M0031824Q0009 P00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

To attach questions and answ ers and correct information w ithin the attachments to the SF 1449.

See summary of changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jun-2024

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X M0031824Q0009

X 9B. DATED (SEE IT EM 11)

29-May-2024

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , X is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jun-2024

CODE

MCBH

COMMANDING OF FICER (CODE RCO) BOX 63063, BLDG

KANEOHE BAY HI 96863-3063

M00318 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0031824Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Question 1: Are the mattresses collected into a central point for disposal, or will we need to go into individual units to remove them in small units at a time?

Response: Please see section 2.1.2 of the PWS for building pickup locations.

Question 2: Is this a new requirement or contract re-compete? If re-compete, what is the current contract number and who is the incumbent?

Response: This is currently a new requirement and there is no incumbent.

Question 3: When does the Government anticipate making an award on this requirement?

Response: The Regional Contracting Office is planning to make this award in Fiscal Year 24.

Question 4: Will there be a site visit?

Response: No site visit is anticipated.

Question 5: Should we create a schedule and frequency?

Response: See section 4.1.1 of the PWS regarding pick up schedule .The solicitation is in anticipation of a FFP Indefinite Delivery/Indefinite Quantity Contract where task orders will be created for an estimated quantity of mattresses to dispose over a predetermined Period of Performance.

Question 6: Is this a Davis Bacon project?

Response: As specified in RFP M0031823Q0009, Wage Determination 2015-5689 Revision 22 will be utilized.

Question 7: Are we supposed to bid per truckload?

Response: Please see PWS section 2.1.1 and Line Items, regarding the unit of issue, which is specified as "EACH"

Question 8: Can you provide photos of the twin extra long (twin xl) un-serviceable barracks mattresses?

Response: No photos will be provided; however, mattress size is specified in PWS section 2.1.1, Twin Extra Long (Twin XL).

The below attachments have been updated to match the SF 1449;

The appropriate date for Solicictations due is 6/10/2024 and the following quantities have been corrected within the Instructions to Offerors and Performance Work Statement, base year - 1000 option year 1 - 600 option year 2 - 600 option year 3 - 600 option year 4 - 600

The following have been modified:

PERFORMANCE WORK STATEMENT

1.0 DESCRIPTION OF SERVICES. The contractor shall provide sufficient quantities and types of trained, qualified, or certified Contractor personnel as requested by the Government to perform the required tasks for each services type described in this Performance Work Statement (PWS) for the Unaccompanied Personnel Housing (UPH) Division, Housing Department, located in Marine Corps Base (MCB) Hawaii, Kaneohe Bay.

2.0 PERFORMANCE REQUIREMENT TASKING:

2.1 SERVICE TYPE: Removal and Disposal of Un-serviceable Barracks Mattresses.

2.1.1 Pick-up and disposal of Twin Extra Long (Twin XL) un-serviceable Barracks Mattresses.

Contractor shall provide the necessary supervision and management, equipment, supplies, facilities, transportation, tools, materials, technical expertise, and manpower to provide mattress disposal services as set forth in this PWS. Quantities in this IDIQ contract are estimated. The estimated quantities of units to remove from MCBH for the contract are as follows:

Base Year: 1,000 EST Option Year 1: 600 EST Option Year 2: 600 EST Option Year 3: 600 EST Option Year 4: 600 EST

Billing will be done on a per unit basis. The CLINS will have a set ceiling of a maximum number of units which can be disposed of under this contract. These ceilings are not guaranteed minimums, they are stated maximums.

2.1.2 The Contractor shall pick up the mattresses at various locations aboard MCBH Hawaii, the locations include the 1656 Selden Street (Mackie Hall) and at the UPH warehouse, 212 3rd Street, MCB Hawaii, Kaneohe Bay, HI. Other locations on base will be identified as the need arises.

2.1.3 A receipt detailing the number of units removed from the base will be supplied to the Technical Point of Contact after each pick up.

2.1.4 Initial pick up during the base year should take place within 30 of contract award date and is anticipated to be an estimated 400 mattresses.

PERFORMANCE GOALS:

The contractor Must commit to the removal and disposal of a ll mat tresses during the Period of Performance.

3.0 PERFORMANCE PARAMETERS:

Task or Deliverable Performance Standard Acceptable Quality Level (AQL)

Surveillance Method

Performance Measure

PWS 2.1.1 through 2.1.4

Adherence to full requirements of paragraph

2.0 of the PWS.

