M00264-25-R-0002 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

1- Provide answ ers to the questions received in response to the solicitation;

2- Address revisions in PWS sections 4.2.1 and 5.1 in accordance w ith (IAW) the questions;

3- Add CLINs 0004, 1004, 2004 and 0005, 1005, 2005 to address optional tasks IAW PWS paragraphs 4.3.3 & 4.3.7;

4- Revised FAR Clause 52.212-5; and 5- Add Attachment 4 - Pricing Sheet.

6- RFP due date extended until December 6th at 10:00AM (EST).

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 66

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Nov-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026425R0002

X 9B. DATED (SEE ITEM 11)

23-Oct-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Nov-2024

CODE

MCINCR - RCO

2010 HENDERSON ROAD GRACE M. GONZALEZ HERNAND

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026425R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

Question

Solicitation Section Question Answers

1 Attachment List (p.92); PWS: 6.6

The government provided Pricing Sheet (Attachment 4) identified in the Attachment List on Page 92 and referenced throughout Section

6.6 Volume 4 - Factor 4 - Price is not incuded

among the four documents (Attachments 1, 2, 3, and the RFP) attached/linked with the solicitation notice posted on 23 Oct at SAM.gov. Can the Government confirm the Pricing Sheet (Attachment 4) will be provided ?

The Government has included Attachment 4 Pricing Sheet with this Addendum 0001.

SF1449

Continuation Sheet;

PWS: 4.4.1.7;

4.4.1.8; 4.4.2.5;

4.4.2.6; 4.4.3.4;

4.4.3.5

Can the Government confirm that the contract line items identified as "optional" and corresponding PWS elements are recognized as requiring additional level of effort, and is it up to the offeror to propose the additional level of effort and pricing data in the Pricing Sheet (Attachment 4)?

Optional CLINs are services that may be needed as an additional effort. The Government, in its discretion, may exercise the options for these additional (optional) CLINs. Offerors must provide pricing for the optional CLINs as part of the proposal and Attachment 4.

PWS: 6.6.3; 6.6.4

Will the Govt consider providing an ODC reimbursable CLIN and instruct offerors to provide pricing and pricing detail for the core requirements specified in the PWS (to include service fees, software/licensing fees, and cloud hosting but not including those required to support optional CLINs, and assuming that any additional costs will be negotiated as a modification with the Government at the time of the execution of those optional CLINs)?

At this time, the Government is not considering an ODC reimbursable CLIN.

PWS 4.3.7

As there is no corresponding contract line item identifying these product upgrade and enhancement services as "optional," does the Govt consider the specified product upgrades and enhancements as "optional" or should the PWS reflect as directed/as needed?

The optional task described on PWS section

4.3.7 - "Additional Support Product Upgrades and Enhancements" has been included as CLINs 0005, 1005 and 2005.

This is an optional service, however pricing must be included as part of Offeror's proposal & pricing sheet (Attachment 4).

B

For CLINs listed as “Optional” for each year of the contract, will the Government decide which

Optional CLINs will be executed as the need is required, in the Government’s discretion.

optional CLINs will be exercised at the start of each option year, or will the Government award them at any time, even during the middle of an option year?

A modification will be executed as the optional task(s) is/are required.

3.2.1

Paragraph 3.2.1 states that “Contractor personnel supporting this effort are required to possess Personnel Clearance Levels”, but then lists 22 specific individuals that are required to have personnel clearances. Is the Government specifying that the effort requires exactly 22 people, including the five key personnel required?

PWS section 3.2.1 explains the roles that requires specific clearances. See updated Section 3.2.1 of the Performance Work Statement.

7 5.1 Paragraph 5.1 states that “Identified key personnel may not be replaced or diverted to other projects within 120 days of contract award except as provided in Section H of the contract.”

There does not appear to be a Section H. Could the Government please add Section H or otherwise revise this paragraph?

PWS section 5.1 "Key Personnel" has been revised to eliminate SECTION H from the paragraph.

8 6.1 Are a Table of Contents and Table of Acronyms required or permitted for each volume? We request that the Government exclude those tables from the page limitations for each volume.

A Table of Contents and Table of Acronyms is not required for each volume. If the Offeror decides to include these with their volumes, they will count as part of the page limit detailed in Addendum 52.212-1 -paragraph 6: Offer Format.

