M00264-14-R-0022_amend_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to offeror's questions. The Request for Proposal due date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-14-R-0022

X 9B. DATED (SEE ITEM 11)

08-Apr-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-May-2014

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON ROAD

DENNIE, MICHAEL

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-14-R-0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

SOL QUESTIONS AND ANSWERS

Industry Question #1: In the RFP there are 3 references to the Key Personnel Positions (identified below); can you please clearly identify which or all of the Key Personnel Position’s and the number of

FTE’s per position?

a. Page 9 - 3.3 “The Program, Product, Test, Development Leads, and Aviation Data

Warehouse Manager are considered Key Personnel for this requirement.”

b. Page 18 - 7.2 Key personnel are listed as Project Lead, Project Manager, Software

Development Manager, Product Support Engineer, and Customer Support

Manager.

c. Page 41-42 - H-1.5 Key personnel are listed as Project Lead, Project Manager, Software Development Manager, Product Support Engineer, and Customer

Support Manager.

Government Response #1: Identified labor categories are considered Key Personnel by the Government to achieve the requirements of the PWS. However, the proposed level of effort (i.e., number of proposed

FTEs) needed to execute the requirements of the PWS is at the discretion of the offeror. PWS section 3.3 is hereby revised to reflect the following as Key Personel: Project Lead, Project Manager, Software

Development Manager, Product Support Engineer, and Customer Support Manager.

Industry Question #2: 4.6.3.2 Page 12 – Are the 8 major MCASs listed to be the physical locations for the On-site technical support contractors?

Government Response #2: On-site support should be one individual on hand at each of the eight (8) major MCAS listed in PWS 4.6.3.2 and one individual designated for 4 MAW support. Location to be specified by the Aviation Standards Branch (ASB) upon award of contract.

Industry Question #3: 12.2.1 Page 26 – Is the requirement that 2 Contractor personnel work at Quantico and split their time evenly at the Pentagon, or that 1 contractor workplace be established at Quantico and

1 workplace at the Pentagon? Paragraph 12.1 clearly identifies sponsorship for CAC, is sponsorship identified for the restricted DoD Building Pass access to the Pentagon?

Government Response #3: The Government will only provide office space at Marine Corps Base

Quantico. PWS section 12.2.1 is hereby revised accordingly. Additionally, the restricted DoD Building

Pass access to the Pentagon will not be required.

Industry Question #4: In the L-4 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS, L-4.1, Page

55, line 3 and 4 it states; “The Offeror’s proposal shall consist of two (2) separate volumes with one (1) original and four (4) redacted copies of each volume. The Volumes are I - Technical and II - Business. In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD.”

a. Request to confirm that the 4 “redacted” copies are just that – 4 full copies of each volume.

b. Are we to supply only 1 disk with Volume I&II included on it?

Government Response #4: The Offeror shall provide five (5) full copies of the Technical Volume and five (5) full copies of the Business Volume. The Offeror shall include, with its proposal, as many discs as are necessary to ensure all documents provided in hard copy are also available in electronic format.

Industry Question #5: L 4.1, Page 55: Can the Proposal be electronically transmitted to RCO for submittal?

Government Response #5: No, per solicitation section L-4.1, proposals are required to be provided via

Federal Express, private courier, or hand delivered to the RCO by the date and time and to the address specified in the solicitation

Industry Question #6: L-7.3, Page 56 states: “A Resume appendix…”

a. Can you provide an example of a Resume appendix?

Government Response #6:. A resume appendix shall be included in the offeror’s response to Factor 1-

Technical Capability and Staffing Plan. See solicitation section L-11.1, item #3 for proposed personnel resume content requirements.

Industry Question #7: L-7.3, Page 56: Can you provide a maximum Page limit for each Resume?

Government Response #7: Maximum of 2 pages.

Industry Question #8: L-8, Page 57 states: Technical Volume shall adhere to L-13 below…

a. Can you provide L-13?

Government Response #8: Section L-8 reference to “L-13” corrected to reference non-price factors at

“L-11”

Industry Question #9: L-8 Page 57 states: “offeror’s technical proposal shall not exceed 50 Pages.”

a. Can you break down each factor to Page count? Example: Factor 1 – 25

Pages, Factor 2 – 15 Pages, Factor 3 - 10 Pages Government Response #9: The Government defers to the Offeror with regards to managing page count within individual components of the technial proposal. The overall page count of no more than 50 pages shall be adhered to in the submitted technical proposal.

Industry Question #10: L-8.1, Page 57 states: Technical Capability and Staffing.

a. Can you verify the placement of the Staffing Plan Factor 1 is located in

Technical Capability section?

Government Response #10: Solicitation section L-8.1 corrected to read, “Technical Capability and

Staffing Plan”.

