PERFORMANCE_WORK_STATEMENT_(002).DOCX

PERFORMANCE WORK STATEMENT

PART 1

GENERAL REQUIREMENTS

Marine Corps Air Station Miramar has a requirement to contract with an exclusive service provider to support the Unit Deployment Program (UDP) in the form of storing personal property of Marines for the entire duration of unit deployment. These services will include the packaging of property in cardboard cartons, inventory, consolidation in crates, transportation to vendor warehouse, damage claims process, and delivery of personal property, back to service members at the end of their deployment.

UDP Storage is separate and distinct from Household Goods (HHG). The distinction and entitlement is determined by the dwelling of the Marine and registration of the requirement. Marines entitled to UDP Storage must meet all the following criteria: must occupy the barracks, not drawing basic allowance for housing (BAH), and are going TDY or deployment for longer than ninety days. UDP Storage is requested by a representative on behalf of the deploying unit. This representative is appointed in writing by his/her commander and submits all prerequisite forms on behalf of the unit. HHG is personal property that occupies government or commercial quarters that is moved or stored incident to a permanent change of station move. The HHG requirement is registered using the Defense Property System (DPS) and service providers are booked by staff at the Joint Personal Property Shipping Office.

The basic contract will cover regular scheduled deployments (UDP, MEU, SPMAGTF) funded by air station operation and maintenance (O&M) funds.

There is a potential for a substantial amount of additional storage requirements to support contingency operations and unscheduled deployments (OIF/OEF) using task orders bearing unit funds.

PURPOSE

This is a Firm-Fixed-Price, Requirements contract for one base year and four option years, to include a 6 month option to extend, for the preparation of personal property of military members and civilian employees for movement, drayage, storage and related services for Marine Corps Air Station – Miramar.

ITEMS AND QUANTITIES

The line items described in Attachment 1 represent the Government’s best estimation of required items and their estimated annual quantities. The Government assumes no liability in the event that actual quantities do not materialize in the amounts estimated. Deviation from estimates will not be a basis for contract claim or request for equitable adjustment.

Note: The Government’s requirements might change or fluctuate during the term of this Contract. As Government requirements change, line items will be added or deleted as necessary. Only the Contracting Officer has the authority to negotiate modifications that affect price. These types of contractual changes will be authorized by the Contracting Officer, via a contract modification.

CHANGES IN FUTURE REQUIREMENTS

Increased or Decreased Requirements: The Government reserves the right to add or delete requirements during the contract period. Such increased requirements may include U.S. Marine Corps installations not included herein and shall be negotiated.

The Government reserves the right to add or delete requirements in support of the Marine Corps installations located in California during the entire contract period. Such changes may include United States Marine Corps installations not listed herein. Changes made as a result of this requirement shall be negotiated at that time.

Subcontracting. When it is in the best interest of the Government, the contracting officer may approve subcontracting in accordance with provisions of the DOD FAR Supplement, Part 252, Subpart 252.247-7018. Such approval will be confirmed in writing and coordinated with the personal property shipping officer. Any request/submission for use of subcontractors will only be considered if such subcontractors are DOD approved or meet the requirements as set forth in DTR.

Operating Authority Requirements for Contractors. The provisions of the FAR, 52.247-2, Permit, Authorities, or Franchises are applicable for qualification to perform services under this regulation. A prospective contractor engaged in interstate transportation shall be approved and hold authorization in their own name by the Interstate Commerce Commission, or, if engaged in intrastate transportation, a certificate issued by the appropriate state regulatory body will be required. In those instances where certain states recognize leasing and/or agency agreements to perform drayage services as an alternative to intrastate operating authority, the prospective contractor shall be responsible for furnishing such evidence of compliance with state law.

Performance Evaluation Meetings. The contractor shall meet with the Quality Assurance Evaluator, Personal Property Shipping Officer and Contracting Officer or designated representative once during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the contracting officer. A meeting, however, should be held whenever a Contract Discrepancy Report (DD Form 2772) is issued. A mutual effort shall be made to resolve all problems identified. The written minutes of these meetings shall be signed by the Contracting Officer, Personal Property Shipping Officer and Quality Assurance Evaluator. Should the contractor not concur with the minutes, the contractor shall state in writing to the contracting officer any areas of nonoccurrence.

Compliance. The rights and obligations of the parties to the Performance Work Statement (PWS) shall be subject to and governed by the provisions of the PWS and the requirements and services contained therein. Requirements as listed in this Contract are inclusive of Defense Travel Regulation (DTR) Part IV requirements, as well as requirements applying to this Contract’s Area of Responsibility (AOR) only. The contractor awarded under this contract will adhere to requirements in this contract. To the extent of any inconsistency between the PWS and other military service regulations, the provisions of the PWS shall take precedence, unless a waiver is obtained.

