FBO_Synoposis_M33000-17-SS-CH083_PWS_Catholic_Priest_CPEN_rev6.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

Marine Corps Installation West-Marine Corps Base Camp Pendleton, CA

1. Scope of Responsibilities. The contractor shall provide for the religious and spiritual needs of the Roman Catholic military personnel, eligible family members, and DOD card holders.

The contractor shall provide the Roman Catholic Priest services for MCIWest-MCB Camp

Pendleton Roman Catholic program and support the individual rights under the First

Amendment to the US Constitution by promoting an environment for all to freely exercise their religious beliefs. The contract shall provide Roman Catholic Priest services for the

Roman Catholic Community at MCIWest-MCB Camp Pendleton Chaplain’s at two chapels, Blinder Memorial Chapel bldg. 202863 and Marine Memorial Chapel bldg. 1161. The

Roman Catholic programs include: weekly Sunday Masses (2), week day Masses (4), special

Roman Catholic events such as Holy Days of Obligation, and office hours to meet the Roman

Catholic community’s spiritual and sacramental requirements.

2. Education, Experience and Personal Requirement.

2.1 The contractor must be a validly ordained Roman Catholic priest(s) in good standing with the bishop of his diocese or the superior of his religious order in the Roman

Catholic Church. The good standing of the priest will be verified with an appropriate letter of good standing from his bishop or religious superior.

2.2 The contractor must provide written documentation of Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA

(http://www.milarch.org/). The document used for endorsement will be the

Department of Defense (DD) Form 2088. While the form does not need to be approved prior to making a quote on this contract, it must be approved by the AMS in

Washington D.C. prior to actual contract award.

2.3 The contractor shall adhere to the policies defined in the “Archdiocese for the

Military Services, USA, Priests' Manual” as published by AMS.

2.4 The contractor shall be able to oversee a comprehensive Roman Catholic religious education program with the Coordinator of Religious Education (CRE) and the volunteers by offering guidance, planning and pastoral advice in order to achieve a high quality program as outlined by the AMS.

2.5 The contractor shall collaborate with Chaplains and the Enlisted Staff in an ecumenical/interfaith setting and report to the Command Chaplain any concerns that may arise.

2.6 The contractor shall possess strong people skills and the ability to work with the military personnel, the Command Chaplain, the Chaplains and the Enlisted Staff at the chapels, Blinder Memorial Chapel bldg. 202863 and Marine Memorial Chapel bldg. 1161.

http://www.milarch.org/

2.7 The contractor shall have knowledge of military protocol, customs, and courtesies or a willingness to learn through a combination of oral and written instructions given within the first 90 days, per SECNAVINST 1730.7D, OPNAVINST 1730.1E and

Marine Corps Order 1730.6E.

2.8 The contractor shall possess working knowledge of computer skills in: Microsoft

Word, Outlook and Desktop Publishing. The Department Staff is available for assistance.

2.9 The contractor shall provide proof of a successful background criminal history check at local or state or national level: [Public Law Number 101-647, Section 231;

Department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels.

“Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3. Specific Responsibilities.

3.1 The contractor shall provide administrative support, religious services, and pastoral care in support of: Weekday Mass, Sunday Mass with an opportunity for the

Sacrament of Reconciliation, Baptisms, Weddings, Annulments, Anointing of the

Sick, Funerals, Fellowship/Hospitality, Lent/Advent Penance Services, Holy Day Of

Obligation Masses (see 4.3) and Religious Education.

3.2 The contractor shall; plan, organize, and direct the activities of the Base Chapels

Catholic Community, ensuring that the Roman Catholic program complies with the

Roman Catholic Code of Canon Laws Reference:

http://www.vatican.va/archive/ENG1104/_INDEX.HTM

3.3 The contractor shall prepare and deliver homilies/sermons and prepare and submit worship bulletins for timely reproduction to the Enlisted Staff.

3.4 The contractor shall provide sacramental ministry to all Roman Catholic military personnel, eligible family members and DOD card holders.

3.5 The contractor shall provide pastoral counseling to Roman Catholic personnel concerns (ex: personnel, professional, spiritual, marital, etc.) to maintain Catholic community quality of life.