Industry Question #11: L-8.3, Page 57: Can you provide maximum Page limit for each Past

Performance?

Government Response #11: The Past Performance references are included in the overall technical proposal not-to-exceed page count of 50 pages per solicitation section L-8.

Industry Question #12: In L-9, Business Volume – Volume I, Page 57, it states: “The offeror’s price/cost proposal shall not exceed 25 Pages, including a Formal Offer Letter, SF 1449, Price Proposal corresponding to CLIN structure and supporting materials.”

a. The SF1449 itself is 67 pages, is the pricing page count not supposed to include the SF 1449?

Government Response #12: L-9 is hereby amended to remove inclusion of SF 1449 in page count of

Business Volume.

Industry Question #13: L 11.1, Page 58 states: “(3) Key Personnel’s resumes, in matrix form, to show related experience, expertise, qualifications, and direct correlation to the PWS requirements”

a. Can you provide the “matrix form” for resumes or an example of this document?

Government Response #13: See Government Response to question #6.

Industry Question #14: The “Current Agency Goals” in Table 1 of Page 58 does not match the “FY 13

Projections USMC Quantico Regional Contracting Office (RCO)” table in L-11.4.1 on Page 60.

a. Could you please explain which goals specifically should be used for Small

Business Participation goals?

b. Is it mandatory that we abide by all categories listed to achieve an

“Acceptable” rating?

Government Response #14: The table at L-11.4.1 is hereby corrected and reads the same as the table at

L-10.1.1. It is not mandatory for an Offeror to abide by all categories listed to achieve an “Acceptable” rating for its proposed Small Business Participation Plan. To achieve a Small Business Participation Plan

“Acceptable” rating, the Offeror shall submit and negotiate a small business Participation Plan which presents the maximum practicable opportunity for small business subcontracting in line with current agency goals.

Industry Question #15: L-11.3.1, Page 59, it states: “In addition, the Offeror should provide the enclosed Past Performance Questionnaire to the same three (3) previous references.”

a. Could you please provide the Past Performance Questionnaire?

Government Response #15: Past Performance Questionnaire to be distributed to references is attached and is titled, “Attachment 01-PPQ”.

Industry Question #16: L-11.3.3 Page 60 states: “The Government may also use other information such as CPARS/PPIRS/FAPIIS data available from Government sources to evaluate an Offeror’s past performance.”

a. If the contracts used in the past performance are in the CPARS/PPIRS/FAPIIS system, can the Past Performance Questionnaire requirement be waived?

Government Response #16: No, a Past Performance Questionnaire is required for each referenced contract.

Industry Question #17: In L-11.4 Factor 4: Small Business Participation Plan: Page 60, it states: “All

Small and Large Business Offerors must complete and submit the Small Business Participation Plan. See

Attachment 03.”

a. Could you please provide the attachment?

b. “The Contracting Officer will not require specific goals to meet, however, requests offerors to propose their best effort.” This statement seems to contradict the statement in Table M-1, Page 64 that an “Acceptable” Rating clearly meet the minimum requirements. Please clarify.

Government Response #17: Small Business Participation Plan Template is attached and is titled

“Attachment 02-SBPP”. Reference to Attachment 03 for the Small Business Participation Plan template is hereby corrected to reference Attachment 02-SBPP. See Government Response #14 above for clarification on Small Business Participation Plan rating.

Industry Question #18: On page 64 of the solicitation regarding evaluation criteria for small business participation plan, it states: "The Small Business Participation Plan shall be evaluated using the acceptable/unacceptable ratings in the areas provided in Table M-1 below." The table refers to meeting requirements of Section L-11.4. Section L-11.4 indicates that "The Contracting Officer will not require specific goals to meet" and provides the government agency target goals.

Please verify that the percentages or government agency goals/target percentages are NOT required as minimum requirements, but rather if offeror proposes their best effort with all information as prescribed within L-11.4 that the proposal section would be deemed acceptable for that section.

Government Response #18: See Government Response #14.

The following have been modified:

PERFORMANCE WORK STATEMENT

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

ATTACHMENTS

Attachment 01-PPQ

Attachment 02-SBPP

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L-1 Overview. The Government intends to make a single Firm Fixed Price (FFP) award as a result of this solicitation. The Offeror shall submit a proposal that clearly and concisely describes their response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

L-2 Guidance. The proposal must be prepared in accordance with these instructions. Failure to do so may result in the offeror’s submission being determined to be unacceptable and ineligible for award. The

Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an

Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to obtain services for Aviation Training Division’s M-SHARP program to include: (1) System design and development and (2) M-SHARP Sustainment Support.

L-3 Submission of Questions All electronic submittals of questions are to be received by the Contracting Office in the timeframe given below.

L-3.1 Questions: All questions must be received no later than 15 April 2014 by 10:00 AM Eastern

Time. All questions submitted for this solicitation must be electronically sent to the following email addresses: michael.dennie@usmc.mil and a copy to carol.neely@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Office at the email addresses identified and in the timeframe given above.

L-4 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

L-4.1 Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. Proposals must be submitted no later than 10:00 AM Eastern Time 7 May 2014. The

Offeror’s proposal shall consist of two (2) separate volumes with one (1) original and four (4) redacted copies of each volume. The Volumes are I - Technical and II - Business. In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply may be considered non-responsive and may render the offer ineligible for award. Proposals shall be sent via Federal Express, private courier, or hand delivered, to the following address and must be received prior to the cutoff date/time to:

Regional Contracting Officer, NCR

Room 224

Attention: Michael Dennie

2010 Henderson road

MCB, Quantico, VA 22134

L-5 Proposal Format. In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Test and graphics portions of the electronic copies shall be in a format readable by MS Word 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2003 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence. In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified. The proposals shall be prepared in the following format:

8.5 x 11 inch paper in 3-ring binders for text;

8.5 x 14 inch for foldouts, matrixes, WBS;

Single-spaced typed lines;

1 inch margins on all sides;

11 point Arial font;

Headers/Footers – ensure the company name and RFP number is included on each page;

Graphics and drawings must be clear / legible and may use a small font;

No hyperlinks, or external materials are permitted;

Content should utilize .doc, .pdf, .xls and .jpg formats to the degree possible.

L-6 PROPOSAL CONTENT

The proposal shall contain the following volumes/sections:

L-7 Technical Volume, Volume I – the offeror’s technical volume, volume 1, shall include the following:

L-7.1 The Letter of Transmission – Should identify the solicitation number, corporate principal submitting the offer, key points of contact within the firm who are authorized to bind the firm, (e.g.

contracts, pricing, technical), and a summary of the material content to include identifying all subcontractors, if applicable.

L-7.2 A Table of Contents and Compliance Matrix pertinent to the proposal’s material organization and providing traceability from the Offeror’s proposal, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary. The Compliance Matrix may be presented as an 11 x 14 foldout.

L-7.3 A Resume appendix and Resumes of Key Personnel

L-7.4 OCI Mitigation – Provide plan on OCI mitigation, as applicable

L-7.5 Transition Plan - Provide a transition plan for a 30 day period

L-7.6 Essential Contractor Services - All Offerors are required to include a written plan for the essential services identified, and to include at a minimum, the information detailed in DFAR provision 252.237-

7024. The Government will identify Essential Contractor Services as defined in DFARS Subsection

237.7601 and DFARS clause 252.237-7023 in the RFP and resulting award. The plan must include the

1. At a minimum provide all information required, as detailed in DFARS provision 252.237-7024 and;

2. Provide for continuous service during the contingency period of performance, with a break in services when migrating over to, and during the contingency period.

Technical Volume, Volume I does not have a page limit.

L-8 Technical Volume, Volume II – the offeror’s technical proposal shall not exceed 50-pages. Content of Technical Volume II shall adhere to L-11 below and shall contain the following:

L-8.1 Factor 1, Technical Capability and Staffing Plan

L-8.2 Factor 2, Management and Quality Processes

L-8.3 Factor 3, Past Performance

L-9 Business Volume – Volume I The offeror’s price/cost proposal shall not exceed 25 pages, including a Formal Offer Letter, Price Proposal corresponding to CLIN structure, and supporting materials. Pricing information shall not appear anywhere in the Technical Volumes.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government cannot be considered as part of the proposal unless physically incorporated into the proposal. Clarity, completeness, and conciseness are essential.

L-10 Business Volume – Volume II the offeror’s business volume, volume II, shall include the

L-10.1 Small Business Subcontracting Plan: large business offerors shall submit a Subcontracting Plan as required under FAR 52.219-9, Small Business Subcontracting Plan. Large businesses shall ensure the

Subcontracting Plan adequately responds to each of the required elements of FAR 52.219-9(d) paragraphs (1) through (11). In accordance with FAR 19.704, Subcontracting Plan Requirements, small businesses are exempt from having to submit a Small Business

Subcontracting Plan.

In the Subcontracting Plan, offerors must demonstrate their commitment to engage firms, as defined in

FAR Part 19, Small Business Programs. The offeror's proposed plan must engage small, HUBZone, small disadvantaged women-owned, veteran-owned small, and service disabled veteran-owned small businesses with the maximum subcontracting opportunities practicable under this requirement. Large businesses are required to ensure that the commitments in the Subcontracting Plan are comparative to the commitments established in the Small Business Participation Plan. (template provided as attachment)

L-10.1.1 Subcontracting plans will be reviewed to determine if the offeror shall be eligible for award based on the acceptability of the proposed subcontracting plan.

