sole_source_Ricoh_maint_2_Redacted.pdf

LIMITED SOURCE JUSTIFICATION

1. Contracting Activity. Marine Corps Regional Contracting Office Camp Pendleton, CA

2. Description of Action Being Approved. Sole source new Maintenance Contract for: RICOH 751ES Professional Color Copier ISO MCIWest/CamPen Combat Camera Center

3. Description of Supplies/Services.

This J&A authorizes and approves the award of a sole-source, firm-fixed price contract to RICOH USA, Inc for the maintenance of the Ricoh Pro C751EX in support of I MEF and MCIWest/Camp Pendleton. The performance period for this contract is one base year and four one-year options. The maximum value of this procurement is Description of services is as follows:

Fixed maintenance cost will include all supplies: toner, labor, travel, and all parts.

Maintenance contract will include only genuine manufactures parts and supplies for the Ricoh Pro C751EX conducted by authorized trained service technicians at no additional cost to the end user for travel, parts, labor or supplies.

Response1 time of 2-4 business hours is required for “mission critical” service calls and no more than 4 to 6 business hours for normal response time unless the telephone call resolves the matter. The service technician will contact2 the government key operator within one (1 -3) business hours to discuss service problem and time or arrival, regardless of mission critical or non-mission critical.

Estimated Dollar Value

FY15 FY16 FY17 FY18 FY19 Total

RDT&E

OPN

O&MN

Total

4. Statutory Authority Permitting Other Than Full and Open Competition.

Orders placed under Federal Supply Schedules are exempt from the requirements in Part 6. The acquisition is being conducted under the authority of the Federal Supply Schedule (FSS) Multiple Award Schedule (MAS) Program (see FAR 8.401). The

1 Response time is determined by the actual technical service technician being on site at the government location of the machine(s).

2 Contact time is determined by the service technicians telephone call back to the government representative of the machine(s).

statutory authority for the MAS Program is Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et seq.) and Title 40 U.S.C. 501, Services for Executive Agencies. The authority permitting other than full and open competition under the FSS MAS program is FAR 8.405-6(b)(1), Only one source is capable of responding due to the unique or specialized nature of the work; (2) The new work is a logical follow-on to an original Federal Supply Schedule order; and (3) The service is peculiar to one manufacturer.

5. Rationale Justifying Use of Cited Statutory Authority.

RICOH USA, INC is the sole designer, developer, and integrator of RICOH Professional Color Copier series ES750. As a result, RICOH Company is uniquely qualified to provide the complete range of services and/or hardware required. RICOH is also the only firm that possesses the technical data, drawings, and specifications necessary to fulfill the Government’s requirement in support of maintain this particular machine. Given RICOH’s involvement with the design, development, qualification, manufacturing, and continuing improvements of maintaining, upgrading and servicing, RICOH has the original design intent, original engineering drawings, and the most recent design changes to adequately repair and maintain the subject machine readily available to them. In addition, much of the technical data, material, and manufacturing processes required to perform these services and/or hardware were developed by the RICOH Corporation. This privately developed data, along with the corporate expertise are the sole property of RICOH USA, INC.

The original contract for M00681-13-F-0103 was competed and awarded to RICOH USA, INC on 30 Aug 2013. RICOH developed, produced, and delivered the RICOH 750ES Professional Color Copier technicians must be authorized by RICOH to fulfill maintenance repair requirements.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Possible

Efforts were not made to solicit offers because certified trained RICOH technicians are the only technicians authorized to perform required maintenance with regards to the already established high volume copier. There are no other alternatives.

RICOH trained technicians are required in order to preventively maintain, replace, install all components required of this machine. Second party technicians cannot perform this function as warranties will be voided and work would not be capable of verification by the Government and its employees.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable.

The fair and reasonableness of the cost/price will be based on an analysis of the contractor’s cost/price proposal, including backup information supporting the cost/price with Independent Government Cost Estimate(s).

The Contracting Officer has determined that the order represents the best value consistent with FAR 8.404(d).”

8. Actions to Remove Barriers to Future Competition.

For the reasons set forth in Paragraph 5, the Marine Corps has no plans at this time to compete future contracts for the types of supplies/services covered by this J&A. If another potential source emerges, the Marine Corps will assess whether competition for future requirements is feasible.”

The Government expects to obtain a technical data package or develop a performance specification that will support competition for future acquisitions of the same or similar items.

9. FSS Order Special Circumstances

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

CERTIFICATIONS AND APPROVAL

Technical/Requirements Certification

I certify that the facts and representations under my cognizance, which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance: