M0026423Q0134 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to:

1. Provide questions and answ ers; and

2. Change the past performance recency time from w ithin the last three (3) to f ive (5) years in FAR 52.212-1 Addendum section 2.4

(changes are in red).

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026423Q0134

X 9B. DATED (SEE ITEM 11)

21-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2023

CODE

MCINCR - RCO

2010 HENDERSON RD

MICHAEL T CURLEY, JR.

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026423Q0134

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Solicitation Section Comment/Question Government Response

52.204-8

Annual

Representations and

Certifications

It is noted that the acquisition is listed under

NAICS 611519. Are RFQ responses being accepted from contractors with NAICS codes

611430, 541611, 611210, 611699, 611710.

The solicitation NAICS is the one the

Government determined is the best fit for this requirement. If a contractor doesn’t have the NAICS under their

SAM.gov (including under view more), the contractors are requested to update their SAM to add it.

52.212-1

Addendum to

Instructions to

Quoters, Subsection

2.4 Volume II – Past

Performance

Is past performance limited to work performed for government entities that issued a contract, or can we include work performed for government entities that were not issued through a contract.

Past performance records for non-

Government entities are acceptable, but a PPQ is required as CPARS is not applicable.

Solicitation The offer due date is August 11, 2023, and the program is to be conducted September 11, 2023, with this accelerated delivery time, how quickly will the contract be awarded?

An award is expected to be awarded no later than 30 August 2023.

PWS section 3 The Protocol Officer training is the first 5 days with 5 participants. Will those same 5 people be in the second five days of training with the

Professional Etiquette Training participants or is it a completely different group?

Some of the same participants will go to both training courses.

PWS section 3 There is required testing at the end of each program, are there any required specifics for the testing?

No, it is up to the contractor to make the determination of what is applicable for the testing based on the curriculum of the training provided.

52.212-1

Addendum to

Instructions to

Quoters, Subsection

2.4 Volume II – Past

Performance

I have not conducted military programs since before Covid. That is more than 3years ago.

Please let me know if not providing the requested information for completing the PPQ disqualifies me from providing the requested proposal or if we need to include a qualifications section in the proposal that outlines related work completed.

The Government has extended the time frame from 3 to 5 years to allow for such actions to be submitted.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS

1. Instructions, Conditions and Notices to Quoters

1.1 The Government intends to award a Firm-Fixed Price (FFP) Purchase Order with one (1) base period and four

(4) option periods under the authority of FAR 52.217-9 “Option to Extend the Term of the Contract”. This order shall not exceed 60 months. Each Quoter shall submit a quote that clearly and concisely describes and defines the

Quoter's response to the requirements of this solicitation. Use of general or vague statements such as "standard procedures will be used" will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as an indication of the

Quoter's lack of understanding. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

1.2. Quoters must submit a quote and other information in strict accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined as unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the Request for Quotes (RFQ). Elimination of a Quoter is at the sole discretion of the

Contracting Officer.

1.3 The contract award shall be made in accordance with the following information contained in FAR 52.212-1

ADDENDUM and FAR 52.212-2 ADDENDUM. Each Quoter must submit a quote including information pertaining to Technical Capabilities, Past Performance and Price. The Government will evaluate each Quoter's understanding of the contract and Performance Work Statement requirements, and each Quoter's ability to perform the work on the basis of its quote.

1.4 QUESTIONS: Quoters may submit questions requesting clarification of solicitation requirements. All questions must be received by: 10:00 AM EST, 27 July 2023. All questions shall be submitted via email to the

Contracting Officer and Contract Specialist. Questions shall be submitted electronically to Mr. Edgar Lopez-

Jimenez, Contract Specialist, at edgar.lopezjimenez@usmc.mil and Mr. Michael T. Curley, Jr., Contracting Officer at michael.t.curley@usmc.mil.

Please submit questions in the table format below via Microsoft Word.

