RFQ__M00264-13-T-0100_-_USMC_Band_Piano_Maintenance.pdf

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Attached to: USMC Band Piano Maintenance
Solicitation number: M00264-13-T-0100
Issued by: United States Marine Corps

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COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

BOZADJIAN, GEORGE

QUANTICO VA 22134-5001

(703) 432-1084

(703) 784-3592

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

CODE

M00264-13-T-0100 18-Mar-2013

b. TELEPHONE NUMBER

(703) 432-1084

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 02 Apr 2013

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M00264

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE M54900 16. ADMINISTERED BY

M54900 MARINE BARRACKS CENTRAL RECEIVING

8TH & I STREET SE

BLDG POST SUPPLY

WASHINGTON DC DC 20350

SSGT ZORAIIDA RODRIGUEZ-KEETON

TEL: 202-433-5689 FAX: 202-433-2686

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BOZADJIAN, GEORGE D.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

811490

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M5490013SUPBPIA

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

0 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M00264-13-T-0100

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each Tuning and Maintenace

FFP

Task Orders will be issued for tuning and maintenance of pianos on an as needed basis. The services performed are listed in the applicable SubCLINs:

FOB: Destination

MILSTRIP: M5490013SUPBPIA

PURCHASE REQUEST NUMBER: M5490013SUPBPIA

NET AMT

0001AA Each Tuning of Piano / Harpsichord

FFP

Quantity: Minimum 50 per year ---- Maximum 60 per year FOB: Destination

0001AB Each Concert preparation of Piano/Harpsichord

FFP

Quantity: Minimum 9 per year ---- Maximum 15 per year

0001AC Each Maintenance voicing of Piano/Harpsichord

FFP

Quantity: Minimum 2 per year ---- Maximum 5 per year

0001AD Each Action regulation of Grand Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

0001AE Each Action regulation of Upright Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

0001AF Each Replace treble string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

0001AG Each Replace bass string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 1 per year

0001AH Each Replace string of Harpsichord

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

0001AJ Each Humidity Control Service

FFP

Quantity: Minimum 0 per year ---- Maximum 2 per year

0001AK Each Miscellaneous Services not listed above

FFP

Quantity: Minimum 0 per year ---- Maximum VARIES per year

0001AL Lot Travel Surcharge

COST

Quantity: Minimum VARIES per year ---- Maximum $600.00 per year

ESTIMATED COST

1001 Each OPTION Tuning and Maintenace

FFP

Task Orders will be issued for tuning and maintenance of pianos on an as needed basis. The services performed are listed in the applicable SubCLINs:

1001AA Each OPTION Tuning of Piano / Harpsichord

FFP

Quantity: Minimum 50 per year ---- Maximum 60 per year

1001AB Each OPTION Concert preparation of Piano/Harpsichord

FFP

Quantity: Minimum 9 per year ---- Maximum 15 per year

1001AC Each OPTION Maintenance voicing of Piano/Harpsichord

FFP

Quantity: Minimum 2 per year ---- Maximum 5 per year

1001AD Each OPTION Action regulation of Grand Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

1001AE Each OPTION Action regulation of Upright Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

1001AF Each OPTION Replace treble string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

1001AG Each OPTION Replace bass string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 1 per year

1001AH Each OPTION Replace string of Harpsichord

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

1001AJ Each OPTION Humidity Control Service

FFP

Quantity: Minimum 0 per year ---- Maximum 2 per year

1001AK Each OPTION Miscellaneous Services not listed above

FFP

Quantity: Minimum 0 per year ---- Maximum VARIES per year

1001AL Lot OPTION Travel Surcharge

COST

Quantity: Minimum VARIES per year ---- Maximum $600.00 per year

2001 Each OPTION Tuning and Maintenace

FFP

Task Orders will be issued for tuning and maintenance of pianos on an as needed basis. The services performed are listed in the applicable SubCLINs:

2001AA Each OPTION Tuning of Piano / Harpsichord

FFP

Quantity: Minimum 50 per year ---- Maximum 60 per year

2001AB Each OPTION Concert preparation of Piano/Harpsichord

FFP

Quantity: Minimum 9 per year ---- Maximum 15 per year

2001AC Each OPTION Maintenance voicing of Piano/Harpsichord

FFP

Quantity: Minimum 2 per year ---- Maximum 5 per year

2001AD Each OPTION Action regulation of Grand Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