Compliance with this PWS is mandatory.

PART 2

GENERAL REQUIREMENTS

1. Application.

This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of Household Goods (HHG).

a. The contractor shall be in Compliance with the DTR (Defense Travel Regulations). The regulations can be found online at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm

b. Certain provisions of applicable sections of DTR pertain to requirements specifically addressed within the section or within this Contract. Sections include, but are not limited to:

Part IV – Appendix B (Tender of Service) Part IV – Appendix E (Warehouse Inspection Guide)

2. Personnel.

The contractor will furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor’s office will be staffed at all times during normal working hours with English reading, speaking, and writing personnel authorized to book shipments and arrange for services under the contract. The contractor will have available an English reading, speaking, and writing employee on site at all times during packing and unpacking services. The contractor may not hire off duty Quality Assurance Evaluators (QAE), or any other person whose employment would result in a conflict with the Standards of Conduct.

Any personnel appearing to be under the influence of alcohol or drugs or using abusive language will be replaced with qualified personnel for completion of services being performed. Contractor will not use prison labor in the movement of personal property belonging to members/employees of the DoD. Contractor personnel will be held to a ‘reasonable dress code’ to include appropriate attire, with the name of the contracting agent in plain view on the clothing/uniform at all times. The ‘Crew leader’ will identify themselves to the customer and advise that all issues/complaints will be addressed to the Crew leader, vice individual packers.

3. Materials.

In accordance with DTR requirements, the contractor will provide boxes, cartons, tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material required to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the member/employee. New material will be used for packing mattresses, box springs, linens, bedding, and clothing.

4. Documentation and Reports.

Contractor will ensure that all documentation performed by the contractor will be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

a. The Contractor shall electronically submit a monthly Excel spreadsheet within 15 days after the last day of each month to both the COR and the contracting officer. The spreadsheet will be an overview of the contract activity for that particular month detailing the following:

Date of Service

Service Members Name:

Last, First, MI

Govt Service Order #

* Item number

Weight

(LBS)

Unit Price

(CWT)

In order to receive payment the service provider will submit a 2-in-1 invoice through Wide Area Work Flow (WAWF) to the air station financial analysts. The contractor have more than one Lot (Area) the spreadsheets will be submitted separately. A template will be provided to the contractor.

5. Quality Control and Assurance.

a. Quality Control. The contractor will establish a complete quality control program to assure the requirements of the contract are provided as specified. The program shall include, but not be limited to the following:

(1) An examination and/or testing system covering the services stated in DTR Appendix G Performance Work Statement Table G1. It shall specify areas to be checked either on a scheduled, or unscheduled basis and title of the individuals who shall perform the examination and/or testing.

(2) A method for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

(3) A file of all examinations/tests conducted by the contractor and when required the corrective action taken when discrepancies have been found. This documentation shall be made available to the Government for review anytime during the term of the contract.

a. The Government shall monitor the contractor's performance.

Inspection of shipments will be performed, by using the Report of Contractor Services, DD Form 2773 (DTR Ch 4 Figure 404-1). Unsatisfactory service will be further documented by issuance of a Contract Discrepancy Report (CDR), DD Form 2772 (DTR Ch 4 Figure 404-2). When completed, the CDR will be forwarded to the contracting officer for action. The contracting officer or his representative can take action (set off deduction, cure letter, etc.)

against the contractor in accordance with FAR 52.246-4, Inspection of Services.

Estimated Quantities.

The quantities shown by area of performance for each item in this solicitation are the Government’s estimates of requirements which may be ordered during the period of the contract. The Government’s estimated maximum daily requirements, excluding Saturday, Sunday, National, State, and local holidays are listed below by area of performance within each schedule. Offerors shall complete the “Offeror’s Guaranteed Daily Capability” which shall equal or exceed the “Government’s Minimum Acceptable Daily Capability” for all items within an area of performance for which they submit bids.

NOTE: THE PRE-PACK SHALL NOT BE INCLUDED IN THE CONTRACTOR’S DAILY WEIGHT. THE

PRE PACK WEIGHT IS NOT COUNTED AGAINST THE CONTRACTOR’S DAILY CAPABILITY UNTIL

THE DAY OF PICKUP BY THE CONTRACTOR.

CONTRACT AREAS OF PERFORMANCE

Area I Counties Included in Area I MCAS Miramar, San Diego California

Schedule IV Unit Deployment Storage

PART 3

DEFENSE TRANSPORTATION REGULATION

Defense Transportation Regulations (DTR) 4500.9-R-Part IV contains the specific requirements for packing, containerization, local drayage, delivery, unpacking, storage, and related services for personal property shipments.

