M00681-15-R-0002_Office_Supplies_Solicitation.pdf

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

760 763 -5647 760-725-9339

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M00681-15-R-0002 31-Mar-2015

b. TELEPHONE NUMBER

760-725-8133

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 01 May 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M00681

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE MMCV61 16. ADMINISTERED BY

MMCV61

RENE CABUANG

CONSOLIDATED SERVICE CENTER BLDG 22105 MCB

CAMP PENDLETON CA 92055

TEL: 760-725-4589 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANN H SESSION

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

453210

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MMCV6115SU8D410

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M00681-15-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Base Year

FFP

Provide Office Supplies on a Consignment basis as described in the Statement of Work. Offerors to provide a price proposal using Attachments 1 and 2.

FOB: Destination

MILSTRIP: MMCV6115SU8D410

PURCHASE REQUEST NUMBER: MMCV6115SU8D410

NET AMT

1001 1 Lot OPTION Option Period One

FFP

Provide Office Supplies on a Consignment basis as described in the Statement of Work. Offerors to provide a price proposal using Attachments 1 and 2.

FOB: Destination

1002 1 Lot OPTION Option Period Two

FFP

Provide Office Supplies on a Consignment basis as described in the Statement of

1003 1 Lot OPTION Option Period Three

FFP

Provide Office Supplies on a Consignment basis as described in the Statement of

1004 1 Lot OPTION Option Period Four

FFP

Provide Office Supplies on a Consignment basis as described in the Statement of

STATEMENT OF WORK

CMSC Office and Mess Hall Supplies

1. Purpose. The purpose of this procurement is to seek contractors who may furnish a variety of office supplies to the Consolidated Material & Service Center (CMSC), Marine Corps Base (MCB) Camp Pendleton, California. The primary focus of this contract is the ability of the contractor to meet CMSC demands for a “just in time” inventory. To fulfill these requirements, the government intends to award a Firm-Fixed-Price, Requirements Contract for one (1) base year and one (1) option year.

The Consolidated Material Service Center intends to transition from contractor supported contracts, funded by the United States Marine Corps, to the General Services Administration (GSA) Garrison Retail Supply Chain (GRSC) to furnish office products. This transition is currently scheduled to occur sometime during late Fiscal Year 2015 or Fiscal Year 2016. If the GRSC transition does not occur as currently planned, the Government may exercise additional option periods.

2. General. The Consolidated Material Service Center (CMSC) is the designated Government activity for which all actual purchase requirements will be filled as discussed in FAR 16.503(a).

a. Ability One. The U.S. AbilityOne Commission maintains a Procurement List of products and services which have been placed in the AbilityOne Program, as referenced in FAR 8.002 and Subpart 8.7. Federal agencies must purchase supplies or services on the Procurement List, at prices established by the U.S. AbilityOne Commission, from designated nonprofit agencies as long as those supplies and services are available within the period required. While AbilityOne does not offer all supplies that are required by this contract, The complete Procurement List is available to view and download on the website of the U.S. AbilityOne Commission, which is www.abilityone.gov. Many AbilityOne common-use products included on the Procurement List are also clearly identified in the print and electronic catalogs of AbilityOne-authorized Federal and commercial distributors. Based on the guidance provided in the Federal Acquisiton Regulations, the contractor shall be an authorized distributor of Ability One products.

b. Definition of Consignment. A contractor is awarded a contract in which they are responsible for a defined product category. The products belong to the contractor, but are stocked on the Government’s shelves. When the shopper takes the products off the location and checks out via the point of sales, a transaction is generated by the point of sale system. The Government will use this transaction to bill the shopper and as supporting documentation to pay the contractor. The contractor is paid monthly. Under this system, the contractor is responsible for managing the inventory. Reimbursement for consigment items will be rendered only when the product is sold.