2001AE Each OPTION Action regulation of Upright Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

2001AF Each OPTION Replace treble string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

2001AG Each OPTION Replace bass string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 1 per year

2001AH Each OPTION Replace string of Harpsichord

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

2001AJ Each OPTION Humidity Control Service

FFP

Quantity: Minimum 0 per year ---- Maximum 2 per year

2001AK Each OPTION Miscellaneous Services not listed above

FFP

Quantity: Minimum 0 per year ---- Maximum VARIES per year

2001AL Lot OPTION Travel Surcharge

COST

Quantity: Minimum VARIES per year ---- Maximum $600.00 per year

3001 Each OPTION Tuning and Maintenace

FFP

Task Orders will be issued for tuning and maintenance of pianos on an as needed basis. The services performed are listed in the applicable SubCLINs:

3001AA Each OPTION Tuning of Piano / Harpsichord

FFP

Quantity: Minimum 50 per year ---- Maximum 60 per year

3001AB Each OPTION Concert preparation of Piano/Harpsichord

FFP

Quantity: Minimum 9 per year ---- Maximum 15 per year

3001AC Each OPTION Maintenance voicing of Piano/Harpsichord

FFP

Quantity: Minimum 2 per year ---- Maximum 5 per year

3001AD Each OPTION Action regulation of Grand Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

3001AE Each OPTION Action regulation of Upright Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

3001AF Each OPTION Replace treble string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

3001AG Each OPTION Replace bass string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 1 per year

3001AH Each OPTION Replace string of Harpsichord

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

3001AJ Each OPTION Humidity Control Service

FFP

Quantity: Minimum 0 per year ---- Maximum 2 per year

3001AK Each OPTION Miscellaneous Services not listed above

FFP

Quantity: Minimum 0 per year ---- Maximum VARIES per year

3001AL Lot OPTION Travel Surcharge

COST

Quantity: Minimum VARIES per year ---- Maximum $600.00 per year

4001 Each OPTION Tuning and Maintenace

FFP

Task Orders will be issued for tuning and maintenance of pianos on an as needed basis. The services performed are listed in the applicable SubCLINs:

4001AA Each OPTION Tuning of Piano / Harpsichord

FFP

Quantity: Minimum 50 per year ---- Maximum 60 per year

4001AB Each OPTION Concert preparation of Piano/Harpsichord

FFP

Quantity: Minimum 9 per year ---- Maximum 15 per year

4001AC Each OPTION Maintenance voicing of Piano/Harpsichord

FFP

Quantity: Minimum 2 per year ---- Maximum 5 per year

4001AD Each OPTION Action regulation of Grand Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

4001AE Each OPTION Action regulation of Upright Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

4001AF Each OPTION Replace treble string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

4001AG Each OPTION Replace bass string of Piano

FFP

Quantity: Minimum 1 per year ---- Maximum 1 per year

4001AH Each OPTION Replace string of Harpsichord

FFP

Quantity: Minimum 1 per year ---- Maximum 10 per year

4001AJ Each OPTION Humidity Control Service

FFP

Quantity: Minimum 0 per year ---- Maximum 2 per year

4001AK Each OPTION Miscellaneous Services not listed above

FFP

Quantity: Minimum 0 per year ---- Maximum VARIES per year

4001AL Lot OPTION Travel Surcharge

COST

Quantity: Minimum VARIES per year ---- Maximum $600.00 per year

STATEMENT OF WORK

Marine Barracks Washington Piano Maintenance Statement of Work

1. SCOPE

The contractor shall tune and perform maintenance on all United States Marine Band pianos located at the White House, Marine Barracks (Washington D.C.) and various concert locations throughout the Metro Washington DC area.

2. APPLICABLE DOCUMENTS

Applicable security requirements. Contractor shall be granted access to White House and other military facilities once the contract has been awarded. The Contractor does not require a security clearance and must be US citizen.

3. TASKS

The US Marine Band has eleven (11) pianos that require maintenance and service. Specifications of pianos and locations:

1. Steinway D (Grand) – Band Hall

2. Yamaha C-7 (Grand) – Orchestra Hall

3. Weinbach W178 (Grand) – Mottola Residence

4. Steinway O (Grand) – CMC House

5. Yamaha Full Upright – Small Rehearsal Hall

6. Kawai Full Upright – Practice Room

7. Steinway Full Upright – Wilson Residence

8. Steinway Console Upright – White House

9. Baldwin Console Upright – Practice room

10. Baldwin Console Upright – Practice room

11. Harpsichord – Band Hall

The locations stated above are within a 5-mile radius of:

US Marine Band 8th & I Sts SE, Washington, D.C. 20390

Maintenance on pianos will be done monthly and/or as needed per the direction of the Contracting Officer. In addition to the monthly tunings, there might be last minute tuning required or an emergency repair. The services will mostly be performed at the specified location above; however, occasionally the Band will require the contractor to perform services at various concert locations throughout the Metro Washington DC area. When submitting a quote, the Contractor is required to submit a breakdown of the prices for the above mentioned tasks. All costs should include parts and labor. Travel surcharge, if applicable, can be added to cost of service or broken down separately.

The different services required are as follows:

1. Tuning of piano/harpsichord

2. Concert preparation of piano/harpsichord

3. Maintenance voicing of piano/harpsichord

4. Action regulation of grand piano

5. Action regulation of upright piano

6. Replace treble string of piano

7. Replace bass string of piano

8. Replace string of harpsichord

9. Humidity control service

10. Travel Surcharge (if applicable)

4. HISTORICAL / BACKGROUND INFORMATION

The totals for Fiscal year 2012 tuning and maintenance requirements were as follows:

1. Tunings – 53

2. Concert Prep Tunings – 9

3. Action Regulations – 2

4. Voicings – 2

5. String replacements – 10

6. Treble replacements – 1

7. Bass replacements – 1

The totals for Fiscal year 2011 tuning and maintenance requirements were as follows:

1. Tunings – 62

2. Concert Prep Tunings – 12

3. Action Regulations – 1

4. Voicings – 3

5. String replacements – 13

6. Treble replacements – 3

7. Bass replacements – 3

5. MINIMUM AND MAXIMUM NUMBERS OF SERVICES:

Services Min. per Yr Max. per Yr.

1 Tuning of piano/harpsichord 50 60 2 Concert preparation of piano/harpsichord 9 15 3 Maintenance voicing of piano/harpsichord 2 5 4 Action regulation of grand piano 1 10 5 Action regulation of upright piano 1 10 6 Replace treble string of piano 1 10 7 Replace bass string of piano 1 1 8 Replace string of harpsichord 1 10 9 Humidity control service 0 2 10 Miscellaneous services not listed above 0 Varies 11 Travel Surcharge Varies $600.00

6. PLACE of PERFORMANCE

Place of performance requirements will vary on a needed basis. Locations are within a 5-mile radius of US Marine Band, 8th & I Sts SE., Washington D.C. 20390.

7. HOURS of PERFORMANCE Hours of performance will vary depending on requirements but will mainly be Monday thru Friday 0800-2100.

Occasional weekend maintenance and services may required, Saturday-Sunday 1000-1800.

8. SPECIAL MATERIALS REQUIREMENT

Contractor is to provide all tools and materials to accomplish needed repairs and maintenance jobs.

9. OTHER UNIQUE REQUIREMENTS and CONSIDERATIONS Vendor must be aware of the timeline required to tune a piano; some requirements will require same day tunings.

INSTRUCTIONS TO OFFERORS

1. The Government may evaluate quotes and award a contract without discussions. Therefore, the initial quote should contain the Quoter’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

The Government intends to award a single Firm-Fixed-Price (FFP) purchase order for a base year and four one-year option periods, as a result of this solicitation. Each Quoter shall submit a quote that clearly and concisely describes their response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as an indication of the Quoter’s lack of understanding. Elaborate artwork and expensive visual or other presentation aids are discouraged.

1.1 Quotes must be prepared in accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined to be unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure completeness and compliance with the instructions contained in the RFQ. Elimination of a Quoter is at the sole discretion of the Contracting Officer.

1.2 Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) (hereinafter referred to as "the Act") as implemented in the FAR. Contractor personnel assisting in the quote evaluation are procurement officials within the meaning of the Act, and will take all necessary action to preclude unauthorized use or disclosure of a competing Contractor's proprietary data.

1.3 The Government's obligation under this contract is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government reserves the right to phase the project based upon funds available. The phases will be based on the successful Quoter's price quote submitted in accordance with the section herein.

