M00318-21-Q-0015 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to vendor questions.

1. CONTRACT ID CODE P AGE OF P AGES

J 1 5

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 27-May-2021

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X M0031821Q0015

X 9B. DAT ED (SEE IT EM 11)

12-May-2021

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

26-May-2021

CODE

MCIPAC RCO- HI

BLDG 209 2ND ST

P.O. BOX 63063

KANEOHE BAY HI 96863-3063

M00318 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

M0031821Q0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

CONTRACTOR QUESTIONS & ANSWERS

FINANCIAL MANAGEMENT SERVICES

QUESTIONS & ANSWERS

1. Page 18/44 of the RFQ lists the page count for Technical Subfactor 2 as 5 pages. However, no page limit is provided for Technical Subfactor 1. What is the page limit for Subfactor 1?

Answer: Technical Subfactor 1 shall be limited to five (5) pages. This change will be reflected in an upcoming RFQ Amendment.

2. Page 19/44 states: “Past performance will be found either acceptable or unacceptable based on information obtained from the Past Performance Information Retrieval System (PPIRS) for those services similar in size, scope and complexity to this acquisition performed within the last five (5) years preceding the date this request for quote (RFQ) was initially issued.” Should offerors interpret this to mean no other past performance can be submitted and that the only past performance that will be evaluated will be from PPIRS?

Answer: Refer to change to Addendum to FAR 52.212-2, Factor 3, Past Performance, in an upcoming RFQ Amendment.

3. Page 33/44 states: “The financial analyst shall meet the following criteria…” With the role being presented in the singular, should offerors interpret this to mean the level of effort is for one FTE?

Answer: No. Vendors shall submit quotes based on the performance requirement tasking as defined in the PWS. See amended PWS in an upcoming amendment to this solicitation.

4. Does the government have an expected level of effort / number of FTEs they desire for this contract? If not, does the government have historical data so offerors can determine an appropriate level of effort?

Answer: No, the Government does not have an expected number of FTEs for this requirement. This is a new requirement. No historical data exists. However, anticipated work hours are not expected to exceed 40 hours per week. Refer to amended PWS in an upcoming amendment to this solicitation.

5. Is this a new requirement or a recompete for an existing requirement? Or if there is a current or previous contractor who has performed similar services? If available, can you please send along the incumbent contract or task order number?

Answer: See Government’s response to Question #4.

6. Is the FTE requirement for the procurement one (1) Financial Analyst only?

Answer: See Government’s responses to Questions #3 and #4.

7. How can the travel be “Fixed Priced” when the Financial Analyst is traveling to different places?

Answer: Travel CLINs are cost CLINs. Contractors shall not populate costs for CLINS 0002, 1002, 2002, 3002, and 4002 in the SF1449. (FAR ADDENDUM 52.212-1 paragraph 6(a) states: “Costs for CLINs 0002, 1002, 2002, 3002, and 4002 will be based on actual cost incurred”. See upcoming amended RFQ.)

8. Will the government provide historical workload?

Answer: See Government’s response to Question #4.

9. As stated on page 33 Task B: Separate CLIN will be funded and added to the schedule per travel approval: will the Government provide a flat rate to this CLIN for evaluation purposes?

Answer: See Government’s response to Question #7.

10. As stated in Task 2 travel requirements “this position may require travel to Wings or MALS to provide on-site training: Will task 1 duty run simultaneously?

Answer: Yes, refer to revised PWS in upcoming Amendment to this solicitation.

11. How many past performances will be acceptable?

Answer: See Government’s response to Question #2. See amended language in RFQ Instructions/Evaluation for Past Performance in upcoming Amendment to this solicitation.

12. Does the Government have a preferred font and font size for the proposal?

Answer: Preferred font types are Times New Roman or Arial, 11-point size, single-spaced on 8 ½ x 11 inch electronic documents. Tables and illustrations may use a reduced font style but not less than 8 points. Margins shall be one inch on all sides. See amended Addendum to FAR 52.212-1, Instructions to Vendors, in upcoming Amendment to this solicitation.

13. Will the Government confirm that PDF, Word, and Excel format are acceptable?

Answer: PDF, Word, and Excel formats are acceptable. See amended Addendum to FAR 52.212-1, Instructions to Vendors, in upcoming Amendment to this solicitation.

14. Will the electronic submission have a file size limit?

Answer: Attachments shall be limited to 20MB. Total size of submission shall be limited to 150MB.

File page limitations are defined in the RFQ. Please identify how many attachments are included at the time of quote submission. Request confirmation of receipt. Do not submit zip files.

15. Will the Government disclose FTE hours historically used? (1880, 1920 or 1860?)

16. Section 24.0 Management Plan Section C: The narrative shall also demonstrate the techniques used to accommodate fluctuating workloads and staff for both expected and unexpected turn over. Does the Government anticipate a need for surge support for fluctuating workloads? If the government anticipates surge support will the government disclose historically the hours needed for surge support?

Answer: This reference to fluctuations and turnover are referring to the contractor’s manpower. The Government does not anticipate fluctuating or surge of support for this requirement.

17. 24.0 Management Plan Section B: to include contract manager requirements. Will there be a Contract Manager on site as a FTE or only during Phase-in?

Answer: The use of a “Contract Manager” during phase-in and during execution of the contract is at the discretion of each contractor.

18. How many full-time employees would be adequate for this contract?

19. Will the Government provide any clarification on the level of effort needed/expected in terms of full-time equivalents? We recognize this is lowest-price technically-acceptable work, but with the current RFP we are unable to determine the level of support needed.

Answer: This is not a LPTA RFQ. See Government’s responses to Questions #3 and #4.

20. Will the Government provide clarification on the requirements for the responses (Technical, Past Performance, and Pricing) in terms of formatting, page count, etc.? We noted a 5 page limit on the Management approach, but did not see any other page limit notes on the technical response. In addition, we did not see what information the Government is requesting in terms of Past Performance.

Answer: See Government’s responses to Questions #13, #2, and #12.

21. Can you provide a list of the respondents to the RFI?

Answer: The Government will not release the list of respondents.

22. How will the government determine which past performance efforts are similar in size, scope and complexity?

Answer: Refer to FAR 52.212-2 Addendum.

23. Please confirm that a candidate with over seven years of accounting experience would not need to have the bachelor’s degree.

Answer: The Government confirms that a candidate does not require a Bachelor’s Degree if they have a minimum of seven years of accounting experience.

24. Other than including the price information in the SF 1449, what are the additional instructions for the Price Proposal?

Answer: No other pricing information is required.

24. Because this is an FFP contract, and the contractor must assume all risk for delivering the required services, will the government please define the output required to satisfy “Task 1 ‐ Provide aviation‐related financial management”, Subtasks a. through o., on page 32 of M00318‐21‐Q‐0015?

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM TO FAR PROVISION 52.212-1 INSTRUCTIONS TO VENDORS

1. GENERAL INTENTION. Marine Corps Base Hawaii (MCBH) is issuing a Request for Quote (RFQ)

M00318-21-Q-0015 for the acquisition of Financial Management services for a period of one (1) base year and four (4) option years.

2. PROCUREMENT APPROACH. This commercial procurement is being conducted under FAR Part 12 and

FAR 13.5 as 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

3. Vendors shall submit only one (1) quote in response to this RFQ. Therefore, the Vendor’s submission should demonstrate the optimal capability in response to the requirements. Quotes for the services to be provided shall be electronically submitted via email to jessica.pugh@usmc.mil by 2:00 p.m. HAWAII STANDARD TIME (HST), 16 June 2021. Quotes submitted by any other means will not be accepted.

4. All questions shall be submitted, in writing via e-mail, to Jessica Pugh at jessica.pugh@usmc.mil by

2:00 PM Hawaii Standard Time, 21 May 2021. The Government does not anticipate extending the due date for receipt of quotations, therefore, review the RFQ and these instructions thoroughly so all of your concerns/questions can be addressed. The vendor is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

5. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

6. Vendors shall submit the following with their quotation:

a. Completed Standard Form 1449 for M00318-21-Q-0015. A completed and signed copy of the SF

1449 indicating agreement to the provisions and clauses therein. All unit prices shall be filled in as well as total prices for CLINs 0001, 1001, 2001, 3001, and 4001. Costs for Travel CLINs 0002, 1002, 2002, 3002, and 4002 will be based on actual costs incurred.

b. Responses to FAR provisions 52.204-24.

c. Technical Capability. Describe in detail how your company satisfies the technical factors and provide the below requested information per instructions below, ensuring to address each of the items included in the evaluation criteria, FAR 52.212-2 and addendum.

d. Price proposal per instructions below.

e. Acknowledgement of all solicitation amendments.

7. Failure to submit any of the information required by this solicitation may be deemed nonresponsive and be cause for removal from the competition.

8. Technical Capability:

The Technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Technical volume will be evaluated against the evaluation factors defined in Evaluation criteria. The Technical volume should not simply rephrase or restate the Government's requirements; the volume shall provide convincing rationale to address how the vendor intends to meet the Government’s requirements.

Statements such as “the vendor understands, can, or will comply with the PWS,” (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the vendor’s rating. vendors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the vendor's Proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Technical Capability shall not include pricing information.

(End of provision)

(End of Summary of Changes)