Combined_Synopsis_Solicitation_-_08162019.pdf

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

2010 HENDERSON ROAD

QUANTICO VIRGINIA 22134 5001

IN REPLY

REFER TO:

B20

16 Aug 2019

From: Valerie Bennett, Contract Specialist, Marine Corps Installations National Capital Region –

Regional Contracting Office (MCINCR-RCO)

Subject: Combined Synopsis/Solicitation for M00264-19-Q-0138

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for

Quotation (RFQ) for a commercial supplies and services, prepared in accordance with the format in Federal

Acquisition Regulation (FAR) Subpart 13.5, as supplemented with additional information included in this notice.

Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions

FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and

Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and

Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations.

This acquisition is Set-aside for Small Businesses under NAICS code 334310, Standard Size 750.

Request for Quotation for BRAND NAME or EQUAL items as identified on the ATTACHMENT ITEMS LIST.

Quotes shall be provided in the below chart for each CLIN:

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

LCD, 80" 1080P 350NIT 111LB 5000:1

CONTRAST TUNER & SPEAKERS

FFP

P/N SHAPNLE801

Manufacturer: Sharp

A TAA compliant Brand Name or Equal requirement, in accordance with FAR 52.211-6.

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

1 Each https://www.sam.gov/ above that an "equal" product would require to be considered technically acceptable.

MOUNT, FUSION MICRO-ADJ FIXED

WALL MOUNT

EXTRA LARGE

FFP

P/N CHIXSM1U

MANUFACTURER: CHIEF

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

REALPRESENCE GROUP 500-720P, GP 500

HD

CODEC W/EE IV-4X CAM

FFP

P/N POLJ720064510001

MANUFACTURER: POLYCOM

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

HDX CEILING MICROPHONE ARRAY,

WHITE

FFP

P/N POL220023809002

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

PREMIER ONSITE, ONE YEAR, EAGLE

EYE

FFP

DIRECTOR

P/N POLJ720064510001

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

EXTENDER, 4K HDR HDMI COMPACT

POC

FFP

P/N KRAPT8712KIT

MANUFACTURER: KRAMER

A TAA compliant Brand Name or Equal requirement, in accordance with FAR 52.211-6.

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

TOUCHPANEL, 10" REALPRESENCE

TOUCH FOR

FFP

GROUP SERIES

P/N POL820084190001

PERFORMANCE WORK STATEMENT (PWS)

FOR

United States Marine Detachment

Video Teleconferencing Suite in Fort Lee, VA

AV/VTC Equipment and Installation

1. BACKGROUND

The Marine Detachment is in need of installation of Audiovisual (AV) VTC technology equipment in the Marine

Detachment Conference Room located in Fort Lee, VA.

SCOPE

2.1. This PWS is for the procurement, delivery and installation of TAA compliant AV/VTC equipment. This will be installed in an existing conference room located in the Marine Detachment Headquarters building in Fort Lee, VA.

2.2. Vendor shall deliver, install, configure, test, and program the complete array.

2.3. This procurement includes, all audio, video, and electrical infrastructure, source, display and processing equipment.

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

POWER SUPPLIES FOR SOUND STATION

1P600

FFP

100-240v

P/N POL22004274001

The manufacturer's name and part/model number have been provided to describe equipment deemed capable of satisfying the

Government's requirement. Further, the manufacturer name and part numbers are provided only to assist potential quoters in understanding the Government's requirement.

The Government is not soliciting a specific brand name and will consider quotes for any products that meet the specifications listed

Installation of all equipment, programming of the VTC, and One (1) Day of User Training for entire system

2.4. The AV controls shall allow intuitive, simplified and practical operation of the entire AV array as specified by the government’s requirement and completed by the vendor’s programmer.

3. OVERALL TASKS – AV EQUIPMENT

3.1. The Contractor shall provide all management, personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to complete the terms of the contract. The installation will adhere to all AV standards as set forth by the Certified Technology Specialists (CTS) Code of Ethics and Conduct.

3.2. The Contractor shall ensure all cables/wires are compatible with all associated equipment and components.

Vendor will neatly bundle, strap, and support wiring at all locations. The contractor shall bundle microphone, line-level, video and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify such in the “as-built” drawings furnished to the government by the vendor upon completion of the installation. Markers will be permanently secured with clear heat shrink tubing. All existing cabling/wires that are not used by the system, will be removed by vendor personnel.

3.3. The Contractor shall provide power conditioning and surge protection for all AV devices in this array.

Uninterrupted Power Supplies (UPS) will be provided in each array main rack to provide stability to the Digital

Signal Processing (DSP) and control array devices, UPS will include voltage regulation for device stability.

3.4. The Contractor shall neatly bundle, strain relief, and secure all cabling, and apply cable labels to match the final as-built drawings. Signals such as microphone, line level audio, video and power cabling will be separated from each other in the ceiling and rack. All cabling will be sequentially marked using cable labels on both ends of the cable and will be identified and reflected in the as-built drawings. An as-built drawing set will be furnished and provided to the government upon completion of the installation. All markers shall be permanently secured with clear heat shrink tubing or cabled with Panduit Panther specific clear overlay labels.

4. TASKS

4.1. The Contractor shall furnish and install a commercial grade display TV 80 inch Brand Name or Equal to Mnfr.

Sharp, 80 Inch Commercial grade Display, P/N:SHAPNLE801. The item must meet the following characteristics:

Must be 80 inch, 1080p LED-LCD, TV 16:9-HDTV, RS 232 Control.

4.2. The Contractor shall furnish and install a Fusion Micro-Adjust Fixed TV Wall Mount Kit Brand Name or Equal to Mnfr. Chief, Fusion Micro-Adjust Fixed TV Wall Mount Kit, P/N:CHIXSM1U. The item must meet the following characteristics: Must be an extra-large Micro-Adjust Fixed TV Wall Mount Kit for 70" to 90" commercial grade display, must have the ability to tilt up to 15 degrees downward and VESA Patterns Up to 1050x450.

4.3. The Contractor shall furnish and install a Real Presence Group 500-720P, GP 500 HD Codec with EE IV-4x

Camera Brand Name or Equal to Mnfr. Polycom, Real Presence Group 500-720P, GP 500 HD Codec with EE IV-4x

Camera, P/N POLJ72006451000. The item must meet the following characteristics: Must be able to provide video collaboration performance for conference rooms and must offer visual clarity 12x or 4x zoom and optional wide angle lens adapter. The contractor must be Polycom TAA certified and provide copy of certification.

4.3.A The Contractor shall include provision and installation of Sound Control Technology through a Sound

Extension Cable connecting the Touch panel to the 80” LCD Television.

4.4. The Contractor shall furnish and install a HDX Ceiling Microphone Brand Name or Equal to Manufacturer

Polycom P/N: POL220023809002. The item must meet the following characteristics: Must include 2ft, 60cm drop cable, electronics interface, wall plate with 10ft, 3m and 50ft, 5m plenum cable and color: white. The contractor must be Polycom TAA certified and provide copy of certification.

4.5. The Contractor shall provide Brand Name group series 5000 or Equal to Mnfr. Polycom. The item must meet the following characteristics: Must be compatible with Polycom Eagle Eye Real Presence Group 500-720P EE IV-

4x Camera. The contractor must be Polycom TAA certified and provide copy of certification.

4.6. The Contractor shall furnish and install a 4K HDR HDMI Compact POC Extender, Brand Name or Equal to

Mnfr. Kramer, 4K HDR HDMI Compact POC Extender, P/N: KRAPT8712KIT. The item must meet the following characteristics: must be up to 4K@60Hz, range up to 20m or up to 45m for 1080p60.

4.7. The Contractor shall furnish and install 10 Inch Touch panel, Brand Name or Equal to Mnfr. Polycom, 10 Inch

Real presence Touch for Group Series Touch panel, P/N: POL820084190001. The item must meet the following characteristics: must be able to utilize with external power supply. The Contractor shall include 1 year of maintenance on the system. The contractor must be Polycom TAA certified and provide copy of certification.

4.8. The Contractor shall furnish and install Power Supplies, Brand Name or Equal to Mnfr. Polycom, Power

Supplies for Sound Station 1P600 100-240v, P/N: POL22004274001. The contractor must be Polycom TAA certified and provide copy of certification.

4.9. The Contractor shall install all new AV equipment, cabling and any misc. equipment in order to create a fully functioning VTC system.

5. SPECIFIC TASKS – PROJECT STARTUP

5.1. A kickoff meeting within seven (7) days after award will occur at Marine Detachment in Fort Lee, VA, location

TBD. The meeting will be with key client agency representatives to ensure a common understanding of the requirements, expectations, and ultimate end products. The contractor shall discuss the overall understanding of the project and review the background information and materials provided by the client. Discussions will also include the scope of work, deliverables to be produced, how the efforts will be organized and project conducted assumptions made/expected and results. A concerted effort shall be made to gain a thorough understanding of the client agency expectations. However, nothing discussed in this or discussions between the client and the contractor shall be construed as adding, deleting, or modifying any task order requirements, including deliverable specifications and due dates.

5.2. The Contractor shall provide all warranty information and user manuals to the government. The contractor shall provide onsite warranted trouble call service on 100 percent of all work performed for a period of one (1) year following the date of acceptance of completed work to include any necessary adjustments to the audiovisual system.

The contractor shall provide one (1) hour telephone response time support for troubleshooting. The contractor shall provide four (4) hour maximum on-site response time for service calls for all work performed.

6. CONTRACT MANAGEMENT

6.1. The Contractor shall perform all stated requirements and tasks contained in this PWS. If any of the requirements or tasks cannot be completed in the time specified the government must be notified in writing. Vendor will appoint a

Project Manager for oversight of contract requirements.

7. TEST AND ACCEPTANCE

7.1 Upon project completion notification from the vendor, a government Quality Assurance (QA) person will test all equipment installations for operation and compliance with the upgraded equipment package. All deliverables identified in the PWS shall be provided to and accepted by the Government prior to final acceptance. The work area will be inspected for workmanship, completeness, and cleanliness. All work shall meet identified performance standards.

7.2 The Contractor shall test the units installed under this PWS, demonstrate to the Government the complete functionality of all components/capabilities. The units must pass all testing requirements and all related performance objectives prior to acceptance. Delivery and installation shall be coordinated with the government Technical

Representative.

8. MATERIALS AND EQUIPMENT

8.1 Materials: The Contractor shall provide all materials, other than government furnished equipment (GFE), necessary to achieve timely completion of the requirements/tasks and identified performance criteria within this

PWS. All products and materials developed, prepared and/or purchased by Vendor for the use or ownership of the

Government becomes the property of the Government. Vendor shall document the transfer of all materials.

8.2 Equipment: The Contractor shall ensure all components are compatible with all equipment in the integrated unit to include government provided infrastructure and provided GFE. The equipment shall have all the characteristics and functionality described in this PWS.

8.3 Incidental Equipment/Materials: The Contractor shall furnish all wiring, cables, connectors, and fixtures necessary to connect and mount the various components of the integrated units systems to meet performance and acceptance criteria identified in this PWS.

8.4 The Contractor shall not dispose of any government property being removed.

9. PROJECT MANAGER (PM)

9.1 The Contractor shall identify a Project Manager (PM) who shall be responsible for the performance of the work for each task. The name of the PM and alternate(s), who shall act for vendor when the PM is absent, shall be designated in writing to the Contracting Officer (CO).

10. GENERAL

10.1 The Contractor shall provide a one-year onsite warranty on all equipment and work performed.

10.2. The Contractor shall provide Items and Services, Except for those items or services specifically stated as being government furnished, the contractor shall be responsible for furnishing everything needed to perform this contract.

Please make sure to provide the total amount in your response.

1. QUESTIONS

All questions are due by Wednesday, 21 August 2019, at 2:30 PM EST. Please email Valerie Bennett at valerie.v.bennett@usmc.mil and Elizabeth Rolle at elizabeth.rolle@usmc.mil.

2. QUOTES

Contractors quotes are to be submitted via email no later than Tuesday, 27 August 2019 @ 1:30 PM EST, to

Valerie Bennett at valerie.v.bennett@usmc.mil and Elizabeth Rolle at elizabeth.rolle@usmc.mil.

Contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR

15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability.

Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability.

Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

It’s the vendor’s responsibility to furnish sufficient information to the Government in order to determine acceptability of the quoted “equal” item (s). Therefore, if “equal” items are quoted, the vendor shall submit all technical specifications for the Government to review in order to determine technical acceptability.

mailto:elizabeth.rolle@usmc.mil mailto:valerie.v.bennett@usmc.mil mailto:elizabeth.rolle@usmc.mil

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the Contracting Officer to determine the completeness and reasonableness of the offeror’s price.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

(1) Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable,” the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation. Only those quotes determined acceptable, either initially or as a result of discussion will be considered for award. Once deemed acceptable, all technical quotes are considered to be equal.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation. Quotes with an unacceptable rating will not be considered for award.

Table A-1

(2) Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

(3) Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Attachment 1: Please Provide the Following Information:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 334310

5. Delivery Time of Requested Items: ____________ please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From:

Discount Terms: ___________

Company Name and Address:

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Quoted price(s) submitted that are open market shall be marked “commercial pricing”.

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under and Federal Law FEB 2016

52.211.6 Brand Name or Equal

52.212-1 Instructions to Offerors http://www.acquisition.gov/far

52.212-3 Offeror Representations and Certification--Commercial Items MAR 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.219-1 Small Business Program Representations OCT 2014

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications. OCT 2015

52.233-1 Disputes MAY 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.247-34 F.O.B. Destination NOV 1991

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (FEB 1998)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic (Nov 2014) NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area Workflow

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items (The following numbered items apply: (b)(14), (22) (25), (26), (27), (28), (42), WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are

WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-

RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.