1.4 QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements. All questions must be received by Thursday, March 21, 2013 at 12:00 P.M (EST). All questions must be submitted via electronic mail to the Contracting Specialist at george.bozadjian@usmc.mil. It is at the government’s discretion to respond to questions received after the closing date/time. For quotation purposes, the estimated date of contract award is anticipated with a period of performance start date of Monday, April 29, 2013 in order to incorporate a transitional period of no more than 30 days with the incumbent. If this transition period is deemed not required by the offeror, the period of performance may begin earlier. The Offeror will address the Period of Performance in their proposal and rationalize why they will or will not require a transition period.

2. SOLICITATION RESPONSE REQUIREMENTS

2.1 GENERAL

The Quoter shall submit documentation illustrating their approach for satisfying the requirements of this solicitation.

Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Quote against the evaluation criteria. Also, this documentation shall cover all aspects of this solicitation. Quotes must clearly demonstrate how the Quoter intends to accomplish the project and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

The Quoters shall describe their quotes, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach. In its evaluation, the Government will consider the degree of substantiation of the proposed approaches in the quote volumes and in response to any discussions if held.

All correspondence in conjunction with this solicitation should be directed to the Government Contract Specialist, via email, identified below:

Contracting Specialist’s Name: George Bozadjian Phone Number: 703-432-1084 Fax Number: 703-784-3592 E-mail address: george.bozadjian@usmc.mil

2.2 QUOTE VOLUME REQUIREMENTS

The quote shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the quote and shall include no other information. The first or title page shall be in accordance with FAR 52.215-1, paragraph (c)(2).

2.2.1 Page Limitations. The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations. Quote contents that exceed the stated page mailto:george.bozadjian@usmc.mil limitations will be removed from the quote by the Contracting Officer, prior to turning the quote over to the Government evaluation team, and will not be considered in the evaluation.

2.2.2 Quote Format. In order to maximize efficiency and minimize the time for quote evaluation, it is required that all Quoters submit their quotes in accordance with the format and content specified. The electronic quote shall be prepared so that if an evaluator prints the quote it meets the following format requirements:

8.5 x 11 inch paper in 3-ring binders for text

8.5 x 14 inch for foldouts, matrixes, WBS Single-spaced typed lines 1 inch margin on all sides 11 point Arial font Headers/Footers – ensure company name and RFQ number is included on each page Graphics and drawings must be clear / legible and may use a small font No hyperlinks, or external materials, are permitted MS Office / MS Project compatible files are required for electronic content

PLEASE NOTE: Your subject line must read “Marine Barracks Piano Maintenance – RFQ M00264-13-T-0100”.

The table of contents shall list sections, subsections and page numbers. The Request for Quote (RFQ) shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each quote.

Each quote shall contain the following volumes/sections:

Volume I - Technical Volume: NTE 10 pages, including a Letter of Introduction, Table of Contents, Compliance Matrix, and Technical (both Capability and Staffing to include key personnel resumes). (Note: Letter of Introduction, Table of Contents, and resumes do not count against the 10 page limit). Price information shall not appear anywhere in the Technical Volume. Key personnel resumes shall be accompanied by legible copies of all piano maintenance training certificates. All Offerors shall provide at least one (1) key personnel as part of their technical volume.

Offerors must demonstrate that their piano technician(s) are skilled in the following:

1. Grand and upright piano tuning;

2. Action regulation – general repairs – parts replacement;

3. Hammer re-shaping, voicing and replacement;

4. Action repairing and replacement;

5. Bedding key frame;

6. Fitting hammers;

7. Leveling strings;

8. String replacement and splicing;

9. Damper felt replacement;

10. Damper regulation and damper wire bending;

11. Pedal regulation;

12. Key leveling;

13. Setting key dip;

14. Installing full climate control systems and servicing and cleaning and replacing components; and

15. For Harpsichord:

a) must have done at least 10 harpsichord tunings in their lifetime;

b) string replacement/ tuning pin replacement;

c) damper regulation and replacement;

d) quill or plectra replacement-voicing; and

e) key easing.

Additionally, each offer must provide experience information directly related to piano maintenance, and must include experience in all categories specified in the SOW. Key personnel resumes must provide:

1. Years of experience in field. The standard is met when key personnel (piano technician) has a minimum of 15 years of experience in piano maintenance; and

2. Formal education. This education includes any certifiable Piano Technical educational course dealing with piano servicing or maintenance. Do not include if formal technical education did not result in a certificate.

Partial credit courses will not be accepted.

Volume II – Past Performance Volume: ONE PAGE PER REFERENCE. Volume must include a Table of Contents, and three references for whom like or similar products and services have been performed within the past two (2) years. The references must include the following information:

Company Name and Address;

Contract Number;

Contract Award Date;

Contract Type;

Contract Period of Performance and Dollar Value;

Contracting Officer point of contact (name and telephone number);

Technical point of contact (name and telephone number); and Description of supplies and services provided.

Volume III – Business Volume: NO PAGE LIMIT. Volume must include a Table of Contents, Formal Offer Letter, signed SF1449, acknowledge all amendments, and include corresponding to their price submission. The total extended pricing shall be provided for all CLINS, to include SubCLINs and all option periods. The Government retains its right to exercise per clause 52.217-8, the Option to Extend for a period of six (6) months, however, separate pricing is not required for this option as the Government will base this pricing on the current period of performance as outlined below. Pricing information shall not appear anywhere in the Technical Volume. Offerors shall insert $600.00 for CLINs X001AL.

***Note: Data previously submitted, or presumed to be known, (i.e. descriptions of previous projects performed for the Government) cannot be considered as a part of the quote unless physically incorporated in the quote. Clarity, completeness, and conciseness are essential.

The Offeror must provide the price per job for their typical piano maintenance parts and services for the base year and additional four (4) option years. Pricing shall be that of an Open Market and detail the discounts offered, and other pricing opportunities. The Offeror shall provide sufficient price information to allow the Contracting Officer to determine the completeness and reasonableness of the quoted prices. It is highly encouraged for the Offeror to provide the best price for its products and services. Offeror shall complete the CLIN schedule for all CLINS and state unit and extended pricing (to include travel).

The Offeror is advised to submit an offer that represents the best-value to the Government. Price fairness and reasonableness will be evaluated in accordance with FAR 13.106-2(b). Technical Capability is more important than Past Performance. Past Performance is more important that Price. All evaluation factors other than price, when combined, are significantly more important than Price. Price will still contribute to the fairness and reasonableness of the award.

2.2.3 Submission Address. The quotes shall be sent to the email address and POC below:

Email: George.Bozadjian@usmc.mil ATTN: George Bozadjian

RFQ: M00264-13-T-0100

2.2.4 Submission Due dates. Quotes shall be submitted electronically no later than Tuesday, April 2, 2013, 12:00 P.M (EST) to George.Bozadjian@usmc.mil. In order to maximize efficiency and minimize the effort involved in mailto:George.Bozadjian@usmc.mil the quote evaluation process, all Quoters must comply with the following instructions for quote format and content.

Quotes that do not comply with these instructions may be considered non-responsive and may render the Quoter ineligible for award.

Questions: All questions must be received by Thursday, March 21, 2013 at 12:00 P.M (EST). All questions submitted for this solicitation must be electronically sent to George.Bozadjian@usmc.mil.

***Note: Due to the firewall at Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals of questions are received by the Contracting Office in the timeframe given above.

2.2.5 Restriction of Disclosure/Proprietary Information. If the Quoter wishes to restrict the disclosure or use of its quote, use the legend permitted by FAR 52.215-1(e). The RFQ must be well-marked to clearly indicate any special handling instructions. Also see Section L-2 Confidential Information on page 26.

2.2.6 Cross Referencing. Each Section, other than the Price Section, shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the quote. Cross-referencing within a quote volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references is permissible. Information required for quote evaluation, which is not found in its designated section or cross-referenced, is assumed omitted from the quote.

2.2.7 Oral Presentations. No oral presentations are going to be used as part of the evaluation.

2.2.8 Electronic Submission of Quote.

(a) By submission of a quote on electronic media, the Quoter must ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. Further, if defective (unreadable) media renders a significant deficiency in the Quoter's quote, the Government may consider the quote incomplete and not consider such quotes for further evaluation.

(b) The Quoter must ensure that:

(1) The electronic and paper copies of its quote submitted in response to the solicitation are identical

(2) It has verified that the electronic quotes are free of computer viruses using standard commercial anti-virus software.