9 6.3.4.1 The DD254 states in section 1(b) that a safeguarding level of SECRET is required for material required at contractor facility, but Section 11 of the DD254 checks box (a), which states “applicable only if there is no access or storage required at contractor facility,” and no other boxes relevant to safeguarding are checked.

Sections 1(b) and 11(a) therefore appear to be in conflict with each other. Could the Government please confirm whether safeguarding at the contractor’s facility is actually required?

DCSA will only approve facilities for safeguarding when the offeror has a bona fide for safeguarding at their facility need as demonstrated by an awarded DD254. The current DD254 does not demonstrate a bona fide need to safeguard at the contractor’s facility. If a bona fide need for safeguarding arises during contract performance, will the Government sponsor the offeror’s safeguarding clearance at that time?

If the Government requires that the approved safeguarding level be in place at time of proposal

Safeguarding at the contractor’s facility is not required. If the need for safeguarding arises during contract performance, the Government will sponsor the successful offeror safeguarding clearance.

submission, can the offeror meet that requirement through a subcontractor?

10 6.4.1 Could the Government please confirm whether key personnel are required to be named and whether resumes are required? If resumes are required, what volume should they be included in and should they be included in the page count?

Please refer to RFP section 52.212-1 (6.4.

and 6.4.1) and 52.212-2, Factor 1.

11 6.5 Paragraph 6.5 (“Past Performance”) specifies that up to 3 recent contracts can be included. Could the Government confirm that the limit of 3 includes subcontractor references? Is there a limit to the subcontractor references that can be included?

The “three recent, relevant contracts” includes subcontractor references.

12 6.4 Paragraph 6.4 (“Price”) refers to a Government-provided Pricing Sheet (Attachment 4), but that Attachment was not included in the RFP. Does the Government intend to release that price template?

Attachment 4 - Pricing Sheet is included with this Addendum 0001.

13 Clauses This RFP is a Small Business Set Aside (and the clause for 52.219-6, Notice of Total Small Business Set-Aside is checked), but the RFP did not check the box for 52.219-14, Limitations of Subcontracting, which requires small business prime contractors to perform over 50% of the labor cost. Did the Government intend to include that clause to ensure that small business offerors are performing the majority of the effort?

FAR 52,219-14 Limitations on Subcontracting has been marked in solicitation FAR clause 52.212-5.

14 Clauses The RFP does not include a payment schedule.

Will the contractor be able to submit monthly progress payments for the 12-month CLINs, or any sort of progress payments for the feature development CLINs?

Payment is in accordance with the CLIN structure and instructions. See each applicable CLIN regarding payment schedule and DFARS 252.232-7006.

15 Attachment 4 When does the Government intend to provide Section H and Attachment 4? With at least one week’s delay in providing those requirements, would the Government consider extending the due date by one week to give offerors time to revise proposals to incorporate those requirements?

The Government does not intend to provide a Section H for this solicitation. Attachment 4 - Pricing Sheet is included as part of this Amendment 0001. The Government has extended the RFP due date until December 6th 2024, 10:00AM (EST).

16 PWS 3.2.1 - The Contractor is required and expected to have a Facility Clearance and Contractor personnel supporting this effort are required to possess

Personnel performing specified duties requiring Personnel Clearances will be employed by the company possessing the FCL. Will USG accept offers from Joint Ventures that do not possess an FCL but members of the Joint Venture possess

FCL?

All offerors submitting proposals are required to have a Facility Clearance and adhere to what is stated in the solicitation.

Personnel Clearance Levels.

PWS 4.1.4 Online Support - The contractor shall ensure all government or non-government web sites to interface with M-SHARP are in compliance with the applicable security protocols for M-SHARP access.

Is the current system published in compliance with applicable security protocols? Would awardee be granted all controls, permissions, access, to the currently published system or be required to redevelop this interface?

The current system published is in compliance with all the applicable security protocols for M-SHARP access. The successful offeror will be granted controls, permissions, and access to the current published system.

PWS 4.1.4. Online Support: The Contractor shall maintain (updated concurrently with the released version) electronic web-based help files accessible within the M- SHARP application.

