M00264-24-Q-0128 Amendment 1.docx

M0026424Q0128

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR Q&A

RFQ Number M00264-24-Q-0128 Fine Art Conservation Services – Paintings and Frames

Please see the Performance Work Statement (PWS) starting on p. 5 of the RFQ for detail on Performance Requirements for this RFQ.

1. Are you looking for an artist in your area specifically in your area?

1. Would an out-of-state artist be sufficient?

2. No.

2.a. No. Please see #1. This is not a requirement to have the work duplicated. This is a requirement for professional conservation services.

The requirements are defined in the PWS starting on p. 5 of the RFQ.

Please see PWS Section 4.3 for detail on Place of Performance requirements.

See PWS Section 4.6 for Delivery Address.

See PWS Section 4.9 for Travel requirements.

1. In the RFQ document, on page 8, under 4.4 List of Deliverables and Performance Information, it states Deliverable Name Conservation Assessment and Frequency Within 10 working days of receiving Paintings and under 4.5 Government Property:, it states, The government shall provide the paintings and frames for review and examination for the Contractor to prepare conservation assessments. Once the assessment has been received and approved by the TPOC, then NMMC shall provide the painting and frame to the Contractor for the conservation treatment to be completed.

These two statements contradict each other. The first statement says the assessments must be provided within 10 days of the contractor receiving the paintings. The second statement says the paintings will be provided to the contractor after the contractor provides the assessments. Which statement is correct? It would be less costly for the contractor to pick-up the paintings and then provide assessments. Two trips would need to be made to assess the paintings on-site, have the assessments approved, and then pick-up the paintings.

The Conservation Assessments will need to be completed after the paintings have been received/picked up by the conservator. Once the conservator receives the paintings, then the ten (10) day period starts for the written Assessment(s) to be sent to the TPOC for approval.

In accordance with Section 4.3, Place of Performance, the paintings may be examined for Assessment onsite at the NMMC MSF, as directed by the TPOC.

In other words, whether the conservator examines the paintings onsite, or at their own facility, the written Conservation Assessment itself is due within 10 working days of the conservator receiving the paintings.

Section 4.5 of the PWS has been updated to clarify.

(End of Q&A)

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR THE CONSERVATION OF PAINTINGS AND FRAMES

IN THE COLLECTION OF THE NATIONAL MUSEUM OF THE MARINE CORPS (NMMC)

1.0 Background

The National Museum of the Marine Corps (NMMC) has a collection of fine art that represents over two (2) centuries of both eye-witness accounts and artistic interpretations of the visual history of the United States Marine Corps (USMC). The 12,000+ piece collection includes works by nationally and internationally recognized artists. Most of the collection includes works on paper and stretched canvas. Some works are painted on wood, metal, masonite, and other substrates. The paintings in the collection range in age from the mid-19th century to the present day. The Art Collection’s rationale has as its primary focus, fine art that documents the creation and history of the Continental Marines and USMC and continues to grow adding several hundred works per year. As part of the mission statement, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection located throughout all Marine Corps facilities.

The NMMC curators continually identify fine art that require either full conservation and/or stabilization treatment, as needed, to assure they are managed and maintained in perpetuity.

The majority of the conservation projects shall either support museum exhibition or the preservation of works in storage that are in either unstable condition or require conservation for their long-term care.

1. Scope This requirement is for professional conservation services for nine (9) paintings and frames in the permanent collection of the NMMC in accordance with the Performance Requirements listed below, and Attachment 1 – List of 9 Paintings to be Conserved. This will comprise assessments, conservation treatments to include cleaning, in-painting, and varnishing, stabilization for long-term storage and display, relining of paintings, cleaning, and repairing an antique frame, photography, and a final treatment report for each painting and frame. The paintings will be located at the NMMC Museum Support Facility (MSF). All questions that arise during the treatment process that are not covered in this PWS, or other documentation attached to this contract, shall be directed to the Technical Point of Contact (TPOC) and/or the appropriate subject matter expert (SME) for review and approval.

0. Performance Requirements

0. Tasks: The Contractor shall provide all materials, equipment, and supplies necessary to fully carry out the following Performance Requirements. Upon completion of the Performance Requirements for all nine (9) paintings requiring services, the Contractor shall notify the NMMC for final inspection and acceptance.