90% compliance in meeting PWS 2 .1.1 through 2.1.4 requirements

IPRs and final plan reviews, feedback from the Assistant Director, UPH Division.

Physical review of the spaces to determine if the units are being removed and review of the receipts submitted.

4.0 PERIOD OF PERFORMANCE. See Schedule.

4.1.1 The initial pick up during the base year of the contract should happen within 30 days of award of the contract. Regularly scheduled pick ups can be arranged at quarterly intervals or an agreed upon schedule that is coordinated with the Assistant Director, UPH Division. Normal hours of pick-up during the work week are 0700 to 1600.

5.0 PLACE OF PERFORMANCE: MCBH Kaneohe Bay, Hawaii 96863.

6.0 HOLIDAYS:

For purposes of scheduling personnel, the Contractor is hereby advised that the government installation will observe the following holidays. The Contractor is further advised that access to the government installation may be restricted on these holidays.

Holiday Observance New Year’s Day 1 January Martin Luther King Jr. Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

6.1 In addition to the days designated as holidays, the Government observes the following days:

6.2 Any other day designated by Federal Statute

6.3 Any other day designated by Executive Order

6.4 Any other day designated by a Presidential Proclamation

6.5 Any other period of time as designated by appropriate installation authority.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Work is performed in a warehouse environment.

Extensive walking and standing. Must be able to lift 50lbs multiple times a day.

8.0 SECURITY REQUIREMENTS:

Only citizens of the United States and Permanent Resident Aliens of the United States with a verified United States Permanent Resident Card (USCIS Form I-551) are eligible to perform work on this contract. All other Foreign Nationals are not eligible to perform work on this contract.

Personnel supporting event will require full security clearances as outlined by Government.

8.2 Accessing the Base

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation.

All contractors, suppliers, and vendors who wish to have base access to Marine Corps Base Hawaii must have a Defense Bio-metric Identification System (DBIDS) credential after Aug. 14, 2017.

8.3 DBIDS Program

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

Contractors will follow the below procedures to obtain a Vendor/Contractor Passes from PMO:

8.3.1 The Contractor will submit a roster of employees via a MCB Hawaii Base Access Request Form (MCBH

Form 5532) that their contract ultimately supports to the sponsoring activity’s Contracting Officer’s Representative (COR). The roster will identify the company name, contract number, period of performance of the contract, location of performance, the full name, date of birth, and the Defense Biometric Identification System (DBIDS) pre-enrollment code for each of the Contractor’s and subcontractor’s employees, and the point of contact information for the Contractor. DBIDS pre-enrollment codes are not required for Contractors who have previously been issued a DBIDS credential from any military installation.

8.3.1.2 Contractors will pre-enroll in DBIDS at https://dbids-global.dmdc.mil/enroll#!/ no more than 30 days and no less than five days before access is required.

8.3.1.3 Personnel pre-enrolling in DBIDS must enter one form of identification from the primary and secondary list below. The documents must not be expired and documents that appear questionable or otherwise altered will not be accepted.

8.3.1.4 U.S. Citizen Primary List: Certificate of Naturalization, Taxpayer Identification Number, or Social

Security Number. U.S. Citizen Secondary List: State Identification Card, Driver’s License, or Passport.

8.3.1.5 Non-U.S. Citizen Primary List: Foreign Identification (U.S. Issued), USCIS (A) Number, National Identification Card (Foreign Country Issued), Passport, or Social Security Number. Non-U.S. Citizen Secondary List: Certificate of Naturalization, Foreign Identification (U.S. Issued), Passport, or Social

Security Number.

8.3.1.6 An alpha-numeric pre-enrollment confirmation code and a QR code is provided at the completion of pre-enrollment. The sponsor must include the pre-enrollment code on the Base Access Request Form.

8.3.1.7 The MCB Hawaii sponsoring activity’s Contracting Officer’s Representative (COR) will forward the roster to PMO where criminal history background checks will be completed.

8.3.1.8 Upon receipt of favorable background checks, the MCB Hawaii sponsoring activity will notify the

Contractor that employees may proceed to MCB Hawaii for their Contractor Pass.