Do current web-based help files exist and will full control be turned over to the awardee?

Yes, current web-based help files exist and will be turned over to the successful offeror.

4.1.6.3. Authority to

Operate (ATO) Plan of Action & Milestones

(POA&M) - PWS

Has Authority to Operate been granted for the current system? Can this ATO be published for offerors to review with this solicitation?

Authority to Operate will be granted for the current system. The ATO will be provided to the successful offeror.

Pricing Template

Since the pricing template was not provided, will there be an opportunity to ask any questions regarding the pricing sheet once a copy is provided?

Attachment 4 - Pricing Sheet is included with this Addendum 0001.

PWS 5. The Contractor shall provide proof of Vendor Capability Maturity Model Integration (CMMI) Level 3 Certification.

Will the USMC accept offers from a Joint Venture that does not have CMMI Level 3 Certification? If a JV member is currently undergoing the process for CMMI Level 3 certification, would they be eligible to bid?

See updated Section 5 of the Performance Work Statement.

4.2.1 Change

Management - PWS:

The contractor shall have experience and certifications in all aspects of Infrastructure as a

With sustainment of M-SHARP being listed as experience the contractor shall have, how can non-incumbent offerors satisfy this requirement?

PWS section 4.2.1 Change Management has been revised to reflect the following:

"The contractor shall have experience and certifications in all aspects of Infrastructure as a Service (IaaS) within the Amazon Web Services (AWS) GovCloud environment, Service (IaaS) within the Amazon Web Services (AWS) GovCloud environment, including migration, new architecture, and sustainment of

M-SHARP.

including migration, new architecture, and sustainment in support of M-SHARP."

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Dec-2024 10:00 AM to 06-Dec-2024 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

This CLIN has been renumbered to CLIN 0006.

CLIN 0005

This CLIN has been renumbered to CLIN 0007.

CLIN 0006

This CLIN has been renumbered to CLIN 0008.

CLIN 0007

This CLIN has been renumbered to CLIN 0009.

CLIN 0008

This CLIN has been renumbered to CLIN 0010.

CLIN 0009

This CLIN has been renumbered to CLIN 0011.

CLIN 0010

This CLIN has been renumbered to CLIN 0012.

CLIN 0011

This CLIN has been renumbered to CLIN 0013.

CLIN 0012

This CLIN has been renumbered to CLIN 0014.

CLIN 1004

This CLIN has been renumbered to CLIN 1006.

CLIN 1005

This CLIN has been renumbered to CLIN 1007.

CLIN 1006

This CLIN has been renumbered to CLIN 1008.

CLIN 1007

This CLIN has been renumbered to CLIN 1009.

CLIN 1008

This CLIN has been renumbered to CLIN 1010.

CLIN 1009

This CLIN has been renumbered to CLIN 1011.

CLIN 1010

This CLIN has been renumbered to CLIN 1012.

CLIN 2004

This CLIN has been renumbered to CLIN 2006.

CLIN 2005

This CLIN has been renumbered to CLIN 2007.

CLIN 2006

This CLIN has been renumbered to CLIN 2008.

CLIN 2007

This CLIN has been renumbered to CLIN 2009.

CLIN 2008

This CLIN has been renumbered to CLIN 2010.

CLIN 2009

This CLIN has been renumbered to CLIN 2011.

CLIN 0004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Each New or Unique Data Connections – Optional Task

FFP

Optional Task - The Contractor shall provide new or unique data connections services in accordance with (IAW) PWS section 4.3.3.

FOB: Destination

PSC CD: R425

NET AMT

CLIN 0005 is added as follows:

0005 1 Each Additional Support -Product Upgrades and Enhancements – Optional Task

FFP

Optional Task - The Contractor shall provide additional support to product upgrades and enhancements in accordance with (IAW) PWS section 4.3.7.

CLIN 1004 is added as follows:

1004 1 Each OPTION New or Unique Data Connections – Optional Task

FFP

Optional Task - The Contractor shall provide the new or unique data connections services in accordance with (IAW) PWS section 4.3.3.

CLIN 1005 is added as follows:

1005 1 Each OPTION Additional Support to Product Upgrades and Enhancements – Optional Task

FFP

Optional Task - The Contractor shall provide additional support to product upgrades and enhancements in accordance with (IAW) PWS section 4.3.7.

