Solicitation M0031822Q0003 ASC.docx

Section SF 30 - BLOCK 14 CONTINUATION PAGE ADDENDUM to FAR 52.212-1, Instructions to Offerors--Commercial Items

1.SUBMISSION OF QUOTATIONS: Contractor shall submit only one (1) quotation in response to this solicitation. Therefore, the contractor’s submission should demonstrate the optimal capability in response to the requirements. Quotations shall be electronically submitted via email to the following email addresses no later than the date and time specified in block 8, page 1 – Hawaii Standard Time (HST). Please submit quotations directly to johnnie.encarnacion@usmc.mil and courtesy copy (cc). Contractors are further advised to ensure that their quotations are received by the date and time specified.

2.QUESTIONS: Questions shall be submitted by email no later than 3 days prior to the closing date of the solicitation. No phone questions will be accepted. The deadline is necessary to ensure timely award and the Government may, in its sole discretion, choose not to respond to questions received after the deadline. Timely questions will be reviewed and responded to via amendment to the solicitation. The Government does not anticipate extending the due date for receipt of quotations, therefore, review the solicitation and these instructions thoroughly so all of your concerns/questions can be addressed. Questions shall be emailed to johnnie.encarnacion@usmc.mil AND courtesy copy (cc) andrew.heiple@usmc.mil.

3.QUOTATION PACKAGE REQUIREMENTS: Contractors shall submit the following with their quote:

• Completed SF 1449. All CLINs shall be submitted as firm-fixed price for each line item to include unit price and total amount for each line item. All amounts shall be rounded to the nearest hundredth decimal place (i.e.$X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing cost. The contractor agrees to hold prices in its offer firm for 30-calendar days from the date specified for receipt of quotes.

• Documents or responses required IAW the ADDENDUM to FAR 52.212-2, Factors 1-3

• Completed Provisions & Clauses to include (contractor may complete in SAM.gov or submit a hard copy):

- FAR 52.212-3 with its Alternate1(Oct 2014), Contractor Representations and Certifications – Commercial Items. (Note, The Contractor shall complete only paragraph (b) of this provision if the contractor has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov )

- FAR 52.204-26, Covered Telecommunications Equipment or Services – Representation (OCT 2020). (Note, complete only if not completed in SAM.gov)

- FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Note, complete only if required IAW the provision)

ADDENDUM to FAR 52.212-2, Evaluation – Commercial Items

1.BASIS FOR AWARD:

The request for quotes uses streamlined simplified acquisition procedures pursuant to FAR SubPart 12 and FAR SubPart 13. The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible contractor whose quote conforms to the solicitation, meets the requirements, and will be the most advantageous to the Government, price and other factors are considered.

2.EVALUATION PROCESS: The evaluation will proceed as follows:

• Step 1 – The Contracting Officer will review offers to determine if each contractor has submitted a responsive quote. In accordance with Factor 1 to be responsive, contractor must submit a complete response IAW the ADDENDUM to FAR 52.212-1. A quote may be eliminated from the competition without further consideration if it does not meet the responsiveness requirements.

• Step 2 –Responsive quotes will be Technically evaluated IAW Factor 1 below.

• Step 3 – Technically acceptable quotes will be evaluated for Price IAW Factor 3 below.

• Step 4 - Technically acceptable quotes will be evaluated for Past Performance IAW Factor 2 below.

3.EVALUATION: Award will be made on the evaluation of quotes received in response to this solicitation. Therefore, contractors are cautioned to ensure that the quote contains the your best terms from a responsiveness, technical, and price standpoint. The factors are in the ordered of importance and weigted as such. The following factors and subfactors will be used to evaluate quotes:

Factor 1: Technical:

The Government’s technical evaluation team will evaluate responses to determine if they are technically acceptable or technically unacceptable (price excluded). In order to be considered technically acceptable, the response for each technical factor must be determined acceptable. Failure to meet the technical criteria will render the response to be technically unacceptable and will not be considered further for award.

Technical Capability:

The Technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Technical volume will be evaluated against the evaluation factors defined in Evaluation criteria. The Technical should not simply rephrase or restate the Government's requirements; the technical shall provide convincing rationale to address how the contractor intends to meet the Government’s requirements. Statements such as “the contractor understands, can, or will comply with the PWS,” (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., are insufficient. contractors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the contractor's quote. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Technical Capability volumes shall not include pricing information.

