M00264-22-Q-0064-0002.docx

M0026422Q0064

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM: INSTRUCTIONS TO QUOTERS--COMMERCIAL ITEMS

GENERAL INTENTION. Marine Corps Installations National Capital Region (MCINCR) has a commercial requirement for Professional Conservation Assessment and Treatment Services of museum paintings and frames. In accordance with FAR Parts 12 and 13, the MCINCR- Regional Contracting Office is issuing a commercial solicitation for the acquisition of such supply/services. Required specifications are listed in Schedule of Supplies/Services within this solicitation.

PROCUREMENT APPROACH. The Contractor’s quoted item descriptions shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in the Schedule of Supplies/Services. A single firm-fixed price award will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement.

PAYMENT TERMS. NET 30. Invoices must be submitted via the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006 which is included in this solicitation.

REQUIRED DELIVERY/PERIOD OF PERFORMANCE. The ordering period is 30 August 2022 to 29 August 2027.

TECHNICAL COMPLIANCE. To ensure technical compliance:

1. To ensure technical compliance the quoter must clearly demonstrate that they can meet the requirements as specified in the solicitation. A mere statement that the quoter will meet the Government’s requirement is NOT sufficient.

Technical Evaluation Criteria For Professional Painting Conservator

· Provide samples of the following documents for the below examples of painting conservation:

· Conservation Assessment with proposed treatment

· Photo documentation of pretreatment, during treatment and post treatment

· Final Treatment Report

· Estimated time and cost to complete conservation

1. Full restoration of an Oil Painting on Canvas with approximate size of 45” x 70”

1. Full restoration of an Oil/Acrylic Painting on a Wooden Support with approximate size of 40” x 60”

1. Minor Restoration and Surface Cleaning of an Oil Painting with approximate size of 35” x 40”

1. Full restoration of a Watercolor Painting on paper, ivory, or porcelain with approximate size of 1.5” x 1”

1. Full restoration of an ornate period frame that requires cleaning, consolidation, and/or replacement/replication of some of the ornate ornamentation to match the rest of the frame – if such an example was part of one of the above samples, a fifth sample is not necessary

1. Cleaning of a miniature portrait on porcelain, ivory or compressed paper.

· Provide a resume of all staff members intended to work on this requirement. The resume shall provide evidence of the following:

· At least ten (10) years’ experience as a professional painting conservator;

· Experience working with government art collections of over 2,000 works in the collection;

· Experience conserving paintings on canvas, wood, metal, ivory, porcelain and paper;

· Master of Arts or Science Degree from an accredited university or extensive study in the conservation of oil and acrylic paintings. Extensive study includes:

· Apprenticeship with a master conservator;

· Year-long internship with a master conservator;

· Graduate certificate in conservation from an accredited university with an established conservation program;

· Provide a minimum of three (3) references, preferably organizational director or equivalent, who can attest to the quality of the painting conservator’s work in this area from the previous five (5) years. Each reference shall include the following information:

· Point of contact with telephone number, email and address

· Contract numbers, type(s) and values

· Provide proof of membership in the American Institute for Conservation of Historic and Artistic Works (AIC) at the Professional Associate level with Painting Specialty Group (PSG) designation.

· Provide the location of conservation studio/work space for verification of mileage radius

1. Clearly state whether the quoter can meet the requested performance date(s). Vendors who cannot meet the required ordering period not be considered technically acceptable.

1. All offerors must complete provisions 52.204-24(d)(1) and d(2), (c)(1), 52.204-26(2) and 252.204-7016(c) of the solicitation. If not already completed in the System for Award Management (SAM), it is recommended to copy and paste the provision in a separate word document and include it with your quote.

SUBMISSION OF QUOTES. Quotes shall be submitted no later than the time and date specified on Block 8 of page 1 of the SF1449 solicitation. Quotes shall be submitted electronically via electronic mail (e-mail) to Ms. Genia Fouts at genia.fouts@usmc.mil. Vendors are responsible for ensuring their quotes have been received by the Contract Specialist, Ms. Genia Fouts via email by the date and time specified in Block 8 on Page 1 of this solicitation. Delivery delays that cause a quote to be late are not the responsibility of the Government agency.

Questions are due NLT 28 June 2022 at 11:00AM EST. Questions will be answered via solicitation amendment. No questions will be answered following the cutoff date/time.

Quoters shall provide their full business name and any business names as certified in the mandatory System for Award Management at www.sam.gov. Quotes shall also include a vendor point of contact information (name, phone, and email), Cage Code, Data Universal Numbering System (DUNS) number and Tax ID (TIN/EIN) number.