CLIN 2004 is added as follows:

2004 1 Each OPTION New or Unique Data Connections – Optional Task

FFP

Optional Task - The Contractor shall provide new or unique data connections services in accordance with (IAW) PWS section 4.3.3.

CLIN 2005 is added as follows:

2005 1 Each OPTION Additional Support to Product Upgrades and Enhancements – Optional Task

FFP

Optional Task - The Contractor shall provide additional support to product upgrades and enhancements in accordance with (IAW) PWS section 4.3.7.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0004:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

M95430

The following Delivery Schedule item has been added to CLIN 0004:

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 0005:

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule item has been added to CLIN 0005:

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 0012:

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 0013 has been added:

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 0014 has been added:

CAGE

POP 15-APR-2025 TO

14-APR-2026

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 1004:

CAGE

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule item has been added to CLIN 1004:

CAGE

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 1005:

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule item has been added to CLIN 1005:

CAGE

POP 15-APR-2026 TO

15-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 1010:

CAGE

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 1011 has been added:

CAGE

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 1012 has been added:

POP 15-APR-2026 TO

14-APR-2027

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 2004:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule item has been added to CLIN 2004:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 2005:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule item has been added to CLIN 2005:

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule Item has been deleted from CLIN 2009:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 2010 has been added:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

The following Delivery Schedule for CLIN 2011 has been added:

CAGE

POP 15-APR-2027 TO

14-APR-2028

N/A M95430 TECOM AVN BRANCH

1019 ELLIOT RD.

QUANTICO VA 22134

CAPT BRANDON M. ALDRED

703-784-4023

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0005:

The following Acceptance/Inspection Schedule was added for CLIN 1004:

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2004:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following have been modified:

ADDENDUM TO FAR 52.212-1

52.212-1 ADDENDUM- INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

1. Multiple Offers

1.1 The Marine Corps Installations National Capital Region (MCINCR) Regional Contracting Office (RCO) does not encourage offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

2.1 The Government intends to award a single Firm Fixed Price (FFP) contract (with cost reimbursement travel CLINs) for a 12-month base period and two 12-month option periods as a result of the solicitation. The Government may extend the term of the contract not to exceed six months, under FAR clause 52.217-8.

2.2 Each offeror shall submit an offer that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

3. Guidance

3.1 Offerors must submit a proposal and other information in strict accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined unacceptable and ineligible for award. Each Offeror’s submission will be screened by the Contracting Officer (KO) upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP).

3.2 The contract award shall be made in accordance with the following information contained in the RFP. Each offeror must submit an offer including information pertaining to Technical Capability & Staffing Plan, Management Approach & Quality Processes, Technical Capability, Management Approach, Past Performance, and Price. The Government will evaluate each offeror's understanding of the contract and Performance Work Statement (PWS) requirements, and each offeror's ability to perform the work on the basis of its proposal.

3.3 The Government reserves the right to incorporate all or part of the successful Offeror's proposal into any contract awarded pursuant to this RFP.

3.4 The purpose of this procurement is to obtain contractor support in providing services described in the PWS.

4. Confidential Information

4.1 The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and offers submitted to federal agencies. If a Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the offeror should mark its submissions in the following manner:

4.2 The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

4.3 Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Offers

5.1 Questions

5.1.1 All questions must be received by 30 October 2024 at 10:00AM EST. All questions shall be submitted via email to Grace Gonzalez Hernandez, Contract Specialist, at grace.gonzalez@usmc.mil and Christa Eggleston-Scott, KO/Team Lead at christa.eggleston-sc@usmc.mil.

Please submit questions in the table format below via Microsoft Excel.

Solicitation Section Comment/Question

Should any questions be received after the date stated above, the Government reserves the right not to provide an answer. If, however, in the Government's opinion, the question(s) cites an issue of significant importance, the Government may provide written responses.

PLEASE NOTE: The subject line for your email should read “M-SHARP RFP M00264-25-R-0002- Questions”.

5.1.1.2 Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the KO in the timeframe given above.