1. The Subcontracting Plan will be reviewed based on the extent to which such firms, as defined in FAR Part 19, Small Business Programs, are specifically identified in proposal, such as, Small

Business, HUBZone, Small Disadvantaged Business (including Historically Black Colleges and

Universities and Minority Owned Small Businesses), Women-Owned Small Business, Veteran-

Owned Small Business, Service Disabled Veteran-Owned Small Business.

2. Subcontracting Plan must present the maximum practicable opportunity for subcontracting in line with the current agency goals. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. The current agency goals are as provided in Table 1 below.

Table 1

Current Agency Goals

Business Status Percentage

Small Business (SB) 26%

Small Disadvantaged Business 8(a) Participant (SDB/8(a)) 15%

Service Disabled Veterans-Owned Small Business (SDVOSB) 8%

Women-owned Small Business (WOSB) 5%

Hub Zone 1%

3. Failure of large businesses to submit and negotiate a subcontracting plan shall make the offeror ineligible for award of a contract. (FAR 52.219-9)

L-10.2 Factor 4, Small Business Participation Plan in accordance with L-13.4.3 below (all business both large and small are required to submit a small business participation plan.

L- 11 FACTORS

L-11.1 Factor 1 - Technical Capability and Staffing Plan. The proposal should clearly address the

Offeror’s understanding of the following capabilities (1) demonstrated knowledge and understanding of the technical and programmatic requirements outlined in the Performance Work Statement (PWS);

ensuring their discussion is not a reiteration and acceptance of the requirements from the PWS but rather a clear articulation of their capability so as to provide continuous quality support to the TECOM’s M-

SHARP Program. (2) documentation on how the offeror proposes to handle the complexities and minimize risks that are inherent in the PWS requirements; (3) Key Personnel’s resumes, in matrix form, to show related experience, expertise, qualifications, and direct correlation to the PWS requirements; (4) staffing plan, definitive enough to provide the Government a clear understanding of how the Offeror intends to staff the requirement, use of team members, and integration of responsibilities to execute a performance-based solution; and (5) innovative approaches in providing services required by the PWS.

L-11.2 Factor 2. Management and Quality Processes. The proposal shall clearly address the

Offeror’s understanding of the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS, and has the management techniques, controls, management processes, and quality provisions necessary to execute their approach. The Government will evaluate the Offeror on the following Capabilities: (1) contract management, subcontractor management, Quality Control Plan

(QCP), and OCI Mitigation Plan; (2) comprehensive approach to managing performance-based work requirements; (3) recruiting and hiring process; and (4) ability to provide an active, responsive staffing vacancy-filling system to ensure adequate manning throughout the contract period.

L-11.3 Factor 3 - Past Performance. The proposal shall address the quality of the Offeror’s relevant and recent (within previous five (5) years) past performance based on the input received from the Offeror, its references (via Past Performance Questionnaire), and other reliable sources contacted by the

Government. Offeror’s that have no record of past performance (i.e. new businesses) must submit a signed and dated statement to that effect. If an Offeror submits a certification statement and the

Government has no information available regarding the Offeror’s past performance, that Offeror will receive an Unknown Confidence (Neutral) rating (i.e. the Offeror is evaluated neither favorably nor unfavorably) for past performance. Offerors are advised that any contract reference submission that is not relevant will receive a neutral rating for that contract reference in Past Performance. The Offeror will provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last five (5) years.

Include the following fields:

• Customer;

• Contract/Task Order number;

• Program name;

• Period of Performance

• Contract type;

• Total contract value;

• Identification of any Key Staff involved who will be assigned to this contract;

• Names / telephone numbers / e-mail for the PCO and COR.

L-11.3.1 In addition, the Offeror should provide the enclosed Past Performance Questionnaire to the same three (3) previous references. The Past Performance Questionnaire will be structured to gather past performance information in the following areas:

1. Current or Historical Contract Information

2. Performance Evaluation

3. Quality of Performance

4. Schedule Performance

5. Management Performance

6. Cost Control

Note: The criteria for relevancy are similarity of recent past experience to the requirement of the PWS in the areas of services, complexity, dollar value, and contract type.

L-11.3.2 The references should email the form directly to the RCO-NCR at the address provided on the form on or before 10:00 AM Eastern Time. 12 May 2014. It is the sole responsibility of the Offeror to make sure the Past Performance Questionnaire is submitted and received by the requested date.

