Amendment_0002_M00264-16-R-0031_Marine_Corps_Center_For_Lessons_Learned_(MCCLL).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0002 is as follow s:

A) To extend the due date for proposals from May 4, 2016, 10 a.m. Eastern Daylight Time (EDT) TO May 16, 2016, 10 a.m., Eastern Daylight

Time (EDT). Please refer to Instructions to Offerors.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-16-R-0031

X 9B. DATED (SEE ITEM 11)

15-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Apr-2016

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-16-R-0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-May-2016 10:00 AM to 16-May-2016 10:00 AM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFEROR’S-COMMERICAL ITEMS

1.0 OVERVIEW

1.1 The Government intends to make a single award, Firm Fixed Price (FFP) for one (1) twelve

(12) month base period and two (2), One (1) year option periods.

1.2 Each Proposal shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

2.0 POINT OF CONTACT.

2.1 The Procuring Contracting Officer (PCO), assisted by the Contract Specialist, is the sole point of contact for this procurement. Address any questions or concerns you may have to the Contract Specialist. Written requests for clarification must be sent to the Contract Specialist at the address located in Block 9 of the SF1449 solicitation.

3.0 DISCREPANCIES.

3.1 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

4.0 PROPOSAL GUIDANCE.

4.1 The proposal must be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award.

The Offeror’s submission shall be screened by the PCO upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an

Offeror is at the sole discretion of the PCO. The purpose of this procurement is to provide continued services to support operational goals of the Marine Corps Lessons Learned Program.

Services include 1) Analyses Support; 2) Records/Data Management Support; and 3)

Software/Server Lifecycle Maintenance Support.

5.0 SUBMISSION OF QUESTIONS.

5.1 All electronic submittals of questions are to be received by the Contracting Office by the stated time and date.

All questions must be received no later than 20 April 2016 by 10:00 AM Eastern Daylight Time (EDT). All questions must be submitted electronically via email to the following: joy.hughes@usmc.mil and cc: Ms. Christa

Eggleston-Scott, christa.eggleston-sc@usmc.mil.

Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Office at the email addresses identified and in the timeframe given above.

6.0 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

6.1 Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. The

Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). Proposals must be submitted and received no later than 16 May 2016 by 10:00 AM Eastern Daylight Time (EDT). The

Offeror’s proposal shall consist of five (5) separate volumes and must provide (3) copies of each volume. The volumes are Volume I- Executive Summary; Volume II-Technical/Management, Volume III- Past Performance, Volume IV-Cost/Price and Volume V- Contract Documentation.

Proposals that do not comply with the instructions herein may be considered non-responsive and may render the proposal ineligible for award. Proposals shall be sent via Federal Express, private courier, or hand delivered, to the following address and must be received prior to the cutoff date/time to:

Regional Contracting Office, National Capital Region

Room 224

Attention: Joy Hughes

2010 Henderson Road

MCB, Quantico, VA 22134

6.2 Proposal Format.

6.2.1 In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offeror’s submit their proposals in accordance with the format and content specified. The proposals shall be prepared in the following format:

8.5 x 11 inch paper in 3-ring binders for text;

11 x 14 inch for foldouts, matrixes, Work Breakdown Structure (WBS);

Single-spaced typed lines;

1 inch margins on all sides;

11 point Arial font;

Headers/Footers – ensure the company name and RFP number is included on each page;

Graphics and drawings must be clear / legible and may use a small font;

No hyperlinks or external materials are permitted.

NOTE: Your subject line must read “Analyses, Records/Data Management and Software/Server Lifecycle

Maintenance Support Services, RFP M00264-16-R-0031.” and placed as a header in each of the volumes.

6.2.2 In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on one (1) CD per offer. Content should utilize .doc, .pdf, .xls, and .jpg formats to the degree possible. Test mailto:joy.hughes@usmc.mil mailto:christa.eggleston-sc@usmc.mil and graphics portions of the electronic copies shall be in a format readable by MS Word 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2003 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

6.3 PROPOSAL CONTENT.

6.3.1 Volume I - Executive Summary

In the executive summary volume, the Offeror shall provide the following information:

6.3.1.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Addendum to

52.212-2, Evaluation- Commercial items evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

6.3.1.2 Table of Contents & Compliance Matrix

Include a master table of contents of the entire proposal. This section is pertinent to the proposal’s material organization and providing traceability links throughout the Offerors’ proposal, to the

Performance Work Statement (PWS), to the evaluation criteria, and to other solicitation sections as necessary. The Compliance Matrix may be presented as an 11 x 14 foldout.