Solicitation Section Comment/Question

Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

1.5 The Government reserves the right to incorporate all or part of the successful quote’s content into any contract awarded pursuant to this solicitation. In the event of any conflict between the successful quote, which is incorporated into the contract awarded pursuant to this solicitation, and any other portion of the contract, the conflict shall be resolved in favor of the contractual terms that were provided in the Government's solicitation. Moreover, in the event that the successful quote exceeds any solicitation requirement it will become the minimum or threshold contract requirement.

1.6 The RFQ is solicited on an “all or none” basis. Failure to submit a quote for all requirements of the PWS shall be cause for rejection of the quote. Non-compliance with any of the provisions herein may lead the Government to determine that an Offeror’s quote is non-compliant and may result in removal from the evaluation.

2. Instructions for Submission of Quotes

Quoters shall submit one electronic version of the entire quote to Mr. Edgar Lopez-Jimenez, Contract Specialist, at edgar.lopezjimenez@usmc.mil and Mr. Michael T. Curley, Jr., Contracting Officer at michael.t.curley@usmc.mil by mailto:edgar.lopezjimenez@usmc.mil mailto:michael.t.curley@usmc.mil mailto:edgar.lopezjimenez@usmc.mil mailto:michael.t.curley@usmc.mil no later than the closing date and time of the solicitation listed in block 8 of the 1449. The files shall be in a format that is compatible with and capable of being opened in Microsoft Office Suite 2016 or Adobe Acrobat. Pricing information shall be provided in Microsoft Word and Excel format (completed pricing template). All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included. All documents requiring signature shall be provided in PDF. In order to maximize efficiency and minimize the effort involved in the quote evaluation process, all quoters shall comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and render the quoter ineligible for award.

Volumes are as follows:

VOLUME VOLUME TITLE COPIES

(Includes one (1) Original)

PAGE LIMIT

I Compliance 1 No Limit

II Technical Approach 1 25 pages

Past Performance 10 pages

III Price 1 No Limit

2.1. Quote Format

In order to maximize efficiency and minimize the time for quote evaluation Quoters should submit their quotes in accordance with the format and content specified.

• 8.5X 11 inch paper

• Minimum Single-spaced typed lines

• Minimum 1 inch margins on all sides

• Minimum 12 point font, Times New Roman for text material. For graphics, figures and exhibits, contractor is allowed to the use of a minimum 10 point for text material included in graphics, figures, and exhibits.

Attachment will not impact the page count limitations.

• Single sided pages

• Graphs, drawings and “Screen Shots” of pictures depicting an element(s) of the proposed approach must be clear and legible.

• Microsoft Office 2013 compatible files are required

2.2. Quote Content

Each quote shall contain the following volumes/sections:

Volume I: Non-Price:

Compliance

Volume II: Non-Price

Technical Approach

Past Performance

Volume III: Price

Price

Pricing information shall only be included in Volume II.

2.2.1 Volume I -Compliance Documentation

The quote shall comply with the following information:

2.2.1.1 Adherence to quote format and content. The Compliance Documentation shall be provided as a stand-alone submission. There is no page limit for the Quotation Letter and applicable enclosures.

2.2.1.2 Quotation Letter - The Quotation Letter shall be signed by an authorized company official and include the following:

1. The Solicitation number.

2. Company Information.

3. Authorized Personnel.

4. Terms of any express warranty.

5. “Remit to” address, if different from mailing address.

6. Acknowledgment of Solicitation Amendments (if applicable).

7. Agreement with terms.

8. Identification of any enclosures being transmitted. (e.g. Completed forms as enclosures to the quotation letter.)

9. Length of quote validity (Quote validation shall be for 90 days)

10. The complete Standard Form (SF) 1449 in order to be compliant

11. Completed copy of all solicitation representations and certifications are required for prime and subcontractors.

12. All provisions and clauses requiring contractor completion.

2.2.1.3. Organizational Conflict of Interest (OCI) plan submission – The Quoter shall submit its OCI Mitigation

Plan (if applicable). If a plan is applicable, it shall address all actual or potential conflicts of interest in adequate detail for the Contracting Officer to determine whether an OCI exists or has been mitigated. The Quoter shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If a Quoter determines that an actual or potential OCI does not exist, the

Quoter shall include a statement to that effect as part of its quote, and does not need to submit an OCI Plan. The prime contractor must validate that no OCI exist among Prime and proposed subcontractors. The prime is responsible for managing and validating the OCI status of its subcontractors.