L-11.3.3 The Government may request additional past performance information from others using the

Past Performance Questionnaire. The Government may also use other information such as

CPARS/PPIRS/FAPIIS data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

L-11.4 Factor 4: Small Business Participation Plan: All Small and Large Business Offerors must complete and submit the Small Business Participation Plan. See Attachment 03.

L-11.4.1 Offeror’s must provide a Small Business Participation Plan to propose their Small Business

Participation goals for this solicitation. This plan shall include an overall goal which shall be accomplished through collective small business participation from any type of small business or sub-category small business. The Contracting Officer will not require specific goals to meet, however, requests offerors to propose their best effort. The current Government agency goals/target percentages are below:

Current Agency Goals

Business Status Percentage

Small Business (SB) 26%

Small Disadvantaged Business 8(a) Participant (SDB/8(a)) 15%

Service Disabled Veterans-Owned Small Business (SDVOSB) 8%

Women-owned Small Business (WOSB) 5%

Hub Zone 1%

L-11.4.2 The work performed directly by a small business prime offeror will be evaluated as Small

Business Participation. A small business is NOT required to subcontract out any portion of the work.

This factor gives the small businesses the opportunity to indicate that they will meet small business participation through self-performance; however, this Small Business Participation Plan is still required to be submitted for evaluation of this factor.

L-11.4.3 All offerors at a minimum are required to submit a Small Business Participation Plan individually addressing the following areas:

(1) The extent to which Small Business firms are specifically identified in proposals;

(2) The extent of commitment to Small Business firms (enforceable commitments, such as established relationships, will be weighted more heavily than non-enforceable ones);

(3) The complexity and variety of the work small firms are to perform;

(4) The extent of utilization of Small Business firms on prior contracts;

(5) The evaluation will be based on the total contract dollar value, the offerors propose in terms of small business participation.

(6) The extent of participation of Small Business concerns in terms of the value of the total acquisition and the extent of which the offeror provides detailed explanations and supporting documentation of the proposed participation percentages, or lack thereof, for this acquisition. Offerors proposed goals are to be filled-in as provided below:

(a) Prime Contractor type of business (check all that apply):

( ) Large

( ) Small (also check type of small business)

( ) Small Non-Disadvantaged Business

( ) Small Disadvantaged Business*

( ) Woman-Owned Small Business **

( ) HUB Zone Small Business

( ) Veteran Owned Small Business

( ) Service Disabled, Veteran Owned Small Business

(b)Total Contract Value (including options): $______________

(c)Dollar Value of your participation as a prime contractor: $____________

(d)Dollar value and percentage of the total contract value of subcontractors planned for:

Business Category Dollar Value Percentage of Total

Contract Value

Large

Small Non-Disadvantaged

Small Disadvantaged*

Total Small

Small Woman Owned

Small Hub zone

Small Veteran Owned

Small Service Disabled

Veteran Owned

*Note: Historically Black Colleges and Universities/Minority Institutions (HCBU/Mis) are considered as disadvantaged and should not be broken out separately.

Each percentage above shall be accompanied by detailed supporting documentation in the Small

Business Participation Plan regarding individual commitments.

The sum of the dollar values and percentages of Small Non-Disadvantaged and Small Disadvantaged should equal the entries for the Total Small. However, the sum of all the percentages need not equal

100% since the prime is not included and individual subcontractors may be counted towards more than one category.

(e) List the principal supplies/services (be specific) to be subcontracted to:

Business Category Name of Company Type of Service/Supply

Large

Small Non-Disadvantaged

Small Disadvantaged**

Total Small

Small Woman Owned

Small Hub zone

Small Veteran Owned

Small Service Disabled

Veteran Owned

(f) Prior Performance Information: Provide any information substantiating the offeror’s history of utilizing small business on past contracts. For large business, include INDIVIDUAL

SUBCONTRACTING REPORT (IRS) formerly SF 294 and SUMMARY SUBCONTRACT REPORT

(SSR) formerly SF 295 information for government contracts with these reporting requirements for the last three (3) years. If offeror has had no contract in the last three (3) years with these reporting requirements, a statement to that effect must be included. For large and small businesses, provide descriptive information for all small business categories. Any information concerning long-term relationships with small business subcontractors, such as mentor-protégé relationships, should be provided.

(g) Extent of Commitment: Provide documentation regarding enforceable commitments to utilize any small business category, as defined in FAR Part 19, Small Business Programs, as subcontractors.

L-11.4.4 Volume II – Business Volume: The Offerors shall provide a Formal Offer letter, to include the total contract dollar value. Provide prices corresponding to the CLIN’s in Section B of the solicitation, to include Labor categories, fully loaded rates, and number of hours (to include supporting material documentation) for your firm fixed pricing. There is a 25 page limit for Business volume II.

Offerors are required only to price the one-year base and two one-year option periods. Offerors shall not submit a price for the potential six month extension of services period.