The DTR also contain specific requirements for DPM claims and liability procedures. Those requirements are available at http://www.transcom.mil/j5/pt/dtrpart4/dtr_part_iv_app_g6.pdf and are controlling. The contractor shall be responsible for compliance with the most current version of those regulations at all times during the performance of this contract, and changes to those regulations shall not be grounds for contract claim or request for equitable adjustment.

PART 4

SCHEDULE IV

UNIT DEPLOYMENT STORAGE

Item 0001. Complete service in connection with unit deployment applicable to all lots of personal property UDP pertaining to individuals under the unit move.

Service must include packing, tagging, inventorying, drayage, loading, weighing, vaulting, removal of all packing containers/ debris from premises, and unloading from carrier vehicle. Unit moves may consist of pickups at more than one building/ barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of a unit move weight vice individual weight, per hundred pounds.

Item 0002. Storage UDP.

Service must include warehouse handling-in, storage, and handling-out. Storage facility must be maintained in accordance DTR Part IV App D. Storage charges must commence on the date of pickup and terminate once vault is accessed with maximum 30-day billing period. Service ordered must be subject to and payable on the basis of actual weight of vault being accessed, per hundred pound, per day Ref DTR Part IV App G.

Item 0003. Complete Delivery Service UDP.

Service must include loading onto carrier vehicle, unvaulting at delivery site, delivery of individual lots to individual rooms. Unit move may consist of deliveries at more than one building/barracks with various rooms of service located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds.

Item 0004. Partial Delivery Service UDP.

Service must consist of handling out, re-handling and handling of partial removal of individual lots to individual rooms. UDP delivery may consist of deliveries at more than one building/barracks with various rooms servie located within the same geographic location. Service ordered must be subject to and payable on the basis of individual vault weight, per hundred pounds. When weight of individual lot ordered out is less than 50% of total vault weight at time service is ordered, contractor must access the vault at warehouse to retrieve requested lot. Exceptions may be granted on case-by-case basis.

AA. Warehouse Access w/ Delivery:

AB. Warehouse Access w/o Delivery:

AC. On-site Access w/ Delivery:

AD. On-site Access w/o Delivery:

DEFINITIONS

This part defines words and terms commonly used in this performance work statement.

Bluebark. The code word used to designate a personal property shipment of a deceased member/employee.

Call Number or Lot Number. Locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor.

For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

Containerization. The stuffing or loading of personal property into exterior shipping containers.

Contracting Officer. A United States military officer or civilian employee who has a valid appointment as a contracting officer under the provisions of the Federal Acquisition Regulation. The individual has the authority to enter into and administer contracts and determinations as well as findings about such contracts.

Direct Procurement Method. A method of shipment in which the Government manages the shipment throughout.

Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member’s/employee’s pickup at destination delivery point, drayage not included applies.

Employee. A civilian individual:

a. Employed by a Government Agency regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

GCWT. Code to designate gross hundredweight.

Government-Owned Containers. Government-Owned Containers (GOC) include all exterior wooden shipping containers purchased by the Government or constructed by the contractor for services under a contract. GOCs include containers meeting the requirements of American Society for Testing and Materials (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems, ASTM D5118/D5118M-95, Standard Practice for Fabrication of Fiberboard Shipping Boxes, ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes, and Military Transportation Management Command

(SDDC) Pamphlet 55-12. GOCs include all wooden exterior shipping containers purchased by the Government and received by the contractor awarded those services identified in Schedule II, Inbound Services.

Household Goods. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendix A for complete definitions.)

Household furnishings, appliances, clothing, books, liquor, and similar items belonging to a member/employee and immediate family.

Snowmobiles and vehicles such as motorcycles, mopeds, golf carts, and boats are authorized to be shipped.

Any substances, which are hazardous such as flammables and combustibles, may not be shipped. In addition, the following items may not be shipped or stored as HHG at Government expense:

a. Automobiles, trucks, vans, and similar motor vehicles; airplanes; mobile homes; camper trailer; farm equipment.

b. Cordwood and building materials.

c. Live animals including birds, fish, and reptiles.

d. Privately-owned live ammunition.

e. Property for resale, disposal or commercial use rather than for use by the member/employee and his or her dependents.

International. The movement of household goods or unaccompanied baggage between a point in the Continental United States and a point in an overseas area.

Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater.

Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property Bills of Lading (PPBL/BL). Such authorized persons may be military personnel or civilian employees of the Government on duty at the issuing office. As stated in 41 CFR 101-41.302-4, accountability for PPBL/BLs used by a contractorshipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the PPBL/BL.

Item or Article . The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

Lot Number. See Call Number.

Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services. (NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

Member/Employee. Member or Employee.

Metrics . A statistical measurement of performance.

