M00681-15-R-0001_Solicitation_Motor_Vehicle_Parts.pdf

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

760 763 -5647

760-725-9339

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M00681-15-R-0001 19-May-2015

b. TELEPHONE NUMBER

760-725-3914

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 22 Jun 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M00681

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CAROLYN LYNCH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

336390

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M00681-15-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot Vehicle Parts: Price Listed

FFP

This includes OEM, Batteries and Common Parts - discounts apply. See PWS for complete definition. Period: Base Year

FOB: Destination

NET AMT

0002 Lot Vehicle Parts: Non-Price Listed (NPL)

FFP

This includes Non Price Lists Parts - surcharges apply. See PWS for complete definition. Period: Base Year

0003 Months Operation Charge -

FFP

Charges for Deliveries, Data Base Entry, Reporting etc. See PWS for complete definition. Period: Base Year

1001 Lot OPTION Vehicle Parts: Price Listed

FFP

This includes OEM, Batteries and Common Parts - discounts apply. See PWS for complete definition. Period: Option Year 1

1002 Lot Vehicle Parts: Non-Price Listed (NPL)

FFP

This includes Non Price Lists Parts - surcharges apply. See PWS for complete definition. Period: Option Year 1

1003 Months Operation Charge -

FFP

Charges for Deliveries, Data Base Entry, Reporting etc. See PWS for complete definition. Period: Option Year 1

2001 Lot Vehicle Parts: Price Listed

FFP

This includes OEM, Batteries and Common Parts - discounts apply. See PWS for complete definition. Period: Option Year 2

2002 Lot Vehicle Parts: Non-Price Listed (NPL)

FFP

This includes Non Price Lists Parts - surcharges apply. See PWS for complete definition. Period: Option Year 2

2003 Months Operation Charge -

FFP

Charges for Deliveries, Data Base Entry, Reporting etc. See PWS for complete definition. Period: Option Year 2

3001 Lot Vehicle Parts: Price Listed

FFP

This includes OEM, Batteries and Common Parts - discounts apply. See PWS for complete definition. Period: Option Year 3

3002 Lot Vehicle Parts: Non-Price Listed (NPL)

FFP

This includes Non Price Lists Parts - surcharges apply. See PWS for complete definition. Period: Option Year 3

3003 Months Operation Charge -

FFP

Charges for Deliveries, Data Base Entry, Reporting etc. See PWS for complete definition. Period: Option Year 3

4001 Lot Vehicle Parts: Price Listed

FFP

This includes OEM, Batteries and Common Parts - discounts apply. See PWS for complete definition. Period: Option Year 4

4002 Lot Vehicle Parts: Non-Price Listed (NPL)

FFP

This includes Non Price Lists Parts - surcharges apply. See PWS for complete definition. Period: Option Year 4

4003 Months Operation Charge -

FFP

Charges for Deliveries, Data Base Entry, Reporting etc. See PWS for complete definition. Period: Option Year 4

PWS

PERFORMANCE WORK STATEMENT

VEHICLE PARTS

1.1 The Southwest Region Fleet Transportation (SWRFT) has a requirement for repair parts, replacement components, supplies, materials, and services for automotive, material handling, construction, and civil engineering equipment. The SWRFT consists of sites at Marine Corps Base (MCB), Camp Pendleton; Marine Corps Air Station

(MCAS) Miramar, San Diego; Marine Corps Recruit Depot (MCRD), San Diego; Marine Corps Air Ground Combat

Center (MCAGCC) Twentynine Palms; Marine Corps Logistics Base (MCLB), Barstow; Marine Corps Mountain

Warfare Training Center (MWTC), Bridgeport; and Marine Corps Air Station (MCAS) Yuma, AZ. All SWRFT sites require daily availability/delivery of parts, supplies, materials, and services by the most efficient means, which might be a staffed on-site parts store, an unstaffed on-site contractor owned consignment inventory, an on-demand delivery service, or a combination of two or more methods. All SWRFT locations require daily administrative service for matters such as placing orders, reconciling backorders, parts research, parts return, parts warranty, etc.