L-11.5 Factor 5. Price: The Offeror shall complete CLIN’s for FFP MSHARP Services to include a detailed breakdown of labor categories, fully burdened labor rates, number of hours for each labor category, total hours for each CLIN, and the total price for each CLIN. Offerors shall use the not-to exceed amounts provided in the CLINS of the SF-1449, provided in Section B, of the solicitation for cost reimbursable (CR) CLINs (i.e., Travel and Other Direct Costs (ODCs).

The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of Section B of the solicitation should be clearly annotated in the proposal.

L-12 Completeness. The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to its proposal submission.

At a minimum, the following areas must be addressed:

-Offer is valid for 180 days from (Date of Submission);

-No exception to any Terms and Conditions has been taken;

-No assumptions or constraints included in Offeror’s proposal;

-Acknowledge any amendments to the RFP;

-CCR validated / NAICS 541511compliant;

-Signed Offer of $XXXXXXX for BY/ 2-Options provided;

-CLIN pricing and supporting documentation is provided;

-Staff positions based upon contingency hires must include a signed letter of offer/acceptance in the Business Volume;

Price reasonableness will be based on competition received and/or Government Estimate.

PERFORMANCE WORK STATEMENT (PWS)

For

TRAINING AND EDUCATION COMMAND (TECOM), AVIATION STANDARDS BRANCH

(ASB):

MARINE SIERRA HOTEL AVIATION READINESS PROGRAM (M-SHARP)

1. Background

1.1. The Marine Corps acquired the Squadron Assistance / Risk Assessment (SARA) program, as a stand-alone application installed on client systems utilizing Microsoft Access to provide the tools necessary to conduct training and readiness management within operations departments of United States

Marine Corps (USMC) squadrons. Data was updated by two (2) primary means: either manually, whereby the user configures the database, baselines information, and enters individual training events for all assigned personnel or via external media transfer from Naval Aviation Logistics Command

Management Information System (NALCOMIS) data exports of executed flight events. It provided customizable interfaces and ad-hoc querying and reporting. Performance was based upon the configuration and quality of the client system on which the application was loaded and the number of users requiring access to it. Software updates/upgrades to the application were executed via installation executables and patches. Database updates were manually configured by the users based on formal policy releases. SARA was proprietary property and subject to software licensing and distribution solely by the contractor including help desk support and training.

1.2. Technological advances and dependencies warranted real-time forecasting, scheduling, execution, and reporting of accurate data and information. SARA had become an archaic tool dependent on aged non-accessible applications that require intense training and administration to maintain accuracy. Marine

Corps Sierra Hotel Aviation Readiness Program (M-SHARP) was based on the concept that a Marine

Corps Aviation automated training management system was required to be a web-based application in order to automate the training management processes of all Marine Aviation and Aviation Ground (i.e.

non-flying) units. Specific functions include the capture and maintenance of daily training data, scheduling and validation of flight and ground training schedules against established rules and regulations, maintenance of Training and Readiness manuals, monthly export of database information to a data warehouse, maintenance of standardized reports, and a report interface enabling users to create, build, filter, and sort their own reports to summarize virtually any aspect of their training management data. Furthermore, it should be noted that the M-SHARP system including the website, application and other M-SHARP items, materials and information are government owned.

1.3. The M-SHARP application continues to provide a standardized means for scheduling and planning training and allows the fleet to compare their present and expected training readiness to establish standards. M-SHARP application increased functionality and sustainment will allow for ground and other units to use and build on current capabilities and use.

2. Scope

2.1. The objective of this requirement is to continue execution of the efforts to deploy and support M-

SHARP and implementation of enhanced functionality of the application by July 2017 and beyond to fully support the operational and Aviation Training System needs of Marine aviation, allow more simulator and ground utilization, increase functionality on multiplatform based systems, and increased security and current functionality. All Items and or deliverables generated by the Contractor under this

PWS, and all associated intellectual property, in whatever form, created, generated, or produced under this PWS shall become the property of the U.S. Government/Marine Corps.

2.2. M-SHARP is moving forward into its eighth year of implementation across the Aviation and

Aviation Ground Fleet Marine Corps Forces and Reserves (hereafter referred to as ‘Units’) wherein training and readiness is guided by the Aviation Training and Readiness Program Manual, Navy and

Marine Corps Directive (NAVMC) 3500.14. The focus of this effort is to finalize the development of M-

SHARP through sustainment and development of additional needed functionalities and embed the application into the Units, as well as providing the Higher Headquarters (HHQ) elements with reporting services necessary for the collection of data required to justify budgetary decisions. Sustained development and support of a user friendly, web-based and stand-alone application with the characteristics described below are paramount to ensure M-SHARP remains a viable and authoritative resource for US Marine Corps Aviation flight hour and sortie based training data. The scope of this requirement is for Training, Operational Risk, Readiness, and Document Management and Stand-Alone

(Deployable) Operability.

