Any part centrally procured, stocked, and issued by a specific federal agency for which existing regulations, directives or laws require procurement of such parts from the managing federal agency.

2.4.8 Commercial Vehicles. A commercial motor vehicle is an item of equipment, mounted on wheels and designed for highway and/or land use that (a) derives power from a self-contained power unit, or (b) is designed to be towed by and used in conjunction with self-propelled equipment that is available on the open market to the general public and commercial business concerns.

2.4.9 Common and Rebuilt Parts. Parts that (1) are produced/rebuilt by more than one manufacturer and are generally available through the general, non-specialized auto parts trade, (2) are available from more than one source of supply in the general commercial replacement parts system, or (3) have application on more than one make of vehicle or major sub-assembly; for example, if a particular part for an International Harvester vehicle can only be obtained from International Harvester or their dealers, the part is Original Equipment Manufacturer (OEM) . However, if the part or a substitute part can be obtained also from other manufacturers or dealers, the part is common regardless of where it is obtained; e.g., seal for a Ford vehicle which can be obtained from a source other than the Ford parts distribution system is “common” even though the box it comes in may be marked “For Ford Model T 1918 Year.” This definition includes new and rebuilt parts such as ignition components, electrical system components, seals, bearings, exhaust system hoses, etc., that are available in the normal across-the counter trade. It does not include parts with specialized application such as parts peculiar to fire engines, emergency equipment, refuse handling equipment, or similar equipment.

2.4.10 Consignment Inventory. An inventory of parts, materials, and supplies that are assigned to a non-

COPARS location to support the Fast Moving Parts needs of that location. These parts/materials remain the property of the Contractor until an authorized government employee removes the part from the shelf for application to a government vehicle.

2.4.11 Contract Administration. The stage of the contracting cycle in which the Contracting Officer ensures that the total contract is being followed, makes necessary changes to the contract, and assures progress toward contract completion.

2.4.12 Contracting Officer. The individual with the congressionally mandated legal authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

2.4.13 Contracting Officer’s Representative. An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. This person is responsible for administering contract terms and conditions per the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Navy and Marine Corps Acquisition Regulation Supplement (NMCARS), Marine Corps Acquisition Policy & Procedures (MAPP) and other implementing regulations.

2.4.14 Contractor. The term “Contractor” as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

2.4.15 Contractor-Operated Parts Store (COPARS). A Contractor-operated commercial type vehicle parts store located on a Government installation that furnishes parts to authorized Government personnel per contract requirements.

2.4.16 COPARS Operations. All service tasks required to perform this contract, to include (but not limited to): ordering, deliveries, research, data base entries, reporting, and other administrative actions. These tasks fall under the contract line item (CLIN) titled “Operations” and will be paid on a monthly firm fixed-price basis, pending government acceptance.

2.4.17 Exchange Parts. Serviceable parts having a credit value which can be applied against new or rebuilt parts and which are acceptable for exchange as a normal commercial practice. The government will provide the defective part in exchange for an identical rebuilt part. The exchange parts value is determined by the resources required to complete the rebuild (i.e., labor and parts). Cost is also determined by industry standard practices, which include market research, price comparison, historical data, expert knowledge etc.

2.4.18 Fast Moving Parts. Those price listed or non-price listed parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. Parts averaging three or more demands during a one month period, minimum, over the previous six months shall be considered fast moving parts for the next six month period. The stock level of each Fast Moving Part will be the average monthly demand over the 6 month period.

2.4.19 Non-Price Listed Parts (NPL). Vehicle and equipment parts for which price lists are not available.

2.4.20 Operator’s Care and Preservation Supplies. Any supply item which is required in the routine upkeep of a vehicle but which is not required to render the vehicle operational. Examples are cleaners, polish, wax, surface protectant, wiping cloths.

2.4.21 Original Equipment Manufacturer (OEM). A manufacturer that assembles complete vehicles, either commercial or military, whether assembled from parts of its own manufacture or from parts or components furnished by other manufacturers or a combination of both.

