Request_for_Information_rev2.docx

Solicitation Number:

M00681-15-R-0001 Notice Type:

Pre-solicitation, Request for Information Synopsis:

The Regional Contracting Office MCIWEST, Camp Pendleton, CA is conducting market research to determine if there are sufficient number of small businesses interested in and capable of providing repair parts, replacement components, supplies, materials, and services for automotive, material handling, construction, and civil engineering equipment. The service locations will be Marine Corps Base (MCB), Camp Pendleton, California (CA); Marine Corps Air Station (MCAS) Miramar, San Diego, CA; Marine Corps Recruit Depot (MCRD), San Diego, CA; Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms, CA; Marine Corps Logistics Base (MCLB), Barstow, CA ; Marine Corps Mountain Warfare Training Center (MWTC), Bridgeport,CA; and Marine Corps Air Station (MCAS) Yuma, AZ.

The North American Industry Classification Standard (NAICS) Code for this project is 336390 Other Motor Vehicle Parts Manufacturing with a size standard of 750 employees. NAICS code compliance will occur when proposals are submitted. Proposals are not to be submitted at this time. This is a Request for Information NOT A REQUEST FOR PROPOSAL/BID/QUOTE.

SCOPE OF WORK:

This requirement is for an estimated 1900 vehicles. The vehicles list presented herein is to demonstrate the scope of the work and the regional distribution of the fleet and is not all-encompassing.

Sites at MCB Camp Pendleton, MCAS Yuma, MWTC Bridgeport, MCAS Miramar, MCRD San Diego, MCAGCC Twentynine Palms, and MCLB Barstow require daily availability of parts, supplies, materials, and services by the most efficient means as determined by the contractor. Operation of Contractor Operated Parts Store (COPARS) is not required however, the Government is prepared to provide onsite space at the automotive repair facilities, if a vendor decided to operate an onsite COPARS.”

The required daily services will be provided at each site by the method determined by the contractor. The Government does not have preference for any method. The Contractor’s methods may include, but are not limited to, operating a parts store(s), maintaining consignment inventories, daily delivery, or a combination of these methods or other methods. The Contractor shall provide all services, parts, supplies, materials, transportation, and management services required delivery of parts to all Southwest Region Fleet Transportation (SWRFT) Sites. All locations require daily administrative service for matters such as placing orders, reconciling backorders, parts research, etc.

The Contractor shall furnish all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to meet the requirements.

Parts Definitions Common Parts – Also known as “Aftermarket” parts. These are parts which are new and obtainable from sources other than the Original Equipment Manufacturers (OEM). These are parts that:

1) are produced by more than one manufacturer and are generally available through the general, non-specialized auto parts trade,

2) are available from more than one source of supply in the general commercial replacement parts system,

3) have application on more than one make of vehicle or major sub-assembly;

For example - if a particular part for an International Harvester vehicle can only be obtained from International Harvester or their dealers, the part is OEM.

However, if the part, or a substitute part, can be obtained also from other manufacturers or dealers, the part is common regardless of where it is obtained.

For example - a seal for a Ford pickup truck which can be obtained from the Ford parts distribution system and other sources such as NAPA, O'Reilly Auto Parts, Kragen Auto Parts, Pep Boys is considered “common”; even though the box it comes in may be marked “For Ford F-150.”

This definition includes new and rebuilt parts such as ignition components, electrical system components, seals, bearings, exhaust system hoses, etc., that are available in the normal across-the counter trade.

It does not include parts with specialized application such as parts peculiar to fire engines, emergency equipment, refuse handling equipment, or similar equipment.

The “aftermarket” is a secondary market of the mobile equipment industry, concerned with the manufacturing, remanufacturing, distribution, retailing, and installation of parts, chemicals, tools, equipment and accessories for light, medium and heavy duty vehicles and other equipment, after the sale of the end items by the OEM.

The aftermarket encompasses parts for replacement, collision, appearance, and performance. The aftermarket provides a wide variety of common parts of varying qualities and prices for many vehicle makes and models on the road.

