Limited_Source_Justification_(LSJA).pdf

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

IN REPLY REFER TO:

B202

29 May 2018

LIMITED SOURCE JUSTIFICATION

1. Contracting Activity.

United Stated Marine Corps

Regional Contracting Office, National Capital Region

2010 Henderson Road

Quantico, VA 22134

2. Description of Action Being Approved.

The Government intends to issue an order under the Multiple Award Schedule Program, GSA

Schedule GS-03F-137DA, on a non-competitive basis for the acquisition of a lease of Xerox

Versant 3100 Digital Color Press with Fiery print controller and PowerSquare 224 booklet maker. The acquisition is for a sole source, firm-fixed-price order to Xerox Corporation. The

Xerox V3100 Digital Color Press with Fiery print controller and PowerSquare 224 booklet maker is only available for sale or lease directly through Xerox Corporation. There are not currently available through Xerox authorized resellers or established alternative sales channels.

A Sole Proprietary Letter dated May 10, 2018 has been enclosed to this document.

The period of performance is a six month period starting on or around 15-Aug-2018 through 1-

14-Feb-2019, and four (4) twelve month option years.

Manufacturer

Part/Item #

Manufacturer Product/Service Name Quantity

Xerox Versant 3100 Xerox Corporation Xerox V3100 Digital

Color press

1 each

EX 3100 printer server Xerox Corporation Print Controller 1 each

PowerSquare 224 Xerox Corporation PowerSquare 224 booklet maker

1 each

BW Imprints Xerox Corporation Black & White Imprints Will be charged by

Reading Meter Monthly.

Charged By usage only.

Color Imprints Xerox Corporation Color Imprints Will be charged by

Reading Meter Monthly.

Charged By usage only.

J&A No. MCINCR-RCO-JA-18013

3. Description of Supplies/Services.

This requirement is to lease a Xerox Versant 3100 production press with EX3100 Print Server, CP Bourg Power Square 224 and Plockmatic Pro Book Maker. This requirement of lease a

Xerox printer is to support the University and History division’s publishing requirements. During the course of an average year, the University leadership requires support for student resources;

Strategic planning; publishing student papers; faculty/staff requests for classroom adoption copies for use during the academic year; and customers request copies of out-of-print Marine

Corps publications. The Historic Division requires an inline high-quality, high capacity professional production printer that is compatible with the current Xerox color proofing system.

The machine must print, trim, and bind books of at least 224pgs, quickly and with high resolution output.

The lease of the Xerox V3100 due to equipment compatibility and replacement warranty/maintenance contract can only be sole source. This sole source justification is prepared in accordance with FAR 8.405-6. The estimated value of this procurement $407,040.66, was based on previous acquisition of similar requirement and on market research over the World

Wide Web (www) and through Xerox Corporation about the lease of Xerox V3100.

Estimated Dollar Value

Period of Performance Fiscal

Year

Type of

Money

Total

Six Month Base Period – 08/15/2018 -02/14/2018 FY 18 OM&N $45,226.74

Option Year 1 – 02/15/2019 - 02/14/2020 FY 19 OM&N $90,453.48

Option Year 2 – 02/15/2020 - 02/14/2021 FY 20 OM&N $90,453.48

Option Year 3 – 02/15/2021 - 02/14/2022 FY 21 OM&N $90,453.48

Option Year 4 – 02/15/2022 - 02/14/2023 FY 22 OM&N $90,453.48

TOTAL AMOUNT $407,040.66

4. Authority Permitting Limiting Sources.

Pursuant to FAR subpart 8.405-6(a) (1) (i) (B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

5. Rationale Justifying Use of Cited Statutory Authority.

This requirement of lease a Xerox printer is to support the University and History division’s publishing requirements. During the course of an average year, the University leadership requires support for student resources; Strategic planning; publishing student papers; faculty/staff requests for classroom adoption copies for use during the academic year; and customers request copies of out-of-print Marine Corps publications. The Historic Division requires an inline high-quality, high capacity professional production printer that is compatible with the current Xerox color proofing system. The machine must print, trim, and bind books of at least 224pgs, quickly and with high resolution output. The required Xerox V3100 is compatible with the already in place Xerox color proofing system. There are no similar printers produced by other companies

J&A No. MCINCR-RCO-JA-18013 that can perform the same functions as the Xerox V3100 of the Xerox Corporation. A Sole

Proprietary Letter dated 10-May-2018 has been attached to the contract file.

A deviation from the Xerox V3100 Press Printer, will cost the Government more time and money. The Marine Corps University – History Division will need to invest in procure a new color proofing system. The required Xerox V3100 is compatible with the already in place Xerox color proofing system. In addition, the History Division will not be able to accommodate the

University’s requests, particularly relating to the accreditation process and classroom adoption requests. The History Division will not be able to meet the demand for their-of-print official

Marine Corps histories and other publications. They will not be able to collaborate with

University faculty relating to on-campus projects since they will put too much of a strain on the

History Division resources. The ability to meet the History Division requirements will be significantly constrained.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Possible

Market research was conducted through the following resources: SBA Dynamic Small Business

Database, Federal Supply Schedules, GSA Schedules, UNICOR, AbilityOne and NASA SEWP and World Wide Web (WWW). The Xerox Corporation is the sole proprietary owner for the lease or sale of the Xerox V3100 Digital Color Press with fiery print controller and PowerSquare

224 booklet maker. There are not currently available through Xerox authorized resellers or established alternative sales channels. It can only be found on the GSA eBuy Schedule Contract

#GS-03F-137DA via Mod 310 through Xerox Corporation.

Do to the aforementioned, there is only one qualified and capable source that can provide the required lease of Xerox V3100. There are no similar printers produced by other companies that can perform the same functions as the Xerox V3100 of the Xerox Corporation.

7. Determination of Fair and Reasonable Cost and Best Value

The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable. The fair and reasonableness method that will be utilized will be based on an analysis of the contractor’s quoted price, including information supporting the price with same or similar services. The Contracting

Officer has determined that the order represents the best value consistent with FAR 8.404(d).

8. Actions to Remove Barriers to Future Competition.

Prior to executing a contract, the Government will conduct market research to determine whether other sources exist which can meet the agency’s needs. Further, the Government will monitor industry by conducting market research prior to exercising any options on the intended contract to determine if new sources emerge with the ability to meet the Government’s future requirements as set forth above.