2.4.22 Original Equipment Manufacturer (OEM) Parts. A part that may only be obtained from an original equipment manufacturer.

2.4.23 Parts Order. A demand on the Contractor for parts/supplies/materials by authorized Government personnel identified by a shop Work Order, or the equivalent.

2.4.24 Parts Rebuilder. A manufacturer that rebuilds used vehicle parts, including engines and transmissions, to the original manufacturer’s minimum performance specifications.

2.4.25 Parts Re-Manufacturer. A manufacturer who rebuilds unserviceable vehicle parts to place them in a serviceable condition meeting standards established by the industry. These may include original equipment manufacturers, actual parts manufacturers, replacement parts manufacturers, or other type manufacturers.

2.4.26 Premium Freight Transportation. A package transport service that costs more than a normal US Postal Service ground parcel post delivery service used by the Contractor in non-emergency, daily business transactions.

2.4.27 Price Listed Items. Vehicle/Equipment repair parts, materials, supplies and accessories that are included in retail price lists established and provided by the Contractor. Payment for parts furnished under an applicable price list shall be at the Retail List Price less the applicable discount.

2.4.28 Quality Assurance. Those actions taken by the Government to assure Contractor performance meets the requirements of the contract.

2.4.29 Quality Assurance Surveillance Plan. An organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the Contractor.

2.4.30 Quality Control. Those actions taken by a Contractor and the Government to control the quality of goods or services so that they will meet the requirements of the contract.

2.4.31 Rebuilt/Remanufactured Parts. Parts which have been dismantled and reconstructed as necessary; all internal and external parts cleaned and made free from rust and corrosion; all impaired, defective or substantially worn parts restored to sound condition or replaced with new, rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt or unimpaired used parts and such other operations performed as are necessary to put the product in sound working condition. Rebuilt or used parts must conform to the original equipment manufacturer’s reconditioning tolerances.

2.4.32 Replacement Parts Manufacturer. A manufacturer of vehicle parts suitable for replacement or repair of parts and accessories which were included in the production vehicle. This includes the original equipment manufacturers that produce replacement automotive parts and accessories.

2.4.33 Slow Moving Parts. Those price listed parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability.

2.4.34 Standard. An acknowledged measure of comparison.

2.4.35 Standard Definitions. Definitions of specific terms and phrases used in this contract to improve communication between the Government and the Contractor.

2.4.36 Suggested List Price. The price shown in the manufacturer’s or distributor’s price list under the column headed “Suggested List Price for Retail”, or other terminology which positively identifies the price from which dealers normally compute their trade discount.

2.4.37 Vehicle Deadlined For Parts. Vehicles rendered inoperative due to lack of parts or accessories.

2.4.38 Vehicle Repair Parts. Those items required to render a vehicle complete and operational for its intended purpose. This includes repair parts, assemblies and sub-assemblies, accessory items, overhaul and repair kits, etc., but does not include operator’s care and preservation supplies.

2.5 Standard Abbreviations. Complete spelling of commonly used abbreviations in this contract.

CLIN Contract Line Item Number

COPARS Contractor-Operated Parts Store

COR Contracting Officer’s Representative

CPEN Marine Corps Base Camp Pendleton

DFARS Defense Federal Acquisition Regulation Supplement

DLA Dispo Serv Defense Logistics Agency Disposition Services (formally DRMO)

EMD Environmental Management Division

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

MAPP Marine Corps Acquisition Policy and Procedures

MCAGCC Marine Corps Air Ground Combat Center

MCAS Marine Corps Air Station MCLB Marine Corps Logistics Base

MWTC Marine Corps Mountain Warfare Training Center

NPL Non-Price Listed

OEM Original Equipment Manufacturer

OSHA Occupational Safety and Health Act

QA Quality Assurance

QC Quality Control

SWRFT Southwest Region Fleet Transportation

VDP Vehicle Deadline for Parts

WO Shop Work Order

3. PERFORMANCE REQUIREMENTS

3.1 The Contractor shall furnish all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to accomplish all of the tasks and requirements herein. Exceptions are those provided by the Government as identified in Section 12, “Government Furnished Resources and Services”.