The Table of Contents (TOC) is required for every volume but only need one (1) copy of the Matrix in the “original volume.”

Table 1-Proposal Organization

VOLUME ADDENDUM to

52.212-1

Paragraph

Reference

VOLUME TITLE COPIES PAGE LIMIT

I 6.3.1 Executive Summary 3 10 pages

II 6.3.2.1

Staffing and

Management/Technical

3 25 pages

III 6.3.2.2

Past Performance

3 30 pages

IV 6.3.2.3 Price 3 25 pages

V 6.3.2.4 Contract Documentation 3 30 pages

6.3.2 EVALUATION FACTORS VOLUMES.

6.3.2.1 Volume II- Technical

The Technical/Management Volume should be specific and complete. Your responses will be evaluated against the technical/management factors defined in Addendum to 52.212-2, Evaluation- Commercial items. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Content of the

Technical/Management volume shall adhere to Table 1 above and shall contain the following:

Factor 1: Staffing and Management Plan

Factor 2: Technical Capability

6.3.2.1.1 Factor 1 – Staffing and Management Plan. The Offeror shall demonstrate specific capabilities

(corporate/subcontractor/staff) and relevant experience to perform all tasks outlined in the PWS. The Offeror shall provide qualified staff (attach resumes of all personnel), to accommodate the scope of tasking delineated in the

PWS, consistent with their technical approach. The offeror must provide a demonstrated management approach suitable to respond to the types of requirements delineated in the PWS, consistent with their technical approach.

The response should clearly identify roles and responsibilities of team members, as well as effective quality and management controls to ensure technical performance consistency under a performance-based business model. The

Offeror will address the education, experience, and expertise and the degree to which those areas demonstrate an ability to successfully complete the PWS requirements and delineated in paragraph C-6, Knowledge, Skills and

Qualifications. Resumes do not count toward the 25 page limit and can be included as attachments to Volume

II. As noted in Section C-6.1 of the PWS, any writing samples provided shall be attached with resumes.

6.3.2.1.2 Factor 2 - Technical Capability. The proposal shall clearly address the Offeror’s understanding of the following capabilities: (1) The Offeror demonstrated understanding of the PWS requirements; (2) The Offeror’s ability to handle the complexities and minimize risks that are inherent in the PWS requirements; (3) The Offeror’s knowledge and understanding to effectively and efficiently manage the contract requirements; and (4) The Offeror’s innovative approaches in providing services required by the PWS.

6.3.2.2 Volume III - Past Performance

Factor 3 - Past Performance. Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Past and Present Performance Information.

Offeror’s are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

In addition, Offeror’s should provide the enclosed Past Performance Questionnaire (PPQ) to the same three (3) previous references. The references should email the form directly to the

RCO-NCR at the address provided on the form by the RFP due date/time. It is the sole responsibility of the Offeror to make sure the Past Performance Questionnaire is submitted and received by the requested date. If not returned on the date/time above, past performance will receive a neutral rating. Past Performance questionnaires do not count against the page count within the Past Performance Volume III.

6.3.2.2.1 Relevant Contracts

Past and Present Performance Information. Past and Present Performance Information for the

Offeror/prime/subcontractors on a minimum of (3), and no more than six (6) recent (active within the past 3years from the date of this solicitation) contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. The total of Past and Present Performance Information references will not exceed six (6) references. Total page count for this Past Performance volume is annotated above in Table 1. Include rationale supporting your assertion of relevance. The Government uses degrees of relevancy when assessing recent, relevant contracts in accordance with DoD Source Selection Procedures, paragraph 3.1.3.1, Table 4, exerted in Addendum to

52.212-2, Evaluation- Commercial Items, Past Performance Relevancy Ratings and Definitions. The Government will consider the performance quality of relevant recent efforts for the second aspect of the past performance evaluation using Addendum to 52.212-2, Evaluation- Commercial Items, Past Performance Quality Assessment ratings and definitions. Finally, the past performance evaluation team will review this past performance information and determine the quality as it applies to performance confidence assessment. Performance Confidence Assessment ratings are identified in Addendum to 52.212-2, Evaluation- Commercial Items.