Delivery of parts, supplies and materials may be accomplished by third party vendors to increase efficiency and reduce costs. The contractor shall provide all services, parts, supplies, materials, transportation, and management for operation of a COPARS and/or delivery service to all SWRFT Sites. The contractor shall provide for the direct and a full level of efficient and effective service at the following locations:

Building 22151, Marine Corps Base, Camp Pendleton, CA www.pendleton.marines.mil/

Building 1920, Marine Corps Air Ground Combat Center, 29 Palms, CA www.29palms.marines.mil/

Building 6317, Marine Air Station Miramar, San Diego, CA www.miramar.usmc.mil/

Building 590, Marine Corps Logistics Base, Barstow, CA www.mclbbarstow.marines.mil/

Building 231, Marine Corps Recruit Depot, San Diego, CA www.mcrdsd.marines.mil/

Building 603, Marine Corps Air Station Yuma, Yuma, AZ www.yuma.usmc.mil/

Building 1040, Marine Corps Mountain Warfare Training Center, Bridgeport, CA http://www.mwtc.usmc.mil/ http://www.pendleton.marines.mil/ http://www.29palms.marines.mil/ http://www.miramar.usmc.mil/ http://www.mclbbarstow.marines.mil/ http://www.mcrdsd.marines.mil/ http://www.yuma.usmc.mil/ http://www.mwtc.usmc.mil/

1.1.1 The contractor shall furnish all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to accomplish all of the tasks and requirements herein. Exceptions are those provided by the Government as identified in Section 3.

1.2 The vehicles and equipment listed on the SWRFT Equipment List is a current inventory snap shot. Equipment types, makes, and quantities may vary throughout the life of this contract. The Government reserves the right to change the types, models, and quantities of vehicles during the life of this contract (to include all Option Years). The

Contractor shall provide pricing and discount rates equivalent to or better than that received by their most preferred customers for the duration of the contract.

1.2.1 This contract establishes the contractor as the first line source of supply for all parts except those excluded as stated in Section 5.5. The Government reserves the right to purchase from another source of supply any part which is on order for more than 30 calendar days or when the Contracting Officer’s Representative (COR) requires an expedited delivery time less than specified in Section 7 and pursuant to the contractor not economically meeting the expedited delivery times accordingly.

1.3 EMPLOYEES.

1.3.1 The Government may require the removal from contract performance any contractor employee who violates federal regulations or is identified as a potential threat to the security, safety, health or the operational mission of the

Marine Corps and its personnel. Contractor employees shall not loiter on or around the base or installation during off duty hours. The removal of such personnel shall not relieve the contractor from performance requirements described herein.

1.3.2 Employees must be able to proficiently read, write, speak and understand English.

1.3.3 CONFLICT OF INTEREST. The contractor shall not employ the following personnel:

1.3.3.1 Off-duty quality assurance personnel of the U. S. Government if the employment of that person would create a conflict of interest.

1.3.3.2 An employee of the U. S. Government if the employment of that person would create a conflict of interest.

1.3.4 Contractor Employees. The contractor shall have sufficient personnel on duty and able to provide adequate service to ensure Government vehicles that are out of service for parts do not exceed 2% of the vehicle fleet at each respective SWRFT Site.

1.3.5 The Contractor shall require their employees to present a neat and clean appearance that shall be equivalent to the generally accepted standard for the commercial wholesale/retail parts trade.

1.4 HOURS OF OPERATION. All contract deliveries and performance shall be accomplished during the hours of

7:30 A.M. to 12:00 P.M. and 12:30 P.M. to 4:00 P.M., Monday through Friday (except holidays or emergencies observed by the Marine Corps). Hours of operations identified will be Pacific Time zone. The above hours may be changed by mutual agreement between the Contracting Officer’s Representative (COR) and the contractor.

1.4.1 The contractor shall ensure that sufficient personnel are on duty at all times during hours of operation to provide uninterrupted business transactions and service to fulfill all requirements to all SWRFT sites. Key personnel on duty must have the competency to conduct normal business and authority to make decisions in order to ensure uninterrupted contract performance at all SWRFT Sites.

1.5 OBSERVED HOLIDAYS.

1.5.1 Federal holidays observed by the Marine Corps are New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.5.2 When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

1.6 WORK SCHEDULE ADJUSTMENTS. The contractor will not be expected to provide service in the event of a base closure due to national emergencies, inclement weather conditions (snow and ice storms, hurricanes, tornadoes, earthquakes, fires, riots, etc.) and other emergency situations; applicable notifications will be provided by television announcements, radio announcements, telephone, verbal means, MCB information systems, etc. Upon receiving notification by one of the above mediums that the installation has returned to normal operations, the contractor shall resume normal work hours by next business day.

1.7 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES. The SWRFT activity and the functions it performs in support of the United States Marine Corps and the Marine Corps installations in California and Arizona have been identified as a “Mission Essential”. Therefore, the materials and services provided under this contract are considered “Essential Contractor Service”.

1.7.1 Essential Contractor Service means a service provided under a contract to DoD to support mission-essential functions.

1.7.2 The Government has identified all of the contractor services performed under this contract as “Essential

Contractor Services” in support of mission essential functions. It is likely that the volume and overall amount of services required will be somewhat less, depending on the emergency situation; however, all services identified in this Performance Work Statement will continue to be a requirement.

1.7.3 Mission-Essential Contractor Services Plan. The contractor shall develop, maintain, and update the plan as necessary. It is not expected for the contractor to provide any service outside of this performance work statement, nor will the contractor be expected to attend additional training.

1.7.4 The contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation.

1.7.5 The contractor shall notify the Contracting Officer of any increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer. The contractor’s notice shall include the contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease.

1.7.6 The contractor’s Mission-Essential Services Plan will address that the requirement for continued services shall apply to any and all subcontracted services.

1.8 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS.

1.8.1 GENERAL. The contractor shall comply with all applicable federal, state, municipal and local laws and regulations.

1.8.2 SAFETY REGULATIONS. The contractor shall obey and conform to all OSHA and Base Safety

Regulations. The contractor shall maintain accurate records and report to the COR within 16 working hours after a reportable occurrence such as accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance. The COR will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notice, immediately correct the condition. If the contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue a “Stop Order” stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such Stop Order shall be made the subject of claims for extension of time or for excess costs or damages to the contractor. The contractor shall confer with the

Base Safety Representative to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government may periodically inspect for safety conditions and safe working practices as considered necessary by the Contracting Officer or safety personnel.

1.8.3 Hazardous Material Storage and Removal. The contractor shall comply with all Federal, State, and local laws pertaining to the transport, storage, handling, and disposal of hazardous materials. The contractor shall take precautions to prevent accidental spills and mishandling of hazardous materials by contractor personnel and sub-contractor personnel in the performance of this contract. Exchange parts that are considered hazardous material shall be removed from the site according to existing laws, regulations, and policies. The contractor will develop, publish, and maintain (annual review) a Hazardous Material Spill Prevention Plan for each location where the contractor provides an inventory of materials and supplies. Any violation by contractor personnel of established hazardous material handling/disposal standards, regulations, or requirements shall be grounds for termination of this contract for Cause under FAR 52.212-4. The Government will provide guidance to assist the contractor with compliance.

The Government may furnish storage containers and spill containment devices. The Government will provide spill assistance, as required, to include spill containment/clean-up materials and hazardous waste disposal. The contractor will be required to reimburse the Government for all clean-up and disposal costs associated with spills for which the contractor is responsible. Assistance may be provided by the appropriate SWRFT Hazardous Material

Representative.

1.8.4 Accident Prevention. In performing work under the contract on premises which are under the direct control of the Government, the contractor shall conform to all safety rules and requirements prescribed in the Department of the

Navy Safety Precautions for Shore Activities, Naval Material Command (NAVMAT) P-5100. The contractor shall take all reasonable steps and precautions to prevent accidents and preserve the life and health of the contractor, the contractor’s personnel, Sub-contract personnel and Government personnel performing or in any way coming in contact with the performance of the contract. The contractor will develop, publish, and maintain (annual review) a

Safety Plan for each store location. Any violation of such rules and requirements shall be grounds for termination of this contract in accordance with 52.212-4. Assistance may be provided by the appropriate SWRFT Safety

Representative.

1.8.5 INDEMNITY. The contractor shall indemnify and hold harmless the United States of America and its agents from any suits, fines, actions, claims, debts, demands, judgments, liabilities, costs and expenses, including but not limited to attorney's fees or court costs, which the United States of America and its agents may become obligated to defend and/or pay, (i) as a result of air, ground or water pollution, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants, and employees, in connection with contractor's performance under this contract, or (ii) as a result of any loss of or damage to property or injury to or death of any person whatsoever, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants, and employees, in connection with contractor's performance under this contract, or (iii) as a result of alleged pollution, damage, or injury, sustained or suffered because of or by reason of any action or inaction by contractor, his agents, servants, and employees, in connection with contractor's performance under this contract.

1.8.6 CLEANUP OF SPILLS AND LEAKS. The contractor is solely responsible for prompt cleanup of spills or leaks if caused by the contractor or his employees, in accordance with all applicable federal, state, local and municipal laws and regulations. Cleanup shall be performed at no cost to the Government. The contractor shall report all such spills or leaks, regardless of quantity, to the COR upon discovery. A written follow-up report shall be submitted to the Contracting Officer no later than 24 hours after the initial telephonic report.

1.8.7 HAZARDOUS MATERIALS.

1.8.7.1 PACKING AND TRANSPORTING. The contractor and its subcontractors shall comply with all applicable federal, state, local and municipal laws, codes, ordinances and regulations (to include obtaining licenses and permits) in connection with the packing and/or transportation of any and all hazardous materials.

1.8.7.2 LICENSE. The contractor and its subcontractors shall possess all necessary federal, state, and local licenses and permits for the transport, treatment, storage and disposal of hazardous materials, hazardous waste materials, and recyclable materials mentioned in this contract. The contractor shall possess a valid state

Treatment/Storage/Disposal (TSD) permit if any co-mingling of solvent occurs within the state.

1.9 GOVERNMENT OBSERVATIONS. Government personnel such as the Department of Defense Inspection

Teams, Navy Auditors, OSHA teams, Environmental Inspectors, Contracting Officials, etc., are authorized to observe contractor operations. Observing personnel will not interfere with contractor’s performance.

1.10 GEOGRAPHICAL AREA OF RESPONSIBILITY. Contract services may require travel throughout all effected installations and within 35 miles of their outer perimeters.

1.11 SECURITY REQUIREMENTS.

1.11.1 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all Government property provided for contractor use. Government facilities, equipment and materials shall be properly secured at the end of each work period.

1.11.2 KEY CONTROL. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not duplicate Government keys. The contractor and its employees shall prevent other personnel from using Government keys unless approval is received from the Contracting Officer.

1.12 CONTRACTOR’S QUALITY CONTROL PROGRAM. The contractor shall establish and maintain a complete quality control program to ensure the requirements of the contract are provided as specified. When copies of these records are requested by the Government, the contractor shall furnish them within eight working hours after receiving notification. The contractor's Quality Control Plan shall include:

1.12.1 A Performance Evaluation Plan covering all requirements defined in this contract. This plan must identify the areas to be evaluated on both a scheduled or unscheduled basis, how often evaluations will be accomplished, and the title of the individual(s) who will perform the evaluations.

1.12.2 The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable.

1.12.3 Maintain and make available to the Contracting Officer records of all evaluations conducted by the contractor and any necessary corrective action taken.

1.12.4 A parts order demand register will be maintained to account for issuance of all parts and listed by Work Order

(WO) number. Part orders will be logged in the same day they are received. This parts demand register shall indicate the date/time the demand was received by the contractor, the date/time the contractor notified the

Government that parts were ready for issue, and the date/time the parts were issued to the Government.

1.13 The contractor shall have an orderly records system that is compatible with the Government’s program

(currently Microsoft Office) and must capture and be able to provide, as a minimum, the following items:

1.13.1 Parts historical data that shall include:

Record of all individual sales/credit transactions

Record of all individual parts/service requests

Quality Control Performance Evaluations

Quality Control records as required by the contractor’s plan

Store/Consignment stock inventory levels and consumption data

SECTION 2: DEFINITIONS

ACCESSORY. Any item(s) to be attached to or used in connection with a motor vehicle or major piece of equipment to add to its operation, utility, or ornamentation.

ACTUAL PARTS MANUFACTURER. A manufacturer of vehicle parts supplied directly to original equipment manufacturers (OEM) for incorporating into the production vehicles or for resale as replacement parts.

AFTER MARKET PARTS/COMMON. Parts which are new and obtainable from sources other than the Original

Equipment Manufacturers (OEM).

AUTHORIZED GOVERNMENT PERSONNEL. Personnel identified by the Contracting Officer to place orders and received parts, materials, supplies and services under this contract.

BASE PRICE. The price used to calculate the gross cost to the Government, i.e., the price from which discounts are taken or otherwise used to arrive at the net price bill under the contract.

CANNIBALIZED PART. A salvageable part from another vehicle, which is used to make repairs and/or make a vehicle operational.

CENTRALLY MANAGED PARTS. Any part centrally procured, stocked, and issued by a specific federal agency for which existing regulations, directives or laws require procurement of such parts from the managing federal agency.

COMMERCIAL VEHICLES. A commercial motor vehicle is an item of equipment, mounted on wheels and designed for highway and/or land use, that (a) derives power from a self-contained power unit, or (b) is designed to be towed by and used in conjunction with self-propelled equipment that is available on the open market to the general public and commercial business concerns.

COMMON AND REBUILT PARTS. Parts that (1) are produced/rebuilt by more than one manufacturer and are generally available through the general, non-specialized auto parts trade, (2) are available from more than one source of supply in the general commercial replacement parts system, or (3) have application on more than one make of vehicle or major sub-assembly; for example, if a particular part for an International Harvester vehicle can only be obtained from International Harvester or their dealers, the part is Original Equipment Manufacturer (OEM) .

However, if the part or a substitute part can be obtained also from other manufacturers or dealers, the part is common regardless of where it is obtained; e.g., seal for a Ford vehicle which can be obtained from a source other than the

Ford parts distribution system is “common” even though the box it comes in may be marked “For Ford Model T

1918 Year.” This definition includes new and rebuilt parts such as ignition components, electrical system components, seals, bearings, exhaust system hoses, etc., that are available in the normal across-the counter trade. It does not include parts with specialized application such as parts peculiar to fire engines, emergency equipment, refuse handling equipment, or similar equipment.