3.2 This contract establishes the Contractor as the first line source of supply for all parts except those excluded as stated in Subsection 4.12.6, “Parts Excluded From This Contract”. The Government reserves the right to purchase from another source of supply any part, including, but not limited to, those that are on order for more than 30 calendar days, or when the Contracting Officer’s Representative (COR) requires an expedited delivery time less than specified in Subsection 4.4.2, “Delivery Times” and the Contractor is not able to economically meet the expedited delivery times.

3.3 Nonperformance. Each demand for parts, materials and supplies by authorized Government personnel constitutes a delivery requirement and is subject to the terms and conditions set forth under FAR 52.212-4.

Therefore, the Government, at its discretion, may procure supplies from sources other than the Contractor if

(Note: the Government reserves the right to pursue other contractual remedies established by law and/or in accordance with the contract terms and conditions for non-performance by the Contractor):

(a) The Contractor fails to make delivery within the delivery timeframe.

(b) The supplies do not conform to that which was ordered in kind or quality.

(c) Defective parts are not covered or replaced under the warranty provision.

(d) The COR does not agree to a proposed delivery time pursuant to the Slow Moving Parts paragraph.

3.4 Project Management. The Contractor shall provide a primary point of contact (POC) who shall be responsible for contract performance. The Contractor’s POC is not at any of the required onsite locations.

The contractor POC shall be available during normal work hours, and for any day-to-day communications with the seven (7) sites. The Contractor shall also designate an alternate, who shall be authorized to act for the POC when the POC is unavailable due to absence or weekends outside of the regular operating hours provided in Subsection 11.1. The POC (or contractor-authorized alternate) shall have full authority to act for the Contractor on all contract matters.

3.4.1 The POC and his/her alternate shall be designated in writing to the Contracting Officer and COR within three (3) working days after the contract award date or (1) day after replacement.

(Deliverable 5.1)

3.4.2 Communication. The POC shall respond to all communications from the COR within one (1) day during normal operating hours unless specified otherwise herein.

3.4.3 Transition Period (Non-COPARS). After contract award, the Contracting Officer will provide a notice to proceed to the Contractor via a funded task order. The Contractor will have a transition/start-up period of five (5) days, prior to the period of performance.

3.4.4 Transition Period for COPARS. If a COPARS is utilized, the Contractor will have a transition/start-up period of 14 calendar days prior to the period of performance to stand up a fully automated COPARS system, establish communication lines/equipment, stock the COPARS with inventory, and have the ability to fill orders from the Government.

4. SPECIFIC TASKS

4.1 Receiving Orders and Furnishing Parts

4.1.1 The Contractor shall receive orders via an ordering form to procure and store parts for, and issue parts to, authorized Government representatives only. The Contracting Officer Representative (COR) will furnish a list of authorized Government representatives to the Contractor within 2 days after the contract award date and will update the list as changes occur.

Note: The Government will provide an Order Form similar to the type shown in the Order Form Attachment. The Order Form will be used to order the parts/materials required to repair a vehicle and will be presented by the authorized Government Representative(s).

4.1.2 Business under this contract will only be conducted with listed individuals and only if they have a valid Government issued identification card in their possession. The sale of parts under this contract to other than listed persons is prohibited. Cash purchases shall not be made at any SWRFT location throughout contract performance.

4.1.3 The Contractor shall provide commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies, unless it is determined to be in the best interest of the Government as agreed to by the COR. Refer to PWS Para 2.4.17, Exchange Parts.

4.1.4 The Contractor shall not sell or transfer parts between a parent company and/or subsidiaries or affiliates in which the Contractor (or principals of the company) has a financial interest, if such action increases the price to the Government beyond the price the Contractor would pay if the item were purchased at the best price obtainable elsewhere in the marketplace. Also, the vendor will go directly to parts manufacturers to source parts and not use a retail or wholesale vendor to source parts, unless there is a clear benefit to the Government such as avoidance of freight costs. The vendor may offer, with COR approval, to obtain parts from an alternative source.