5.2 Offers

5.2.1 Offers will be accepted via e-mail only. Offers must be received prior to the date and time on Block 8 to Grace Gonzalez Hernandez, Contract Specialist, at grace.gonzalez@usmc.mil and Christa Eggleston-Scott, KO/Team Lead at christa.eggleston-sc@usmc.mil.

PLEASE NOTE: The subject line for your email should read “M-SHARP RFP M00264-25-R-0002-Offer”.

6. Offer Format

Contractors shall submit offers via email.

6.1 In order to maximize efficiency and minimize the time for offer evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified. All offers shall meet the following format requirements:

• Page Setup 8.5” x 11” paper size

• 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure

• Single-spaced typed lines

• 1-inch margins on all sides

• Page numbering: Pages shall be numbered consecutively within each volume showing volume and page.

For example, page 9 of Volume 1 would be numbered 1.9 and page 10 of Volume 2 would be numbered 2.10,

• No greater than 12-point font, Times New Roman for text material.

• Graphs, drawings, tables, and “Screen Shots” of pictures depicting an element(s) of the offered approach must be clear and legible; use no less than 10-point font Times New Roman and no more than 12 pt.

font Times New Roman

• Headers/footers- ensure the company name and RFP number is included on each page

• Each page of the proposal shall include the following footer: “Source Selection Information – See FAR

2.101 and 3.104.”

• Microsoft Office compatible files or Adobe Acrobat are required.

The offer shall be prepared so that, when printed, the offer meets the format requirements. The offer submitted via email shall be compatible with and capable of being opened in Microsoft Office 2010 or earlier, or Adobe Acrobat.

All documentation shall be provided in Microsoft Word format, except for the following exceptions: documents requiring signature shall be provided in PDF; supporting price information shall be provided in Microsoft Word and Excel format (completed pricing template and basis of estimates). All spreadsheets shall be in Microsoft Excel (MS Excel 2013 or earlier) format such that each mathematical equation is obvious. No fields shall be password protected.

Offerors are advised the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an electronic proposal must be received in its entirety in the designated e‐ mail inbox by the due date and time for Proposal. An E‐mail proposal that resides on a government server but has not appeared in the designated E‐mail inbox by the due date and time for proposal submission will be considered late unless an exception at FAR 52.215‐1(c)(3) applies.

Number of page limits required per volume is as follows:

Volume Volume Title Page Limit 1 Compliance Documentation No limit

2 Factor 1: Technical Capability & Staffing Plan Factor 2: Management Approach & Quality Processes

60 pages mailto:grace.gonzalez@usmc.mil mailto:christa.eggleston-sc@usmc.mil

3 Factor 3: Past Performance 30 pages

4 Factor 4: Price No limit

6.2 Offer Content

Each offer shall contain the following volumes/sections:

Volume 1: Compliance Documentation Volume 2: Factor 1 – Technical Capability & Staffing Plan Factor 2 – Management Approach & Quality Processes Volume 3: Factor 3 – Past Performance Volume 4: Factor 4 – Price

6.3 Volume 1 - Compliance Documentation

The offer shall comply with the following information:

6.3.1 Adherence to offer format and content.

6.3.2 Include a cover letter with the following information:

1) The RFP number.

2) Company Information. Provide the name, address, UEI number, CAGE Code, and telephone number of the offeror.

3) Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact that can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

4) “Remit to” address, if different than mailing address.

5) Acknowledgment of Amendments (if applicable).

6) Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP. Please note that exceptions taken to the RFP may render the offer unacceptable to the Government.

7) Identify any enclosures being transmitted.

8) State the length of offer validity (at least a minimum of 180 days).

9) Completed Standard Form (SF) 1449 of the Solicitation (Signed and dated). Failure to do so may lead to rejection of the offer.

10) A completed copy of all solicitation representations and certifications. If the offeror completed the representations and certifications in the System for Award Management (SAM), it shall include a statement stating its representations and certifications are up to date in SAM. Any representations and certification that are not available for completion within SAM must be submitted in this volume.

6.3.3 Organizational Conflict of Interest (OCI) Plan Submission: The offeror shall provide an affirmative statement that no OCIs exist or a detailed plan which mitigates existing or anticipated OCIs. If applicable, the offeror shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If an offeror determines that an actual or potential OCI does not exist, the offeror shall include a statement to that effect as part of its offer and does not need to submit an OCI Plan.