At the conclusion of the specified contract period, unused consignment items shall be returned to the Contractor without any liabilities or expenses charged to the Government. Upon expiration or termination of this contract, the Government may, at its option, elect to purchase all or any part of the Contractor’s stock by giving the Contractor written notice of its intent.

c. Consigned Inventory. Inventory will be maintained in a specified area located at the CMSC building 22105 aboard MCB Camp Pendleton. This space will be used for the storage and issuing of items furnished under this contract. The Government will maintain segregation between government owned items and Contractor owned items. The warehouse facility shall be used only to fulfill the requirements of this contract, and shall not be used for temporary storage in the case of overstocking. There are no warehousing costs charged to the Contractor. The Government will not provide telephone services. Government personnel will have total access to the specified warehouse areas during scheduled operating hours to conduct inspections, perform periodic stock checks, and conduct any other business as necessary to the administration of this contract.

d. Warehouse Hours of Operation: Currently, normal hours of operation are 8:00 AM to 4:00 PM, Monday through Friday.

3. Government Responsibilities

a. The Government will provide the Contractor with setup and acces to the Installation Product and Service System (iPass), formerly Real Time Inventory System (RTIS), for designated Contractor personnel to generate daily, weekly, monthly sales reports and process web-orders.

b. The Contracting Officer shall appoint a Contract Officer Representative (COR) to act as the channel of communication between the Contractor and the Government. Contracting Officer Representative (COR) may appoint a Quality Assurance Evaluator (QAE) to perform day to day quality control metrics.

c. The Government will provide information concerning items required to be stocked at CMSC under this contract, to include:

i. Historical usage information for items similar to those required by this contract is provided in Attachment 1. This information is informational only and is no guarantee of furture requirements. It represents the potential scope of this project by providing a representative list of past item consumption.

ii. A critical item list, which must have an in stock rate of 100% at all times.

iii. Listings of all initial items desired to be stocked at CMSC in conjunction with this agreement, to include National Stock Number (NSN) if any, nomenclature, unit of issue, and demand history (if available).

iv. Point of Sale System- iPASS will be used for point of sale, web-shopping, and in store tracking of inventory. The iPASS shall show all transactions and the total value of property held at all times. Customers have the ability to order supplies from CMSC’s iPASS on-line catalog. iPASS will store the following information. The database by no means is limited to the information below:

1. Date of receipt of material including the Contractor’s Delivery Control Number;

2. Description of Materials;

3. Quantity on hand in the Store;

4. Value of Products;

5. Date and Results of each Contractor inventory conducted of consignment products and any required adjustment to inventory levels.

4. Government Furnished Facilities and Property.

a. The Government will provide the following on a non-exclusive basis: Bldg. 22105: Office Space and warehouse. This site shall serve as the centralized delivery point and will be used for the consignment of office supplies. The contractor will be provided nonexclusive shared access to 2 modular work areas and 2 chairs upstairs in building 22105, 1 separate office area with 1 modular work area in the store on the west end of the building, 1 desk and chair in the Customer Service Office, product display space in the front of the store across from point of sale registers, and space on the west side of the Customer Service Office, bulk storage racking in the back of the store, additional storage racking in the shipping and receiving area, 3 computers, 2 printer/copiers, 10 handheld scanners, 1 forklift, 1 stretch wrap machine, a work area and a table in shipping and receiving.

b. Government-owned bar-code scanners are available to the Contractor for inventory management.

The scanners will remain the property of the Government and shall only be used to support the requirements of this contract. Scanners will be made available each workday and must be returned to the Government at the conclusion of each workday. The contractor shall be liable for scanners missing or damaged as a result of Contractor misuse or improper operation.