CONSIGNMENT INVENTORY. An inventory of parts, materials, and supplies that are assigned to a non-COPARS location to support the Fast Moving Parts needs of that location. These parts/materials remain the property of the contractor until an authorized government employee removes the part from the shelf for application to a government vehicle.

CONTRACT ADMINISTRATION. The stage of the contracting cycle in which the Contracting Officer ensures that the total contract is being followed, makes necessary changes to the contract, and assures progress toward contract completion.

CONTRACTING OFFICER. The individual with the congressionally mandated legal authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

CONTRACTING OFFICER’S REPRESENTATIVE. An individual designated and authorized in writing by the

Contracting Officer to perform specific technical or administrative functions. This person is responsible for administering contract terms and conditions per the FAR, DFARS, MAPS and other implementing regulations.

CONTRACTOR. The term “contractor” as used herein refers to both the prime contractor and his employees, and any subcontractors and their employees. The contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

CONTRACTOR-OPERATED PARTS STORE (COPARS). A contractor-operated commercial type vehicle parts store located on a Government installation that furnishes parts to authorized Government personnel per contract requirements.

EXCHANGE PARTS. Serviceable parts having a credit value which can be applied against new or rebuilt parts and which are acceptable for exchange as a normal commercial practice.

FAST MOVING PARTS. Those price listed or non-price listed parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. Parts averaging three or more demands during a one month period, minimum, over the previous six months shall be considered fast moving parts for the next six month period. The unit of issue for determining the fast moving part stock levels will be the same as the smallest quantity listed in the approved price list.

NON-PRICE LISTED PARTS (NPL). Vehicle and equipment parts for which price lists are not available.

OPERATOR’S CARE AND PRESERVATION SUPPLIES. Any supply item which is required in the routine upkeep of a vehicle but which is not required to render the vehicle operational. Examples are polish, wax, and wiping rags.

ORIGINAL EQUIPMENT MANUFACTURER (OEM). A manufacturer that assembles complete vehicles, either commercial or military, whether assembled from parts of its own manufacture or from parts or components furnished by other manufacturers or a combination of both.

ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS. A part which may only be obtained from an original equipment manufacturer.

PARTS ORDER. A demand on the contractor for parts/supplies/materials by authorized Government personnel identified by a shop Work Order, or the equivalent.

PARTS REBUILDER. A manufacturer that rebuilds used vehicle parts including engines and transmissions, to the original manufacturer’s minimum performance specifications.

PARTS RE-MANUFACTURER. A manufacturer who rebuilds unserviceable vehicle parts to place them in a serviceable condition meeting standards established by the industry. These may include original equipment manufacturers, actual parts manufacturers, replacement parts manufacturers, or other firms.

PREMIUM COMMUNICATIONS. A communication service, other than telephone, more costly than those used by the contractor in non-emergency, daily business transactions.

PREMIUM TRANSPORTATION. A transportation service, other than surface Parcel Post, more costly than those used by the contractor in non-emergency, daily business transactions.

PRICE LISTED ITEMS. Vehicle repair parts, equipment, and accessories which are contained in price lists furnished by the contractor. Payment for parts furnished under an applicable price list shall be at the Retail List

Price less the applicable discount.

QUALITY ASSURANCE. Those actions taken by the Government to assure contractor performance meets the requirements of the contract.

QUALITY ASSURANCE SURVEILLANCE PLAN. An organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the contractor.

QUALITY CONTROL. Those actions taken by a contractor and the Government to control the production of goods or services so that they will meet the requirements of the contract.

REBUILT/REMANUFACTURED PARTS. Parts which have been dismantled and reconstructed as necessary; all internal and external parts cleaned and made free from rust and corrosion; all impaired, defective or substantially worn parts restored to sound condition or replaced with new, rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt or unimpaired used parts and such other operations performed as are necessary to put the product in sound working condition. Rebuilt or used parts must conform to the original equipment manufacturer’s reconditioning tolerances.

REPLACEMENT PARTS MANUFACTURER. A manufacturer of vehicle parts suitable for replacement or repair of parts and accessories which were included in the production vehicle. This includes the original equipment manufacturers that produce replacement automotive parts and accessories.

SLOW MOVING PARTS. Those price listed parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability.

STANDARD. An acknowledged measure of comparison.

STANDARD DEFINITIONS. Definitions of specific terms and phrases used in this contract to improve communication between the Government and the contractor.

SUGGESTED LIST PRICE. The price shown in the manufacturer’s or distributor’s price list under the column headed “Suggested List Price for Retail”, or other terminology which positively identifies the price from which dealers normally compute their trade discount.

VEHICLE DEADLINED FOR PARTS. Vehicles rendered inoperative due to lack of parts or accessories.

VEHICLE REPAIR PARTS. Those items required to render a vehicle complete and operational for its intended purpose. This includes repair parts, assemblies and sub-assemblies, accessory items, overhaul and repair kits, etc., but does not include operator’s care and preservation supplies.

2.1 STANDARD ABBREVIATIONS. Complete spelling of commonly used abbreviations in this contract.

CLIN – Contract Line Item Number.

COPARS – contractor-Operated Parts Store.

COR – Contracting Officer’s Representative.

CPEN- Camp Pendleton.

DFARS – Defense Federal Acquisition Regulation Supplement.

DRMO – Defense Reutilization Management Office.

EMD – Environmental Management Division.

EPA – Environmental Protection Agency.

FAR – Federal Acquisition Regulation.

MAPS – Marine Corps Acquisition Procedures Supplement.

MCAGCC – Marine Corps Air Ground Combat Center.

MCAS – Marine Corps Air Station.

MCB – Marine Corps Base.

MCLB – Marine Corps Logistics Base.

MWTC – Marine Corps Mountain Warfare Training Center

NPL – Non-Price Listed.

OEM – Original Equipment Manufacturer.

OSHA – Occupational Safety and Health Act.

QA – Quality Assurance.

QC – Quality Control.

SWRFT – Southwest Region Fleet Transportation.

VDP – Vehicle Deadlined for Parts.

WO – Shop Work Order.

SECTION 3: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 The Government will provide the facilities, equipment, materials, and/or services listed below:

3.2 PROPERTY.

3.2.1 FACILITIES. The Government-furnished facilities described herein have been inspected for compliance with

OSHA. No hazards have been identified for which workarounds have been established. The Government corrects

OSHA hazards per Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The Government does not guarantee that no hazard exists, or that workaround procedures will not be necessary, or that the facilities as furnished will be adequate to meet the responsibilities of the contractor.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. The Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements, except the aforementioned responsibility to make corrections per approved plans of abatement subject to base-wide priorities. Before the contractor performs any modifications to the facilities, the contractor shall notify the Contracting Officer and provide documentation describing in detail the modification requested. The contractor shall not make alterations to the facilities without specific written permission from the Contracting Officer. The contractor shall use the authorized facilities only in the performance of this contract only. The contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. The Government will perform maintenance and repairs it deems necessary to the facilities, except damages caused by the contractor or the contractor’s employees shall be repaired by the contractor.

3.2.1.1 ACCESS TO A PARTS STORE OR GOVERNMENT FACILITIES USED BY THE CONTRACTOR. The

Contracting Officer, Contract Specialist, COR, Supply and Maintenance Branch personnel, and Division Heads will have access to any parts store(s) during scheduled operating hours to conduct inspections, make periodic stock checks, and for any other purpose necessary to the administration of the contract. Other Government officials shall have access to the Store(s) when designated by the COR.

3.2.1.2 CAMP PENDLETON NIGHT CREW ACCESS TO A CAMP PENDLETON PARTS STORE. If a manned store is operated at the Camp Pendleton site, the contractor shall allow access to that Camp Pendleton COPARS parts room by the Night Crew Supervisor as assigned by the COR. Contractor shall develop an agreed upon procedure with the assigned COR for documenting and processing parts removed by the Night Crew Supervisor.

This process will then be completed the next business day. Should inventory shrinkage occur, SWRFT accepts reasonable responsibility due to night access of the parts room. Periodic physical inventories may be requested by either party concerned to identify and declare any missing inventory.

3.2.1.3 BATTERY STORAGE. The Government will furnish an appropriate storage area for new and used batteries and related materials.

3.2.1.4 FACILITIES ACCOUNTABILITY. The Government and the contractor will perform a joint inspection of the facilities at the beginning of the base period and each option period. The inspection date shall be determined between the COR and the contractor. A final joint inspection will be conducted two weeks prior to contract expiration. The COR will make a report of the inspection noting any discrepancies or damages which shall be signed by both parties and a copy provided to the contractor. In the case of facilities damage not repaired by the contractor at the end of the contract period, the amount of compensation due the Government will be the actual cost of the repair. The Contracting Officer will reduce amounts owed to the contractor or receive direct payment from the contractor.

3.2.2 EQUIPMENT/MATERIALS.

3.2.2.1 EQUIPMENT/MATERIALS INVENTORY. Not later than five days before the start of the contract period, the contractor and a Government representative will conduct a joint inventory of all Government-furnished items.

The contractor shall receipt for all items provided by the Government. The contractor and Government representative shall jointly determine and record the working order and condition of all items. If the contractor does not participate in the inventory, the contractor must accept as accurate the inventory list provided by the

Government.

3.2.2.2 EQUIPMENT/MATERIALS ACCOUNTING. The contractor shall appoint custodians and alternates to receipt and account for Government-furnished items listed in 3.7 GOVERNMENT FURNISHED PROPERTY.

