BPA_RFQ_Stage_Crew_Uniforms.docx

UNITED STATES MARINE CORPS

MARINE CORPS BASE

QUANITCO, VIRGINIA 22134-5001

IN REPLY REFER TO:

September 12, 2016

MEMORANDUM FOR STAGE CREW UNIFORMS

FROM: Peggy Pennie, Contracting Officer, Marine Corps Base, and Quantico, VA

SUBJECT: Establishment of Blanket Purchase Agreement (BPA) for Stage Crew Uniforms

1. Our office proposes to establish a Blanket Purchase Agreement (BPA) for Stage Crew Uniforms; items desired are contained in the below Item List. I understand your company may be interested in providing these supplies in support of Marine Corps Base Quantico, VA. Please keep in mind, a BPA is not a binding contract, it is an agreement, and as an agreement, prices must be set prior to any orders being placed against the BPA. Additionally, since it is an agreement and not a contract, either party may choose to terminate an agreement provided a 30-day notification is given.

2. In addition to the item list, please find attached general terms and conditions of the BPA in Attachment 1. If you are interested in establishing a BPA with our office, please complete the attached item list of any and all items your company provides, do not add any items to the Supply Item List. Your prices should be as low as or lower than those charged your most favored customers, including any discounts for prompt payment and delivery to Marine Corps Quantico. Our office will establish only one BPA for the Stage Crew Uniforms. This agreement will be determined and based solely on pricing, so we cannot stress enough, include your best pricing terms. Furthermore, pricing for the initial year of this agreement shall not be revised unless authorized by a Contracting Officer.

3. Return the Attachment 2: Supply Item List with your pricing to my attention no later than 16 Sep 2016 at 11:00 a.m., Eastern Daylight Time (EDT), we intend to have this BPA in place and effective beginning 30 Sept 2016. If your company is selected for an agreement, additional information will be sent to you to complete. This information will include how calls are placed, as well as a list of individuals who are authorized to place calls for this proposed agreement.

4. Request For Quotes and Representations and Certifications response can be e-mailed to: Josephine.smith@usmc.mill and Hal Jones hal.d.jones@usmc.mil. Should you have additional questions, please do not hesitate to call me at: 703-432-1667 or Mr. Hal Jones at: 703-784-5701.

Attachments

1. Attachment 1: Blanket Purchase Agreement (BPA)

2. Attachment 2: Supply Item List

ATTACHMENT 1:

BLANKET PURCHASE AGREEMENT (BPA)

1. TERMS AND CONDITIONS

1. 1. Description of Agreement

a. This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. If awarded, you will be authorized to provide Stage Crew Uniforms, in accordance with the Statement of Work (SOW) and Supply Item List (Attachment 2) when requested by the Contracting Officer or their authorized representative(s) during the five (5) year period of performance.

1.2. Extent of Obligation

a. It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are actually made against it, and then only when delivery against such calls has been completed. Prices charged to the Government will be in accordance with the Supply Item List submitted by the Contractor and approved by the Contracting Officer.

1.3. Purchase Limitation

a. The individual call order limitations under this agreement shall not exceed $25,000.00. The total BPA price is $150,000.00

1.4. Individuals Authorized To Purchase Under The BPA

a. The Contracting Officer will provide the Contractor a list of individuals authorized to purchase/request service under this BPA as identified by the Government upon execution of the BPA.

1.5. Delivery Tickets

a. Each delivery will be accompanied by a Combined Work Request and Receipt Form 10192 to track all pickups and deliveries. The form will include the following:

a.1.. The Control Number

1.6. Invoices

a. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

b. Invoices will be submitted through Wide Area Work Flow (WAWF) System. https://wawf.eb.mil/index.xhtml.

1.7. Other

a. The Service Item List (Attachment 2) must include all items to be covered under the BPA. Beginning and expiration dates for supplies to be provided must be included in the Supply Item List. If at any time during the period of performance there is a price change, or a new item added, a new Supply Item List must be submitted to the Contracting Officer. Please allow the Government up to 14 calendar days to review the new price list, if any.

b. The Government reserves the right to cancel this BPA at any time, and is bound only to the extent that the Contractor must be given 30 days written notification prior to exercising this right.

1.8. Period of Performance

The Period of Performance for this Blanket Purchase Agreement will be for five (5) years.

2. Statement of Work (SOW) for United States Marine Band

1.0 SCOPE

The scope of this requirement is to establish a Blanket Purchase Agreement (BPA) to procure required work uniform items as needed by the US Marine Band Stage Crew. Uniform items include: crewneck short-sleeve T-shirts, short-sleeve polo shirts, crewneck sweatshirts, cold weather jackets, knit hats, cold weather gloves, cargo trousers and Dickies work-pants. All items should be Navy-Blue in color to match existing uniforms and comply with existing Marine Corps Uniform Board authorization.

This BPA will be established for a period of 5 years; base year will have a minimum ordering threshold. The government has the option to renew the First thru Fourth Option year as needed and will notify the contractor within 60 days of contract expiration.

1.1. BACKGROUND

The US Marine Band Stage Crew consists of (1) Stage Manager, (1) Assistant Stage Manager and (7) Stage Crewman. The Recording Section consists of (3) recording engineers. The mission of the unit is to provide logistical support for both the playing members of the organization as well as support for the administrative sections.

The duties and responsibilities assigned to the members of these sections require movement of equipment and instruments before, during, and after performances. It would not be practical for members of the unit to wear dress or service uniforms due to the restriction of movement and the nature of the tasks. In addition, the equipment being moved requires safety equipment such as steel toe boots and gloves to ensure personal safety which is not authorized or practical to be worn with the dress or service uniform.

The utility uniform would provide the flexibility to perform the assigned duties, however a large portion of the events supported by the section occur at varied venues and ceremonial events to include non-military civilian venues, the White House, CMC and the Pentagon. Due to the nature and location of the events it would not be appropriate to provide the required support in the utility uniform due to regulations governing the use and wear of the uniform and the visibility of the members of the section.

2. APPLICABLE DOCUMENTS

Personalization Options:

A:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: STAGE CREW

B:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: STAGE MANAGER

C:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: ASST. STAGE MANAGER

D:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: RECORDING ENGINEER

E:

Embroidery centered at front, white thread color, block lettering, one line:

LINE 1: U.S. MARINE BAND

3. TASKS

The objective of this procurement is to establish a Blanket Purchase Agreement in support of US Marine Band Stage Crew uniforms. All uniforms that require personalization will require a proofing sample before production of order.

CLIN 0001

Item: Crewneck Short Sleeve T-Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar, double needle stitching on shoulder, arm and hem seams, machine wash & dry.

Sizes: Small, Medium, Large, XL

CLIN 0002

Item: Short Sleeve Polo Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar and cuffs, classic three-button placket, no pocket, collar same color as shirt with no designs or stripes, machine wash, dry.

Sizes: Small, Medium, Large, XL

CLIN 0003

Item: Low Shrink Crewneck Sweatshirt, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 9-oz. ring-spun 80% cotton/20% polyester, resistant to fading, shrinking, ribbed, cover-stitched collar, cuffs & waist, washed and preshrunk before sewing, machine wash, dry.

Sizes: Small, Medium, Large, XL

CLIN 0004

Item: Jacket, Navy Blue Exterior Color, Grey Interior Lining Color.

Personalization needed, see above for options.

Specifics: 100% Nylon Shell, moisture-wicking 7-oz. polyester fleece lining (lining 69% polyester/31% rayon), Wind & Rain resistant, Rib knit collar & cuffs, Zippered hand warmer pockets, zip front with protective flap over zipper, machine wash & dry.

Sizes: Small, Medium, Large, XL

CLIN 0005

Item: Knit Hat, Navy Blue Color.

Personalization needed, option E for all.

Specifics: 100% acrylic knit, fold-up cuff pulls down over ears, non-allergenic.

Sizes: one size fits all

CLIN 0006

Item: 6-Layer Glove, Navy Blue Color.

Personalization none Specifics: Water resistant nylon shell, waterproof glove insulation, fleece lining.

Sizes: Small, Medium, Large, XL

CLIN 0007

Item: Cargo Trousers, Navy Blue Color.

Personalization none Specifics: 8-oz. ring-spun 65% polyester/35% cotton, resists staining, fading, shrinking and wrinkling, soil-release finish, classic pleated front, two bellowed cargo pockets, two front pockets, two button-close back pockets, super-strong brass ratcheting zipper, vat-dyed for long-lasting color, machine wash & dry.

Sizes: Small/Short, Small/Regular, Small/Long, Medium/Regular, Medium/Long, Large/Regular, Large/Long, XL/R, XL/L

CLIN 0008

Item: Flat Front Work Pant, Navy Blue Color.

Personalization none Specifics: 8 oz. 65% Polyester/35% Cotton Twill, flat front, wrinkle, stain and fade resistant, vat-dyed for long-lasting color, front slash pockets, two button-close back pockets, machine wash & dry.

Sizes: ranges: (30-34)x30, (30-36)x32, (32-36)x34 – Small-large, short-tall sizing acceptable.

A Proof of each item shall be sent via UPS or FedEx to U.S. Marine Band for final approval prior to award.

Delivery address:

Period of performance: 30 September 2016 – 29 September 2021

3.1. ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence shall be subject to the following procedures:

a. Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the Technical Representative

b. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) shall be addressed to Gunnery Sergeant Zoraida Rodriguez with an information copy to the Contracting Officer.

3.2. POINTS OF CONTACT

Will be Added Upon Award of BPA

3. Representations and Certifications.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of (812332): _____________

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s

Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: __________________________________________________________________________

Company Point of Contact: _____________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Email Address:____________________________

4. CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

252.232-7010 Levies on Contract Payments DEC 2006

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

X (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

__x__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (OCT 2014) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (July 2013) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (July 2013) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) (E.O. 3126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(31) 52.222-37, Employment Reports on Veterans (July 2014) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

(33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014)+(E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-13.

____ (37)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

(38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (39)(i) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

(41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____(42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_x___ (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

____ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__x__ (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

____ (51) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

____ (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____ (1) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

_____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

(5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

(6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

(7) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

_____ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

(9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(10) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(x) X (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xvi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658).

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Will be added on each individual BPA Call.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Will be added on each individual BPA Call.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

U3 –DD 250 RECEIVING REPORT SUBMISSION THROUGH WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA)

NOTICE TO RECEIVERS/ACCEPTORS OF SUPPLIES AND/OR SERVICES:

It is the responsibility of the receiving activity to electronically submit to DFAS through WAWF-RA the DD-250, receipt/inspection and acceptance of supplies and/or services. Electronic submission shall be initiated no later than 7 days after receipt.

For further explanation refer to the following websites:

5. INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

a. As incorporated by reference, 52.212-1 Instructions, Conditions and Notices to Offerors.

5.1. Addendum-52.212-1 Instructions, Conditions and Notices to Offerors

a. Multiple Offers a.1. The offeror shall not submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

5.2. Overview

a. The Government intends to award a single Blanket Purchase Agreement containing Firm Fixed Price (FFP), pricing for a five (5) year period.

b. Each Offeror shall submit a quote that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

5.3. Guidance

a. Quotes should be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Quote. Elimination of an Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to obtain Laundry/Dry Cleaning Services.

5.4. Confidential Information

a.. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4), the Offeror should mark its submissions in the following manner:

b.. The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s).”

c. Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5.5. Submission of Questions and Quote

5.5.1. Questions

a. All questions must be received by August 10, 2016, 11:00 am, Eastern Daylight Time (EDT). All questions submitted for this solicitation must be electronically sent to the following e-mail address: josephine.smith@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

5.5.2. Quotes

a. Electronic quotes are authorized for this solicitation and will be considered for evaluation. Quotes must be submitted no later than August 15, 2016, 9:00am, Eastern Daylight Time (EDT). In order to maximize efficiency and minimize the effort involved in the quote evaluation process, all Offerors must comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. For each Offer submission, provide one(1) Technical Volume and one (1) Business Volume.

b. Quotes may be sent via Federal Express, private courier, or hand delivered to the following address and received prior to the cutoff date/time to:

Regional Contracting Office, National Capital Region 2010 Henderson Road Room 202B Attention: Josephine Smith Marine Corps Base (MCB) Quantico, VA 22134

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

1. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable”, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

Stage Crew Uniforms

ATTACHMENT 2: SUPLLY ITEM LIST

Price List Effective from: 1 Sept 2016 to: 31 Aug 2021

Stage Crew Uniforms

Base Ordering Period

Personalization Options:

A:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: STAGE CREW

B:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: ASST. STAGE MANAGER

D:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: RECORDING ENGINEER

E:

Embroidery centered at front, white thread color, block lettering, one line:

LINE 1: U.S. MARINE BAND

3. TASKS

The objective of this procurement is to establish a Blanket Purchase Agreement in support of US Marine Band Stage Crew uniforms. All uniforms that require personalization will require a proofing sample before production of order.

CLIN 0001

Item: Crewneck Short Sleeve T-Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar, double needle stitching on shoulder, arm and hem seams, machine wash & dry.

Sizes: Small, Medium, Large, XL

CLIN 0002

Item: Short Sleeve Polo Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar and cuffs, classic three-button placket, no pocket, collar same color as shirt with no designs or stripes, machine wash, dry.

Sizes: Small, Medium, Large, XL

CLIN 0003

Item: Low Shrink Crewneck Sweatshirt, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 9-oz. ring-spun 80% cotton/20% polyester, resistant to fading, shrinking, ribbed, cover-stitched collar, cuffs & waist, washed and preshrunk before sewing, machine wash, dry.

Sizes: Small, Medium, Large, XL

CLIN 0004

Item: Jacket, Navy Blue Exterior Color, Grey Interior Lining Color.

Personalization needed, see above for options.

Specifics: 100% Nylon Shell, moisture-wicking 7-oz. polyester fleece lining (lining 69% polyester/31% rayon), Wind & Rain resistant, Rib knit collar & cuffs, Zippered handwarmer pockets, zip front with protective flap over zipper, machine wash & dry.

Sizes: Small, Medium, Large, XL

CLIN 0005

Item: Knit Hat, Navy Blue Color.

Personalization needed, option E for all.

Specifics: 100% acrylic knit, fold-up cuff pulls down over ears, non-allergenic.

Sizes: one size fits all

CLIN 0006

Item: 6-Layer Glove, Navy Blue Color.

Personalization none Specifics: Water resistant nylon shell, waterproof glove insulation, fleece lining.

Sizes: Small, Medium, Large, XL

CLIN 0007

Item: Cargo Trousers, Navy Blue Color.

Personalization none Specifics: 8-oz. ring-spun 65% polyester/35% cotton, resists staining, fading, shrinking and wrinkling, soil-release finish, classic pleated front, two bellowed cargo pockets, two front pockets, two button-close back pockets, super-strong brass ratcheting zipper, vat-dyed for long-lasting color, machine wash & dry.

Sizes: Small/Short, Small/Regular, Small/Long, Medium/Regular, Medium/Long, Large/Regular, Large/Long, XL/R, XL/L

CLIN 0008

Item: Flat Front Work Pant, Navy Blue Color.

Personalization none Specifics: 8 oz. 65% Polyester/35% Cotton Twill, flat front, wrinkle, stain and fade resistant, vat-dyed for long-lasting color, front slash pockets, two button-close back pockets, machine wash & dry.

Sizes: ranges: (30-34)x30, (30-36)x32, (32-36)x34 – Small-large, short-tall sizing acceptable.

A Proof of each item shall be sent via UPS or FedEx to U.S. Marine Band for final approval prior to award.

NOTE: Pricing will be negotiated and agreed upon at the annual review.

Price List Effective from: 1 Sept 2017 to: 31 Aug 2018

Stage Crew Uniforms

Ordering Period 1

A:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: STAGE CREW

B:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: ASST. STAGE MANAGER

D:

Embroidery on left breast, white thread color, block lettering, two lines:

LINE 1: U.S. MARINE BAND

LINE 2: RECORDING ENGINEER

E:

Embroidery centered at front, white thread color, block lettering, one line:

LINE 1: U.S. MARINE BAND

3. TASKS

The objective of this procurement is to establish a Blanket Purchase Agreement in support of US Marine Band Stage Crew uniforms. All uniforms that require personalization will require a proofing sample before production of order.

CLIN 0001

Item: Crewneck Short Sleeve T-Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar, double needle stitching on shoulder, arm and hem seams, machine wash & dry.

Sizes: Small, Medium, Large, XL

CLIN 0002

Item: Short Sleeve Polo Shirts, Navy Blue Color.

Personalization needed, see above for options.

Specifics: 6.5-oz. 60% cotton/40% polyester piqué, resistant to fading, shrinking and wrinkling, soft rib-knit collar and cuffs, classic…