3.1.1 Intake meeting and site visit to NMMC Museum Support Facility (MSF): The contractor shall be available for an intake meeting within twenty (20) days of the contact award and to review the works of art in Attachment 1 – List of 9 Paintings to be Conserved. Both tasks may be completed in a single visit. Meeting and site visit will be coordinated directly with the TPOC and take place at the NMMC MSF.

0. Conservation Assessments: The Contractor shall provide conservation assessments with potential options, as applicable, of conservation and stabilization of nine (9) paintings.

0. Conservation assessments shall be reviewed and approved by the TPOC prior to any conservation treatment(s).

0. Conservation assessments and/or stabilization of paintings may include, but are not limited to, proposals for the following procedures:

1. Surface cleaning

1. Removal of old, failing, or improperly done conservation treatments

1. Relining the canvas

1. Re-keying the tension of the canvas in its stretcher bars

1. New varnish as required.

0. Conservation assessments shall include inspection, analysis and evaluation of each painting and frame to determine conservation and preservation needs, recommend intervention techniques, as well as provide treatment solution(s).

2. Conservation assessments will be reviewed, discussed, and approved by TPOC and/or SME within five (5) working days after the assessment is received from the Contractor.

2. Conservation will not begin until approval is provided to the Contractor by the TPOC, where applicable.

0. The conservation assessment for individual paintings detailing the condition of the work of art shall include the following information:

3. Accession number, title, and artist where applicable

3. Measurements

3. Description and condition

3. Recommended conservation treatment(s)

3. Length of time for work to be completed.

0. The assessment shall follow the standards as determined by the American Institute for Conservation of Historic and Artistic Works (AIC).

0. The Contractor shall maintain contact by phone, mail, email, or in person with the TPOC to resolve difficulties or make decisions or revisions to the Conservation Assessment, as necessary. The Contractor is advised that only the TPOC can authorize changes and/or modifications to the agreed upon Conservation Assessment.

0. Conservation Treatment

1. The Contractor shall conserve each of the paintings according to the conservation assessment and treatment proposals as approved by the TPOC.

1. The Contractor may be required to perform a variety of the following conservation processes for various types of materials depending on the condition of the artworks to be conserved and/or stabilized. All processes included in this list and others that may arise will be approved by the TPOC and/or SME prior to beginning conservation treatments:

0. Remove previous treatments and old varnish layers where applicable, per the direction of the TPOC and/or subject matter expert.

0. Stabilize and/or consolidate flaking or unstable paints; clean and stabilize the work of art, when necessary, per the direction and approval of the TPOC and/or subject matter expert.

0. In-paint areas of loss.

0. Surface cleaning, obverse, and reverse.

0. Repair of physical damage such as rips and punctures.

0. Repair and stabilization of damage due to environmental issues, such as mold, water, and fire damage.

0. Structural repairs of panels.

0. Retouching varnish.

0. Re-varnishing paintings.

0. Re-bonding paint to substrate (e.g., lining).

0. Repair of tenting, crackling, etc.

0. Adjusting stretcher bars and, if necessary, re-stretching canvases.

0. Custom work not listed above; this will involve any issues that may be found during the assessment at the conservator’s studio that does not fit the list from (i) through (xii).

0. Consultation services, including but not limited to, suggestions for conservation treatment, conservation planning, restoration, preservation, and project sequencing.

0. Clean and stabilize period frames.

0. Restore any missing parts of the frame.

1. The Contractor may subcontract to appropriate conservators for conservation treatment on frames. that may require specialized treatment outside the capabilities of the contractor (i.e.: repairs to antique, gilded frames).

1. All conservation treatments shall be reversible in accordance with the American Institute for Conservation of Historic and Artistic Works (AIC) standards for the treatment of paintings.

0. Final Treatment Report

1. Final written conservation treatment reports are to be submitted for each painting receiving conservation treatment and provide the following details:

0. Accession number, title, and artist where applicable

0. Medium and support

0. Dimensions/measurements

0. Description and condition

0. Conservation treatment applied detailing the steps taken to achieve the completed results, and new condition of the painting including any previous repairs or restorations discovered during the treatment process.

0. Photo documentation of before, during, and after treatment detailing the condition and process of completed conservation.

5. Paintings and frames shall be photographed front and back with detailed photographs of areas of damage or instability, to include previous treatments, repairs and construction techniques prior to conservation.