CONFIDENTIAL INFORMATION. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes/proposals submitted to federal agencies. If a Quoter’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5 USC 552(b)(4)), the Quoter should mark its submissions in the following manner: The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

(End of provision)

52.212-2 ADDENDUM EVALUATION – COMMERCIAL ITEMS

EVALUATION

The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible quoter/offeror (Contractor) whose quote/offer conforming to the solicitation will be most advantageous to the Government.

(a)(1) The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

(a)(2) Evaluation procedures per FAR 13.106-2(b)

All quotations or offers will be ranked in order of lowest price to highest price. The following factors shall be used to evaluate Quotes:

1. Conforming to all matters with respect to the solicitation:

Quotes/Quoters must clearly demonstrate the quoted items meet or exceed the salient characteristics or extended description of supplies/services; must address each general and performance requirement with respect to the Performance Work Statement, Statement Of Work or Statement Of Objectives; must specify delivery dates; and must meet all the terms and conditions of the solicitation.

1. Past Performance:

The apparent successful, prospective contractor shall have satisfactory past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) and DFARS 213.106-2(b)(i).

1. Price:

In accordance with FAR 13.106-3(a), before making the award, the Contracting Officer will determine that the apparent successful, prospective contractor proposed price is fair and reasonable.

Completeness and Accuracy. The Government will review the quotes for completeness and accuracy. A determination will be made as to whether the Quoter properly completed the pricing tables. The Quoter’s quote will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all computations; and

2) Ensuring all prices are summarized correctly; and

3) All prices quoted must be whole numbers.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

(End of Provision)

Performance Work Statement Conservation of Paintings and Frames For the National Museum of the Marine Corps

1. Purpose

This Performance Work Statement (PWS) authorizes the conservation treatment of the official portrait collection of the Commandants of the Marine Corps consisting of thirty-two (32) original oils on canvas, twenty-one (21) paintings not part of the official portraits of the commandants collection, as well as four (4) miniature portraits, from the art collection currently on loan to the Home of the Commandants (CMC House). The number of portraits and painting to assess and treat is fifty-seven (57). This will comprise assessments, conservation treatments to include cleaning, in-painting and varnishing, stabilization for long-term storage and display, relining of paintings, cleaning and repairing antique frames, four (4) original miniature portrait paintings and their frames, cleaning brass plates on the frames or installing new brass plates, photography, and a final treatment report for each painting and frame. The paintings will be located at the National Museum of the Marine Corps (NMMC) Museum Support Facility (MSF). All questions that arise during the treatment process that are not covered in this PWS, or other documentation attached to this contract, shall be directed to the Contracting Officer’s Representative (COR) and appropriate subject matter expert (SME) for review and approval. Upon completion of the treatment the NMMC shall be notified for final inspection and acceptance.

1. Background

The National Museum of the Marine Corps (NMMC) acquires, stores, preserves, and exhibits art representing Marine Corps History from 1775 to the present. As part of its responsibility, it maintains the official portrait collection of thirty-five of the Commandants of the Marine Corps, miniature portraits of the family of Brigadier General Zeilin dating to the mid-18th Century, and works from the permanent art collection that are on loan to the CMC House. Given the age of these works, being stored and exhibited in substandard conditions, all require conservation to some degree, from simple cleaning and/or dusting to full treatments that will include new stretcher bars, new linen liners for the canvases, and revarnishing the surface of the paintings. As part of the mission statement, the NMMC is tasked with collections stewardship responsibilities to provide professional expertise for all museum artifacts and works of art within the collection, to include their long-term care.

In December 2020, the CMC House had an accidental water leak which led to drying fans, and the cutting into the plaster walls. Due to this situation, an influx of humid air impacted the paintings. When the walls and ceiling had to be repaired, the plaster dust circulating throughout the house caused a fine dust to settle on the surface of each of the paintings. If the painting already had issues, then the dust settled into any cracks that were present. The dust also impacted the ornate frames by settling into the curves and carved surfaces. Four of the portraits were impacted with water and moisture damage, two were in need of immediate care and they were fully conserved, two were somewhat more stable and are part of the list of works needing a full conservation treatment.

The CMC House is scheduled for a full renovation at the end of 2022 to the beginning of 2023. This will be the optimum time for these paintings to be removed from the CMC House for conservation treatments so the paintings can be re-installed upon completion of the renovations.

1. Scope

0. This PWS is for the assessment and conservation treatment of fifty-seven (57) paintings by various artists to include their frames, and brass plates that are part of the art collection of the NMMC.

