M00264-23-Q-0175-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post vendor questions and answers and to update the number of individual rooms for 14 October 2023 in the PWS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Sep-2023

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X M0026423Q0175

X 9B. DATED (SEE IT EM 11)

19-Sep-2023

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , X is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Sep-2023

CODE

MCINCR - RCO

2010 HENDERSON RD

MELISSA CHABOT

QUNAT ICO VA 22134

M00264 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026423Q0175

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Question: Can multiple hotels be awarded the business, or are you looking to house all the rooms in one hotel only.

Response: The Government requires all personnel to be housed in a single location; only one hotel will be accepted.

Question: Does the contractor/vendor need to own the hotel to provide accommodation services, or can they make the reservation and preparation in advance with existing hotels?

Response: The contractor is required to make all reservations with the hotel.

Question: How will room reservations and availability changes be handled, especially if they need to be made in advance before the contract is awarded?

Response: This will be a firm-fixed price contract. Any changes to the contract will be executed via a bilateral modification.

Question: Is the maximum budget for this contract set at $40,000?

Response: The U.S. General Services Administration per diem rates apply to this requirement.

Question: What is meant by "performance period" starting from September 26, 2023, through October 16, 2023, when the travelers will only be there from October 10-16? Can you clarify the timing?

Response: This requirement includes an on-site planning period starting on 26 September 2023, including, but not limited to, hotel assignment, parking arrangements, security measures, and conference room accommodations, etc.

Question: Would we be able to extend the radius beyond the 2 miles?

Response: At this time, the Government requires services be provided within the 2-mile radius from Philadelphia city center (downtown) due to existing transportation arrangement and limitations.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

2023 Navy/Marine Week Philadelphia

1. 0 Introduction.

The Navy Week and Marine Week programs serves as each services principal outreach effort. Focusing a variety of outreach assets, equipment and personnel centered on a single city for a week-long serious of events with key influencers and organizations. During Navy/Marine Week 75-100 outreach events will occur in a coordinated manner with corporate, civic, government, education, media, veterans, community service, and diversity organizations throughout the city.

2.0 Scope.

The contractor shall coordinate with the Government to provide hotel accommodations and support for Marines and Civilian personnel participating in the combined 2023 Navy/Marine Corps Week held in Philadelphia, Pennsylvania from 10-16 October 2023.

3.0 Tasks.

3.1 The contractor shall provide hotel accommodations centrally located to events held in Downtown Philadelphia at a single location. The hotel must meet the following criteria:

No further than 2-miles to city center 4-Star Rating or above Complementary Wi-Fi in rooms and common areas Parking on premise or nearby Provide onsite security measures

3.2 The contractor shall provide single and double occupancy rooms as follows with General Officers (G.O.) on separate floor:

10/10 10/11 10/12 10/13 10/14 10/15 10/16 18 double 18 double 18 double 18 double 18 double checkout 11 single 11 single 11 single 11 single 11 single checkout 3 single 3 single 3 single 3 single 3 single checkout 42 double 42 double 42 double 42 double checkout 41 single 41 single 41 single 41 single checkout 5 single (G.O.) 5 single (G. O.) 5 single (G. O.) 5 single (G. O.) checkout

32 Total 32 Total 120 Total 120 Total 120 Total 88 Total

3.3 The contractor shall provide Conference Room (meeting spaces) for approximately 50 personnel located within the hotel for collaborative efforts. The Conference Room (meeting space) shall be available from October 10 – 14, 2023.

4.0 Period of Performance.

The period of performance for this requirement is 26 September 2023 through 16 October 2023 to support ongoing planning and coordination efforts between the Government and hotel. This procurement is SECNAV driven. In letters to the Mayors of Philadelphia, PA and Camden, NJ, dated 5 December 2022, SECNAV Del Toro directed the Navy and Marine Corps to conduct planning for the Navy/Marine Corps birthdays in 2025, as well as a 2023 combined Navy/Marine Corps Week.

(End of Summary of Changes)