8.3.1.9 Contractors must present themselves to the Visitors Center, building 1637, MCB Hawaii or the Camp Smith Pass and Registration Office, building 601, and present the two forms of identification they used to pre-enroll in DBIDS along with the QR code or alpha-numeric pre-enrollment code to complete the DBIDS enrollment. Enrollment includes providing full name, date of birth, social security number and other biographical information as well as capturing the applicant’s electronic fingerprints and photograph.

Personnel who decline to provide this information will be denied access to MCB Hawaii.

8.3.1.10 Non-CAC Contractor employees will be provided a base credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. If contractor’s employees are found at any other location other than place of employment, they will be prohibited from working aboard the installation. Vendor/Contractor access passes must be returned to Pass and Registration, building 1637, MCB Hawaii upon expiration of the pass or termination of employment under the contract. Personnel denied an access pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Provost Marshal). Denial or revocation of an access pass may be made if the applicant meets one or more of the disqualifying criminal history standards set forth in the current version of MCB Hawaii Base Order 5532, Base Security and Access Control.

8.4 DBIDS Credentials

Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority. The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

8.5 DBIDS Paper Passes

In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation.

The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

The Prime Contractor will follow the procedures above to request base access for new employees supporting the contract.

Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

9. SECURITY CLEARANCE CONTRACT SECURITY REQUIREMENT PERFORMANCE

STANDARD:

9.1 The performance standard of this section is 100% compliance to meet all the security requirements of the Federal government, Department of Defense, and MCBH as pertains to the requirements of this PWS.

10. CONTRACTOR IDENTIFICATION:

10.1 Contractor Personnel Appearance and Identification: The contractor’s employees shall be easily recognized as contractor employees. Contractor’s employees shall not have their actions construed as official government acts. This may be accomplished by either (1) the contractor employee wearing distinctive clothing bearing the company’s name, or (2) the contractor employee wearing an identification badge bearing the company's name and the employee's name, with the badge worn or attached to the employee's outer garment at all times.

Clothing or badges shall be provided by the Contractor. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office shall be notified within 24 hours. During the task order performance period, Contractors shall immediately report instances of lost or stolen badges to the issuing Pass and ID Office. The Contractor shall establish and provide dress code and grooming standards for all contract employees. This shall take into account safety aspects of services being rendered, location of deployment, and consideration of the Marine Corps high standards.

10.2 Contracting personnel shall identify themselves as "contractors" when attending meetings, answering

Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.

11. SAFETY:

11.1 The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer's Representative (COR) within twenty-four hours of such occurrence.

11.2 Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

12. SMOKING/DRUG/ALCOHOL POLICY:

12.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

12.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

13. EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

14. LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

15. PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

16. PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

16.1.1 Antiterrorism Level I: It is DoD policy (DFARS 252.204-70004) that contractor personnel who, as a condition of contract performance, require routine physical access to a Federally-controlled facility or military installation are required to complete Level 1 antiterrorism training within 30 days of requiring access and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

16.1.2 Combatting Trafficking in Persons: The COR will validate that the Contractor has notified its employees of the United States Government's zero tolerance policy described in FAR Clause 52.222-50 - Combat Trafficking in Persons.

17. PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

17.1.1 Removal by Commanding Officer, MCB Hawaii The Commanding Officer, MCB Hawaii may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

17.1.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

17.1.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

18. PERSONAL APPEARANCE: Contractor personnel shall comply with local military commander’s published dress codes.

19. MEETINGS AND BRIEFINGS (If applicable):

19.1 Requested Meetings: When requested by the designated government representative (DGR), the contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings. Frequency may be weekly, monthly or as otherwise required.

19.2 Monthly Meetings: The contractor shall meet with the designated government representative (DGR), and the

Government Quality Assurance Evaluator (QAE) on a monthly basis to review contract performance.

Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the contractor and DGR/COR to resolve any and all problems identified.

19.3 Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

19.4 Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings, conferences, or trips, the contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, including handouts.

19.5 Management and Administration: The Contracting Officer (KO) has ultimate authority for administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the COR, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions.

20. INTERACTION WITH OTHER ACTIVITIES: Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the DGR immediately. The contractor is obligated to continue performance of the effort described in this task order unless there is authorization from the KO or DGR/COR to stop work. Failure by the contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

21. VEHICLE AND EQUIPMENT OPERATION:

21.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations.

Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations.

21.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

21.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW OPNAVINST 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions. The contractor shall supply a copy of any on-base traffic accident report to the DGR within five workdays after each occurrence. The contractor shall also provide the DGR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

21.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

21.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence.

Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

22. DELIVERABLES: The contractor shall if requested, submit a Staffing Plan in accordance with the

Evaluation Criteria located in the solicitation. As part of the Staffing Plan, the contractor may conduct internal Quality Control (QC) inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS.

The Government may periodically require the contractor to update/revise the Staffing Plan to ensure quality service is maintained throughout the life of the task order.

23. NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor.

Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

24. GOVERNMENT MANAGEMENT OVERSIGHT: Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

25. TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE:

The Contracting Officer's Technical Assistants and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination) are the:

TPOC: Assistant Director, UPH Gary Johnson Tele: 808-282-9434 E-mail : Gary.g.johnson@usmc.mil

26. CONTRACTOR PERSONNEL ACCOUNTABILITY:

The contractor shall be responsible for personnel in the event of a disaster and shall provide accountability reports for personnel working under the contract to include: # of employees working at the time of the event, # located (to include # deceased and # injured), and # missing. The report shall be submitted to the COR, designated Point of Contact (POC) or Contracting Officer confirming all personnel have been contacted/located. The first report shall be communicated (oral/written) immediately following the occurrence of a disaster. Subsequent communication shall be reported until all personnel are accounted for.

a. Check in procedures for contractor personnel shall incorporate the most expeditious accountability with management upon the occurrence of a disaster. Contractor procedures/training shall:

b. Provide multiple and redundant means of communication in the event normal communication means are disrupted or nonexistent;

c. Ensure all managers, supervisors and employees understand and accomplish their personnel accountability roles and responsibilities;

d. Ensure all reportable casualties are reported and included in personnel accountability reports;

e. Ensure accurate baseline population counts; and,

f. Carry out exercises, at least annually consistent with the guidance herein.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by--

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-1

INSTRUCTIONS TO OFFERORS FOR RFQ M00318-24-Q-0009

1. Offerors shall submit only one (1) offer in response to this solicitation. Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers for the services to be provided shall be electronically submitted by e-mail to boo.c.rochester@usmc.mil and/or received at the following location by

10 JUNE 2024, 12:00 PM HAWAII STANDARD TIME (HST):

Commanding Officer, Marine Corps Base Hawaii

Attn: Sgt Rochester, Boo C.

Regional Contracting Office Hawaii

2nd Street, Building 209 MCBH Kaneohe Bay, HI 96863-3063

(808) 257-1341

Offerors are advised that proposals sent by express mail service may not be routed directly to the above address.

Therefore, the possibility that a proposal will not comply with the stated closing date/time exists; in such case the proposal will be considered a “late submission.” The physical address specified above should be utilized for delivery in person and mailing by an express mail service such as FedEx and UPS. Offerors are further advised that proposals sent electronically (E-mail) are responsible to ensure that their submittals are received by the date and time specified. Offerors should verify that their proposals are received prior to the date and time specified.

2. Offerors shall submit the following with their proposal:

(a) A completed and signed copy of the solicitation indicating agreement to the provisions and clauses therein. All CLINs shall be filled out.

(b) Technical Capability Statement. Describe in detail how your company satisfies the requirements of the PWS and provide sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ablilty to comply with the PWS.

(c) Price. M00318-24-Q-0009 Contract Line Item Numbers (CLINs). Contractors are required to complete and submit Firm Fixed Prices for each line item (CLIN) on the SF 1449 in accordance with the requirements of the Performance Work Statement to include unit price and total amount for each line item. The unit price(s) shall be Fully Burdened Prices and shall include all labor costs and operating costs (i.e. OH, taxes, fuel) to provide for the services contained in the PWS. The contractor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for the receipt of the quotes. Upon request the contractor shall provide supplemental price information that supposrts the quoted CLIN price(s) by showing how the prices were derived (i.e. hourly rates, number of hours, number of personnel required).

(d) Past Performance. Past Performance will be evaluated for the responsive, technically acceptable quotes.

The contractor is not required to submit any information for this evaluation factor. The Government will utilize Contractor Performance Assessment Reporting System (CPARS) to obtain the past performance information.

(e) Completed SF1449 to include:

(i) Completed Representations and Certifications: The following representations and certifications must be completed and returned as part of the vendor’s quote:

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. (Note, The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov )

(ii) FAR 52.204-26 Covered Telecommunications Equipment Or Services—Representation, and

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Service-Representations.

(End of Provision)

(End of Summary of Changes)