5. Contractor Responsibilities

a. Inventory and Inspections

i. Initial Inspections. The Contractor shall conduct an inspection with a Government representative at the beginning of the contract to verify all approved products.

ii. A product list will be provided to the government within 5 business days of contract award. Both parties will formally acknowledge delivery and acceptance of items approved for stock in the store.

iii. Inventory Levels. The Contractor shall replenish the stock as required to ensure a continuous supply of items. Contractor shall have all approved items stocked in the store within (30) days from the date of contract award. The Contractor shall not allow less than 98 percent of their total line item to reflect zero quantity. The Contractor should maintain an overall in-stock of 98 percent or higher. Contractor will maintain 100% of the recommended quantities for all critical items. This 98% goal will be calculated by taking the number of consignment line items with quantities greater than zero divided by the total number of consignment line items stocked. As an example, if the number of consignment line items is 100 and 98 line items have quantities greater than zero; the in-stock would be 98%. The Contractor will produce a stock level requirement report upon request from the Government. The Contractor will be expected to maintain their established stock level. Stock level consists of operating levels and safety levels. A stock level calculation wil be done for each individual item.

iv. Inventory Stock Maintenance. Item locations within the store will be reconciled and updated in iPASS as needed. Store shelf labeling for each item will be clearly identified and at a minimum reflect description, price and product number identification. The Contractor shall provide the Government with the initial items identified by the Government as necessary to be stocked in support of the mission.

v. The Contractor will comply with Government allocated available space for product shelving and staging area.

vi. The Contractor will ensure that pictures are provided for all products and all information associated with the items is entered into iPASS. This information shall include, but not limited to description, UPC, SKU, unit of issue and part number.

vii. The Contractor can add new items that are within the contract category of items, once approved by the Government.

viii. The Contractor shall view and process web-orders daily. The Contractor shall package all shipments in accordance with the Government standard practice to prevent deterioration and damage. Each item shall be prepared for shipment in a manner which will ensure arrival at destination in a satisfactory condition. Preparation for delivery shall comply with applicable carrier rules and regulations.

ix. The Contractor shall conduct restocking of shelves with minimal disturbance to store operations.

b. Catalogs and/or Price Lists

i. The contractor shall provide the government an initial pricing for items to be stocked within 5 business days of contract award. The list will contain description, part number, UPC, SKU, NSN, manufacturer’s list price (MLP); discount percentage applied, and calculated pricing based on MLP discount.

ii. Electronic Manufacturers List Price (MLP) shall be submitted to CMSC within five (5) business days of contract award. The Contractor shall provide an updated MLP annually at the beginning of each calander year.

c. Universal Product Codes (UPC), Bar Codes and Automation

i. The Contractor will identify all items with a Universal Product Code (UPC) and/or stock-keeping (SKU). The Contractor must tag or label the items displayed for sale with the UPC, NSN or SKU if the packaging does not provide the UPC barcode, NSN or SKU.

ii. Universal Product Codes (UPC), Bar Codes and Automation. All items stocked by the Contractor shall be labeled by the Contractor with a UPC or SKU. Barcodes used should be readable and compatible with the Government’s iPASS system.

d. Meeting Attendance

i. The Contractor shall attend and cooperate in periodic meetings with the Government.

The objective of these meetings is to maintain open communications between the Contractor and the Government to ensure optimum contract performance and compliance.

During these meetings, the Government will:

1. Describe policies and procedures affecting this contract;

2. Discuss any problems or issues that may develop during the term of this contract;

3. Discuss any recommendation for operational improvements that may originate from either party.

e. Phase-In/Phase-Out.

i. Contractors shall include in their proposal efficient phase-in/phase-out transistion procedures as defined by timelines, and designed to provide optimal continuous service to the Government.

1. The phase-in plan shall discuss how the contractor will assume performance from the incumbent contractor.

2. The phase-out plan shall describe how the contractor will eventually turn over service to a different contractor, should the contract not be awarded to the current contractor. It is also required that the phase-out plan include an agreement to relinquish all customer account information to the Government or to the new contractor being phased-in.

3. A second phase-out plan shall describe how the contractor shall transition to the GSA oversight model once implementation is complete.

4. Phase-in/Phase-out considerations shall include the establishment/disestablishment of customer accounts, points of contact, delivery routes, catalogs, security passes such as badges and decals, electronic ordering profiles, etc.