3. General Requirement:

3.1. The Contractor shall develop, update, integrate, and maintain M-SHARP in accordance with established specifications and standards in order to sustain and enhance the capabilities of Unit training and readiness management. The contractor shall provide automation of the complex business rules for the management and reporting of the execution of training, facilitate authorized information access across systems via web services, integration within service level domains, and provide insight into the budgetary effect of Training and Readiness.

3.2. As historical data begins to accumulate to a point of full utility, higher headquarter elements require the need to produce timely and accurate reports of information which can be utilized by commanders to make decisions via operations oversight modules, warehousing, and business intelligence tools. The Contractor shall provide Operational Forecasting ability to predict deficiencies in training and readiness and provide units with the potential of planning various activities into the future.

3.3. The contractor shall continue building, fielding, and supporting an integrated web-based and stand-alone application with the characteristics described herein for the Units. This effort will be accomplished over the contract’s period of performance. The contractor shall provide recommendations of activities to define and enhance functionality. These recommendations shall be provided to the

Contracting Officer’s Representative (COR) in the Master Project Schedule. The Master Project

Schedule is to include all performance and programmatic milestones, a monthly progress review and an estimated timeline of task effort through to completion. The Project Lead, Project Manager, Software

Development Manager, Product Support Engineer, and Customer Support Manager are considered Key

Personnel for this requirement.

3.4. The Contractor in conjunction with designated ASB government experts shall coordinate with other units or agencies as necessary to communicate and refine software requirements with appropriate

Subject Matter Experts (SMEs) to aid in design and development of the system, describe Marine functional necessity which mirrors training and readiness management requirements as documented in governing publications, and describe functional characteristics which are required to satisfy Marine

Aviation training and readiness management reality.

3.5. Unless otherwise directed by the COR, all services shall be accomplished in accordance with the most current version of the following references. The contractor shall use the current version of the below references as a guide to the extent necessary to accomplish the tasks as stated in this PWS. If during the execution of the contract the government uncovers the need for additional references or changes to cited references, the government will provide these to the contractor.

Office of the Chief of Naval Operations Instruction (OPNAVINST) 3710.7(Series); Naval Air

Training and Operations Procedures Standardization (NATOPS) Program General Flight and

Operating Instructions.

Navy and Marine Corps (NAVMC) 3500.14(Series); Aviation Training and Readiness (T&R)

Program Manual.

NAVMC 3500.XX; Type/Model/Series (T/M/S) and Military Occupational Specialties (MOS) specific Aviation Training and Readiness (T&R) Manuals.

Marine Corps Order (MCO) 3125.1(Series); Marine Corps Flying Hour Program (FHP)

Management.

Department of Defense (DoD) Directive 7730.65 dated Jun 2002; Defense Readiness Reporting

System (DRRS) guidance.

Interim Defense Readiness Reporting System (DRRS) Policy and Procedures for Marine Corps

Units and Installations.

Department of Defense (DoD) Instruction 8550.01 dated Sept 2012; DoD Internet Services and

Internet-Based Capabilities.

4. Base Year Tasks

4.1. Aviation Training Systems (ATS) functionality – Phase 1. The Contractor shall:

4.1.1 Design, develop and enhance the existing simulator scheduling functionality to enable more efficient identification of networking and linked capabilities as well as all necessary resources associated with executing training events within the simulator devices. The Contractor shall include the capability to auto populate the simulator scheduling module with events created within the flight scheduler module of the application.

4.1.2 Design, develop, and incorporate interoperability between the logging of simulator events and the simulator scheduling module to identify execution and completion of training.

4.1.3 Upon completion of Tasks 4.1.1-4.1.3, identify Aviation Distributed Virtual Training

Environment (ADVTE) requirements and capabilities necessary to be performed within M-

SHARP.

4.2 T&R Builder - Phase 1. The Contractor shall:

4.2.1 Re-design, develop, and implement a modular architecture in order to provide efficiencies in creating a fully functional T&R Manual within the application in support of periodic T&R policy updates.

4.2.2 T&R Builder – Phase I enhancements shall include the necessary framework to create, edit, and publish draft/versioned manuals.

4.3. Unmanned Aerial Systems (UAS) Scheduling/Logger Functionality. The Contractor shall develop and implement functionality to:

4.3.1 Optimize unit scheduling specific to the UAS community in conjunction with requirements specified with the OPNAV 3710.7X Chapter 8 business rules.

4.3.2 Optimize unit flight logging specific to the UAS community in conjunction with requirements specified with the OPNAV 3710.7X Chapter 8 business rules.