2.2.1.4 Verification of Eligibility of Small Business Joint Ventures – A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and

52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.

2.3 Volume II - Technical Approach

2.3.1 The Quoter's technical capability submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to twenty-five (25) pages, single sided, not including exhibits and attachments. Quoters shall submit the following information:

2.3.2 The Quoter shall provide a detailed description of the contractor’s technical approach set forth under the PWS.

The quote should demonstrate an understanding of and ability to meet all of the requirements covered in the PWS and how they plan to obtain and achieve the standards and quality levels identified in the PRS. The quote should sufficiently describe how the Quoter will comply with Government tasking and requirements throughout the performance period. The contractor shall provide position titles, certifications, and minimum proposed qualifications of all proposed contractor positions and how the positions and associated qualifications will contribute to performance that meets or exceeds the service and product offerings requirements of the PWS.

2.4 Volume II – Past Performance

The Quoter’s past performance quote shall not exceed 10-pages, not including the Past Performance Questionnaire

(PPQ). The quote should address the quality of a Quoter’s recent (performed within three five (35) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received by the Quoter, its references and other reliable sources contacted by the Government. For those efforts currently being performed, the quoter must have performed for at least six (6) months from the date of issuance of this RFQ. Quoters that have no record of past performance (i.e. new businesses) must submit a signed and dated past performance certification statement to that effect. The Quoter should provide at least three (3) references demonstrating relevant past performance to demonstrate the quality of performing the same or similar services within the last three (35) years.

Include the following fields:

• Customer;

• Contract/Task Order Number;

• Program name;

• Period of Performance;

• Contract type;

• Total contract value;

• Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s

Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

Past Performance Record Identification: Each past performance record shall include the contract number (if is a prime, just include the contract number. If the quoter was subcontractor, the subcontract number and the prime contract number shall be provided). If a contract number is not provided or if the contractor references a solicitation number, the Government will not consider the information as part of the evaluation (Using a solicitation number as a contract reference is invalid and will not be considered).

For each past performance record provided, the quoter shall include following information.

Contract Record POC info Scope

Description

Narrative

Contract

Start and

End Date

Total

Contract

Value

% of work assigned to small business (for validation of

Utilization of

Small Business

Concerns).

Quality

Rating per

FINAL

CPARS

Record (if available)

M00264-20-C-

XXXX

John Doe, Quantico VA

708-784-

XXXX

Jdoe@XYZ.mil

Training

Services

June

2020-

May

$150K 100% Exceptional

Past Performance Questionnaire (PPQ): The PPQ is included as an attachment (Attachment S-1) to the RFQ. The

Quoter shall provide a copy of the PPQ to each of their listed references with instruction to return to Mr. Edgar

Lopez-Jimenez at edgar.lopezjimenez@usmc.mil and Mr. Michael Curley at michael.t.curley@usmc.mil no later than the closing date and time of the solicitation listed in block 8 of the 1449.

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past mailto:edgar.lopezjimenez@usmc.mil mailto:michael.t.curley@usmc.mil

Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity

Information System (FAPIIS) data available from Government sources to evaluate a Quoter’s past performance.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Quoter.

2.5 Volume II – Price

2.5.1 General Information: The Quoter’s Price quote shall include a Formal Quote Letter detailing how the pricing was derived and a Price Quote consisting of the completion of Attachment 1.

Price information shall NOT appear anywhere in the Technical Volume and be no more than two (2) decimal points.

2.5.1.1. Pricing Spreadsheet- The Quoter shall provide a fixed unit price and total for each FFP line item.

LIST OF RFQ ATTACHMENTS

RFQ/Contract Attachments:

The following will become part of the contract at time of award:

Attachment 1: Pricing Template (as quoted), The following are attachments to the RFQ and will not become part of the resulting contract:

S-1: Past Performance Questionnaire (PPQ)

(End of Provision)

(End of Summary of Changes)