Combined_Synopsis_M00264-18-R-0029.DOCX

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. M00264-18-R-0029 is a Request for Proposal (RFP) for a commercial service prepared in accordance with the process in FAR Subpart 15.101-2, as supplemented with additional information included in this notice.

All contractors must be registered in the System for Award Management (SAM) in accordance with FAR 52.204-7 prior to receiving any award. Information on registering in SAMs may be obtained via the internet at https://www.sam.gov.

This RFP document with all incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-98, published 1 May 2018.

This acquisition is 100% small business set-aside under NAICS code 811490, Other Personal and Household Goods Repair and Maintenance, size standards in number of dollars is $7.5 Million. All responsible sources may submit a firm-fixed price (FFP) proposal.

This requirement is being solicited in order to award either a single “all or none” competitive non-personal services IDIQ Contract or a multiple of approximately two Indefinite Delivery Indefinite Quantity (IDIQ) to perform in accordance with the attached Performance Work Statement (PWS). This will be a Five (5) Year IDIQ which has a five (5) year ordering period). This solicitation will be awarded under FAR Subpart 15.101-2, Lowest Price Technically Acceptable Process to include applicable evaluation criteria.

Request for Proposal on the following:

ITEMS/SPECIFICATIONS

Period of Performance: The period of performance for this acquisition shall be for a 5-year period not to exceed sixty (60) months under an Indefinite Delivery Indefinite Quantity (IDIQ) from 15 September 2018 to 14 September 2023.

Performance Work Statement (PWS) Marine Barracks Washington Dry Cleaning and Alterations Services

1.0 SCOPE

The work required for this contract shall be performed in accordance with this Performance Work Statement (PWS). The contractor shall provide alterations, shoe repairs, and dry cleaning to all authorized personnel stationed at Marine Barracks Washington (MBW) to include the United States Marine Band (USMB) and Drum & Bugle Corps (D&B). The contractor shall provide all personnel, equipment, materials, supervision, tools, and other items and services necessary to perform the services as defined in this PWS. This contract includes all services and responsibilities deemed necessary that are described in this contract to include receiving for, accounting for, processing, and returning all organizational and individual items tendered for alterations, shoe repairs, and dry cleaning. Services will be provided in support of uniform maintenance; conforming to military regulations and the terms and conditions of this contract. The Marines’ uniforms have to be of superior quality as they are representing America’s finest in the highest profile; directly supporting Marine Corps recruiting, troop morale, and the image of the USMC to the general public throughout our nation and abroad.

1.1 Applicable Documents

The following references shall be used in accordance with the PWS:

a. Marine Corps Order (MCO)P1020.34G w/CH 1-5

b. Technical Manual (TM)10120-15/1B

c. NAVPERS 15665I

d. USMB and D&B Uniform MIL-SPECs

2.0 General Requirements

Marine Barracks Washington seeks a contractor to provide alterations, repairs, and dry cleaning services for all authorized personnel stationed at MBW including but not limited to uniform alterations/repairs, shoe repair, and dry cleaning of the enlisted and officer dress blue blouse, D&B and USMB red coats, USMC blues all-weather and wool coats, enlisted and officer dress blue and white trousers, dress uniforms for US Navy (USN) personnel attached to MBW, USMC mascot uniforms, maintenance of ceremonial dress shoes, repair of all-weather black fabric on exterior blackout curtains, and other items as listed in Section 3.18

2.1 Performance-Based Acquisition (PBA) Implementation

Per FAR 37.102, Policy, this acquisition is a Performance-Based Requirement. This requirement shall establish an outcome-based Performance Work Statement (PWS). A performance metric has been developed to measure the contractor’s effectiveness at meeting key performance requirements as outlined below in the Performance Requirements Summary (PRS). The PRS shown below contains the Performance Characteristics, the Target Standard, and Measurement.

PERFORMANCE REQUIRMENTS SUMMARY (PRS)

3.0 Performance Requirements

The contractor shall be able to perform services for uniform alterations, repairs, shoe repairs, and dry cleaning of the enlisted and officer dress blue blouse, D&B and USMB red coats, USMC blues all-weather and wool coats, enlisted and officer dress blue and white trousers, dress uniforms for USN personnel attached to MBW, USMC mascot uniforms, maintenance of ceremonial dress shoes, and repair of all-weather black fabric on exterior blackout curtains repair and .45mm cannon covers for MBW in support of its ceremonial functions and unique mission.