Technical capabilities:

The contractor shall provide a written capability statement for each of the following subfactors, which shall not be more than Twenty (20) pages in length (this does not include any cover sheets or table of contents) contractor shall include in their quotes, the following documents:

• Marketing Strategy

• Coordination and Monitoring Strategy

• Programs, goals, objectives and other activities decision factor strategy

• Marine Corps Community Services (MCCS) for the air show business activities

• Development and management of an appropriated funds budget

• Air show conventions, commercial/military air show-related activities and events promotion Strategy

• Demonstrate understanding of the unique geography: selection of performance acts, risk factors and logistics strategy.

• Demonstrate extensive prior experience working as Air Show Event Owner (Director/Coordinator) of complex air shows, including having:

1. Served as event owner at not less than 3 events in the last 5 years. Shall include at least one sanctioned U.S. DoD military demonstration team.

Factor 2: Past Performance Past performance will be evaluated on the responsive, technically acceptable quote and will be evaluated on an acceptable/unacceptable basis by a search of past performance sources such as, but not limited to, Federal Awardee Performance & Intergrity (FAPIIS). If that quote receives an acceptable Past Performance rating, then that quote is considered the best value to the Government. If an contractor does not have a record of relevant past performance history, the contractor will not be evaluated favorably or unfavorably for its past performance record.

A written notice of award or acceptance of a contractor, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the contractor, shall result in a binding contract without further action by either party. Before the contractor’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received after award.

Factor 3: Price The contractor’s total evaluated price will include the sum of the coontractor’s price for each CLIN. Price will be evaluated for reasonableness and completeness. Pricing of contract line item numbers (CLINs) and total prices will be evaluated for price reasonableness in accordance with FAR 13.106-3(a). The quote that has been rated Acceptable for Factors 1 and 2 and has the lowest price determined to be fair and reasonable represents the best value to the Government.

(End of provision)

Performance Work Statement Air Show Coordinator Marine Corps Base Hawaii

1. SCOPE

This is a requirement for Air Show Coordinator (ASC) support of the 2022 Kaneohe Bay Air Show in conjunction with the United States Navy Blue Angels. Marine Corps Base Hawaii requires contractor-provided planning, preparation, execution, and post-event services. The Air Show Coordinator shall provide a depth of knowledge, experience, and serve as the principal advisor to the Commander concerning policies and procedures affecting the Air Show. The Air Show Coordinator will develop and coordinate programs, goals, objectives, and other activities in order to ensure implementation of the Commander’s decisions. The Kaneohe Bay Air Show will take place on 12-14 August 2022 The ASC will be joining the planning cycle on 10 Jan 2022 through 30 Aug 2022 at Marine Corps Base Hawaii (MCBH) to provide Support Planning, Execution and Post-Event phases of 2022 MCBH Kaneohe Bay Air Show.

1.1 CONTRACT OVERVIEW

The contract shall work closely and coordinates with the S-3/S-5 Directorates and report directly to Commanding officer (MCBH). The contractor shall provide guidance, design, develop, manage, administrate, supervise and execute the MCB Hawaii Air Show.

2.0 APPLICABLE DIRECTIVES AND ACRONYMS

2.1 Directives

1. OPNAVINST 3710.7V: Natops General Flight And Operating Instructions

1. SECNAVINST 5720.44C: Department Of The Navy Public Affairs Policy And Regulations

1. OPNAVINST 3770.2K: Airspace Procedures and Planning manual

1. MCO P1700.27B: MCCS Policy Manual

2.2 Key Planning References for Air Show Guidance and Requirements

1. Federal Aviation Regulation Parts

0. 61: Certification, Pilot and Flight Instructors

0. 91: General Operating and Flight Rules

0. 101: Moored Balloons, Kites, Unmanned Rockets, Unmanned Free Balloons

0. 103: Ultra Light Vehicles

0. 105: Parachute Jumping

0. 107: Airport Security

0. 133: Rotorcraft External Load Operations

0. 139: Certified Airports

1. Federal Aviation Administration Advisory Circulars (AC)

1. FAA Air Show Special Provisions

1. FAA AC 91-48 (Aerobatics: Precision Flying with Purpose

1. FAA AC 91-61 (Effects of G-Forces on Pilots)

1. General Aviation Operations Inspectors Handbook

2. Issue of Certificate of Waiver Aerial Events – 8900.1 Volume 3. General Technical Administration – Chapter 6

2. Issue/Renew/Rescind Statement of Aerobatic Competency – 8900.1 Volume 5. Airman Certification, Chapter 9, Other Airmen Authorizations, Section 1