0. The Contractor shall provide conservation assessments with potential options, as applicable, of conservation and stabilization of all fifty-seven (57) paintings for review by the COR. Assessments for conservation and/or stabilization of paintings are required and directed by the COR, which may include, at a minimum, proposals for the following procedures: surface cleaning, removal of old failing or improperly done conservation treatments, relining the canvas, re-keying the tension of the canvas in its stretcher bars, and new varnish as required and approved by COR. The Contractor will notify the COR of any brass plates that need to be replaced so new ones can be created and installed prior to the completion of the conservation treatment on the painting and frame. Upon approval of the conservation assessment and treatment proposal, the Contractor shall conserve the paintings per the direction of the COR. After treatment, a final treatment report is provided to the COR with photo documentation with before, during, and after images for each individual painting after the work is approved by the COR and conservation is complete.

1. Tasks

0. Conservation Assessment

1. Contractor shall provide a brief summary conservation assessment for all paintings and frames to include inspection, analysis and evaluation of each painting and frame to determine conservation and preservation needs, recommend intervention techniques, as well as, provide treatment solution(s). Contractor shall submit treatment proposals to COR for review within ten (10) working days after examination of the framed painting. Conservation assessments will be reviewed, discussed, and approved by COR and SME within five (5) working days after the assessment is received from the Contractor. Conservation will not begin until approval is provided to the Contractor by the COR, where applicable.

1. The conservation assessment for individual framed paintings detailing the condition of the work of art shall include the following information: catalog number, title and artist where applicable, measurements, description and condition, recommended conservation treatment(s), and length of time for work to be completed. The assessment shall follow the standards as determined by the American Institute for Conservation of Historic and Artistic Works (AIC).

1. The Contractor shall provide one printed copy of each conservation assessment and a copy of the assessment on a CD in Microsoft Word format if required. The assessment will be submitted to the COR for formal approval.

0. Conservation Treatment

1. Conserve each of the framed paintings according to the conservation assessment and treatment proposals as approved by the COR.

1. The Contractor may be required to perform a variety of the following conservation processes for various types of materials depending on the condition of the artworks to be conserved and/or stabilized. All processes included in this list and others that may arise will be approved by the COR and/or SME prior to beginning conservation treatments:

0. Remove previous treatments and old varnish layers where applicable, per the direction of the COR and/or subject matter expert.

0. Stabilize and/or consolidate flaking or unstable paints; clean and stabilize the work of art when necessary per the direction and approval of the COR and/or subject matter expert.

0. In-paint areas of loss.

0. Surface cleaning, obverse and reverse

0. Repair of physical damage such as rips and punctures

0. Repair and stabilization of damage due to environmental issues, such as mold, water and fire damage

0. Structural repairs of panels

0. Retouching varnish

0. Re-varnishing paintings

0. Re-bonding paint to substrate (e.g., lining)

0. Repair of tenting, crackling, etc.

0. Adjusting stretcher bars and, if necessary, re-stretching canvases

0. Custom work not listed above, this will involve any issues that may be found during the assessment at the conservator’s studio that does not fit the list from one (1) through thirteen (13)

0. Consultation services, including but not limited to, suggestions for conservation treatment, conservation planning, restoration, preservation, and project sequencing.

0. Clean and stabilize period frames.

0. Restore any missing parts of the frame.

0. Surface clean four miniature portraits framed together and assess if any further treatment is necessary.

0. Clean and polish brass plates on the frames and replace as necessary.

0. Affix new brass plates to the frames where identified by the COR.

1. The Contractor may subcontract to appropriate conservators for conservation treatment on frames or works on ivory and porcelain that may require specialized treatment outside the capabilities of the contractor (i.e.: repairs to antique, gilded frames). Due to the number of works to be conserved in less than a twenty-four (24) month period, the Contractor may subcontract where appropriate to painting conservators some of the treatment of the paintings. The Contractor shall obtain prior approval from COR and/or SME for subcontract conservator(s) selected by contractor.

1. All conservation treatments shall be reversible in accordance with the American Institute for Conservation of Historic and Artistic Works (AIC) standards for the treatment of paintings.

0. Final Treatment Report

1. Final written conservation treatment reports are to be submitted for each framed painting receiving conservation treatment and provide the following details: artist, catalog number, dimensions, description and condition, conservation treatment applied detailing the new condition of the painting including any previous repairs or restorations, and photo documentation of before, during, and after treatment. Detailed photographs of areas of damage or instability, to include previous treatments, repairs and construction techniques prior to conservation shall be included in the final report. Conservation treatment reports will follow the guidelines as established by the AIC.

1. The Contractor shall provide one printed copy of each conservation treatment report and a copy of the report on a CD in Microsoft Word format if required. The report will be submitted to COR for formal approval.

1. Deliverables

1. Conservation Assessment Report.

1. Treated Paintings with frames.

1. Final Conservation Treatment Report with before, during, and after pictures.

1. General Requirements

2. Contractor shall perform conservation work at their conservation studio/business. Assessments may be made on site at the NMMC, MSF or within the National Capitol Region.