6.3.2.2.2 Specific Content

Offeror’s are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the

Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex requirement, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Categorize the relevant information into the specific technical/management factors used to evaluate the proposal.

6.3.2.2.3 Organizational Structure Change History.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement.

To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror’s, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.3.2.3 Volume IV- Price.

6.3.2.3.1 Factor 4 – Price. The Offeror shall complete Contract Line Items Numbers (CLIN’s) for FFP Analyses, Records/Data Management and Software/Server Lifecycle Maintenance Support Services.

Volume IV of the proposal shall include a detailed breakdown of labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN. Provide prices corresponding to the CLIN’s in the Schedule of Supplies/Services of the SF 1449 solicitation, to include

Labor categories, fully loaded rates, and number of hours (to include supporting material documentation) for your firm fixed pricing.

6.3.2.3.2 SF 1449, Price Proposal corresponding to CLIN structure and supporting materials. Pricing information shall not appear anywhere in the Technical Volume. The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of Schedule of Supplies

/Services of the SF 1449 in the solicitation should be clearly annotated in the proposal.

6.3.2.3.3 Price Reasonableness and Completeness.

The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Note that exceptionally low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror does not understand the requirement. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Price submissions should be sufficiently detailed to demonstrate their reasonableness and be adequate enough to support and sustain a Defense Contract Audit Agency (DCAA) audit.

6.3.2.3.4 Price Information.

Pricing submitted for the base period and the option pricing for an additional six-month period that may be authorized In Accordance With (IAW) Federal Acquisition Regulation (FAR) clause FAR 52.217-8 "Option to

Extend Services" will be evaluated. See clause 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item CLIN for the additional six-month period IAW clause 52.217-8. The total evaluated price will consist of the proposed price for the base period, and the option pricing for the additional 6-month period.

Pricing will be incorporated into Schedule of Supplies/Services of the SF 1449 upon contract award.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

6.3.2.3.5

In accordance with FAR 52.222-46, Evaluation of Compensation for Professional Employees, each offeror shall submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for planned professional employees of the contract.

6.3.2.4 Volume V- Contract Documentation.

6.3.2.4.1 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal must include a signed copy of the SF 1449 of the solicitation and all related amendments. Offeror’s shall identify their CAGE and DUNS number and assert that their System for Award

Management (SAM) record that verifies status of Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and Excluded Parties List System (EPLS) is active and current in accordance with solicitation provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items.

6.3.2.4.2 Solicitation/Contract Form

Completion of blocks 30A through 30C of the Standard Form SF 1449 is required. Signature by the Offeror on the

SF1449 constitutes a proposal, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

The following must be acknowledged and identified in this volume of each Offeror’s proposal:

Proposal is valid for 180 days from (Date of Submission);

Any assumptions or constraints included in Offeror’s proposal;

Any proposed positions that are contingency hires must include a signed commitment letter of proposal/acceptance

6.3.2.4.4 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.3.2.4.5 OCI Mitigation Plan.

The Offeror shall provide an affirmation statement that no OCI exists; or, if applicable, submit an OCI plan that identifies any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR

Subpart 9.5 as it relates to this solicitation.

If applicable, the OCI plan shall provide any and all methods to avoid, neutralize, or mitigate present and future conflicts of interest. The Prime Offeror’s OCI Mitigation Plan should encompass the Prime and all teaming partners. The OCI Mitigation Plan should be specific to OCI as related to the solicitation requirement. Early submissions of the Offeror’s OCI Plan shall be submitted electronically to the Contracting Officer and Contract

Specialist cited within this solicitation. Submission of the OCI Plan, if applicable, is also required with the Offerors’ proposal.

(End of Summary of Changes)