6.3.3.1 To facilitate resolution of any potential or actual OCIs, Offerors are encouraged to submit their OCI Plans in advance of the proposal submission due date. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section, and explain how the prime will fully avoid, neutralize, or mitigate any OCIs, as indicated in FAR 9.5. As part of its OCI Mitigation Plan, the Offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts of interest. The

OCI Mitigation Plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

6.3.4 DD-254 Include completed DD254 Security Clearance form (Attachment 1). The Contractor shall provide a completed DD Form 254, Contract Security Classification Specification filled out in blocks 6.a., 6b., and 6c. for the prime Contractor and blocks 7.a., 7.b., and 7.c. for any subcontractors.

6.3.4.1 Offeror will be responsible for ensuring that its subcontractor(s) meet(s) security policies and regulations in accordance with the DD Form 254 and applicable security policies and regulations. The proposal must provide sufficient information for the Government to validate the proposed information. The Offeror shall provide specific information that indicates any Facility Clearance Level (FCL), Key Personnel and Foreign Ownership, Control, or Influence (FOCI) issues and/or concerns by the Offeror, as indicated in the National Industrial Security Program Operating Manual (NISPOM), that have not been properly negated. If no FOCI issues and concerns exist, the Offeror shall state it in the proposal. FCL and FOCI information shall include at least the following:

1. Company Name

2. Address and Zip Code

3. Commercial and Government Entity (CAGE) Code

4. Facility Security Clearance Level

5. Safeguarding Level

6.4 Volume 2 – Technical Volume (Factors 1 and 2)

THIS VOLUME OF THE PROPOSAL SHALL NOT CONTAIN ANY PRICING/COST INFORMATION.

The Technical/Management Volume should be specific and complete. Pricing information shall not appear anywhere in the Technical Volume. Your responses will be evaluated against the technical/management factors defined in Addendum to 52.212-2, Evaluation- Commercial items. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Content of the Technical/Management volume shall adhere to Table 1 above and shall contain the following:

6.4.1 Factor 1 – Technical Capability & Staffing Plan

The Offeror shall provide a detailed description of the proposed technical approach for the tasks outlined in the Performance Work Statement (PWS), ensuring its discussion is not a reiteration and acceptance of the requirements from the PWS but rather a clear articulation of its ability to provide continuous quality support. The Offeror shall identify performance objectives that can be accomplished by their technical approach and describe the benefits and advantages of that approach. The Offeror shall also illustrate the roles of staff and team resources to execute the intended strategy; a comprehensive staffing work breakdown structure (WBS) showing its proposed labor mix and labor hours for each contract line-item number (CLIN) to include the qualifications and capabilities (e.g., experience, expertise, education, security clearance, etc.) for each proposed position. The Offeror’s approach must provide the evaluation panel with sufficient confidence that the Offeror has the capacity to support the identified mission areas, understands the priorities and emerging issues within those areas, and can execute a comprehensive plan that ensures quality performance and use of staff resources to meet PWS objectives to execute the intended strategy.

6.4.2 Factor 2- Management Approach & Quality Processes

The proposal shall provide a demonstrated management approach suitable to respond to the types of requirements delineated in the PWS, consistent with their technical approach. The discussion must provide the evaluation panel with sufficient confidence that the Offeror understands the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS, and has the management techniques, controls, subcontractor management processes, and quality provisions necessary to execute their approach. This shall include: contract/ subcontractor management; quality management and processes; a 90-day transition plan; OCI Mitigation Plan; and Essential Services Plan. Additionally, the offer shall provide a process and management of identifying, recruiting, retaining, training, and replacing personnel with qualifications and capabilities.

6.5 Volume 3 – Factor 3 – Past Performance

6.5.1 Identify up to three recent, relevant contracts performed within five (5) years of the date of this RFP issuance.

All information provided should be references the offeror considers relevant to the requirements of the solicitation.

Offerors shall provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. If subcontractor experience is provided as part of the three most relevant contracts or efforts, the subcontractor experience will be given weight relative to the scope, magnitude, and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform.

Therefore, the offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. If the Offeror has not had any Government contracts, then information on recent and relevant subcontracts and/or commercial contracts may be submitted. If the Offeror does not have recent and relevant past performance experience, then the Offeror must make an affirmative statement to this effect.

6.5.2 The offeror shall complete a “Past Performance Questionnaire (PPQ)” (Attachment 2) for each reference. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper.

6.5.3 The offeror shall complete an “Assessor Past Performance Questionnaire (APPQ)” (Attachment 3) for each reference submitted that does not have an official Contractor Performance Assessment Reporting System (CPARS) assessment. The form shall be completed by an Assessor (PM, COR, etc.) responsible for the oversight of that reference. Completed PPQs (Attachment 2) are to be part are to be proposal and its due date. Completed APPQs (Attachment 3) are to be submitted directly to the RCO by the assessor via email to grace.gonzalez@usmc.mil and Christa.Eggleston-sc@usmc.mil with the subject line stating “M-SHARP RFP M00264-25-R-0002-APPQ” by 06 December 2024 @ 10:00 am Eastern Time. Forms completed by the assessor and submitted to the Government by the assessor will not count against the page limits.

6.5.4 Any Offeror that submits any contract reference that is not relevant will receive a “Not Relevant” rating for that contract reference in Past Performance. Any Offeror indicating that they have no “Past Performance” will receive an “Unknown Confidence” rating for Past Performance.

6.5.5 The Government reserves the right to contact the references provided and to use recent and relevant past performance information obtained from sources other than those identified by the offeror. This past performance information may be used for the evaluation of past performance.

6.5.6 The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS) and other data available from Government sources to evaluate an offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

6.5.7 When submitting a subcontractor effort, a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed shall be included and fully executed by both parties to be evaluated or considered. Affiliate companies, sister companies, teaming arrangements, joint venture agreement, etc., will be considered provided that sufficient documentation is included in the proposal. The primary offering entity must demonstrate that the affiliate will perform significant and critical aspects of the contract if awarded. Documentation includes a copy of the signed arrangement such as documented affiliation, a copy of the teaming agreement, a copy of the joint venture agreement, etc. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

6.6 Volume 4 – Factor 4 – Price

6.6.1 The Offeror’s price volume shall contain the SF1449 and a completed Government provided Pricing Sheet (Attachment 4). The Price Offer should reflect the Offeror’s best pricing available. If discrepancies are found in comparison of SF1449 and the completed Pricing Sheet (Attachment 4), the Pricing Sheet (Attachment 4) will take precedence. All information relating to pricing data shall be included in this volume ONLY.

6.6.2 General Information: The Offeror shall complete RFP, Pricing Sheet. All pricing, including but not limited to unit pricing, subtotals, and final price, shall be rounded to two decimal places (i.e., $12.34). Any dollar amount beyond two decimal places will be rounded down.

6.6.3 SF 1449, Price Proposal corresponding to CLIN structure and supporting materials. The fully burdened total price for each CLIN of Schedule of Supplies /Services of the SF 1449 in the solicitation should be clearly annotated in the proposal.

6.6.4 Price Reasonableness and Completeness. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Additionally, unbalanced pricing, as defined in FAR 15.404-1(g), poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Price submissions must be sufficiently detailed to demonstrate their reasonableness. Additionally, the following areas must be addressed:

• Complete RFP Pricing Sheet with your pricing, including both prime and subcontractor/team member labor rates that make up the total pricing.

Identify all associated discounts you are proposing in clear, concise detail.

6.6.5 Price Information. The total evaluated price will consist of the proposed price 12-month base including and two 12-month option periods in accordance with 52.217-8, which will be evaluated based on the price of the final option period divided by two. Pricing will be incorporated into Schedule of Supplies/Services of the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

PWS

PERFORMANCE WORK STATEMENT (PWS)

TRAINING AND EDUCATION COMMAND (TECOM), AVIATION STANDARDS BRANCH (ASB):

MARINE SIERRA HOTEL AVIATION READINESS PROGRAM (M-SHARP)

REVISED IN ACCORDANCE WITH (IAW) RFP AMENDMENT 0001

1. Background:

In an effort to improve training management systems for U.S. Marine Corps aviation ground and flying squadrons, the Aviation Standards Branch of Training and Education Command implemented a Web-based program designed for the needs of the operation and headquarters units. The Marine Sierra Hotel Aviation Readiness Program, or M- SHARP, uses the Marine Aviation Training and Readiness (T&R) Program as its foundation to develop, approve and publish training plans, as well as to record and report scheduled T&R completion. More importantly, M- SHARP enables unit operations departments to track an entire unit’s progress through the training syllabus. The T&R Program sets the training stage and provides the necessary guidance for attainment and maintenance of individual, crew and unit combat skills. M-SHARP is an automated, government-owned data software program that provides real time forecasting, scheduling, execution, and reporting of accurate data and information.

The rationale behind the M-SHARP application is to integrate T&R Program guidance into a rules-based objective system that checks a unit’s training schedule based on the T&R standards in order to validate adherence to published guidelines. This functionality offers a very effective risk identification and management tool for commanders. While M-SHARP’s current functionality provides much needed assistance to squadron operations departments, other capabilities include training execution modules in the Help module.

M-SHARP enables aviation personnel to log pertinent pre- and post-flight data, T&R data for calculation of squadron readiness levels, management of crew qualifications and designations, ordnance and range use, snivels, Temporary Assigned Duty (TAD), and leave. The M-SHARP application provides the operational units a standardized means for scheduling and planning flight training and combat mission and allows the fleet to compare their present and expected training readiness to establish standards. With this information, aviation squadrons are able to intelligently plan and schedule training events to include flights, simulators, and ground events. In addition, M-SHARP provides a robust reporting interface that allows squadron personnel to create predefined and custom reports.

2. Scope of work:

M-SHARP is moving forward into its -seventeenth year of implementation across the Aviation and Aviation Ground Fleet Marine Corps Forces and Reserves (hereafter referred to as ‘Units’) wherein training and readiness is guided by the Aviation Training and Readiness Program Manual, Navy and Marine Corps Directive (NAVMC) 3500.14.

The objective of this requirement is to continue execution of efforts to deploy and support M-SHARP, implement new and enhanced functionality to fully support Marine Aviation, allow more simulator and ground utilization, and increase security. M-SHARP application increased functionality and sustainment will allow for ground and other units to use and build on current capabilities. Sustained development and support of a user friendly, web-based and stand-alone application are paramount to ensure M-SHARP remains a viable and authoritative resource for US Marine Corps Aviation flight hour and sortie-based training data.

The scope of this effort entails technical, analytical, and programmatic support to implement and sustain mission capabilities. Specifically: (1) develop and maintain significant experience and knowledge of Marine Aviation and the Aviation Program Manual; (2) continue the development of M-SHARP through sustainment of current capabilities and development of additional needed functionalities; (3) continue building, fielding, and supporting an integrated web-based application for the Units; and (4) provide the Higher Headquarters (HHQ) elements with reporting services necessary for the collection of data required to justify budgetary decisions.

3. General Requirements:

3.1. Work Location:

Work locations may include Government or Contractor provided spaces. See PWS Sections 4.1.3. and 9.1. for details.

3.2. Security:

3.2.1. Clearance:

The Contractor will require direct access to secure data systems and materials in support of this contract.

The information provided to the Contractor will be unclassified and/or Controlled Unclassified Information

(CUI).

The Contractor is required and expected to have a Facility Clearance and Contractor personnel supporting this effort are required to possess Personnel Clearance Levels.

Contractor personnel requiring access to U.S. Government sensitive unclassified information shall possess a completed background investigation (minimum of a National Agency Check with Inquiries (NACI)) for this Public Trust Position.

The requirement is for two (2) individuals at a minimum to have secret clearances in order to access required spaces for technical support, T&R revisions, and training.

Ten (10) support reps at a minimum require U.S. Government facility clearances in order to conduct support and to gain access to operational units.

Ten (10) software developers at a minimum require U.S. Government facility clearances in order to test develop and implement software in the operational units. A DD254, Department of Defense Contract Security Classification Specification will be provided to the Contractor.

3.2.2. Common Access Cards (CACs):

The Contractor shall be required to obtain Common Access Cards. The COR, or ASB designated government employee, will establish and maintain sponsorship in DEERS (as a Trusted Agent) within the DoD Contractor Verification System in order to provide the following for those Contractors directly affiliated with the development and support of the M-SHARP application:

Initiate and approve…