5. The Government will not be liable for any cost incurred by the Contractor for removing his stock from the installation upon expiration of this contract. Upon expiration or termination of this contract, the Government may, at its option, elect to purchase all or any part of the Contractor’s stock by giving the Contractor written notice of its intent. The stock purchased under this provision will be purchased in accordance with the terms of the contract.

ii. The Contractor shall remove all remaining stock and completely vacate the facility no later than 48 hours after the last working day of the Contract period. The Contracting Office may allow a longer period in writing.

f. Shrinkage Policy

i. The Contractor shall be responsible for all shrinkage. Shrinkage is defined as the loss of products before point of sales or, in the case of web-order deliveries, before the end-using customer receives the order. Shrinkage is usually the result of loss, damage, pilferage, or shoplifting.

ii. Shrinkage associated with web-ordering deliveries- where the orders are directly delivered to customer, the Contractor shall be responsible for replacing products that are not received by the end using customer at no additional cost to the customer. The end using customer is defined as the person or persons who ultimately use the product and does not include any intermediaries in the distribution chain.

g. Returned Goods Policy

i. Product returned by shoppers will be presented to CMSC before acceptance of the returned product by CMSC Customer Service. The contractor may refuse return if the product appears to have been abused or destroyed from abnormal wear or use. Opened packaging does not justify refusal. All returns will be accepted within 90 days of purchase, unless it falls into the aforementioned category. The contractor will not charge restocking fees.

h. Safety and Accident Prevention.

i. In performing work under this contract, the Contractor shall conform to all safety rules and requirements prescribed in the Department of the Navy Safety Precautions for Shore Activities (NAVMAT P-5100) as applicable and in effect on the date of this Contract. A Government forklift license is required in order to operate a forklift aboard Camp Pendleton. Contractor shall provide their employees with personal protective equipment (PPE) as required by Government Regulations.

i. Hazardous Material Products.

i. Hazardous Material Products. The Contractor shall provide manufacturer specific

Material Safety and Data Sheets (MSDS) for all hazardous materials/products. Generic MSDS’s are not acceptable. Each individual item within this category is required to have an MSDS sheet affixed to the supply upon delivery. If the Contractor changes manufacturer, a new MSDS is required.

ii. The Contractor shall label all Government identified Hazardous materials/products with a CMSC Hazardous Material serialized number upon delivery and prior to stocking products on the shelf.

iii. Hazardous Material deliveries shall contain the date of manufacture on the delivery receipt.

iv. The Contractor shall remove from government premises hazardous waste and damaged/expired hazardous products within three business days. No hazardous material/waste will be presented to MCB Camp Pendleton for disposal.

v. A hazardous material request authorization from shall be completed when requesting to stock new hazmat items.

j. Internet Orders.

i. Customers have the ability to order supplies from CMSC’s iPASS website online. The Contractor shall view and process web-orders daily. The Contractor shall provide all packaging materials to include bags, boxes, labels, tape, shrink wrap, bubble wrap, bar code labels and ribbons for all orders placed via CMSC’s website for office supplies, technology products and accessories. The Contractor shall pay for its own phone line, ADP Equipment, and connectivity. The Contractor shall package all shipments in accordance with the Government standard practice to prevent deterioration and damage.

Each item shall be prepared for shipment in a manner which will ensure arrival at destination in a satisfactory condition. Preparation for delivery shall comply with applicable carrier rules and regulations.

k. Housekeeping.

i. The contractor shall maintain the work area free of debris and will conduct ordinary housekeeping to include recovery of shopping carts and flatbed carts used by customers in the ordinary course of business. The contractor shall furnish its own cleaning supplies.

l. On-Site Manager.

i. The Contractor shall provide a full time on site Manager with a minimum of five years retail management experience with office supplies. CMSC will provide a working space (desk, task chair, iPASS capable computer and printer). Office supplies are not included i.e. copy paper. The manager shall have the following primary responsibilities:

1. Product merchandising;

2. Recommendation of new products;

3. Product replenishment and Inventory management;

4. Customer Service;

5. Hiring of personnel.

6. Insurance. In accordance with FAR 52.228-5, the contractor shall maintain insurance for work on a Government Installation throughout the life of the contract. The minimum amounts required by the clause are:

a. Workers Compensation: Statutory Mimimum

b. General Liability: $500,000 per occurence

c. Automobile Liability: $200,000 per person

$500,000 per occurence for bodily injury $20,000 per occurence for property damage

7. Shelf Life:

a. The contractor shall comply with the Material Quality Storage Standards Policy for Shelf-Life Material in accordance with MCO 4450.13A

b. The Contractor shall remove expired shelf life items within three business days.

c. All shelf life items shall be identified as to their shelf life (by day, month and year) within 10 days of contract award.

d. The contractor’s stock must be rotated in accordance with the shelf life expiration date.

8. Subcontracting and Teaming Arrangments:

a. Standard Commercial Packaging: The Contractor shall package all shipments in accordance with the Contractor’s standard practice to prevent deterioration and damage. Each item shall be prepared for shipment in a manner which will ensure arrival at destination in a satisfactory condition. Preparation for delivery shall comply with applicable carrier rules and regulations.

b. Marking

i. Shipping Containers: Each shipping container or package must be clearly marked with the contractor’s company name. Each container shall be accompanied by a packing slip.

ii. Interior Packages: Each package shall be marked to identify the applicable item number of the order.

iii. UPC/Bar Codes: All items shall be marked with UPC’s and/or NSN bar codes as described in the Statement of Work.

c. Palletizing: All containers shall be palletized when the amount of containers warrant and it will facilitate handling.

9. Contract Administration

a. Correspondence. After award, all inquiries and correspondence relative to administration of this contract shall be directed to the Contracting Officer at the address shown in Block 9 of the SF 1449.

b. Contract Period. A contract awarded as a result of proposals submitted under this solicitation shall be effective for two years from the date of award.

c. Marine Corps Logistics Command (LOGCOM) provides Navy Working Capital funding to support this contract. The period of performance for each delivery order will be determined by the amount of funding available from LOGCOM. Historically, annual funding was made available and delivery orders were issued for a 12 month period. However, due to current DoD funding constraints, quarterly and often monthly funding is only made available to fund the servmart consignment contracts. It is possible to issue delivery orders with varying periods of performance (monthly, quarterly, annually, etc.) because the monthly unit/cost metric obligation/sales amounts are consistent month to month and do not present a significant deviation. Also, the delivery orders are bulk funded to accommodate all anticipated spending within the specified period of performance. A reconciliation of sales is conducted daily and again at the end of each invoicing period (generally, every two weeks) between the Contractor and the COR. After submission of the final invoice for each delivery order by the contractor, the Government will immediately de-obligate any remaining funds..

d. As required by the Ordering provision, the following individuals or activities are authorized to place orders against this contract:

i. Regional Contract Office MCIWest Camp Pendleton, CA

ii. Calls or orders issued by RCO MCIWest shall be assigned a 0001 through 9999 series of Delivery Order numbers.

e. Contracting Officer Authority

i. The Contractor shall not comply with any oders, direction or request of Government personnel unless it is issued in writing and signed by the Contracting officer, or is pursuant to specific authority otherwise included as a part of this contract.

ii. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract; the said authority remains solely the Contracting Officer’s. No order, statement or conduct of personnel who visit the Contractor’s facility or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the 52.243-1 Changes clause of the contract. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The Contracting Officer is responsible for the following pre and post award functions:

1. All pre-award information, questions, or data:

2. Change/question/information regarding the scope, terms or conditions of the basic contract

3. Matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

iii. The address and telephone number of the Contracting Officer is:

1. Rebecca Longo

Regional Contracting Office, MCIWest P.O. Box 555027 Oceanside, CA 92055 760-725-8452

f. Holidays

i. All or a portion of the effort under this contract will be performed on a government installation. For purposes of scheduling deliveries, the contractor is hereby advised that the government installation will observe the following holidays. The contractor is further advised that access to the government installation may be restricted on these holidays:

Holiday Observance

New Year’s Day 1 January Martin Luther King Jr. Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in Nov Christmas Day 25 December

g. Invoicing: Invoicing for supplies purchased shall be billed in arrears utilizing Wide Area Work

Flow (WAWF). Invoices shall be submitted monthly.

h. Items and Quantities

i. The line items described in Attachment 1 represent the Government’s best estimation of required items and their estimated annual quantities. The Government assumes no liability in the event that actual quantities do not materialize in the amounts estimated.

The product categories listed in the attachments are representative of items generally contained in Office Product catalogs. The items listed in Attachment 1-2 include items normally included within these selected groups, with the exception of items similar to those to be furnished by mandatory sources (Ability One/NIB/NISH).

ii. NOTE: The Government’s requirements might change or fluctuate during the term of this Contract. During the term of the contract, items may be added, provided that the item is offered for sale by the contractor commercially or deleted. As Government requirements change, line items will be added or deleted as necessary. New Ability One/ NIB/ NISH items must be ordered by the contractor(s) within 90 days of the item availability date provided by the Committee for Purchase from People Who are Blind or Severely Disabled. No products shall be substituted without approval by the ordering office.

iii. Only the Contracting Officer has the authority to negotiate modifications that affect price.

These types of material changes require a contract modification. Most expected changes, however, such as the addition or deletion of single items (within the FSC codes for each lot), shall not require formal contract modifications. These changes need only to be communicated by CMSC to the Contractor via phone mail or other media.

i. Increased or Decreased Requirements

i. The Government reserves the right to add or delete requirements based on the following, which may result in increased or decreased requirements within the areas served by this contract. This clause constitutes notice of the possibility of contract modifications for partial or complete termination or increase in requirements, and that claims for partial or full termination costs may not be submitted and will not be paid.

ii. Increased or Decreased Requirements from Consolidation and Reorganization: As a result of consolidating or reorganizing activities at Marine Corps Installations or with other Department of Defense organizations, increased or decreased requirements may result. Pricing for additional requirements will be negotiated and will require bilateral agreement to be binding.

1. In July 2004, the Commandant of the Marine Corps approved a plan to regionalize Marine Corps Bases and stations. Under this plan, sub regional commands were established on both the east and west coasts. As of October following installations: MCB, Camp Pendleton, California; Marine Corps Air Station (MCAS), Miramar California; MCAS, Camp Pendleton, California;

MCAS Yuma, Arizona; Marine Corps Ground Combat Center (MCAGCC), 29 Palms, California; Marine Corps Logistics Base (MCLB), Barstow, California;

and Marine Corps Mountain Warfare Training Center (MCMWTC), Bridgeport, California.

2. Currently, Marine Corps installations within MCIWest use different supply models/supply chains to manage their intermediate level or retail inventories.

The only installations, which have a brick and mortar store within the region are MCAS Yuma, MCB Camp Pendleton; MCAGCC 29 Palms; and MCLB Barstow. The remaining installations either shop at the aforementioned installations or use other means (i.e. GCPC, DoD Emall) to procure their supplies. The CSMC at MCB Camp Pendleton uses commercial vendors referred to as Vendor Managed Invetories (VMI) or consignment inventories to manage the majority of their inventory. MCAGCC at 29 Palms uses the GSA business model and MCLB Barstow uses the VMI business model and also manages some of their own inventory and will be converting to GSA in the near future.

j. Ability One Products

i. Pursuant to the Javits-Wagner O’Day Act, production facilities of the Ability One program are mandatory sources for some supplies that will be offered under this contract.