2. Surveillance of Air Aviation Event – 8900.1 Volume 6. Surveillance, Chapter 11. Other Surveillance, Section 10 – Surveillance of an Aviation Event

3.0 PERFORMANCE REQUIREMENT/TASKING

In order to perform the tasks set forth in this PWS the Air Show Coordinator will be required to reside on Oahu throughout the Period of Performance (PoP).

3.1 Service: Air Show Coordinator is responsible for the planning, preparation, and execution service in support of the 2022 Kaneohe Bay Air Show.

3.1.1 Task 1: Facilitate the Coordination and monitoring of the efforts of air show committee members responsible for securing military performers:

f. Arrange for ground communications as required in coordination with Communications (S-6).

3.1.2 Task 2: Develop and coordinate programs, goals, objectives and other activities in order to facilitate implementation of the decisions of the Commander.

1. Maintain Air Show policies and by-laws.

1. Attend community events creating awareness and spreading information regarding the air show, to the local community.

1. Organize and facilitate selected meetings and functions Throughtout life of the contract.

1. Foster continuity and favorable relationship with the local community.

1. Ensure the Air Show's risk management program is cogent and effectively implemented.

1. Prepare the military instalations specific deadlines for requests aboard the instalation.

1. Develop and publish Air Show Letter of Instruction (LOI).

3.1.3 Task 3: Coordinate with Marine Corps Community Services (MCCS) for the air show business activities including: seating, signage, manpower, sponsorship, marketing, souvenir program development, air show web sites, consumer fair, food and beverage concessions, novelty sales and radio and television coverage.

1. Work closely with Marine Corps Community Services (MCCS) to facilitate the administration of Air Show contractors.

1. Work closely with MCCS to develop a program and ensure availability of a variety of acts.

1. Provide orientation briefing to all incoming support personnel.

1. Coordinate the publishing, printing, and mailing of the Air Show newsletter in coordination with

MCCS.

1. Coordinate with MCCS to provide five day/week "live" telephone coverage -this can include the use of the Air Show's answering machine with daily monitoring.

3.1.4 Task 5: Attends and/or speaks to various air show conventions, commercial or military air shows or air show-related activities and events to include but not limited to:

1. Attend and prepare minutes for all Air Show meetings.

1. Attend Community Board Meetings.

1. Attend necessary airport commission and city council meetings.

1. Attend city and state elected official meetings.

1. Address noise complaints and inform on air show.

1. Attend Boy Scout meetings and Sea Scout meetings.

1. Attend 99’s functions.

1. Attend Museum functions.

1. Attend Kalaeloa Airport (JRF) & Honolulu Airport (HNL) functions.

1. Attend Rotary Club meetings.

1. Meet with local Business Owners.

1. Meet with potential sponsors.

1. Attend National local air show “Lead in Events” held at water parks, malls, car shows, charity fund raisers and local business events.

3. CONTRACTOR QUALIFICATIONS

Strong communications skills, including the ability to interact efficiently with Marine Corps Officers, Senior Non-Commissioned Officers, and Civilian Employees. The contractor must demonstrate the ability to connect and establish effective relationships and communications with the local and joint community, to include civilian State and local governments, private organizations, Federal agencies, and representatives from all members of the Joint Armed Services Community.

1. Must possess thorough knowledge of pertinent laws, regulations, etc., that will affect the successful development and coordination of the 4 phases associated with conducting an Air Show (planning, preparation, execution, and post air show).

1. Must demonstrate thorough understanding of the unique geography, how it affects selection of performance acts, and the challenges it presents as related to risk factors and logistics.

1. Must possess knowledge of generally acceptable project management processes and ability to apply them in a highly complex environment.

1. Must demonstrate knowledge of general government and local regulations and command directives concerning Air Shows and special events. Furthermore, the contractor must demonstrate the ability to use initiative by developing implementing programs and further instructions based upon written and oral guidelines.