NCWT. Code used to designate net hundredweight.

Ordering Officer. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

Outsize Air Cargo. A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

Packed by Owner (PBO). Those articles packed in a container by the member/employee (Item 0006 and 0007, Schedule I).

Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

Personal Property Shipping Officer (PPSO). The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

Quality Assurance Evaluator (QAE). Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency member/employee.

Unaccompanied Baggage. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendix A for complete definitions.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are:

personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items;

collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (Refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

Scheduled Unit Deployment. Deployments that are scheduled, cyclic and planned TDY/deployments.

Routine TDY/Deployments for 90 or more days/an indefinite period, such as the UDP, MEU, Special Purpose Marine Air Ground Task Force (Crisis Response) and other Unit deployment moves consist of regularly scheduled, rotational unit deployments in time of peace.

Unscheduled Deployments. Unusual unit deployment circumstances exist when the military is involved in contingency deployments, which are defined as urgent situations and/or unforeseen events, usually in time of war or crisis. (i.e., troop movements to the middle east are contingency deployments, NOT normal rotational deployments). Unusual requirements associated with the unusual circumstances in regards to unit deployment personal property storage functions may consist of:

- less than 24 hours notification by the unit to TMO requesting service

- requirements/limitations on specific dates/times to perform such services

- last minute changes to dates/times due to constantly changing unit schedules

- last minute additions/deletions to personnel rosters

ACRONYMS

http://www.transcom.mil/j5/pt/dtrpart4/dtr-part-4-app-g5.pdf AMC Air Mobility Command BL Bill of Lading BLOC Bill of Lading Office Code BLUEBARK Deceased Member CAGE CODE Commercial and Government Entity Code CCR Central Contractor Registration CD Contractor Disassembled

CDR Contract Discrepancy Report CDRL Contract Data Requirements List CLIN Contract Line Item Number COB Close of Business CONUS Continental US to include Alaska & Hawaii CP Contractor Packed CPPSO Consolidated Personal Property Shipping Office CU Cube CW Containerized Warehouse CWT Hundredweight DBO Disassembled by Owner DD Form Department of Defense Form DLSC Defense Logistic Service Center DPM Direct Procurement Method DTR Defense Transportation Regulation DUNS Data Universal Numbering System EPA Environmental Protection Agency FHWA Federal Highway Administration FAR Federal Acquisition Regulation GBL Government Bill of Lading GBLOC Government Bill of Lading Office Code GCWT Gross Hundredweight GOC Government Owned Container HHG Household Goods ICC Interstate Commerce Commission ITGBL International Through Government Bill of Lading ITO Installation Traffic/Transportation Officer JFTR Joint Federal Travel Regulation JPPSO Joint Personal Property Shipping Office JTR Joint Travel Regulation MSC Military Sealift Command MSL Military Shipping Label MTMC Military Traffic Management Command N/C No Charge NCWT Net Hundredweight NFPA National Fire Protection Association NTS Nontemporary Storage

OCONUS

THEATER

Outside Continental US Overseas PBO Packed by Owner PBP&E Professional Books, Paper & Equipment POD Port of Debarkation POE Port of Embarkation POF Privately Owned Firearms POV Privately Owned Vehicle PPGBL Personal Property Government Bill of Lading/Bill of Lading PPPO Personal Property Processing Office PPSO Personal Property Shipping Officer PRO Pro-Gear (Professional Books, Papers and Equipment) PWS Performance Work Statement QAE Quality Assurance Evaluator RDD Required Delivery Date SDS Service Delivery Summary SF Standard Form SIC Standard Industrial Classification (4212/4214) SOW Statement of Work TCMD Transportation Control Movement Document TCN Transportation Control Number TGBL Through Government Bill of Lading/Bill of Lading TIN Tax Identification Number TMO Traffic Management Office TP No Transportation Priority Number UB Unaccompanied Baggage Additional Information:

The start date of services for this contract is 1 August 2018.

This is a local contract: Drayage will consist of transporting of items to/from contractor facility to/from pickup/delivery point within the area of responsibility. “Purchased” containers may be new/used containers meeting specifications as required by contract. Container will usually require coopering in order to conform to specs. ASTM-D-4169 specs can be found on the SDDC Main site (under personal property); listed as Pam 55-12 (updated May 2004) in PDF format; 327 pages. www.tea.army.mil/pubs/nr/deploy/fgpamphlets/pam55-12.pdf. ASTM: American Society for Testing and Materials: Standard practice for performance testing of shipping containers and systems. The pamphlet lists all specifications for various types of containers authorized for use in DoD shipments.

IDC CONTRAINTS

MINIMUM AND MAXIMUM CONTRACT AMOUNTS

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $150,000 but not in excess of $1 million over a 5 year period of performance.