In accordance with FAR 52.208-9, Contractor use of Mandatory Sources of Supply, the contractor shall comply with all provisions of the Javits-Wagner O’Day Act.

ii. The Contractor shall stock and distribute items contained on the Procurement List maintained by the Committee for the assignment to non-profit agencies for production.

During the term of the contract, items may be added to or deleted from the Procurement List and addition or deletion of items shall not constitute cause for equitable adjustment or claim. The Committee maintains a Procurement List of products and services which have been placed in the Ability One Program as referenced in FAR Subparts 8.0 and 8.7.

The link to the Ability One/NIB/NISH procurement list can be folund on the following website: http://www.abilityone.org/

iii. The Contractor shall ensure that no item which is essentially the same as an Ability One item be sold to a Government customer. The Contractor will be given blanket authority to purchase all Ability One items for sale and distribution to Government customers upon meeting the Ability One criteria where applicable. The Contractor shall stock or make available only Ability One items if it offers that items for sale. Ability One items shall be included and fully integrated with other commercial items throughout the Contractor’s print or electronic catalogs for Government customers and shall be identified/highlighted with a unique symbol.

iv. Items added by the AbilityOne program shall be available from the Contractor within 90 days of the item availabililty date. The Ability One Program will notify the Contractor of price changes and their effective dates. After the effective date of a price change, any subsequent orders to NIB/NISH will be at the new price.

v. For all categories of Ability One items, the Contractor may provide mark-ups rather than discounts. Contract mark-ups include shipping from the Ability One/NIB/NISH facility to the vendor’s facility and shipping from the vendor facility to the Government.

vi. Offerors shall address how Ability One items will be shown and marketed to Federal Customers in their proposals but at a minimum, the Ability One items shall be included in marketing materials in a manner consistent with the commercial items.

1. If the Contractor distributes a print catalog to government customers, the Ability One program encourages, but does not require a fully integrated, Government unique print catalog. A commercial print catalog with an Ability One insert in lieu of an integrated catalog would be acceptable, but must have appropriate blocking of Essentially the Same items, and should integrate Ability One items into the index (unless otherwise negotiated with the Ability One Staff)

2. If electronic catalogs are used, all items, terms and conditions not accepted by the Government including the items ETS as Ability One products must be deleted on the Government site/area. At the same time, the Ability One product http://www.abilityone.org/ line must be integrated in a manner consistent with commercial items.

Electronic or on-line catalogs shall integrate Ability One items into all search features as well as other pages where applicable. A separate button for Government customers and/or Ability One items is welcome, but not in lieu of integration into the remaining areas of the catalog. Removal of ETS items is required.

10. DLA Products

a. The contractor shall not propose any commercial items from their product catalog that are available through the Defense Logistics Agency (DLA).

11. Pricing.

a. Contract pricing is based upon current commercial catalog pricing. Discount rates shall be applied to commercial items and markup rates shall be applied to Ability One items to obtain the final sale price to the Government for all items under this contract. The discount and markup rates are binding for this contract. Any changes in pricing are submitted to the COR and the QAE accomplishes any price changes in the iPASS system.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-AUG-2015 TO

30-NOV-2015

N/A MMCV61

RENE CABUANG

CONSOLIDATED SERVICE CENTER BLDG

22105 MCB

CAMP PENDLETON CA 92055

760-725-4589

MMCV61

1001 POP 01-DEC-2015 TO

28-FEB-2016

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAR-2016 TO

31-MAY-2016

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUN-2016 TO

31-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-SEP-2016 TO

30-NOV-2016

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014 52.216-21 Requirements OCT 1995 52.217-5 Evaluation Of Options JUL 1990 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.245-1 Government Property APR 2012 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

MAR 2014

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.215-7008 Only One Offer OCT 2013 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7021 Trade Agreements--Basic (Nov 2014) NOV 2014

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7007 Limitation Of Government's Obligation APR 2014 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform.