MCJROTC_2027_Combined_SLC_STEM_PWS.docx

PERFORMANCE WORK STATEMENT

St. John’s Northwestern Academy | Delafield, Wisconsin 7–13 July 2027 • FY 2027 •

1.0 GENERAL

1.1 Purpose. The Contractor shall plan, furnish, manage, and execute a seven-consecutive-day residential camp for 240 MCJROTC cadets at St. John’s Northwestern Academy, Delafield, Wisconsin. The camp consists of a Senior Leadership Camp (SLC) for 120 cadets and a STEM Camp for 120 cadets. July 7 is arrival/orientation; July 8–12 are five training days; July 13 is departure.

1.2 Scope. The Contractor shall provide personnel, management, 24-hour cadet supervision, instructional services, STEM curricula and equipment, facilities, billeting, meals, air and ground transportation, medical support, rappelling training, administrative services, and supplies except expressly identified as Government-furnished.

1.3 Contract Administration. This is a performance-based requirement. Contractor personnel are not Government employees. Only the Contracting Officer (CO) may modify contract requirements. A Contracting Officer’s Representative (COR), if designated, may monitor performance but may not authorize changes to the contract.

1.4 Period of Performance. The on-site camp period of performance is 7–13 July 2027, including continuous residential supervision. The Contractor shall purchase all required cadet round-trip airline tickets and provide the Government with confirmed flight itineraries no later than 15 February 2027. Contractor planning, travel procurement, and required pre-camp deliverables shall be accomplished in advance of on-site performance as required by the contract.

2.0 CADET ORGANIZATION

2.1 SLC. 120 cadets organized into six instructional groups of 20.

2.2 STEM. 120 cadets organized into three tracks of 40 cadets each: Cybersecurity; Super Intelligence (Artificial Intelligence); and Commercial Drone Pilot (FAA Part 107). Each track shall be subdivided into two groups of 20 cadets.

2.3 Program Execution. SLC and STEM shall operate concurrently with distinct curricula, instructional staffing, attendance and assessment records. Shared support functions may be consolidated if all program requirements are met.

3.0 PERSONNEL, MANAGEMENT AND SAFEGUARDING

3.1 Project Manager. The Contractor shall station a Project Manager on site throughout the entire period of performance, responsible for overall contract execution, resource coordination, and liaison with the Government.

3.2 Camp Commandant. The Contractor shall provide one on-site Camp Commandant responsible for daily camp operations, training coordination, accountability, safety, and emergency response. The Project Manager and Camp Commandant shall be two separate, dedicated management positions; neither position shall be combined with the other or counted among the twelve required instructors.

3.3 Senior Instructional Leads. The Contractor shall designate one of the six SLC instructors as Senior SLC Instructor and one of the six STEM instructors as Senior STEM Instructor. These two lead positions are included within, not additional to, the twelve required instructors. The leads shall oversee curriculum execution, instructional quality, scheduling, and cadet assessment while maintaining required instructional coverage.

3.4 SLC Instructors. The Contractor shall provide six qualified SLC instructors, including the Senior SLC Instructor, one for each group of 20 cadets, to deliver the Contractor-developed SLC curriculum approved by the Government.

3.5 STEM Instructors. Provide six qualified technical instructors: two for Cybersecurity, two for Super Intelligence, and two for Commercial Drone Pilot training, with one instructor assigned to each 20-cadet group. Submit credentials, resumes and assignments for Government review.

3.6 Cadre. Provide five SLC cadre and five STEM cadre, separate from the instructional positions, for troop handling, accountability, movements, mentoring, conduct, and supervision. Additional relief personnel shall be furnished as necessary to meet continuous coverage.

3.7 Continuous Supervision. The Contractor shall maintain 24-hour supervision of all cadets. Male and female cadets shall be housed on separate barracks floors. A minimum of two roving cadre members shall remain awake and on duty throughout all cadet sleeping hours, actively patrolling and covering all cadet sleeping areas. The Contractor shall establish and maintain a staffed duty office at a clearly identified location known to all cadets and staff, with a means to request immediate assistance. The Contractor shall provide a written duty rotation, patrol coverage, and accountability plan ensuring uninterrupted coverage, prompt emergency response, and appropriate relief staffing.

3.8 Youth Protection and Personnel Screening. Before any contact with cadets, all Contractor personnel assigned to instructional, supervisory, or other cadet-facing duties shall satisfy background screening standards equivalent to those applicable to secondary-school teachers in Wisconsin, including applicable state-law requirements. The Contractor shall document completed screening and provide verification to the Government upon request. Contractor personnel shall also complete applicable youth-protection training required by law, facility policy, and contract clauses. Hazing, bullying, corporal punishment, and unauthorized secluded one-on-one interactions are prohibited.

3.9 Arrival and Departure of Designated Staff. The six SLC instructors, five SLC cadre, five STEM cadre and Camp Commandant (17 personnel) shall arrive at St. John’s Northwestern Academy no later than 1800 hours on 6 July 2027 and shall not depart earlier than 0001 hours on 14 July 2027. The Contractor shall arrange and pay all associated travel, honoraria, lodging and meals.

3.9 Staff Expenses and Replacement. The Contractor shall pay all required staff travel allowances, honoraria, meals, lodging and related expenses. The Contractor shall replace absent or unqualified personnel promptly without reducing required service or supervision.

4.0 CURRICULUM AND INSTRUCTION

4.1 Contractor-Developed SLC Curriculum. The Contractor shall develop, furnish and deliver a complete five-day Senior Leadership Camp curriculum for 120 MCJROTC cadets, based on the leadership education standards and instructional objectives of MCJROTC Leadership Education III (LE-III), Leadership Education IV (LE-IV), and Marine Corps Warfighting Publication (MCWP) 6-10, Leading Marines. The curriculum shall emphasize measurable development in leadership fundamentals, practical leadership, decision-making, communication, teamwork, accountability, ethical leadership, problem-solving, physical leadership and leadership evaluation. The Contractor shall furnish all qualified instructors, facilities, instructional equipment, materials, lesson plans and assessment instruments necessary for delivery.

4.2 SLC Instructional Approach and Evaluation. The Contractor shall deliver five full instructional days to six groups of 20 cadets using classroom instruction, practical team exercises, rotating leadership assignments, scenario-based decisions, physical leadership activities, and performance-based assessment. Every cadet shall have an opportunity to serve in a designated leadership position and receive documented individual feedback using Government-approved rubrics. A culminating leadership exercise shall require cadets to plan, communicate, lead, execute and conduct an after-action review. The Contractor shall submit complete lesson plans, instructional schedules, practical exercises, evaluation instruments and completion criteria for Government approval at least 30 calendar days before camp. Substantive changes require prior Government approval.

4.3 STEM Curriculum and Instructional Technology Security. The Contractor shall develop, furnish and deliver five full instructional days for each of the three STEM tracks, including qualified instructors, complete curricula, equipment, materials and measurable assessments. All instructional technology shall operate without connection to school, Government, or commercial networks and shall not transmit student data to external systems or cloud services. Wireless beacon devices used for authorized Cybersecurity exercises may communicate directly with other authorized devices within a closed, local wireless system solely for the exercise. Such devices shall not connect to external networks or transmit student data outside the closed system. All wireless equipment shall comply with applicable FCC regulations and safety requirements.

4.4 Cybersecurity. The Contractor shall furnish a curriculum aligned with Shenandoah University academic learning standards for three college credits upon successful course completion with a grade of at least 70 percent. Instruction shall include cybersecurity fundamentals, network security, threat identification, data protection, ethics, and controlled practical exercises. Each cadet shall assemble and program a wireless beacon device and employ it in a supervised team-based field mission requiring planning, communication, leadership, problem-solving and decisions under time pressure. The Contractor shall provide all components, programming equipment, materials, trained personnel and safeguards needed for assembly, testing and practical use. Beacon communications shall meet the closed-system restrictions in Section 4.3.

4.5 Super Intelligence (Artificial Intelligence). The Contractor shall furnish a curriculum aligned with Shenandoah University engineering academic learning standards for three college credits upon successful course completion with a grade of at least 70 percent. Instruction shall include AI fundamentals, machine learning, ethics, practical applications and system limitations. Each cadet shall assemble a self-contained AI learning device that operates fully offline, without cloud services, school or Government network connection, or external transmission of student data. Cadets shall create their own training content, train or configure the device with that content, and assess how AI systems acquire knowledge, produce results and fail. The Contractor shall provide all hardware, software, materials, qualified instructors and assessments.

4.6 University Confirmation. Before camp execution, the Contractor shall provide written confirmation from Shenandoah University that the Cybersecurity and Super Intelligence courses meet the specified academic-credit requirements, including any university enrollment or eligibility conditions. Credit shall be issued to each eligible cadet who meets the approved course criteria.

4.7 Commercial Drone Pilot. The Contractor shall furnish a curriculum consistent with FAA standards and knowledge requirements for the Remote Pilot Certificate under 14 CFR Part 107, including regulations, airspace, weather, charts, aircraft performance, risk management, crew resource management, and supervised practical flight operations. The Contractor shall provide trained flight personnel, aircraft, safety equipment and approved operating areas. The curriculum shall prepare cadets for the FAA knowledge examination; the contract does not guarantee individual certification.

4.8 Part 107 Examination Vouchers. The Contractor shall provide one $175 examination voucher to each of the 40 cadets participating in the drone track (planned total $7,000), regardless of course completion outcome. The Contractor shall document issuance and provide instructions on use. Any age and FAA eligibility limitations shall be communicated to cadets.

4.9 Approval and Assessment. The Contractor shall submit complete STEM curricula, daily schedules, lesson plans, practical exercises, grading rubrics, and evaluation instruments for Government review and approval at least 30 calendar days before camp. Each cadet shall receive documented completion and assessment results.

5.0 PHYSICAL TRAINING AND RAPPELLING

5.1 Physical Fitness. The Contractor shall conduct 90 minutes of supervised physical fitness training per instructional day for SLC cadets and 60 minutes per instructional day for STEM cadets, with appropriate risk controls, hydration and weather accommodations.

5.2 Rappelling. The Contractor shall secure access to a certified rappelling tower and provide all required equipment, trained instructors, safety personnel, inspection records, risk controls, and emergency procedures for a one-day rappelling exercise exclusively for all 120 SLC cadets. No STEM cadets shall participate. No rappelling shall occur until the Government has accepted the safety and operating plan.

6.0 FACILITIES, BILLETING AND SUPPORT

6.1 Facilities. The Contractor shall secure St. John’s Northwestern Academy facilities sufficient for 240 cadets and all required staff, including six SLC classrooms (20 cadets each), six STEM group instructional spaces or equivalently configured specialized areas, an operations office, medical space, dining and assembly facilities, and approved outdoor training areas.

6.2 Cadet Lodging. Provide six nights of lodging for 240 cadets, no more than two per room, with at least 120 cadet rooms and 240 separate beds. Male and female cadets shall be housed on separate barracks floors with appropriate privacy, access controls, fire safety and supervision.

6.3 Staff Lodging. The Contractor shall provide eight consecutive nights of on-site billeting at St. John’s Northwestern Academy, 6 July through checkout 14 July 2027, for 17 designated personnel: six SLC instructors, five SLC cadre, five STEM cadre and one Camp Commandant (136 person-nights). The Contractor shall provide lodging for all other required camp personnel as necessary. Clean bed linens and sanitary facilities shall be provided.

6.4 Linens. Provide clean sheets, pillows, pillowcases, blankets and necessary bed linens for all cadets and staff.

6.5 Administrative Support. Provide copier/printing capability and basic office supplies, including paper, toner, writing materials, folders and routine supplies for camp operations.

7.0 FOOD SERVICE

7.1 Cadet Meals. Provide cadet meals beginning with lunch on 7 July 2027 and ending with breakfast on 13 July 2027. This equals 18 meals per cadet: six breakfasts, six lunches and six dinners, for a planned total of 4,320 cadet meals (1,440 of each meal type).

7.2 Meal Standards. Meals shall be adequate for active adolescents, safely prepared and served, with drinking water available throughout camp. The Contractor shall accommodate documented food allergies and medically necessary dietary restrictions.

7.3 Designated Staff Meals. The Contractor shall provide 408 meals for the 17 designated personnel: two meals each on 6 July (34 meals); three meals per person daily on 7–13 July (357 meals); and one meal each on 14 July (17 meals). The Contractor shall coordinate meal availability with arrival and departure times and shall provide and price separately any additional meals required for other contractor personnel.

8.0 AIR AND GROUND TRANSPORTATION

8.1 Air Travel and Checked Baggage. The Contractor shall purchase round-trip commercial airline tickets for the 230 cadets identified as air travelers on the Government-furnished Flight Roster (Attachment C, to be supplied). All flights shall arrive at and depart from Chicago O’Hare International Airport (ORD). On 7 July 2027, flights shall arrive ORD no earlier than (NET) 0700 and no later than (NLT) 2000 hours. On 13 July 2027, flights shall depart ORD NET 0800 and NLT 1500 hours. All times are local Central Daylight Time (CDT). All tickets shall be purchased and confirmed flight itineraries furnished to the Government NLT 15 February 2027. The Contractor shall provide one checked bag per traveler per direction at an estimated $45 each way: 230 travelers × 2 directions = 460 checked baggage transactions, totaling $20,700. The Contractor shall include these expenses in its proposed price and separately identify checked baggage costs. The Contractor shall coordinate itinerary changes, flight disruptions, cadet accountability and ground transportation with the Government.

8.2 Motor Coaches. The Contractor shall provide four motor coaches with at least 56 passenger seats each for airport transfers between ORD and St. John’s Northwestern Academy on arrival and departure days.

8.3 Overflow Cadet Transfers. Any cadets who cannot be accommodated on the four coaches shall be shuttled using Contractor-provided passenger vans with appropriate seat belts, licensed drivers and luggage capacity. The transportation plan shall ensure that all 240 cadets are accommodated and accounted for; the four coaches alone provide only 224 seats.

8.4 Staff Operational Vehicles. The Contractor shall provide two passenger vans and two full-size passenger cars for camp staff use throughout the on-site period of performance for daily operational movements and logistics. These vehicles shall remain available for camp operations and shall not be counted as overflow airport shuttles unless approved without compromising staff transportation requirements.

8.5 Part 107 Testing Transportation. The Contractor shall provide one school bus, with a qualified driver, to transport cadets participating in the Commercial Drone Pilot track to and from the designated FAA Part 107 knowledge testing site. The Contractor shall coordinate the testing trip with the approved training schedule and provide appropriate supervision, passenger accountability, and all related transportation costs.

8.6 Transportation Plan. Provide passenger manifests, dispatch schedules, driver qualifications, vehicle insurance, fuel, tolls, parking, baggage plans, airport reception and departure procedures, Part 107 testing-site bus arrangements, and contingency plans for flight delays, missed connections and vehicle failures. The Contractor shall bear all required transportation costs. The airport transfer plan shall account for cadet arrivals at ORD between 0700 and 2000 CDT on 7 July and departures from ORD between 0800 and 1500 CDT on 13 July 2027.

9.0 MEDICAL SUPPORT, SAFETY AND EMERGENCIES

9.1 EMT Coverage. The Contractor shall provide an on-duty, appropriately credentialed Emergency Medical Technician (EMT) continuously throughout the seven-day cadet camp, including evenings and overnight hours. Staffing and relief arrangements shall ensure no uncovered periods.

9.2 Medical Support. The Contractor shall provide a designated medical/first-aid area, appropriate supplies, access to emergency medical services, and procedures for authorized medications, allergies, medical alerts, parent/guardian contacts and confidential record handling. Medical personnel shall operate within their licensure and applicable law.

9.3 Safety Plans. The Contractor shall submit written activity risk assessments and emergency plans for severe weather, fire, missing cadets, illness/injury, transportation incidents, drone operations, rappelling and facility evacuation. All staff shall receive an emergency briefing before cadet arrival.

9.4 Incident Reporting. The Contractor shall immediately notify the designated Government representative of serious incidents and contact emergency responders without delay when appropriate. Written reporting formats and timelines shall be established in the final contract.

9.5 Cadet T-Shirts and Platoon Identification. The Contractor shall provide two Olive Drab (OD) short-sleeved T-shirts for each of 240 cadets (480 total). The primary purpose is cadet safety, accountability and supervision: standardized shirts and distinct platoon markings shall enable staff unfamiliar with arriving cadets to identify each cadet’s camp and platoon quickly during activities, movements, accountability checks and emergencies.

9.5.1 Shirt Specifications. All shirts shall be uniform Olive Drab, lightweight, breathable and moisture-wicking, suitable for classroom, physical training and outdoor use. The Contractor shall supply youth and adult sizes according to the Government-provided sizing roster.

9.5.2 Sleeve Markings. Each shirt shall display a permanent, clearly legible left-sleeve platoon designation. STEM platoons shall be marked in WHITE, STEM-1 through STEM-6; SLC platoons shall be marked in YELLOW, SLC-1 through SLC-6. Lettering shall be consistent in size, font and placement, and durable through repeated laundering. Closed-system wireless activities are governed separately by Section 4.3.

9.5.3 Quantities. Provide 240 SLC shirts and 240 STEM shirts. Each camp has six platoons of approximately 20 cadets; plan approximately 40 shirts per platoon, adjusted to the final Government-approved roster and sizing.

9.5.4 Approval and Distribution. Submit a sample or digital proof showing the OD shirt and both sleeve-marking colors for Government approval no later than 1 June 2027. Deliver all approved shirts to St. John’s Northwestern Academy no later than 6 July 2027, sorted by camp, platoon and size, and issue two correctly marked shirts to each cadet upon arrival on 7 July 2027.

10.0 MANAGEMENT, QUALITY CONTROL AND DELIVERABLES

10.1 Operations, Airline Ticketing, and Baggage. The Contractor shall maintain an on-site operations desk/contact number, daily staff coordination, cadet and staff accountability, attendance records, screened personnel roster, transportation manifests, and a process for correcting deficiencies. The Contractor shall maintain proof of purchase for every required round-trip airline ticket and evidence that one checked bag in each direction has been included for each air traveler. Tickets and confirmed itineraries shall be delivered to the Government no later than 15 February 2027; records shall identify the applicable checked-baggage allowance and costs.

10.2 Information Security. Protect personally identifiable and medical information; use authorized methods for transmission and storage; return or securely dispose of records as directed by the contract.

10.3 Corrections. Government acceptance of plans does not relieve the Contractor of responsibility for performance. The Contractor shall promptly correct deficiencies as directed by the CO or COR within contractual authority.

11.0 GOVERNMENT RESPONSIBILITIES

11.1 Government Responsibilities. The Government shall select and identify 240 cadets; provide the Flight Roster, final platoon assignments and cadet shirt sizes; identify educational objectives; and review and approve the Contractor-developed SLC and STEM curricula, instructional plans, risk assessments, and shirt proofs. The Government shall coordinate approved flight windows and provide designated points of contact. The Contractor, not the Government, shall develop and furnish the complete SLC curriculum in accordance with Section 4.1.

11.2 The Government retains contract oversight and acceptance authority. Contractor management shall direct and supervise Contractor employees and subcontractors.

11.3 Government-furnished property and services not expressly listed in this PWS shall not be assumed.

12.0 PERFORMANCE STANDARDS AND SURVEILLANCE

Serious safety or safeguarding violations shall be addressed immediately under the contract and shall not be averaged into routine performance percentages.

13.0 PRICING AND SOLICITATION REQUIREMENTS

13.1 Price Proposal. The Contractor shall propose a complete price for all required services, including round-trip commercial airline tickets and one checked bag per direction for each air traveler on the Government-furnished Flight Roster; personnel compensation, travel allowances, honoraria, lodging, cadet and staff meals, facilities, equipment, supplies, university credit arrangements, Part 107 examination vouchers, four motor coaches, supplemental airport shuttles, one Part 107 testing-site school bus, two staff vans, two full-size staff cars, medical support, and all other requirements. The planning allowance for checked baggage is $20,700 (230 travelers × 2 directions × $45).

13.2 Separate Price Breakouts. The Government may request itemized quantities, unit prices and extended prices for: Contractor-developed SLC instruction and curriculum; each STEM track; cadre and separate Project Manager/Camp Commandant positions; facility use; cadet/staff billeting per night; breakfast, lunch and dinner per person; airline tickets by originating airport; checked baggage separately at $45 per one-way checked bag; four coaches; overflow shuttles; two staff vans; two full-size cars; Part 107 testing-site school bus; medical coverage; SLC-only rappelling; academic credits; Part 107 vouchers; equipment and administrative supplies. Include separate line items for 136 designated staff person-nights, 408 designated staff meals, and 480 cadet identification shirts.

13.3 Acquisition Review. The final PWS, applicable clauses, wage determinations, staffing and safety requirements, and contract administration provisions shall be reviewed by the CO and acquisition/legal personnel before release.

ATTACHMENT A — MINIMUM PLANNING QUANTITIES

ATTACHMENT B — OPEN ITEMS FOR FINAL SOLICITATION

Rappelling is restricted to the 120 SLC cadets; no STEM cadets shall participate.

Two awake, roving cadre shall cover all cadet sleeping areas throughout sleeping hours and maintain a duty office whose location is known to all cadets and staff. The overnight duty and relief plan shall identify patrol coverage and duty-office arrangements.

The two senior instructional leads shall be selected from within the twelve required instructors (six SLC and six STEM). The Project Manager and Camp Commandant shall remain separate dedicated management positions.

Obtain written Shenandoah University confirmation of course/credit alignment, enrollment conditions and credit-award procedures for Contractor-developed STEM curricula.

The approved ORD arrival window is 0700–2000 CDT on 7 July 2027; the approved ORD departure window is 0800–1500 CDT on 13 July 2027. Tickets and confirmed itineraries, including one checked bag each direction for all 230 air travelers, are due NLT 15 February 2027. Checked baggage planning quantity: 460 one-way bags at $45 each ($20,700).

Confirm additional staff lodging/meal quantities beyond the 17 designated staff, final rooming configuration, on-site facilities and specialty STEM equipment.

Personnel screening shall meet the standards applicable to secondary-school teachers in Wisconsin. Specify rappelling certification criteria and incident reporting deadlines before solicitation.

ATTACHMENT C — GOVERNMENT-FURNISHED FLIGHT ROSTER

To be attached by the Government prior to final pricing/award. The roster shall identify cadet origin airports and approved travel requirements. No roster was supplied with this draft.

MCJROTC Combined SLC/STEM Camp | FY 2027