4.4. Marine Aviation Data Warehouse (M-ADW) Enhancements 1. The Contractor shall, continue the refinement of the unclassified automated data warehouse to capture and store Unit training, flight hour, and readiness management data with a capacity to retrieve and analyze historical data. The Contractor (or

M-ADW) shall support various permission levels and custom report queries as required.

4.5. Accreditation and Information Assurance (IA). The contractor shall provide Information

Assurance support. This includes the planning, review, reporting, tracking, and management of IA documentation and the technical analysis of the M-SHARP information system IA Certification and

Accreditation (C&A) posture against DoD, US Department of Navy and Marine Corps security standards.

Key support requirements include an understanding and application of the following:

1. DoD 8510.01 DoD information Assurance Certification and Accreditation Process (DIACAP,

2. DoD 8500.2 IA control compliance requirements

3. Defense Information System Agency (DISA) Security Technical Implementation Guides (STIGs)

4. NIST IA control compliance requirements

5. Management of IA testing related activities consistent with program ACAT levels, milestone schedules, and overarching policy requirements.

4.6. System Sustainment: The Contractor shall maintain M-SHARP and M-SHARP Deployable, and

M-ADW, in accordance with the established specifications, and standards. The Contractor shall make recommendations regarding functionality enhancements which contribute to the effectiveness of training and readiness.

4.6.1. Software Updates and Patches

4.6.1.1. Routine software updates and patches will be approved by the COR for contractor development, implementation, and distribution to the fleet. Once approved by the COR, the contractor shall develop and implement the approved software changes, updates or patches and notify users of the updated software releases. These changes shall be identified during each iteration, usually four (4) to five (5) times a year

4.6.1.2. For emergency fixes or bugs requiring immediate release, the Contractor shall develop a fix or patch and, with COR approval, release the fix without waiting for the next iteration.

4.6.1.3. The contractor shall provide notifications of M-SHARP software releases via the M-SHARP

Support web site. Software releases shall be automated and executed in a manner that informs the user

(upon logon) of the release. Under rare circumstance, Units using a deployable instance may be updated manually via Compact Disc (CD). Optimally deployed units will continue to operate with the M-SHARP

Deployable instance issued upon their departure.

4.6.2 Training and Readiness Manual Updates:

4.6.2.1 Updates shall be made continuously to T/M/S and MOS specific Aviation T&R Manuals. The contractor shall coordinate the release timeframe with the COR for the necessary changes. The contractor shall make recommendation of the best possible vehicle in which to notify the affected Units (usually via

Naval Message released by TECOM (ASB)). Per the most current NAVMC 3500.14, Units using a deployable instance during the timeframe of any changes will not be expected to operate under the updated manual guidance until returning to their garrison assignment.

4.6.3. On-Site Technical Support

4.6.3.1. The contractor shall provide on-site technical support to using Units. On-site technical support is defined as, “The physical or virtual presence of an M-SHARP knowledgeable contractor professional who provides troubleshooting, technical, and/or functional assistance to using Unit.” On-site technical support includes initial training, recurring training, and troubleshooting of the M-SHARP application to the extent required by the using Units. On-site technical support shall be available between the hours of 0800-1700

Local Time, Monday through Friday, except Federal Holidays. Local Time is the time zone associated with each of the Marine Corps Air Stations identified below.

4.6.3.2. On-site technical support shall consist of M-SHARP proficient contractors spread evenly throughout the Marine Corps Air Stations (MCAS), TECOM (ASB) and Headquarters Marine Corps.

These on-site contractors shall share the task of servicing Marine Forces Reserve units and all active reserve units not physically located at a major MCAS.

1. MCAS Cherry Point, NC

2. MCAS New River, NC

3. MCAS Beaufort, SC

4. MCAS Yuma, AZ

5. MCAS Camp Pendleton, CA

6. MCAS Miramar, CA

7. MCAS Kaneohe Bay, HI

8. MCAS Futenma, Okinawa, Japan

4.6.3.3. The Contractor is responsible for ensuring an alternate point of contact is identified on the M-

SHARP web site for non-availability or emergency situations. The contractor may be required to travel to support alternate sites to assist other Units. Travel will be coordinated with the COR and the Unit to be supported. If a using Unit is satisfied with the virtual presence (phone, email, web help, etc.) then the intent for on-site technical support has been satisfied. If the using unit requests a physical presence for any reason, then a physical presence is required and mutually agreeable arrangements (between on-site contractor and using unit) shall be made with coordination and approval by the COR.

4.6.4. Help Desk and Tools

4.6.4.1. The Contractor shall maintain (updated concurrently with the released version) electronic web-based help files accessible within the M-SHARP application.