3.6 The contractor shall regularly attend the Roman Catholic Pastoral Advisory Council monthly meetings and attend bi-weekly staff meetings to report on the Roman

Catholic Programs and ministries. (Especially seasonal liturgical events, i.e. Advent, Christmas, Lent, Easter, etc.).

https://doni.documentservices.dla.mil/secnav.aspx?RootFolder=%2FDirectives%2F01000%20Military%20Personnel%20Support%2F01%2D700%20Morale%2C%20Community%20and%20Religious%20Services&FolderCTID=0x012000E8AF0DD9490E0547A7DE7CF736393D04&View=%7b38D89E07-AD50-407F-9B15-0FF1BDD0D5D5%7d https://doni.documentservices.dla.mil/opnav.aspx?RootFolder=%2FDirectives%2F01000%20Military%20Personnel%20Support%2F01%2D700%20Morale%2C%20Community%20and%20Religious%20Services&FolderCTID=0x012000E8AF0DD9490E0547A7DE7CF736393D04&View=%7bCACF3AEF-AED4-433A-8CE5-A45245715B5C%7d http://www.marines.mil/News/Publications/ELECTRONIC-LIBRARY/?Search=mco+1730.6e http://www.vatican.va/archive/ENG1104/_INDEX.HTM

3.7 The contractor shall be involved in all Roman Catholic programs; oversee meaning offer guidance, planning and pastoral advise to the activities of Rite of Christian

Initiation for Children (RCIC), Rite of Christian Initiation for Adults (RICA), Roman

Catholic Lay Organizations such as Roman Catholic Youth, Roman Catholic Women and Roman Catholic Men.

3.8 The contractor shall be directly responsible for locking up the chapel facilities when used after normal duty hours.

4. Working Hours, Location, Holidays, Holy Days of Obligation.

Based on the requirements the Government estimates the contractor would need to maintain an average 40 hour work week. Within 10 business days after contract award the contract shall provide the Government a standard schedule. The standard schedule is not inclusive irregular hours that might be needed due to night/weekend emergency ministrations. The Government shall provide the contractor three calendar days’ notice if irregular hours are required to fulfill the requirements. The Government shall inform the contractor the duration of the irregular schedule requirement due to but not limited to funeral preparations, crises services etc. The

Government has had to request an irregular schedule for one week within the past 12 months

(November 2015 – November 2016).

4.1 In the past 12 months (November 2015 – November 2016) , the contractor operated on the following standard schedule: five (5) office hours performed each day on

Monday, Wednesday, Thursday and Friday for a total of twenty (20) hours, Weekday

Mass to be incorporated into each of these four days. Six (6) hours will be conducted on Sunday for Roman Catholic Mass and associated events. The fourteen (14) additional hours used each week for administrative work, special events, services, sacraments, counseling, and parish coordination at Camp Pendleton. The contractor shall perform office hours and tasks of the contract at Blinder Memorial Chapel

202863 San Jacinto Rd, Camp Pendleton, CA 92055 and Marine Memorial Chapel

1161 Vandegrift Blvd, Camp Pendleton, CA 92055.

4.2 Recognized Federal Holidays, Office is closed.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.3 Special Service Masses (Holy Days of Obligations).

Contractor shall offer services for the following Holy Days of Obligations:

New Year’s Day Mass

Ash Wednesday Mass

Holy Week (Holy Thursday, Good Friday, Easter Vigil)

All Saints Day Mass

Thanksgiving Day Mass

Immaculate Conception Mass

Christmas Eve Mass

Christmas Day Mass

5. Absences

As the Chaplin position can be of any faith, the religious needs of the Roman Catholic community shall be completely covered by this contract, hence the contractor shall be responsible to provide substitute personnel to conduct Roman Catholic Priest duties.

The substitute personnel are required to seek endorsement if the substitute personnel is scheduled to performance more than 14 calendar days.

If the contractor cannot provide services for one week of services or more the invoice submitted shall be reflective of the reduction in service.

Within 30 days of contract award, the vendor shall provide the contact information for substitute personnel.

The contractor shall give the COR 30 calendar day written notice of any scheduled period of absence, to accommodate the changes in the chapel worship schedules.

For emergency absences, the vendor shall give the COR the earliest possible notice.

