A1. PWS - Artifact Shipment - Draft V2.docx

DRAFT Performance Work Statement (PWS) Movement of Aviation Artifacts National Museum of the Marine Corps (NMMC)

1. Background The National Museum of the Marine Corps (NMMC) acquires, stores, preserves and exhibits the material history representing Marine Corps’ history from 1775 to the present. As part of its mission, the NMMC is tasked with maintaining and tracking loaned artifacts to other museums, historical organizations, and military units across the United States. At times, those artifacts need to be returned to the NMMC via specialized fine arts shipping.

2. Scope This requirement is for fine arts packing and moving services of two (2) artifacts. The fine arts packing and moving services include creation of appropriate shipping crates, properly packing and transportation of one (1) Grumman F4F-3 aircraft propeller and one (1) Grumman F4F-3 aircraft tail hook from Evergreen Aviation and Space Museum located in McMinnville, Oregon to the National Museum of the Marine Corps (NMMC) Museum Support Facility in Dumfries, Virginia. The move includes a variety of tasks associated with moving historical objects including staging, fabricating crates, packing, and securing items for long distance transportation. Unique crating and transportation procedures will be required for these objects.

3. Performance Requirements

3.1. Tasks: The Contractor shall provide all materials, equipment, and supplies necessary to fully carry out the following Performance Requirements. Upon completion of Performance Requirements, the Contractor shall notify the NMMC for final inspection and acceptance of services.

3.1.1. Inspect, analyze, evaluate, and determine packing and long-distance transportation needs for the two (2) artifacts to be transported.

a. Packing needs may include materials and safety materials required for the safe handling and shipment to prevent any physical or mechanical damage to the artifacts when in transit. Contractor furnished material shall include but is not limited to the following:

i. Moving blankets

ii. Tie down straps

iii. Boxes for transportation to include commercial bin boxes

iv. Materials to produce crates

v. Foam core and ethafoam

vi. 4” mil plastic sheeting to protect artifacts

vii. Bubble wrap

viii. Carton sealing tape

ix. Covered vehicle/truck to complete movement of the artifacts

x. Appropriate equipment for the removal of heavy items (i.e. fork lift, pallet jack, etc.)

xi. All tools needed for preparation and packing of boxes

3.1.2. Produce custom-made crates to fully support the two (2) artifacts in transit.

a. Due to the fragile condition and dimensions, each artifact is required to be packed in a custom-made crate.

b. Each crate shall be created with surface protection, specialty cushioning, and utilizing padded braces to secure the artifacts in place.

c. Each artifact shall be placed in its own crate to avoid damage.

3.1.3. Transport crates to the Evergreen Aviation and Space Museum

3.1.4. Carefully pack the two (2) artifacts into their designated crates

a. The Contractor shall take special care when handling the artifacts due to their historical significance as well as fragile condition and other factors such as size, weight, and primary material.

b. The Contractor shall clean-up and dispose of all refuse materials and trash when packing the artifacts into the crates.

c. The Contractor shall keep the job site clean, including staging and storage areas and free from accumulations of debris, packing materials and scraps.

d. All project related trash must be removed upon completion of the packing to eliminate potential fire or safety hazards.

e. The Contractor shall pay any fees or charges incurred for disposal of materials.

3.1.5. Load the crated artifacts onto a climate-controlled air-ride vehicle or truck

a. The two (2) artifacts shall be packed in a vehicle or truck and transported in a manner that will not negatively affect the artifacts, cause harm, or change their condition.

b. The crates shall be placed in the correct orientation to avoid tipping and damage to the interior of each crate.

3.1.6. Transport the two (2) crated artifacts from the Evergreen Aviation and Space Museum to the National Museum of the Marine Corps, Museum Support Facility.

4. Applicable Information and/or Documents

4.1. NMMC Technical Point of Contact (TPOC): TPOC contact information to be provided to the Contractor at time of award.

4.1.1. Evergreen Aviation and Space Museum Contact: To be provided upon contract award

4.1.2. The TPOC shall provide background material or information on artifacts to the contractor, as applicable, for all of the objects to be moved. In some cases, there will be minimal history of the objects; whatever historical data is available will be made available to the contractor upon request.

4.1.3. The TPOC shall be available to offer guidance, whether in person or by phone, whichever is most efficient, throughout the planning process and will assign an onsite representative from Evergreen Aviation and Space Museum during the inventorying, packing/crating, and securing of the artifacts in the transportation vehicle or truck.

4.1.4. The TPOC shall provide or coordinate access to all objects and available space for the Contractor to properly pack the objects prior to transportation.

4.1.5. The final inspection and acceptance of the two (2) crated artifacts shall be made by the TPOC and take place at the final delivery destination – NMMC Museum Support Facility.

4.2. Period of Performance: The period of performance for this requirement will start on the date of contract award and must be completed no later than 30 days after date of contract award.

4.3. Place of Performance:

4.3.1. Pickup Address:

Evergreen Aviation and Space Museum 500 NE Captain Michael King Smith Way McMinnville, OR 97128

4.3.2. Delivery Address:

National Museum of the Marine Corps Museum Support Facility (MSF) 17001 Interstate Dr. Ste.130 Dumfries, VA 22026

4.4. Artifact List

4.5. List of Deliverables:

4.6. Government Property: NMMC artifacts requiring transportation services under this contract are considered Government property. Upon transfer from Evergreen Aviation and Space Museum and return of artifacts to the National Museum of the Marine Corps, artifact transfer documentation is required for NMMC records and accountability.

4.7. Hours of Operation: The Contractor shall coordinate delivery with the TPOC during normal work hours from 8:00 a.m. – 4:30 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

4.8. Contractor Personnel / Qualifications:

4.8.1. The Contractor shall adhere to the industry and professional standards set forth in the American Association of Museums (AAM) and the American Association of Museums Packing and Crating Information Network (PACIN).

4.8.2. The Contractor shall be a fine arts shipping and transportation company that specializes in crate building, handling, packing, and transportation of artwork and museum artifacts.

4.8.3. The Contractor shall have previous experience handling fragile and varied museum artifacts and artwork.

4.8.4. The Contractor shall have the ability and resources to transport the two (2) artifacts in a company-owned air-ride vehicle or truck with climate control.

4.8.5. The Contractor shall provide a certificate of insurance showing coverage for value of $10,000. Insurance shall be applicable from artifact pick-up in McMinnville, OR until delivery to Museum Support Facility in Dumfries, VA.

4.9. Travel: The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

4.10. Specifications:

4.10.1. There is no loading dock on site in McMinnville, Oregon so the contractor must be able to safely move crates to the truck without the use of a loading dock.

4.11. List of Attachments:

· Attachment 1: NMMC Artifact Shipment 2024_Photographs (End of PWS)

MCINCR RCO – RA PWS/SOW Template – Strategic Branch Fiscal Year 2024_Ver.1