1. Must have extensive prior experience working as Air Show Event Owner (Director/Coordinator) of complex air shows, including having:

0. Served as event owner at not less than 6 events in the last 5 years. Shall included at least one sanctioned U.S. DoD military demonstration team

1. Air Boss Qualifications are NOT REQUIRED.

4.0 DELIVERABLES

a. Provide a work plan NLT 15 calendar days after contract award.

b. Provide monthly periodic status reports to Commanding Officer, MCB Hawaii and as required to Director, S-3. Updated work plans shall be submitted along with the status report.

c. Provide orientation briefing to all incoming support personnel within 24-72 hrs of their arrival.

d. Publish Air Show committee meeting minutes within 24 hours of completion of meeting.

e. Provide Air Show Letter of Instruction NLT 90 days prior to the event.

f. Provide a daily schedule of events for the three-day Air Show event.

g. Provide the Commanding Officer, MCB Hawaii, with a consolidated Air Show after Action report NLT 30 Aug 2022.

5.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

report (positive or negative)

report (positive or negative)

report (positive or negative)

report (positive or negative)

report (positive or negative)

report (positive or negative)

report (positive or negative)

6.0 PERIOD OF PERFORMANCE

10 JAN 2022 – 30 Aug 2022

7.0 WORK HOURS/PERSONNEL

7.1 The contractor shall develop personnel work schedules to ensure tasks described in the PWS are achieved. The contractor is responsible for conducting business between 07:30 A.M. to 4:00 P.M. Hawaii Standard Time (HST) Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

7.2 Holidays. For purposes of scheduling personnel, the Contractor is hereby advised that the government installation will observe the following holidays. The Contractor is further advised that access to the government installation may be restricted on these holidays.

Juneteenth Jun 19th

7.3 In addition to the days designated as holidays, the Government observes the following days:

7.3.1 Any other day designated by Federal Statute

7.3.2 Any other day designated by Executive Order

7.3.3 Any other day designated by a Presidential Proclamation

7.3.4 Any other period as designated by appropriate installation authority.

7.3.5 The contractor(s) must at all times maintain an adequate workforce for the uninterrupted performance of all tasks as defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8.0 PLACE OF PERFORMANCE

Services shall be performed physically present each working day on MCBH. Specific locations and buildings will be provided upon award.

CONTRACT PEFORMANCE INFO

9.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work is to be carried out in a climate-controlled office space. The work is to be carried out outside on the airfield as required.

10.0 SECURITY CLEARANCE CONTRACT SECURITY REQUIREMENT

10.1 The Contractor shall comply with all current Marine Corps Base Hawaii security requirements.

10.2 Only citizens of the United States and Permanent Resident Aliens of the United States with a verified United States Permanent Resident Card (USCIS Form I-551) are eligible to perform work on this contract. No Foreign Nationals are eligible to perform work on this contract.

10.3 Foreign Nationals from the following countries; Iran, Iraq, Syria, Sudan, Somalia, Libya and Yemen are automatically not permitted to be employed under this contract.

10.4 Prior to employment, the Contractor must send proof of eligibility from E-Verify and a copy of Form I-551 to the Government POC for all Permanent Resident Aliens employed by Prime or Sub-Contractors.

10.5 A presidential Executive order and subsequent Federal Acquisition Regulation (FAR) rule required federal contractors to use E-Verify to electronically verify the employment eligibility of employees working under covered federal contracts. The order and the rule reinforce Federal government policy that the Federal government does business only with organizations that have a legal workforce.

10.6 The Contractor must provide an updated E-Verify report for all employees and the additional Form I-551 for all Permanent Resident Aliens of the United States with a verified United States Permanent Resident Card prior to any employee gaining access and beginning employment on MCBH. This is an annual requirement that shall be re-submitted to the POC 90 days prior to the end of each Period of Performance. Failure to meet the requirement that shows compliance of all employees being eligible for employment may impact the exercising of any subsequent option years. The prime contractor shall follow the instructions in the E-Verify Supplemental Guide for Federal Contractors.

10.7 Once approved, Contractor’s employees will be provided a base credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. If contractor’s employees are found at any other location other than their place of employment, they will be prohibited from working aboard the installation. The contractor is responsible to notify their employees that they shall go directly from the main gate to their respective duty station and that they are not permitted on MCBH installation outside of their respective working hours.

10.8 At any time, to include heightened Force Protection Conditions, natural or manmade disasters, and/or any other security concern: the Commanding Officer of Marine Corps Base Hawaii has the sole authority to change MCBH's current security requirements. These changes could affect the original PWS, and the contractor’s immediate compliance will be required at no additional cost to the government.

10.9 Only U.S. Citizens are allowed access to government-owned and operated computer systems and information and must go through additional background checks to receive a CAC card as described below.

10.10 In all cases, each contractor employee shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, Controlled Unclassified Information (CUI), and all government personnel work products that are obtained or generated in the performance of this contract. The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

10.11 CAC Card Requirements –

10.11.1 Work under this contract requires user access to the Marine Corps Enterprise Network (MCEN) - access to the MCEN requires a Common Access Card (CAC), which is obtained through MCB Hawaii's Trusted Agent Sponsorship System (TASS) upon completion of HSPD-12 credentialing.

Prior to the commencement of work, the employee shall complete the required credentialing for CAC eligibility (two options):

10.11.2 Option One - Interim Credentialing Standard. To receive a CAC under this standard, the Contractor shall comply with the HSPD-12 E-Verify (FAR) Clause 52.222-54 Employment Eligibility Verification for their employees. Further, the employee shall have completed an FBI Fingerprint Check that returned favorable results and has submitted a National Agency Check with Inquiries (NACI) to the Office of Personnel Management. This standard’s process is facilitated by:

10.11.2.1 The MCB Hawaii Command Security Manager’s Office, who will provide fingerprinting and NACI submission;

10.11.2.2. The MCB Hawaii-assigned agent in the (TASS) who will submit the appropriate application for a CAC in TASS;

10.11.2.3 The MCB Hawaii DEERS ID Center, who will validate the employee's identity based on two identity source documents, at least one of which is a valid Federal or State government-issued picture identification, prior to issuing the CAC.

10.11.2.4 An “UNFAVORABLE” adjudication of the contract employee’s investigation will result in immediate termination.

10.11.3. Option Two - Single and Final Credentialing Standard. To receive a CAC under this standard, the MCB Hawaii Command Security Manager will review JPAS for appropriate, previously completed and favorably adjudicated investigation, and continuity in federal service. If the HSPD-12 standards are met, a CAC will be authorized by the assigned MCB Hawaii Trusted Agent, and issued through the MCB Hawaii DEERS ID Center who , in turn, will validate the employees’ identity based on two identity source documents, at least one of which is a valid Federal or State government-issued picture identification, prior to issuing the CAC.

10.11.3.1 Personnel cannot be properly processed and provided system access prior to their reporting date without sufficient prior coordination between Contractor FSO and the POC to ensure credentialing standards are achieved.

10.11.3.2 Upon favorable determination of credentialing, and contingent upon successful completion of all DOD, DON, and MCBH-required briefs, IT Level III Access will be granted.

10.11.3.3 All contract personnel requiring a CAC card will in-process with the MCB Hawaii POC, Trusted Agent, and Information Assurance Manager upon arrival to the command and will out-process with the Trusted Agent prior to their departure.

10.11.3.4. All contract personnel authorized the use of the MCEN shall receive initial Information Assurance (IA) orientation as a condition of access, and thereafter must complete annual IA Awareness refresher training to maintain an active user account

10.11.3.5. The Department of the Defense Central Adjudication Facility will provide notification of the completed investigation to the MCB Hawaii Command Security Manager for determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the contractor advising whether the contractor employee will be admitted to command areas and/or be provided access to Controlled Unclassified Information. Determinations are the sole prerogative of the MCB Hawaii Commanding Officer. If the Commanding Officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

10.11.3.6 The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

10.11.3.7 The Contractor shall within 10 days prior to the start of the contract, submit to the POC a list of employees by name who will be performing work on this contract. Employees hired after the contract start date shall be reported immediately.

10.11.3.8 On the first working day of each month the Contractor shall submit to the POC an updated and current roster of all Contractor personnel who perform work under this contract. The Contractor shall report immediately in writing any termination and cause for termination of an employee.

10.11.3.9 All CAC issued to contractor employees shall be surrendered to the POC upon termination or quitting of the employee or upon completion or termination of this contract.

10.12 Accessing the Base

10.12.1 All Contractor personnel performing work under this contract who require access to (MCBH) shall obtain personal entry and vehicle passes from the (PMO), (MCBH).

10.12.2 The Commanding Officer, MCB Hawaii, has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or debarment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

10.12.3 The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

10.12.4 Contractor personnel shall identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area and include the company's name in his or her email display.

10.12.5 Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring contractor personnel is readily identifiable. The Contractor shall provide Clothing or badges. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office shall be notified within 24 hours. During the task order performance period, Contractors shall immediately report instances of lost or stolen badges to the issuing Pass and ID Office. The Contractor shall establish and provide dress code and grooming standards for all contract employees. This shall take into account safety aspects of services being rendered, location of deployment, and consideration of the Marine Corps high standards. The contractor shall include the company's name in his or her email display.

10.12.6 Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

10.12.7 The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

10.12.8 Application for Contractor Passes: The procedures below are the requirements for MCB Hawaii.

10.12.8.1 Contractors requiring a CAC.

a. Prior to contractor on boarding, the COR activity representative will provide the PMO Pass and Registration Office with a list of contractors requiring base access.

b. Contractor arrives at the Visitors Center, building 1376, MCB Hawaii and is issued a DBIDS temporary pass for base access pending CAC issue.

c. Contractor personnel operating company or privately owned vehicle will provide their valid driver’s license, current vehicle registration, safety inspection, and proof of insurance.

d. Contractor is issued a CAC and the DBIDS temporary pass becomes invalid. Contractor will use CAC for base access.

10.12.8.2 Contractors requiring a DBIDS credential.

a. After contract award, the Prime Contractor will instruct prime and sub-contractor employees to pre-enroll in DBIDS. DBIDS pre-enrollment instructions are listed in enclosure (1).

b. The Contractor will submit a MCBH S-7 Form 5532 to the Pass and Registration office for all prime and subcontract employees that their contract ultimately supports. MCBH S-7 Form will identify the company name, contract number, period of performance of the contract, location of performance, the full name, date of birth, the DBIDS pre-enrollment code for each employee, and the point of contact information for the Prime Contractor. A MCBH S-7 Form 5532 is enclosure (2) and a fillable version is available at: https://www.mcbhawaii.marines.mil/Offices-Staff/Provost-Marshals-Office/DBIDS/. Submit the MCBH S-7 Form 5532 in person at the Pass and Registration Office, building 1637, MCBH, or via email to: MCBH.PASSHOUSE.FMB@usmc.mil.

c. PMO will conduct criminal history background checks on all prime and sub-contract employees. Denial or revocation of base access may be made if the applicant is determined to have criminal history as referenced in MCB Hawaii Order 5532.1, Control of Access to the Base. PMO will notify the Contractor when eligible employees may proceed to Pass and Registration, building 1637, MCB Hawaii, for their DBIDS credential, and notify the Contractor of employees who are not eligible for base access.

d. Contract and subcontract employees arrive at Pass and Registration building 1637, MCB Hawaii, for their DBIDS credential and must present the two forms of identification used to pre-enroll in DBIDS. Contractor and subcontract personnel operating company or privately owned vehicles will provide valid driver’s license, current vehicle registration, safety inspection, and proof of insurance.

e. Contractor employees will be provided a DBIDS credential that will allow them unescorted access from the main gate of Marine Corps Base Hawaii to place of employment. All contractors will present their DBIDS credential to the gate sentry. If contractor’s employees are found at any other location other than place of employment, they will be prohibited from working aboard the installation. DBIDS credentials must be returned to Pass and Registration, building 1637, MCB Hawaii upon expiration of the credential or termination of employment under the contract. Personnel denied an access pass might appeal in writing to the Commanding Officer, Marine Corps Base Hawaii (Attn: Director, S-7).

f. The Prime Contractor will notify the Pass and Registration Office when a change in core work hours is necessary. Provide a list of employees to the Pass and Registration Office on a MCBH S-7 Form 5532. Employees must already have a DBIDS credential. Pass and Registration will associate the new work hours to the employee’s DBIDS credential and no further action is required by the employees.

g. The Prime Contractor will follow the procedures in paragraph 2a through 2e to request base access for new employees supporting the contract.

h. Contractor may contact the Pass and Registration Office at 808-257-9962/2047 for assistance during the access process if needed.

10.12.9 Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

10.12.10 Additional Security Requirements

10.12.10.1 Photography is restricted aboard MCBH. Clearance for photography will be obtained from appropriate MCBH personnel. When requested by MCBH, all films must be turned over to the appropriate personnel for processing and security inspection.

10.12.10.2 Contractor and subcontract employees will access MCBH and other MCBH properties only for official business in support of the contract and only during the days and hours specified in their business pass. Violation may result in confiscation of the business pass and debarment from MCBH.

10.12.10.3 Do not pick up, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc) found while on MCBH and other MCBH properties.

10.12.10.4 Some areas of MCBH may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the sponsoring activity’s POC. If your vehicle is stuck or breaks down, military personnel are not authorized to pull or tow your vehicle.

11.0 CONTRACT SECURITY REQUIREMENTS PERFORMANCE STANDARD

The performance standard of this section is 100% compliance to meet all the security requirements of the Federal government, Department of Defense, and MCBH as pertains to the requirements of this PWS.

12.0 SAFETY

12.1 The contractor is solely responsible for compliance of all safety regulations of employees while working on government-owned facilities. All accidents which may arise out of, or in connection with, the performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant POC within twenty-four hours of such occurrence.

12.2 Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor because of any accident that occurs in connection with performance under this contract.

13.0 SMOKING/DRUG/ALCOHOL POLICY

13.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and workforce requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at the performance start date.

13.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a (DFWP).

14.0 EMPLOYMENT OF FEDERAL EMPLOYEES

The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian unless such person receives approval (IAW) applicable Federal, Navy and DoD regulations.

15.0 LANGUAGE REQUIREMENTS

All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

16.0 PERSONNEL CONDUCT

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

17.0 PERSONNEL COMPLIANCE

The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off-limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

18.0 TRAINING

18.1 ANTITERRORISM LEVEL I

It is DoD policy that contractor personnel who, as a condition of contract performance, require routine physical access to a Federally-controlled facility or military installation are required to complete Level 1 antiterrorism training within 30 days of requiring access and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the POC or to the contracting officer, if a POC is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html

18.2 COMBATING TRAFFICKING IN PERSONS

The POC will validate that the Contractor has notified its employees of the United States Government’s zero-tolerance policy described in FAR Clause 52.222-50 – Combat Trafficking in Persons.

19.0 PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

19.1 Removal by Commanding Officer, MCBH: The Commanding Officer, MCBH may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

19.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon a determination by the KO that such action is necessary for the interest of the Government.

19.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

20.0 PERSONAL APPEARANCE

Contractor personnel shall comply with the local military commander’s published dress codes.

21.0 MEETINGS AND BRIEFINGS (as required)

21.1 Requested Meetings: When requested by the COR, the contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings. The frequency may be weekly, monthly or as otherwise required.

21.2 Monthly Meetings: The contractor shall meet with the COR, and the Government (QAE) on a monthly basis to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the COR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. The contractor and COR shall make a mutual effort to resolve all problems identified.

21.3 Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or another person knowledgeable of the subject matter.

21.4 Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings, conferences, or trips, the contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations, and conclusions or recommended actions, and any additional information, including handouts.

21.5 Management and Administration: The (KO) has the ultimate authority for the administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the POC, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions.

22.0 INTERACTION WITH OTHER ACTIVITIES:

Government Personnel: Government and contractor personnel will be working in common office and warehouse areas during working hours. Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the POC immediately. The contractor is obligated to continue performance of the effort described in this task order unless there is authorization from the KO or POC to stop work. Failure by the contractor to notify the POC and receive necessary instructions could result in denial of any additional costs incurred in the performance of the contract under such conditions.

23.0 VEHICLE AND EQUIPMENT OPERATION

23.1 (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation-specific traffic regulations.

23.2 (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

23.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW Office of the Chief of Naval Operations Instruction (OPNAVINST) 5102.1 series, OPNAVINST 5100.23 series, and other applicable local instructions.