4.1.5 When the Contractor receives a parts/material order form from an authorized Government representative, the Contractor shall prepare the Sales Slip per the instructions contained in this PWS (ref PWS 4.10).

4.1.6 Partial Quantity Deliveries. When it is determined to be in the best interest of the Government, the Government reserves the right to accept partial quantity deliveries of parts shown on the original Sales Slip. When a partial quantity delivery is accepted, the authorized Government representative will put the number of the partial quantity and his/her initials in the column titled “PAR #” on the Sales Slip. (Example: First partial accepted, the authorized Government representative will enter the number 1 and his/her initials (1/rdb) in the “PAR #” column; the second partial quantity accepted, the number 2 and his/her initials (2/rdb) will be entered in the “PAR #” column, etc.)

4.1.7 When it is necessary for an authorized Government representative to “add on” items to an original Sales Slip, these items shall be treated as partial deliveries.

4.1.8 When an authorized Government representative cancel parts, the Government representative will annotate the order form or Sales Slip with the following information next to the part description: (1) the word “CANCELLED”, clearly marked; (2) signature of authorized Government representative;

and (3) date/time cancelled.

4.1.9 Authorized Government representative(s) will be responsible for picking up all parts within four normal store operating hours after verbal notification by the Contractor that all parts on the work order (WO) are available.

4.1.10 Parts may be delivered through the expiration date of the contract (hence after the contract ends).

Parts shall be delivered in accordance with contract terms even if deliveries are made after the expiration date of the contract. The contractor shall supply Government personnel an estimate for parts if requested, prior to purchase. Such parts shall be delivered with proper sales slips during the contract delivery period. After all contract deliveries are made, the final invoice (when contract has ended) will be a consolidation of all parts arriving after the contract expiration date. The invoice shall be submitted for these parts and final payments shall be made via the Wide Area Workflow (WAWF) process.

4.2 Automation of Store Inventory

4.2.1 The Contractor shall furnish their own computer hardware and software to insure that all stores are completely automated. The Contractor shall have automated capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. The data and reports shall be retrievable at the SWRFT Site level and shall be capable of being combined in any combination of SWRFT sites, to include combined totals for all Sites. The automated system shall include the complete SWRFT inventory and have the capability of compiling and producing reports and records as specified herein.

(a) Records. The Contractor shall maintain an automated record of parts issued to each SWRFT site. At a minimum, the captured data shall include the stock or part number, brief nomenclature, date issued, unit of issue, quantity issued, and work order. This data shall be provided to the Government in either, or both, printed and electronic form, as designated by the Contracting Officer or COR. The printed data shall be consolidated by item. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel). This data shall be furnished to the COR upon completion or termination of this contract. The Contracting Officer/COR may require a quarterly reporting if deemed beneficial to the Government. (Deliverable 5.2)

(b) Parts Research and Identification. To properly identify required parts, except for parts for which the only parts catalog is a military technical order, Government personnel will only be required to furnish the Contractor with the year, make, model, and manufacturer’s identification/serial number, if requested. Contractor personnel shall accomplish all other research required for part identification. Government personnel will furnish part numbers when the military technical order is the only parts catalog. Further assistance will be at the discretion of the Government. When the Government furnishes OEM part numbers, the Contractor shall convert to Aftermarket Part Numbers, if available. The government shall not be held responsible/liable for re-stocking fees for incorrect parts ordered by the Contractor.

(c) Automated Stock Level and Consumption Data Reports. The Contractor shall establish stock levels based on the quantity, type of equipment, and parts historically required as identified in Attachment 1 of the Request for Quote (RFQ). Presently, fast moving parts are stocked at Camp Pendleton COPARS per Para 4.3.3. See RFQ Attachment 3, SWRFT COPARS FY19 Fast Moving Parts. The Contractor shall add or delete items in stock depending on consumption data, which must be maintained by the Contractor.

The Contractor shall maintain consumption data for each SWRFT Site and as a whole. A consumption data report shall be provided to the COR within three (3) days after the end of each contract three-month period, or as directed by the COR. The consumption data report shall cover the previous three-month period. In addition to, the following data:

nomenclature, part number, date ordered, date received, quantity issued, and unit price during the reporting period. This report shall be provided to the Government in electronic form. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel). (Deliverable 5.3)

4.3 Parts-Stocking and Availability Requirements

4.3.1 If a COPARS is utilized, the Contractor shall establish a stock level at each store or consignment that is adequate to assure immediate issue or next day delivery to non-inventory Sites, as appropriate.

Such stock levels shall be established within thirty (30) days from the date of contract award. Until the Contractor has established such adequate stock levels within the time specified herein, the Government shall not charge the Contractor under the provisions of the clause of this contract entitled Nonperformance, for fast moving parts which the Government elects to purchase and which the Contractor is unable to furnish because the store stock level has not been established.

4.3.2 Availability. Contractor shall ensure parts are available pursuant to the following criteria:

(a) Parts not available for immediate issue shall be ordered by the Contractor and backordered to meet the time frames set forth in PWS Subsection 4.4.1.

(b) When backordered parts are received by the Contractor, ordering personnel will be notified of their availability. At its option, the Government may accept partially completed back orders. However, if the order is complete, the Government will accept and take delivery of the supplies permitting the Contractor to invoice for these parts. The Contractor shall not be obligated to hold completed orders.

(c) Partial deliveries of incomplete orders, which are not accepted, pursuant to subparagraph (b) above, shall be held, un-invoiced, by the Contractor.

4.3.3 Fast Moving Parts. The Government requires Fast Moving parts to be stocked, at on site stores and on site consignment inventories, in sufficient quantities for continuous “on the shelf” availability for immediate issue. Fast moving parts are currently stocked at Camp Pendleton COPARS. See RFQ Attachment 3, SWRFT COPARS FY19 Fast Moving Parts.

(a) The Contractor shall stock all Fast Moving Parts in the appropriate store or consignment for immediate issue or next day delivery to non-inventory SWRFT Sites; or consignment inventory for immediate consignment sale. A maximum of 5% out of stock condition at each inventory site is acceptable.

(b) Fast Moving Parts not in stock shall be made available at the appropriate delivery point within eight (8) work hours, or the next working day for non-inventory Sites, from the time ordered (demand on stock).

4.3.4 Slow Moving Parts. The Government requires Slow Moving Parts to be furnished within 24 working hours, after being requested if available within the local trade area. Slow moving parts that are not available in the local trade area are to be furnished within forty (40) work hours. SWRFT considers the local trade area a 100 mile radius from each of the seven required locations. The outside location is from all other sources not in the local trade area as described in the para 4.3.5 of this section below.

4.3.5 Slow Moving Parts Required for Repair Completion. Slow moving parts required to complete repair shall be furnished within eight (8) hours (next work day for non-store Sites) after being requested, if available in the Southern California region, Bridgeport, and Yuma. Parts not available within these locations shall be furnished under the provision Slow Moving Parts (para. 4.3.4).

4.3.6 Battery Storage. This section applies if a COPARS option is utilized. The Contractor’s battery storage area will be appropriate for the minimal storage of new and used batteries. The Contractor shall minimize the storage of used batteries by conducting battery purchases on an exchange basis.

The Contractor will accept an old battery when a new battery is purchased. The Contractor shall return this used battery to his supplier for disposition. The Contractor shall ensure that used batteries are not be kept in the battery storage area for more than five (5) working days. The Contractor shall follow appropriate storage procedures and safety precautions for the storage of all batteries.

4.3.7 Common/Captive Part (Aftermarket/Original Equipment Manufacturer (OEM). In the event a part may be procured by both common and captive, the common part takes precedence. In order to obtain the captive part, authorization from the COR will be obtained in writing. A "Captive Part" is a part that is manufactured by a third party and packaged for sale by the OEM with the OEM's identification on the package.

4.3.8 Vehicle Deadlined for Parts (VDP). Parts required that will remove vehicles from VDP status shall be annotated on the parts order form and furnished at the earliest possible time. Contractor actions to expedite delivery shall include search of alternate sources of supply, consideration of interchangeable items and insuring that VDP status is transmitted to the Continental United States (CONUS) suppliers and through its distribution system, as applicable.

(a) When authorized by the Contracting Officer or the COR, non-price listed VDP items may be purchased from sources other than the sources required by this paragraph. The Contractor shall advise the Government of price differential. When VDP price listed parts are not available from the price listed sources, the Contracting Officer or the COR or his alternate may authorize these parts to be purchased as non-price listed parts.

(b) Parts required to remove vehicles from VDP status will be furnished within a maximum of ten (10) calendar days after the Government has placed the order.

4.3.9 Cannibalized Parts. If the COR or other authorized Government Representative determines that cannibalized parts should be used, the COR may require the Contractor to obtain specific parts from vehicle salvage yards. Cannibalized parts shall be categorized as non-price listed parts.

4.4 Delivery Times. The Contractor shall meet the delivery times below. If a COPARS is not utilized, only (b), (c), and (d) apply:

(a) In-store items: 15-30 minutes.

(b) Routine: 1 business day if local; 5 business days otherwise, if not stocked

(c) Emergency: 4 Hours, if not stocked

(d) Contractor shall meet all other time requirements within this PWS section, its paragraphs and subparagraphs.

4.4.1 Backordered Parts. Parts which cannot be delivered in accordance with required delivery time are considered backordered parts. An automated listing of backordered parts shall be generated and forwarded by the Contractor to the COR daily, and shall include: work order, part number (if known), nomenclature, date & time ordered, estimated cost, SWRFT Site, type (stocked/non-stocked), and estimated delivery date (EDD). This data shall be provided to the Government in either, or both, printed and electronic form, as designated by the COR. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel). The Government reserves the right to cancel the request and to purchase the part(s) from other sources.

Any restocking cost charged to the Contractor due to a backorder cancellation by the Government may be charged to the Government, if the charge is substantiated.

(a) For back ordered items which cannot be furnished with the contract delivery schedule, the Contractor shall notify the COR in writing within two days and furnish an availability date and price. The COR will determine if the proposed delivery date and cost are acceptable. If acceptable, the proposed delivery date becomes the firm delivery date. If not acceptable, or if the Contractor fails to deliver the part by the firm delivery date, the Government reserves the right to procure the part(s) from another source. The reservation is not exclusive and is in addition to any other rights and remedies afforded the Government by law or under this contract including FAR 52.212.4.

(b) The Contractor shall maintain an automated register of all backordered items as described in PWS paragraph 4.2. The Contractor shall make this backorder register available to the authorized Government point of contact per site daily and upon request.

(c) At the time of backorder, three copies of the Backorder Slip shall be made with distribution as follows: (1) to the requesting personnel to be kept with the work order, (2) to the SWRFT Supply/Maintenance Supervisor, and (3) to be retained by the Contractor. (Deliverable 5.4)

4.4.2 Emergency Requirements. Whenever the Contracting Officer or the COR determines that, due to an unusually urgent or emergency requirement, a part not in stock is needed in less time than established under the paragraphs entitled Fast Moving Parts and Slow Moving Parts above, the part may be obtained by one of the following methods:

(a) Purchase, pickup, and delivery by the Contractor’s store personnel. Part shall be charged as a non-price listed item.

(b) Purchase by the Contractor’s store personnel, pickup by Government personnel. Part shall be charged as a non-price listed item.

(c) Purchase by the Contractor’s store personnel, delivery by the most expeditious manner.

Prior written authority shall be granted by the designated COR for use of premium transportation for the part (price listed or non-price listed) at Government expense. Parts shall be charged as a non-price listed item plus premium transportation at actual cost.

(d) Purchase and pickup by Government personnel. If this method is used, Government personnel will purchase and deliver the part directly to the end user and at no penalty to the Contractor.

4.5 Quality of Parts to be furnished. Parts furnished by the Contractor shall meet or exceed the quality of the parts furnished on the original…