6. Furnished Equipment and Supplies. All equipment needed to fulfill this Department shall be provided by the MCIWest-MCB Camp Pendleton Chaplain (such as vestments, ciboria, communion supplies, and all required items needed to execute para 3.1). A computer, computer program, work area, any additional office equipment, standard office supplies

(pens, paper, paperclips, staples, etc.).

7. Facilities: The contractor is accountable for keys, to locking up the chapel spaces utilized in conjunction with the programs.

8. Mission Essential Service: In accordance with DoDI 3020.37, Continuation of Essential DOD

Contractor Services during Crises, MCIWest-MCB Camp Pendleton Command Chaplain determined that Roman Catholic Priest’s regular services performed during the period of each year under this contract are mission essential, and as such, shall continue during periods of increased force protection (FPCON) up to Level: Charlie/Delta. To ensure contractor employees who perform the above-mentioned services have clearance for continued access to MCIWest-

MCB Camp Pendleton during periods of increased force protection, the contractor’s work place point of contact will identify, in writing to the Command Chaplain within 10 days after contract award to the those employees who perform these services. Days and hours of operation for these services will remain as specified in the Performance Work Statement unless the Contracting

Officer notifies the contractor of upcoming changes in agreed upon notification period.

9. Travel. Travel to fulfill this requirement shall be the responsibility of the contractor. The

Government shall not pay for travel. The travel required for these services is travel to and from MCIWest-MCB Camp Pendleton and travel onboard.

10. Deliverables: The contractor shall supply information for the following:

DATA

ITEM

TITLE Delivery Date/Description

1. Quarterly AMS Report

Report the AMS, the General Welfare of the Catholic

Community: How many Masses, report all Sacraments administered, how many children/adults attend Religious

Education and what curriculum is used, report all

Volunteer teachers certification process, report about all retreats (confirmation, reconciliation and advent). (3.1)

2. Bulletins

Provide weekly bulletin for worship service to the

Enlisted staff at Marine Memorial Chapel bldg. 1161 on the Wednesday prior to Sunday Mass. (3.3)

3.

Plan/Organize/Direct

Catholic Parish

Provide leadership to Catholic & Base Community through annual Comprehensive Ministry Plan as required by the Command Chaplain. (3.2)

4. Attendance at Meetings

1. Bi-weekly report on the Roman Catholic Programs and ministries at the staff meeting. 2. Once a month attend the Catholic Pastoral Advisory Council meetings. (3.6)

5. Conduct Daily Mass Plan and provide 4 Weekday Masses each week. (3.1)

6.

Conduct two Weekend

Masses with an opportunity for the

Sacrament of

Reconciliation

Plan and provide two Sunday Masses with an opportunity for the Sacrament of Reconciliation for

Roman Catholic military personnel, eligible family members, and other authorized users as determined by worship schedule. (3.1, 3.4)

7.

Conduct Sacramental

Rites

Plan and provide opportunities for the Catholic community to attend/participate in Sacramental Rites as scheduled/required by Catholic Pastoral Advisory

Council and Command Chaplain (Funerals, Marriages, Baptisms, etc.). (3.1, 3.4)

8.

Conduct Holy Day of

Obligation worship

Services

Plan and provide opportunities for military personnel, eligible family members, and other authorized users to participate in Holy Day/Special Programs as scheduled/required (Lenten, Advent, Thanksgiving, Christmas, Easter, etc.). (4.3)

9. Homilies/Sermons Deliver homily/sermon to parishioners at each of the programs in items 6-9 above. (3.3)

10. Payment for Services Submit monthly documentation in Invoices Receipt

Rendered Acceptance and Property Transfer (iRAPT) also known as Wide Area Workflow (WAWF) as required for payment.

11. Quality Assurance Guide

Performance Objective Performance Threshold

Provide a quality and comprehensive Roman

Catholic Religious Program

a. Immediately notify the Command Chaplain of any change in ecclesiastical/endorsement status

b. 90% of Daily Masses will begin and end on time as determined by Command Chaplain

c. 90% of Sunday Masses will begin and end on time as determined by the Command Chaplain

d. 90% of Sacramental Rites will be conducted as scheduled and required

e. 90% of Holy Day/Special Services will begin and end on time as scheduled

f. 90% of religious education programs will begin and end on time as scheduled

g. Regularly attend the Roman Catholic Pastoral Advisory

Council monthly meetings.