3.1 Contractor Proximity

The contractor shall provide services within 0.5 miles (walking distance) or pick-up services from 8th & I Streets SE, Washington, DC, to allow authorized personnel stationed at MBW the ability to hand-deliver authorized items in a timely manner for alteration/repairs and/or cleaning services.

3.2 Contractor Capabilities

The contractor shall provide all plant facilities, labor, equipment, tools, materials, supervision, transportation, as well as any other items and services necessary to perform laundry, repairs, dry cleaning, and alterations in accordance with established USMC and USN uniform regulations or specifications.

3.3 Contractor Points of Contact

The contractor shall provide at least two (2) points of contact who have the authority to address any concerns of this IDIQ contract or its task orders. The name of the primary, as well as an alternate(s) who shall act for the contractor when the manager is absent, along with contact information shall be submitted in writing to the COR.

3.4 Contractor Furnished Materials

All supplies (thread, zippers, hooks, etc.) used to alter the garments shall be supplied by the contractor and of kind and quality required by military specifications applicable to those garments. At no time will any material be used that deviates from the original intended design, appearance, or standards required by the USMC or USN in accordance with TM 10120-15/1 and MCO P1020.34G w/CH 1-5. The contractor shall provide all personnel, equipment, tools, materials, supervision, other required items and services necessary to perform the requirements of this contract.

3.5 Tailoring

Only qualified contracted parties that are familiar and experienced with altering military uniforms shall be authorized to make alteration markings. Sewing, stitching, cutting, and tailoring shall be performed by qualified personnel in accordance with original intended appearance of the garment. All alteration markings shall be performed while the garment is on the individual to be fitted and shall only fall within tailoring specifications identified in the resources of Section 1.1.

3.6 Alterations and Needs Specific to MBW

Contractor shall take into account the high visibility of MBW, D&B, and USMB Marines when altering garments. These include the addition of elastic material in the underarm of the dress blue or red coat, the addition of anodized belt hooks to be used in lieu of loops on the USMC blues blouse, or all-weather material covers for street lights, blackout curtains for exterior arcade arches, covers for the .45mm cannons, and uniforms for the official Marine Corps Mascot (an English Bulldog).

3.7 Deviations to Alterations Specifications

No alterations will be made in a manner that changes the basic design or appearance of the uniform. All garments with lining shall be altered in a manner that promotes the normal wear of said garment. Further, no alteration will be made which deviates from the normal wear of the garment, nor from the normal alteration method in the federal specifications applicable to that garment without direct approval from the COR.

3.8 Trousers Alterations

Trousers shall be altered for normal wear according to references listed in Section 1.1. Length should flow from waist to the top of welt of shoe when the hem is complete. When waist is adjusted, belt loops shall be placed evenly to maintain appearance and uniformity according to references listed in Section 1.1.

3.9 Fittings

Contractor shall perform the initial fitting when items are first presented for alterations and shall schedule a second fitting with individual (as needed) to ensure finished product will be in accordance with regulations. All subsequent fittings will be performed at no additional cost to the government if second fitting is deemed inadequate or incomplete other than from regular wear and tear. Upon completion of first fitting, and before the start of work, contractor shall make recommendations on items that should be replaced for alternative sizes (i.e. collars). Unless otherwise requested by the COR to change priorities of other fittings, all second fittings shall occur within ten (10) business days of first fitting and all subsequent fittings no later than four (4) business days after second fitting. All items presented for repairs shall be delivered within five (5) business days.

3.10 Mutual Gender Stand-by

Contractor shall maintain awareness that when fittings and measurements are being requested for members of the opposite gender, a tailor of the same gender shall perform those duties upon the request of the Marine being fitted.

3.11 Delivery Schedule

Contractor shall maintain capability to deliver altered items in a timely manner. Alterations of each article shall be completed within seven (7) business days of contractor acceptance of untailored items from individual. In the event follow-on fittings are required beyond the initial fitting, the contractor will be afforded four (4) additional business days for each fitting to complete alteration work. Contractor shall be able to accept quantities of up to six (6) dress blue/red coats and five (5) trousers per Marine at any time. MBW will make best efforts to restrict Marine customers to no more than ten (10) Marines with maximum quantities of articles at any time.