2. Upon transfer of the painting and/or frame from NMMC to the Contractor, Contractor shall sign transfer documentation for Museum records and accountability. The COR will provide the contractor with a Temporary Custody Receipt for all work that will include, catalog/accession number, artist and title.

2. Contractor shall maintain a conservation facility located within one hundred and fifty (150) miles from the NMMC collection storage facilities located at the MSF in Dumfries, VA.

2. The Contractor’s conservation facility is required to meet the safety, ethics, and security standards set by the American Institute for Conservation of Historic and Artistic Works (AIC).

2. Contractor and contractor’s conservation facilities are subject to site visit and inspection by the COR at any time during the duration of the contract.

2. Contractor shall adhere to the professional standards set forth in the American Institute for Conservation of Historic and Artistic Works (AIC) code of ethics and guidelines for practice. Contractor shall acknowledge membership in the AIC at the level of a Professional Associate.

2. Contractor shall have been in practice as a professional conservator for a minimum of ten (10) years.

2. Contractor shall provide proof of insurance coverage to ensure the paintings are protected while in the conservator’s care, as determined by the COR.

2. Contractor’s conservation lab and/or facilities shall provide the appropriate climate and humidity controls in place providing a stable environment for NMMC property meeting the following requirements: 50-60% relative humidity and 68-72 degrees temperature Fahrenheit with plus or minus 5% fluctuation.

7. Responsibilities

0. Government Responsibilities

1. The COR may be assisted by multiple SME’s. The SME’s will provide technical guidance and clarification in the absence of the COR.

1. The COR and SME’s shall review and approve all work. All work that does not meet the COR’s approval shall be rejected and reworked according to the COR and SME direction.

1. The COR shall have ten (10) working days to respond to contractor requests for information, proposals, or queries.

1. The COR may visit the Contractor’s conservation lab/workspace no less than two (2) times over the course of the contract. Each visit shall be coordinated with the Contractor.

1. The COR shall be available to offer direction by phone and/or email throughout the contract.

0. Contractor Responsibilities

1. Maintain contact, by phone, mail, email, or in person, with the COR in order to resolve difficulties or make decisions or revisions to the Conservation Treatment Proposal, as necessary. The contractor is advised that only the COR can authorize changes and/or modifications to the agreed upon Conservation Treatment Proposal.

1. The contractor is required to visit any and all NMMC facilities and other Marine Corps sites, as directed by COR for the purpose of the examination of artworks where conservation assessments are required or need to be conserved.

1. The Contractor shall be a member of the Painting Specialty Group (PSG) within the American Institute for Conservation of Historic and Artistic Works (AIC).

1. Offeror must possess a current valid state driver’s license and or a form of government approved official identification containing a personal photograph. The identification is required for security purposes to access active military installations.

0. Meetings the COR will host initial and progress meetings, generally in person or via telephone/teleconference call. Schedule, frequency, and duration of meetings are to be determined.

0. The Contractor shall have a minimum of ten (10) years’ experience as a professional painting conservator specializing in works on canvas, wood, and metal. The Contractor shall have a well-documented history of conserving paintings and working with government art collections and/or art collections having over 2,000 works.

0. The Contractor shall have an advanced degree of a Master’s of Arts or Science from an accredited university and/or extensive study in the conservation of oil and acrylic paintings. Extensive study includes an apprenticeship with a master conservator, a year-long internship with a master conservator, or a graduate certificate in conservation from an accredited university with an established conservation program.

8. Inspection and Acceptance

The final inspection and acceptance shall take place upon completion of conservation treatment on the agreed upon artworks and accepted by the COR according to the accepted conservation treatment.

9. Government Furnished Equipment (GFE) and Government Furnished Material (GFM)

The Government shall furnish the painting and/or frame after examination by the contractor and the conservation assessment is received and approved by the COR. Upon transfer of the painting and/or frame from NMMC to the Contractor, transfer documentation is required for Museum records and accountability. The COR will provide the contractor with a Temporary Custody Receipt for all work that will include, catalog/accession number, artist and title.

9.1. The Government shall provide new brass plates for the portrait frames with damaged brass plates as determined by the COR and/or SME.

10. Contractor Furnished Material (CFM)

Contractor shall furnish all materials, equipment, and supplies as needed, to fully carry out the requirements of the conservation project.

11. Quality Assurance provisions

Contractor shall adhere to the professional standards set forth in the American Institute for Conservation of Historic and Artistic (AIC) Works Code of Ethics and Guidelines for Practice.

12. Period of Performance

The contract will be for a five (5) year ordering period starting on 30 August 2022 to 29 August 2027.

13. Attachments List of NMMC Paintings (Contact Contract Specialist, Ms. Genia Fouts at genia.fouts@usmc.mil.)

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