3.2.2.3 OBTAINING ADDITIONAL OR REPLACEMENT EQUIPMENT/MATERIALS. The contractor shall submit requests for additional or replacement Government-furnished items to the COR or Contracting Officer.

3.2.2.4 EQUIPMENT/MATERIALS ACCOUNTABILITY. At completion of the contract, the contractor and a

Government representative will conduct a joint inventory of items/equipment. The contractor is liable for loss or damage to Government-furnished property beyond normal wear and tear. In the case of damaged property not repaired by the contractor, the amount of compensation due the Government will be the actual cost of repair provided such amount does not exceed the economical repair value. When loss or damage is beyond the economical repair value, the amount of the contractor’s liability shall be the depreciated replacement value of the item. The

Contracting Officer will reduce amounts owed to the contractor or receive direct payment by the contractor.

3.2.2.5 DISPOSITION OF EQUIPMENT. When the Government determines equipment is beyond economical repair, the contractor shall return the equipment to the Government. Upon completion of the contract, the contractor shall return all equipment to the Government.

3.3 FORMS. The Government will provide an Order Form similar to the type shown in the Order Form Attachment.

The Order Form will be used to order the parts/materials required to repair a vehicle and will be presented by the authorized Government Representative(s).

3.4 SERVICES. The Government will furnish:

3.4.1 Utilities and related services as are required for the proper and effective operation of the facilities provided to the contractor. The utilities include heat, air conditioning, electricity, water, and restrooms.

3.4.2 On-base telephone service only. Off-base access telephone service will not be provided and must be obtained by the contractor.

3.4.3 Refuse collection from authorized dumpsters as determined by the COR.

3.4.4 Scheduled spraying of facilities to control insects and rodents will be on the same schedule as the main

SWRFT facilities. Emergency spraying may be requested when needed.

3.4.5 Police, fire and ambulance service. The Government may charge for ambulance service and medical treatment.

contractor may request emergency service by calling 911.

3.5 MISCELLANEOUS. The Government will provide replacement light bulbs.

3.6 GOVERNMENT FURNISHED FACILITIES. The contractor may operate and maintain a COPARS or consignment inventory in Government furnished facilities. Available facilities in approximate square footage include the following:

- 1,800 SQFT at Building 22151 at Camp Pendleton

- 970 SQFT at Building 6317 at MCAS Miramar

- 568 SQFT at Building 1920 at MCAGCC 29 Palms

- 144 SQFT at Building 231 at MCRD San Diego

- 440 SQFT at Building 590 at MCLB Barstow.

- 328 SQFT at Building 603 at MCAS Yuma.

- 64 SQFT at Building 1040 at MWTC Bridgeport

The identified Government facilities may be utilized for the receipt, storage, and issuing of parts and materials. This area may also be used for transaction processing, record keeping, and general administrative work.

Outside/Outbuilding storage will be negotiated with and approved at the sole discretion of the COR. All documents and record keeping media related to receipts, storage, issues, and usage shall be maintained by the contractor at the on-site facility, or be available within 24 work hours. The use of these facilities, except for communication services, shall be at no cost to the contractor and shall be used for no other purpose than to fulfill the requirements of this contract. Government furnished facilities and property shall be promptly vacated and returned to the Government at the expiration of this contract.

3.7 GOVERNMENT FURNISHED PROPERTY. The following Government furnished property will be offered for the use of the contractor at no cost. The contractor, at his own expense, shall furnish all other property and supplies necessary for the operation of a COPARS or consignment inventory in the performance of this contract.

Camp Pendleton: Cabinet, File, 4/5 Drawer 2 EA

Chair, Rotary, w/o Arms 1 EA

Chair, Rotary, w/ Arms 5 EA

Computer System, Desk Top 1 EA

Desk, Double Pedestal 4 EA

Partitions 1 EA

Shelving (12” deep) 84 EA

Shelving (18” deep) 8 EA

Shelving (24” deep) 14 EA

Table, General Purpose 2 EA

Table, Metal 4 EA

MCAS Miramar: Cabinet, File, 4 Drawer 1 EA

Chair, Rotary, w/ Arms 4 EA

Computer System, Desk Top 1 EA

Rack, Battery Storage 1 EA

Shelving (12” deep) 26 EA

Shelving (18” deep) 11 EA

Shelving (24” deep) 6 EA

Table, General Purpose 1 EA

Workstation, Computer 2 EA

MCAGCC 29 Palms: Cabinet, File, 4/5 Drawer 2 EA

Chair, Rotary, w/ Arms 2 EA

Computer System, Desk Top 1 EA

Desk, Double Pedestal 2 EA

Shelving (12”-24”) 14 EA

Table, General Purpose 1 EA

Table, Metal 1 EA

MCRD San Diego: Chair, Rotary, w/ Arms 1 EA

Desk, Double Pedestal 1 EA

Computer System, Desk Top 1 EA

MCLB Barstow: Chair, Rotary, w/Arms 1 EA

Computer System, Desk Top 1 EA

Shelving (18” deep) 15 EA

MCAS Yuma: Cabinet, File, 4/5 Drawer 1 EA

Chair, Rotary, w/ Arms 1 EA

Computer System, Desk Top 1 EA

Desk, Double Pedestal 1 EA

Locker, Storage 2 EA

Shelving (18” deep) 15 EA

Workstation, Computer 1 EA

MWTC Bridgeport Chair, Rotary, w/Arms 1 EA

Notes:

1. The Government provides desk top computer systems only for access to the Government’s Fleet

Management system so the contractor can complete the requirement to enter parts usage data into that system and to take required training to maintain network access.

2. The Government may provide forklift support at each location to assist in the offloading of heavy or oversized deliveries.

3. The contractor is only responsible for Government Furnished Property that has been offered by the

Government at no cost and which has been signed for as being received for use by the contractor in the performance of this contract.

3.7.1 LIABILITY FOR GOVERNMENT FURNISHED PROPERTY. Upon delivery of Government Furnished

Property, including forklift use, the contractor assumes the risks of, and shall be responsible for any loss thereof or damage thereto, except for reasonable wear and tear. Before the contractor makes any modifications or structural changes to the building (not limited to temporary partitions and interior modifications), the contractor shall obtain approval from the Contracting Officer. Should the contractor fail to obtain such approval, the Government may restore the building to its original condition at the contractor’s expense, require the contractor to reimburse the

Government for the restoration cost, or take other action as appropriate. Any permanent modification or structural change made to the building shall become the property of the Government. Government furnished facilities and property shall be vacated and/or returned to the Government at the termination or expiration of this contract.

3.8 The Government will provide the contractor access to the Marine Corps secure network and the current Fleet

Management program/database to: a) enter parts requisition and issue data, b) facilitate management of stock levels,

c) historical data reporting, and d) to access required on-line training. This access may require use of a Government computer system which may be required to be physically located at a Marine Corps facility.

SECTION 4: CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 GENERAL. The contractor shall be responsible for furnishing all labor, supplies, equipment, vehicles, transportation, reports, supervision, and management necessary to accomplish the tasks and requirements specified in this contract, except the facilities and property identified as Government Furnished Property. The contractor shall provide, at his expense, all equipment required to meet the parts/material delivery requirements of this contract for all SWRFT sites to include copiers, facsimile machines, computers, printers, and other necessary information technology and/or communication equipment/services. The type of services shall be at the discretion of the contractor and may include telephone, fax, internet, radio, cell phone transmission, etc. Approval must be obtained from the Contracting Officer prior to installing communications equipment/services other than telephone service.

4.1 The Government will not be liable for any loss or damage to the contractor’s property, including stock, computers, and reproduction equipment or for expense incidental to such loss or damage.

4.2 AVAILABILITY OF PARTS.

4.2.1 Parts shall be stocked in sufficient quantities to meet performance criteria.

4.2.2 Substitute parts shall be approved by the COR prior to ordering. Each substitution shall be approved on a case-by-case basis.

4.3 QUALITY OF PARTS TO BE FURNISHED.

4.3.1 Parts furnished by the contractor shall meet or exceed the quality of the parts furnished on the original piece of equipment. However, if the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall be equal to or exceed the updated quality. Failure to provide items of such quality will be cause for rejection and/or return with non-payment of said items. Where parts have consistently or frequently been determined to be of poor quality, the Government reserves the right to reject all such parts as not meeting quality requirements.

4.3.2 Brand name recognition, price comparison, and reliability form the Government’s evaluation of quality in rebuilt and independent aftermarket parts lines. Generally, the part and its package will provide identical manufacturer and part number identification. Where repackaging has occurred, and the part cannot be identified as a specific price listed item, the Government may require proof of quality and value. The Government reserves the right to reject parts whose source cannot be determined from markings on either the part or its package.

4.4 HOUSEKEEPING. The contractor is responsible for maintaining Government furnished facilities and property in a clean and orderly condition. Maintenance shall include, but is not limited to, sweeping, mopping, dusting, disposing of waste materials and rubbish, and other operations necessary to present a neat appearance at the

COPARS or consignment area at all times. All rubbish and waste materials shall be removed at least once daily and shall be placed in designated containers for disposal by the contractor. The contractor shall comply with

Government recycling programs by placing all recyclable materials into appropriate containers. The contractor shall furnish all supplies and equipment necessary to perform housekeeping functions such as sweeping, wet mopping, trash removal, etc. for the respective Government furnished facilities.

4.5 CONSERVATION OF UTILITIES.