5. The photographs will be included within the body of the treatment report and provided as separate images.

1. Conservation treatment reports will follow the guidelines as established by the AIC.

1. Applicable Information and/or Documents

0. Government Technical Point of Contact (TPOC): TPOC contact information to be provided at time of contract award.

0. The TPOC shall provide background material information on each painting as is practicable.

0. The TPOC may be assisted by multiple subject matter experts. The subject matter experts shall provide technical guidance and clarification in the absence of the TPOC.

0. The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

0. The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries, by either phone or email.

0. The TPOC may visit the Contractor’s conservation facility no less than two (2) times over the course of the contract. Each visit shall be coordinated with the Contractor.

0. The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration are to be determined.

0. The final inspection and acceptance shall take place upon completion of conservation treatment on the agreed upon paintings and accepted by the TPOC according to the accepted conservation treatment.

0. Period of Performance: The period of performance shall be a total of 12 months, beginning upon date of contract award.

0. There are four (4) paintings identified in Attachment 1 that require services first, and work for these four (4) identified paintings shall be completed no later than 7 April 2025.

0. Place of Performance

1. Paintings and frames may be assessed onsite at the NMMC Museum Support Facility (MSF).

0. The Contractor is required to visit the NMMC MSF as directed by the TPOC for the purpose of the examination of paintings and frames where conservation assessments are required or need to be conserved.

1. The Contractor shall perform all conservation treatment required at their conservation facility.

1. The conservation facility where paintings and frames are to be treated is required to meet the safety, ethics, and security standards set by the American Institute for Conservation of Historic and Artistic Works (AIC).

1. The Contractor must be able to provide safe and secure transportation and/or in some cases fine art transportation/shipping for all paintings and frames that are transportable to and from the NMMC Museum Support Facility in Dumfries, VA to their conservation facility. The Contractor shall comply with all shipping and hauling requirements for the Commonwealth of Virginia, the USMC, and all other associated authorities. All deliveries shall be coordinated with the TPOC.

1. The Contractor shall be responsible for their transportation to and from the NMMC MSF unless otherwise agreed upon with the TPOC.

1. The Contractor must be able to receive paintings and frames and have a secure location in which they can be received safely and free of environmental hazards.

0. List of Deliverables and Performance Information

Delivery

0. Government Property: The paintings and frames requiring services under this contract are considered Government property. The Government shall provide the paintings and frames for review and examination for the Contractor to prepare conservation assessments. Once the assessment has been approved by the TPOC, treatment of the paintings and frames can begin. Upon transfer and return of the paintings and frames to and from the NMMC, painting and frame transfer documentation is required for NMMC records and accountability.

0. Delivery Address: All paintings and frames and any any/all deliverables shall be delivered to the following location in coordination with the TPOC:

NMMC Museum Support Facility (MSF) 17001 Interstate Drive, Ste. 130 Dumfries, VA 22026

0. Hours of Operation: The Contractor must be available to work during normal working hours in coordination with the TPOC, from 9:00 a.m. – 5:30 p.m., Monday through Friday, except on U.S. Federal Holidays. Visit Federal Holidays (opm.gov) to view the applicable listing of U.S. Federal Holidays.

0. Contractor Personnel / Qualifications

4. The Contractor shall adhere to the professional standards set forth in the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics and Guidelines for Practice. Contractor shall acknowledge membership in the AIC at the level of a Professional Associate.

4. In their quote, the Contractor shall demonstrate that they have recent and relevant experience performing projects similar to the services requested herein.

0. Travel

5. The Government intends to award a Firm-Fixed Price (FFP) contract type. The Contractor is responsible for all travel/per diem related expenses required to perform this contract. Any anticipated travel costs in the performance of this contract shall be included as part of the quoted rate(s). Any travel matters associated with the performance of this contract are the sole responsibility of the Contractor. The Government shall not have any financial responsibility other than paying for the FFP on each line item.

0. Security Requirements: The Contractor must possess a current valid state driver’s license and/or form of government approved official identification containing a personal photograph. The identification is required for security purposes to access Government facilities.

0. Specifications

7. The Contractor shall provide proof of insurance coverage to ensure the paintings are protected while in the conservator’s care, as determined by the TPOC.

7. The Contractor’s conservation facilities shall provide the appropriate climate and humidity controls in place providing a stable environment for Museum property meeting the following requirements: 50-60% relative humidity and 68-72 degrees temperature Fahrenheit with plus or minus 5% fluctuation.

0. List of Attachments

Attachment 1 – List of 9 Paintings to be Conserved

0. Note: The paintings are listed in the order in which they shall receive services.

(End of PWS)

(End of Summary of Changes) image1.wmf