3.12 Fabric and Materials

The contractor shall provide the material for repairs and alterations to the blue all weather coats which include red piping (as needed), elastic material for the underarms of both red and blue coats (as needed), the red striping for USMC blue trousers, collars for the enlisted or officer dress blue blouses, metal “tap” cleats or shoe sole parts, metal hooks in place of belt loops on dress blue coats for enlisted and large belt loops for officer, and any Velcro, snaps, anodized buttons, elastic material, or other notions required for proper wear of uniforms or parts thereof.

3.13 Liquidated Damages

Any material damage or loss that is the result of the contractor’s work shall be resolved by the contractor at no additional cost to the government. The contractor shall be expected to replace item(s) at no cost to the government and render work in time to meet original delivery schedule from when items were first presented for work. Items that are damaged while in the possession of the contractor remains government property and shall be presented to the command for proper disposal. These items still require replacement by the contractor at no cost to the government.

3.14 Dry Cleaning

Individuals assigned to MBW require dry cleaning for dress blue, blues all-weather, wool overcoats, or red coats as needed due to their fragile and climate-sensitive materials. No other uniform items are authorized for dry cleaning under this agreement. Cases of inclement or extreme weather conditions warrant a greater need for cleaning of uniform coats for the preservation and longevity of the government-furnished materials. All items shall be tagged by the contractor and a receipt shall be provided to the individual dropping off materials. Spot treatments will be identified by either the contractor or Marine upon transfer of goods to contractor.

3.14.1 Solvent Chemicals

Vendor shall use commercial industry standard cleaning processes and chemicals. At minimum, the contractor must only use chemicals approved by the Environmental Protection Agency (EPA) in the cleaning process. The use of tetrachloroethylene (PCE) is not authorized. Organic products are encouraged but not required.

3.14.2 Capability and Delivery Timeframe

The contractor shall have the capacity to accept up to three hundred (300) uniform coats at a time. All soiled coats will be placed and transported in laundry bags in an expedient manner to prevent the risk of mold or mildew forming. Coats shall be cleaned and delivered within four (4) business days of drop-off. In cases of extreme soiling, the contractor may request a second cleaning of a coat to the COR if it does not meet commercial standards of a finished product. Upon completion of cleaning, individual coats will be hung and bagged to commercial industry standards for delivery. The contractor is responsible for specifying and coordinating delivery with either individual Marines or company representatives (in the case of company-sized deliveries).

3.14.3 Finishing

Finishing, to include steam ironing, hanging, and/or folding garments shall be included in the cost of each item requested for dry cleaning services. Finishing shall comply with commercial industry standards unless otherwise identified by the COR.

3.14.4 Liquidated Damages

In the event of missing or damaged items deemed to be the fault of the contractor, the Government holds the right to charge costs to the contractor for replacement of new materials as liquidated damages. The contractor will not be at fault for damages or loss of materials by the Government.

3.15 Shoe Repairs

MBW authorizes the use and wear of metal “taps” or cleats on the soles of USMC standard Bates patent leather corfram-style oxford shoes worn by Marines in dress and service uniforms. The contractor shall provide materials and equipment to permanently install metal taps to the soles of MBW personnel as needed. Contractor shall also be able to provide commercial industry standard repairs to corfram shoes as requested.

3.16 Monthly Reconciliations

The contractor shall make a schedule available for timely reconciliations, as deemed necessary by MBW and shall submit invoices via WAWF at least once per month. During the reconciliation process, the contractor shall identify work completed separate from work in progress. Contractor shall not invoice any work still in progress.

3.17 Electronic Point of Sale System

The contractor shall be required to track the status of all cleaned and/or tailored items electronically through a commercial industry standard point of sale (POS) system. This POS system must be able to create and print paper receipts on site for Marine customers as well as provide documentation and records in electronic format to the Supply Officer or COR as requested in efforts to accomplish cost reconciliations and payments or determine the status of any materials currently in a servicing status. These files and/or reports shall be supplied to CORs via e-mail as requested. Contractor shall also have the capability to accept government commercial purchase card (GCPC) payments via the POS system as permitted for method of payment by this IDIQ Contract (in lieu of WAWF invoicing).

3.18 CLIN Structure:

CLIN 0001: Tailoring and Alterations (annual estimated quantities listed below)

CLIN 0002: Dry Cleaning (annual estimated quantities listed below)

CLIN 0003: Shoe Repair (annual estimated quantities listed below)

3.19 CUSTOMER LOCATION

Marine Barracks Washington 8th and I Streets S.E.

Washington, D.C. 20390

4.0 PERIOD OF PERFORMANCE

The period of performance for this acquisition shall be for a 5-year period not to exceed sixty (60) months under an Indefinite Delivery Indefinite Quantity (IDIQ) from 15 September 2018 to 14 September 2023.

5.0 QUALITY CONTROL PLAN

The Contractor shall be responsible for implementing and maintaining a Quality Control Plan (QCP) that monitors, identifies, and results in the correction of potential and actual problems. The QCP shall outline the contractor’s plan to ensure the quality required to accomplish the PWS requirements.

6.0 Government Furnished Property and Services

MBW personnel will surrender the government issued items or uniforms for alterations, shoe repairs, dry cleanings at time of service. Items damaged or missing while in possession of the contractor will be replaced or compensated at the burden of the contractor.

7.0 Physical Security

The contractor shall be responsible for safeguarding all government issued items or uniforms within their possession.

8.0 Travel

The contractor shall be responsible for all vehicular transportation fees to include mileage, fuel, maintenance, vehicle repair, and parking for all pick-ups and deliveries made for MBW within this contract and task orders.

9.0 Contractor Qualifications / Requirements

All work performed shall be in accordance with Federal, State, and Local Laws, regulations and procedures. Quality of work and customer service shall meet commercial industry standards.

10.0 Contractor Personnel

The contractor shall furnish sufficient personnel to perform all work specified within this contract and task orders. The contractor shall maintain an adequate work force at all times for the uninterrupted performance of all requirements defined within this PWS during business hours.

10.1 Unauthorized Commitments

Contractor personnel shall not make any commitment that commits the expenditure of U.S. Government resources.

11.0 Progress Meetings

The Contracting Officer, Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and other Government personnel, as needed or appropriate, may meet periodically with the contractor to discuss performance.

Authorized Changes Only by the Contracting Officer:

Except as specified herein, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer are:

NAME: To Be Provided at Award

ADDRESS:

TELEPHONE:

EMAIL:

DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE (COR):

The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: To Be Provided at Award

CODE:

ADDRESS:

PHONE:

FAX:

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

ORDERING OFFICER:

The Contracting Officer has designated the person named below as an ordering officer for this Contract:

NAME: To Be Provided at Award

CODE:

ADDRESS:

PHONE:

FAX:

FAR 52.212-1 ADDENDUM

Instructions to Offerors – Commercial Items

1. Multiple Offers

The Marine Corps Installations National Capital Region-Regional Contracting Office, (MCINCR-RCO) does not encourage offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

The Government intends to award a single Firm Fixed Price (FFP) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for five (5) years, total of 60 months, as a result of the solicitation.

Each Offeror shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation.

3. Guidance

Proposals must be prepared in accordance with these instructions. Failure to do so will result in the Offeror’s submission being determined to be unacceptable and ineligible for award.

Each Offeror’s submission shall be screened upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposals (RFP). Elimination of an Offeror is at the sole discretion of the Contracting Officer.

The purpose of this procurement is to obtain Alterations, Repairs, and Dry-Cleaning Services. The support services are necessary in order to meet 8TH& I uniform requirements.

4. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4), the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)_______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Proposal

5.1. Questions

All questions must be received by 29 June 2018 at 3:00PM Eastern Standard Time (EST). All questions submitted for this solicitation must be electronically sent to the following e-mail address: michael.t.curley@usmc.mil

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.2. Proposals

Offerors shall submit one (1) hard copy version of the proposal and a compact disc with electronic copy of the entire proposal. Proposals shall be submitted no later than 1:00 PM EST July 20, 2018. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors shall comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and render the Offeror ineligible for award.

Proposals shall be delivered to the following address:

ATTN: Judy Pace and Michael Curley United States Marine Corps Marine Corps Installations National Capital Region-Regional Contracting Office 2010 Henderson Road Quantico, VA 22134

5.3 Proposal Format

In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Word 2010 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2010 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified.

· 8.5 x 11 inch paper in 3-ring binders for text;

· 11 x 14 inch for foldouts, matrixes, Work Breakdown Structure (WBS);

· Single-spaced typed lines;

· 1 inch margins on all sides;

· 11 point Arial font;

· Headers/footers – ensure the company name and RFP number is included on each page;

· Graphs and drawings must be clear/legible and may use a smaller font;

· No photographs or hyperlinks are permitted; and

· Content should utilize .doc, .pdf., .xls, and .jpg formats to the degree possible; and

PLEASE NOTE: Your subject line must read 8th & I Alterations, Repairs, Dry-Cleaning Services, and Shoe Repairs RFP M00264-18-R-0029.

5.4 Proposal Content

Each proposal shall contain the following volumes/sections:

Volume 1 Offer Letter Volume 2 Factor 1 – Technical Capabilities (includes Attachment 1) Volume 3 Factor 2 – Price (includes Attachment 2)

Pricing information may not appear anywhere in the proposal other than Volumes 1 and 3 as specified below.

5.4.1. The Offeror shall demonstrate a thorough understanding of the requirements of the PWS and provide a proposal in accordance with these instructions and the evaluation criteria in FAR 52.212-2 ADDENDUM.

5.4.2 All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the PWS and capability for successful performance. The proposal should demonstrate this understanding and capability in a concise, logical manner and should not contain superfluous material not directly related to this solicitation.

5.4.3 Volume 1 - Offer Letter

5.4.3.1 Offer Letter - The Offer Letter shall include a summary of the proposed price by CLIN including a total proposed price for this effort, Data Rights Assertion Listing, and the Organizational Conflict of Interest (OCI) Mitigation Plan proposed, if applicable. The Offer Letter shall be signed by an authorized company official and include the following:

1. The Solicitation number.

1. Company Information. The name, address, DUNS number, CAGE Code, and telephone number of the Offeror.

1. Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact that can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

1. Terms of any express warranty.

1. “Remit to” address, if different than mailing address.

1. Acknowledgment of Solicitation Amendments (if applicable).

1. Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP. Please note that exceptions taken to the RFP may render the proposal unacceptable to the Government.

1. Identify any enclosures being transmitted.

1. State the length of proposal validity (at least a minimum of 90 days).

5.4.3.2. FAR 52.212-3 - A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically), FAR 52.209-5, and DFARS 252.209-7992 DEV. Offerors who have completed the representations and certifications in the System for Award Management (SAM) do not need to submit a separate copy. Instead, they shall include a statement stating their representations and certifications are up to date in SAM.

5.4.4 Volume 2 - Factor 1 Technical Capabilities

5.4.1. The Offeror's technical volume submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to Thirty-five (35) pages, single sided, not including exhibits and attachments. Offeror’s shall submit the following information:

5.4.1.1 Technical Approach - The Contractor proposal shall demonstrate an understanding of and ability to meet all of the requirements covered in the Performance Work Statement (PWS). The proposal should sufficiently demonstrate how the Offeror will comply with Government tasking and requirements throughout the performance period. The Contractor shall provide a detailed description of the proposed technical approach for each task/deliverables set forth under the PWS.

5.4.1.2 Government will provide access to two Marines and items upon request of interested offerors who will be submitting a proposal. See Attachment 1: Sample Task Order 0001 for details of services and items that will be required in order for the technical capabilities to be evaluated and determination of acceptability.

The date and location for the samples pick-up for interested parties is:

Date: 27 June 2018 Time: 1030 Location: 700 Virginia Avenue S.E. Washington, D.C. 20390

A Waiver/Exemption may be requested prior to proposals being submitted if they can prove they have recently provided the US. Marine Band services within the six months for similar services.

5.4.5 Volume 3 - Factor 2 - Price

5.3.5.1 General: All price information shall be contained in Volume 3 and in accordance with Schedule B of the solicitation. The Offeror shall provide sufficient cost and price information to allow the Contracting Officer to determine the reasonableness of the proposed price. A summary sheet with the offeror’s Total Price shall also be included in the price proposal. Offeror shall provide a narrative describing the assumptions and criteria used to price out their proposal. Pricing proposal shall identify the price proposed for each deliverable set forth under the PWS.

The Offeror shall submit the numerical price data using a Microsoft Excel 2010. The proposed price information shall be in unprotected spreadsheets that disclose the formulas and depict how the figures were computed. All price models submitted must be consistent with the Offeror’s estimating system and must duplicate the logic and mathematical formula reflected in the paper copy of the proposal.

Due to the competitive nature of this procurement, the Government is not requesting submission of certified cost or pricing data under this solicitation in accordance with FAR 15.4. The Offeror shall not submit certified cost or pricing data substantiating the cost elements being proposed. If adequate competition is not obtained or should a situation develop that the Government will require submission of information other than cost or pricing data, the Offeror should be prepared to submit the cost or pricing data within five (5) business days after being requested by the Government.

The Offeror, subcontractor, interdivisional transfer, or any other business entity associated with the proposal may submit their sealed proposal directly to the Government or the Offeror.

Failure to submit an offer for all requirements of the PWS shall be the cause for rejection of the offer. Non-compliance with any of the provisions herein may lead the Government to determine that your proposal is non-compliant and may result in removal from the evaluation.

All of the instructions for the Price Volume apply separately and individually to each Offeror, subcontractor, interdivisional transfer, or any other business entity associated to the proposal.

Offerors shall provide a price proposal following the format of the Pricing Template included under Attachment 2.

5.4.5.2 Place of Performance - The work shall be performed at the Contractor’s facility.

5.4.6 Organizational Conflict of Interest (OCI) Mitigation Plan (if applicable)

The Offeror shall submit an OCI Mitigation Plan (if applicable) that addresses all actual or potential conflicts of interest in adequate detail for the KO to determine whether an OCI exists or has been mitigated. The offeror shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If an Offeror determines that an actual or potential OCI does not exist, the Offeror shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Plan.

To facilitate resolution of any potential or actual OCIs, Offerors are encouraged to submit their OCI Plans in advance of the proposal submission due date. This plan shall be included under Volume 1- Offer Letter. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section, and explain how the prime contractor is in full compliance with the agency's OCI policy. As part of its OCI Mitigation Plan, the Offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts of interest. The OCI Mitigation Plan shall also address other OCI resolution and mitigation measures to include the divestment of business units. The OCI Mitigation Plan can incorporate mitigation measures included in the OCI Mitigation Plan by reference.

The Government's review of the offeror's Organizational Conflict of Interest (OCI) Mitigation plan will consider:

1. the degree to which the Offeror addressed OCI concerns,

1. the Offeror's approach for mitigating actual OCI issues,

1. the Offeror's approach to mitigate potential OCI issues,

1. the adequacy of its OCI training and oversight programs,

1. the adequacy of its procedures, and

1. whether or not the Offeror's OCI plan and / or mitigation strategy complies with all regulatory and statutory requirements, including FAR Subpart 9.5.

(End of provision)

FAR 52.212-2 ADDENDUM

Evaluations—Commercial Items

1. Evaluation Factors for Award

A Best Value determination will be made based on lowest price, which has been determined to be technically acceptable.

The following factors shall be used to evaluate offerors:

· Factor 1 Technical Capabilities

· Factor 2 Price

The Government reserves the right to award multiple IDIQs or not award an IDIQ Contract at all under this solicitation, depending on the quality of offers submitted.

All proposals will be evaluated first on price. The lowest priced proposal will be evaluated for technical acceptability on an acceptable/unacceptable basis. If the lowest priced proposal is found to be technically acceptable, then no further evaluations will be conducted and award will be made. If the lowest priced proposal is not technically acceptable, the next lowest priced offer will be evaluated, and so on until a technically acceptable proposal is found.

The following ratings/definitions will be utilized:

RATING DEFINITION:

1.1 Factor 1 - Technical Capabilities

Technical Approach - The Government will evaluate the offeror’s proposal technical solution, quality of performance measures, and approach to implementation of technical solution. The Government will evaluate the offeror’s proposal meets the technical requirements for tasks as outlined in the PWS.

1.2 Factor 4 – Price

The price analysis techniques set forth in FAR 15.4 are used to determine whether the offered price is fair and reasonable. The proposed price are reasonable when it is fair to the buyer, fair to the seller, and reasonable considering the market conditions, available alternatives, and price-related factors as determined through one or more of the price analysis techniques. The proposal will also be reviewed for consistency to ensure that all performance, scope, and assumptions proposed in other sections of the proposal are captured in the price proposal section.

2. Notification of Award

A written notice of award or acceptance of a proposal mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror’s specified expiration time, the Government may accept the proposal, whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/ http://www.farsite.hill.af.mil/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/ http://www.farsite.hill.af.mil/

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127.