Original Equipment Manufacturer (OEM) - A manufacturer that assembles complete vehicles and off-road equipment, either commercial or military, whether assembled from parts of its own manufacture or from parts or components furnished by other manufacturers or a combination of both.

An OEM part is a part which may only be obtained from an original equipment manufacturer, either the assembly plant or a network of dealers.

Rebuilt – Parts/Components which have been dismantled and reconstructed as necessary; all internal and external parts cleaned and made free from rust and corrosion; all impaired, defective or substantially worn parts restored to sound condition or replaced with new, rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt or unimpaired used parts and such other operations performed as are necessary to put the product in sound working condition. Rebuilt or used parts must conform to the OEM specifications.

Batteries – A rechargeable electrical component that stores and supplies electrical energy for engine starting and operating accessories. Battery size and type are usually based on the size, type and application of the vehicle/equipment. Multiple batteries can be connected in series and parallel circuits to achieve that appropriate voltage and amperage required by the vehicle/equipment.

Non-Price List (NPL) Parts – Vehicle and equipment parts for which price lists are not available. Price lists are developed by manufacturers, distributors, and retailers as a recommendation price for selling products that they offer for sale. NPL parts are usually obtained from sources outside of a vendor’s normal distribution and supply system.

Responses to Request for Information Contractors are reminded that this is a REQUEST FOR INFORMATION and IS NOT A REQUEST FOR PROPOSAL/BID/QUOTE. Responses to this notice shall not constitute responses to solicitation, which is not currently available. As stipulated in FAR 15.201, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. The notice is not to be construed as a commitment by the Government, nor will the Government pay for the information submitted in response. Respondents will not be notified of the results of any government assessments.

It is requested that interested small businesses submit to the contracting office a brief capabilities statement, limited to 5 pages in length (single-spaced, 12-point font minimum) .

The capabilities statement must clearly details the firm's ability to perform all aspects of this notice and must include the following:

Company profile to include: number of employees, office location(s), DUNS number, CAGE code, and a statement regarding socio economic status (8a, small business, large business, etc).

Proposed Methodology to include :

1) Managing multiple sites in the geographic area of responsibility.

2) Current vendor/parts resource affiliations Relevant Experience to include: experience in performing efforts of similar size, scope and complexity within the last three years, including contract number, indication whether a prime or subcontractor, contract value, Government/Agency point of contact and current telephone number; and a brief description of how the contract(s) referenced relate(s) to the requirements described herein.

Discounts/Surcharges (Percentages %):

Provide a range of discounts and/or surcharges for all parts listed below.

Indicate if there is a sliding scale due to volume of sales.

1) Non-Price List (NPL) Parts

2) batteries

3) OEM parts

4) common parts

Open Market Usage Given the provided materials which vehicle types/parts would most likely require your company to use the open market. Please detail which part types (OEM, Battery, NPL etc) are most likely to require the use of the open market.

Only the first five pages of any submittal will be reviewed. DO NOT EXCEED FIVE (5) PAGES.

The information received will be utilized to assist in formulating the acquisition. All responses will be treated as proprietary.

The deadline for receipt of this capabilities statement package is per posting.

ELECTRONIC MAIL (EMAIL IS THE PREFERRED METHOD OF SUBMISSION): carolyn.lynch@usmc.mil

HAND DELIVERY:

Regional Contracting Office MCIWEST Attn: Carolyn A. Lynch Bldg. 22180 Camp Pendleton, CA 92055

PACKAGE DELIVERY:

UPS/FEDEX

Regional Contracting Office USMC MCIWEST-MCB Building 22180 MCB Camp Pendleton, CA 92055

The USPS service to this location is extremely diminished and jeopardizes timeliness of responses.

Primary Point of Contact.:

Carolyn A. Lynch, Contract Specialist Regional Contracting Office MCI-WEST Camp Pendleton, CA Phone: 760-725-3914 Email: carolyn.lynch@usmc.mil