SolicitationAmendment01_M0068118Q0043.pdf

M3300018SULC400

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This purpose of the amendment is to:

1. Respond to Industry Questions

2. Update the Performance Work Statement (PWS) section 4.3.1.1. for clarif ication purposes.

3. Change the unit of issue, quanitity, and price of CLIN0003,1003,2003,3003, and 4003. This over and above CLIN has a not to exeed value of $30,000.

See summary of changes for additional information. Vendors are required to sign and return this amendment w ith the pricing quote package.

POC: Merlina Y. Rios merlina.rios@usmc.mil / Diana.lynch-maldona@umsc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0068118Q0043

X 9B. DATED (SEE ITEM 11)

31-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2018

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0068118Q0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTIONS

Industry Questions:

1. CLIN 0003 series - Should this be $30,000? Not Quantity 30,000?

Response: This CLIN shall be updated to reflect the 1 LOT quantity with a max of $30,000 for parts and materials.

ITEM

NO

SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

through

1 Lot $30,000 $30,000

OVER AND ABOVE PARTS AND MATERIALS

FFP

Over and above requirements task the contractor to identify needed repairs and recommend corrective action during contract performance. The contractor submits a work request to identify the over and above work and, as appropriate, the Government authorizes the contractor to proceed. See DFARS Clause

252.217-7028.

In accordance with the attached Performance Work Statement (PWS)

FOB: Destination

PURCHASE REQUEST NUMBER: M3300018SULC400

MAX

NET AMT

$30,000

2. What is the purpose of the following PWS paragraph?

“4.3.1.1 Parts and materials shall be the lowest price available considering the availability and the time constraints of the job. It shall include any discounts and/or rebates accrued to or for the Contractor. Parts shall be provided to the Government at the Contractor's cost without markup.”

Response: This sentence has been updated in the Performance Work Statement to reflect a streamlined performance objective. The purpose of this paragraph is to ensure that the contractor is providing the best pricing when repair quotes are provided to the government for review. Parts and materials shall be verified for price reasonableness.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The pricing detail quantity has decreased by 29,999.00 from 30,000.00 to 1.00.

The unit of issue has changed from Each to Lot.

CLIN 1003

CLIN 2003

CLIN 3003

CLIN 4003

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2018 TO

31-AUG-2019

N/A CMSC BASE PROPERTY (M/F - M33000)

TUSIA LIUCHAN

BLDG 22105

CAMP PENDLETON CA 92055-5001

760-725-3411

M33000

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2018 TO

31-AUG-2019

N/A CMSC BASE PROPERTY (M/F - M33000)

TUSIA LIUCHAN

BLDG 22105

CAMP PENDLETON CA 92055-5001

760-725-3411

M33000

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

CONSOLIDATED AND MATERIAL SERVICE CENTER (CMSC)

LAWN CARE EQUIPMENT REPAIR SERVICES

1. INTRODUCTION: This requirement is for the Marine Corps Base (MCB), Camp Pendleton, Consolidated and

Material Service Center (CMSC) office. The continuing need for the service of lawn care equipment utilized aboard MCB, Camp Pendleton. The CMSC office procures a wide range of equipment that is utilized for the maintenance and upkeep of lawns and to control weed and high grass growth along roadways. The

Consolidated and Material Service Center (CMSC) office is ultimately responsible, and retains title to lawn care equipment utilized by the various maintenance centers spread throughout the base. Equipment is loaned out to the various maintenance facilities to assist with care and upkeep of the areas of responsibility for each maintenance facility.

2. SCOPE: The purpose of this contract is to economically repair Government owned lawn equipment to original equipment manufacturer (OEM) operability and/or prepare unserviceable equipment for disposal. The contractor shall provide quotes and perform repairs requiring knowledge as identified in the manufacturer’s operator manual; checks and fills equipment fluid; boost starts equipment; picks-up parts from stores, delivery and pick-up to and from repair locations, to disposal by installing/removing fuels and providing certificate of cleanliness; cleans vehicles and shop areas, transport any and all hazardous materials from government installations and disposing of material in accordance with all federal, state and local EPA requirements; record hour meter readings and other vehicle information for record keeping and monitoring; manages tools and lawn mower equipment parts inventories.

CMSC currently operates John Deere, Exmark Lazer and Grasshopper riding lawnmowers. While these are the current lawnmowers, the contractor shall be responsible for any future Riding Lawnmowers, under CMSC’s responsibility for repair and disposal. The following information identifies the current equipment under

CMSC’s area of responsibility for riding lawnmowers. These numbers are subject to change depending on newly procured riding lawnmowers and disposal of riding lawnmowers:

Manufacturer Nomenclature Quantity

John Deere Riding Lawn Mower 10

Exmark Lazer Riding Lawn Mower 46

Grasshopper Riding Lawn Mower 81

3. GENERAL REQUIREMENTS:

3.1 The contractor shall provide all personnel, Personal Protection Equipment (PPE), transportation, supervision, and non-personal services necessary to perform repair services as defined in this

Performance Work Statement. Historical workload for performance locations is provided in Appendix 2 of the PWS. The quality of services provided shall be evaluated by an on-site CMSC representative to ensure contract services are being met on repairs, on-time delivery, and preparations for disposal.

3.2 Personnel. The Contractor shall provide qualified personnel within three (3) working days from the date of the Government’s written/verbal request/repair manifest. Personnel provided must possess a small engine repair certification with 2 or more years of experience in performing basic lawn care equipment maintenance as identified in lawn care equipment manufacturer’s operator manual.

3.3 The contractor shall perform onsite evaluations and repairs at the CMSC building 22105. CMSC shall provide the vendor a secured space in order to conduct equipment repairs. The contractor is responsible for transporting the equipment to and from the government's secured space and provide all tools necessary to complete repairs at no cost to the government. If the vendor determines the equipment can only be repaired at the vendor's facility then the vendor shall provide an estimate of repairs and gain approval from the government prior to transporting the equipment off Camp Pendleton. Additionally, the vendor is responsible for transportation costs to/from the vendor's facility.

4. TASKS:

4.1 Lawn Mower Evaluations. The Contractor shall conduct an equipment inspection/check when requested by the government representative.

4.1.1 The contractor shall provide a written quote for each lawn mower requiring repair to the government representative for verification of cost effectiveness and authorization to proceed with repair.

4.1.2 Based on the quote, the government representative shall determine if the item is economical to repair before authorizing the lawn mower repair services.

4.1.3 The quote shall include labor, parts and materials, and a completion date.

4.1.4 The contractor shall only conduct repairs when a Task Order or modification has been issued by the Contracting Officer.

4.2 Lawn Mower Repairs. The Contractor shall only perform approved repairs.

4.2.1 The Contractor shall perform all repairs in accordance with the OEM original equipment manufacturer’s operator manual that include, but are not limited to, replacing worn or broken items such as batteries, seats, blades, engines etc.

4.2.2 The Contractor shall maintain a clean work space.

4.3 Over and Above Parts and Materials. The Contractor shall purchase only the required materials and parts identified in the repair quotes submitted to the Government. All parts and materials shall be reviewed to ensure fair and reasonable pricing.

4.3.1 The contractor shall provide in their quote the following:

4.3.1.1 Parts and materials shall be the lowest price available and shall include any discounts and/or rebates accrued to or for the Contractor. The Contractor shall provide current manufacturer price list to the Government to verify parts discounts.

4.3.1.2 The estimate shall include such items as the name of the part, manufacture of the part, the part number, the size, quality, quantity (number of units), and the unit prices.

4.3.1.3 The estimated lead-time for the delivery of the part to the Contractor is to be included.

4.3.1.4 The Contractor shall provide a statement of how the price for parts and materials are fair and reasonable. For Example, “Materials quoted have been compared to multiple vendors and the best price is provided to the Government.” or “The materials provided in the quotes hae been researched and provide for the best price for the government.”

4.3.2 The Contractor shall not assume that a task order will be issued, and shall not order parts or materials or proceed with any work until receipt of the task order.

4.3.3 The Contractor shall be responsible for all required tools, and consumable materials to complete each quote.

4.4 Disposal. Preparation for disposal means: draining or removing all fluids and hazardous materials from the equipment, including but not limited to draining or removal of oils, fuel, and filters, and providing a certification of cleanliness to the Base Property office.

4.4.1 Certification shall include the make/model and serial number of the equipment.

4.4.2 In the event that the equipment is rejected by the Defense Logistics Agency Disposition

Services (DLADS) (formerly known as Defense Reutilization and Marketing Office). The contractor shall re-clean and recertify the equipment until it is accepted by DLADS at no additional cost to the government, with no Contractor claim or request for equitable adjustment.

4.4.3 The contractor shall transport any and all hazardous materials from the government installation and dispose of in accordance with all federal, state, and local requirements.

4.4.4 Transportation and disposal of waste material shall be included in the quoted price in the

Disposal CLIN (CLIN 0004 and associated option CLINs) and shall NOT be an additional charge to the government.

5. DOCUMENTATION, INSPECTION AND INVOICING:

5.1 Documentation. Base CMSC, shall identify equipment in need of repair/disposal and create a manifest.

5.1.1 The manifest shall contain, at a minimum, the make, model, and serial number of the equipment being sent to the contractor for repair/service. The manifest shall be sent to the contractor for a quote. The manifest shall be dated and approved by an identified government official.

5.1.2 The contractor shall acknowledge receipt of equipment by signing and dating the approved manifest.

5.1.3 The contractor shall provide personnel to perform government approved quotes and provide copies to Technical Point of Contact (TPOC) for review, assessment and approval.

5.1.4 The contractor shall start repairs/services within 48 hours, once authorization of quote/estimate is provided by CMSC.

5.1.5 The contractor shall return complete groups of work per manifest upon completion of repairs.

(i.e. if ten units are manifested and received from the government, the same ten units shall be returned to constitute a completed group)

5.1.6 The contractor shall provide a cost breakdown for each repaired unit within the group.

5.1.7 The cost breakdown shall be a detailed report of hours expended and the associated billable amount for those hours, parts installed/used and the associated billable amount for those parts, pick-up/transportation cost, and/or disposition preparation cost.

5.1.8 Each detailed report shall also display the grand total.

5.2 Final Inspection. CMSC shall ensure that the units being returned constitute a complete group that was received by the contractor.

5.2.1 If a complete group is not returned, the group will be rejected by the TPOC. CMSC shall inspect each unit of a complete group and provide inspection results to the TPOC.

6. KEY PERSONEL:

6.1 The Contractor shall designate a primary point of contact (PPOC) and an Alternate Point of Contact

(APOC) to communicate work assignments and staffing to all sites as indicated by the work requests.

6.2 The names of the Primary and Alternate Points of Contact shall be designated in writing and submitted to the Techincal Point of Contact (TPOC) within five (5) days of the contract award date.

If any changes occur the contractor shall notify the TPOC within one (1) working day.

6.3 The PPOC shall be responsible for the supervision of Contractor Personnel, shall investigate any complaints from Government customers and take corrective actions to remedy any deficient behavior of Contract Personnel. The results of any corrective measures or disposition of any inquiries shall be annotated on the monthly Status Report.

6.4 The PPOC shall instruct and ensure that Contractor Personnel utilize the proper manuals and

Government provided guidelines for the effective and safe execution of assigned tasks.

6.5 The PPOC shall submit a Status Report within five (5) days of receiving the mower and once (1) a month therein after to the TPOC, reporting activity at each site, to include:

Number of actions assigned

Number of actions completed

Number of actions incomplete

Number of man-hours assigned

Number of man-hours complete

Number of complaints

Number of incidents resulting in injury/damage to personnel or equipment.

6.6 These numbers shall be reported by site and summarized in a roll-up section. The PPOC shall provide any supporting documentation as required to validate reported incidents.

6.7 The PPOC shall be responsible for ensuring Contractor compliance with the requirements of this contract.

6.8 The PPOC shall ensure that all contractor personnel check in and our with the TPOC.

7. DELIVERABLES: Deliverables shall be submitted to the TPOC (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

Deliverable PWS Paragraph Frequency

7.1 Primary and Alternate

Point of Contact

(PPOC)(APPOC)

6.2 Within five (5) calendar

days after award and 1 day after any changes of

PPOC/APPOC.

7.2 Status Report 6.5 Within five (5) days of

mowers being accepted by the contractor and once a month there after.

7.3 Quality Control Plan 11 Within 3 working days of

contracting award and within 5 business days after any change to the plan.

8. Performance Requirements Summary:

Performance

Objective

PWS Reference Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

PRS # 1.

Provide personnel to perform lawn care equipment services

3.2 The contractor provided

qualified personnel in the quantity and locations required within 3 working days.

No more than 3 incidents in a 6 month period of not providing requested support.

Bi-Weekly review of attendance and timekeeping documents.

PRS # 2

Designate capable individual(s) to act as the contractor’s representative(s).

Section 6 Act as the liaison between

Government and contractor personnel, and communicate requirements between the two agencies.

No more than 2 incidents of not designating a capable POC in a 1 month period

Validated customer complaints

PRS #4

All repairs shall be complete.

Section 4.2.1 The Contractor shall perform maintenance repairs as identified in the manufacturer’s operator manual that include, but are not limited to, replacing worn or broken items such as batteries, seats, blades, engines etc.

No more than 5 incidents of not providing quality service in a 1 month period.

Random sampling.

Validated customer complaints

PRS#5

Personnel shall adhere to all safety and environmental standards.

Section 9 All Contract Personnel shall adhere to safety and environmental standards in accordance with Marine Corps, DoD, Federal, State, and local regulations.

No more than 1 safety violation incident per individual in a 1 month period, and no more than 3 incidents for the same individual in a 12 month period.

Random sampling.

Validated customer complaint.

9. SAFETY REQUIREMENTS:

9.1 Safety/Environmental. All Contract Personnel shall adhere to safety and environmental standards in accordance with Marine Corps, DoD, Federal, State, and local regulations. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures identified in

Attachment 1. CMSC’s Safety Officer and Environmental Protection Specialist shall provide guidance to Contractors as needed.

9.2 The Contractor shall adhere to OSHA Standards for General Industry (29 CFR, 1910) to provide a safe and healthful operational and working environment for all personnel. Each individual shall be required to identify and manage risk and maintain a safe and healthful work environment. CMSC’s Safety

Officer shall provide information on safety policies to Contractor personnel at each site. If a Contractor violates a safety policy, the Government supervisor shall address the incident with the PPOC for immediate remediation. Compliance with safety policies shall be utilized as a performance indicator for the contractor according to the Performance Requirements Summary.

9.3 The Contractor must comply with all Federal regulations with regards to reporting injuries and maintaining the 300 Log for all required recordable/reportable injuries in accordance with OSHA 29 CFR

1904. Once the incident is reported, OSHA shall provide the Contractor with the OSHA

Notice/Deficiency/Violation Notice, which shall have to be posted at the specific work site where the affected Contractor works for 30 days or until the deficiency is corrected. The PPOC shall notify the

CMSC Safety Officer in the event of any accident, injury, death, property damage, or incident affecting a third party, in which the Contractor’s operators are involved. The PPOC shall be responsible for submitting written accident/incident reports to the CMSC Officer within 24 hours so that the installation’s

Safety authorities can conduct an investigation. In the case of death, the PPOC shall report the incident to the Safety Officer within 8 hours. The installation’s Safety authorities shall conduct an investigation for the sole purpose of rectifying deficiencies in order to minimize or eliminate hazards. CMSC shall retain records of such incidents for a maximum of 12 months. The Contractor shall be responsible for handling all compensation matters as applicable.

9.4 All Contractor personnel shall adhere to 40 Code of Federal Regulations (CFR), California Code of

Regulations (CCR) Title 22 and local policies and Best Management Practices to ensure compliance with

Environmental protection programs. These policies include HAZMAT and HAZWASTE handling and

Storm Water Pollution prevention. CMSC’s Environmental Protection Specialist shall provide this information to Contractor personnel at each site. If a Contractor violates an environmental practice, the

Government supervisor shall address the incident with the PPOC for immediate remediation. Compliance with environmental policies shall be utilized as a performance indicator for the contractor according to the

Performance Requirements Summary.

9.5 Contract Personnel shall attend required meetings regarding OSH and Environmental Protection matters.

10. PERIODS OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

10.1 Business Hours. The Contractor shall be available, between the hours of 7:00 AM and 3:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

10.2 Holidays. The Contractor is not required to perform services on the Federal holidays listed below:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

11. QUALITY CONTROL PLAN: The Contractor shall develop, provide, and maintain an effective Quality

Control Plan (QCP) to ensure services are performed in accordance with this PWS. The QCP shall identify procedures that shall prevent and ensure non-recurrence of defective services. The QCP is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be submitted to the Contracting Officer and TPOC within 10 working days of contract award. Once the QCP is accepted by the

Contracting Officer, the contractor shall maintain and updated as necessary. All updated and changes shallbe sent to the Contracting Officer for review and approval within 5 business days.

12. GOVERNMENT FURNISHED ITEMS AND SERVICES:

12.1 The Government shall provide work spaces for the performance of this contract, as needed.

12.2 The Government shall provide all utilities in the facilities for contractor’s used in performance of tasks outlined in PWS. The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

12.3 The Government shall provide Department of Defense (DoD), Department of The Navy (DoN), and Marine Corps Standard (SF) forms, catalogs, manuals, instructions, publications, material identification data and other related Government documentation necessary for the performance of these services. At the Government’s discretion, data may be provided to the Contractor on CD or electronic media.

13. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

13.1 The Contractor shall provide transportation, supervision, and non-personal services necessary to perform automotive and mobile equipment service as defined in this Performance Work Statement.

13.2 The Contractor shall provide Personal Protective Equipment for Contractors, including but not limited to safety glasses, safety shoes, hard hats and ear plugs. CMSC’s Safety Officer shall provide information and guidance to Contractors as needed.

Appendix 1

Publications

1. 29 Code of Federal Regulations (CFR) – OSHA Standards for General Industry

2. MCO 5100 – Marine Corps Order for Occupational Safety and Health program

3. 40 Code of Federal Regulations (CFR) – Environmental Protection Best Management Practices

4. California Code of Regulations (CCR) Title 8 – Emergency Response Procedures

5. California Code of Regulations (CCR) Title 22 – Hazardous Waste Best Management Practices

6. MCO P 5090.3a – Marine Corps Order for Hazardous Waste Best Management Practices

7. BO 5090.7 – Camp Pendleton Order for Hazardous Waste Best Management Practices

8. MCO 5530.14A Ch.3 Section 3005 – Key/Lock Security and Access Control

(End of Summary of Changes)