(c) A quote that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the quote being lost, deleted, destroyed, or forwarded in such a manner that the quote arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a quote is lost, deleted, or destroyed due to the Quoter's failure to conform to the requirements of paragraphs (a) and (b) above, such quote will be considered to have never been delivered to the Government. In the event that a quote is delayed due to the Quoter's failure to conform to the requirements of paragraphs (a) and (b) above, the quote will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Quotes.

2.3 CONTRACT INFORMATION VOLUME REQUIREMENTS

This section will include a completed SF1449, and the information required to complete the following sections:

Supplies or Services and Prices; Deliveries or Performances; Contract Administration Data; Special Contract Requirements; Representations, Certifications and Other Statements of Quoters; and any other information required to complete the contract. Each Quoter shall also complete and submit the following documentation, which must be submitted by the date and time specified for receipt of quotes:

Annual Representations and Certifications: Quoter should complete Representations, Certifications, and the Submission of Other Information via the System for Award Management (SAM) website:

https://www.sam.gov/portal/public/SAM/.

Submittal of Offers:

It is an Offeror’s responsibility to deliver its offer to the proper place at the proper time. It is also the Offeror’s responsibility, when transmitting its offer electronically; to ensure the Offeror’s timely delivery by transmitting the offer sufficiently in advance of the time set for receipt of offers to allow for timely receipt by the agency.

Pricing Requirements:

The price quote shall be unprotected and unlocked in Microsoft Excel, with formulas intact to show mathematical operations. Offers submitted in any other format will be considered nonresponsive and will not be further evaluated.

No cost/price data shall be contained in any volume other than the price volume.

The Offeror shall complete CLINs (and its SUBCLINs) 0001, 1001, 2001, 3001, and 4001 and include any necessary supporting documentation for the firm fixed price portion that includes labor categories, labor rates and labor hours.

Offerors shall propose travel amounts including the basis of estimates for 0001AL, 1001 AL, 2001AL, 3001AL, and 4001AL which will be inclusive of any applicable indirect expenses.

Completeness and Accuracy The Government will review the pricing tables for completeness and accuracy. A determination will be made as to whether the Offeror properly completed the pricing tables. The Offeror’s quote will be checked for mathematical correctness to include the following:

1) Checking arithmetic in all B-Table computations; and

2) Ensuring all prices are summarized correctly.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0001AE Destination Government Destination Government 0001AF Destination Government Destination Government 0001AG Destination Government Destination Government 0001AH Destination Government Destination Government 0001AJ Destination Government Destination Government 0001AK Destination Government Destination Government 0001AL Destination Government Destination Government 1001 Destination Government Destination Government 1001AA Destination Government Destination Government https://www.sam.gov/portal/public/SAM/

1001AB Destination Government Destination Government 1001AC Destination Government Destination Government 1001AD Destination Government Destination Government 1001AE Destination Government Destination Government 1001AF Destination Government Destination Government 1001AG Destination Government Destination Government 1001AH Destination Government Destination Government 1001AJ Destination Government Destination Government 1001AK Destination Government Destination Government 1001AL Destination Government Destination Government 2001 Destination Government Destination Government 2001AA Destination Government Destination Government 2001AB Destination Government Destination Government 2001AC Destination Government Destination Government 2001AD Destination Government Destination Government 2001AE Destination Government Destination Government 2001AF Destination Government Destination Government 2001AG Destination Government Destination Government 2001AH Destination Government Destination Government 2001AJ Destination Government Destination Government 2001AK Destination Government Destination Government 2001AL Destination Government Destination Government 3001 Destination Government Destination Government 3001AA Destination Government Destination Government 3001AB Destination Government Destination Government 3001AC Destination Government Destination Government 3001AD Destination Government Destination Government 3001AE Destination Government Destination Government 3001AF Destination Government Destination Government 3001AG Destination Government Destination Government 3001AH Destination Government Destination Government 3001AJ Destination Government Destination Government 3001AK Destination Government Destination Government 3001AL Destination Government Destination Government 4001 Destination Government Destination Government 4001AA Destination Government Destination Government 4001AB Destination Government Destination Government 4001AC Destination Government Destination Government 4001AD Destination Government Destination Government 4001AE Destination Government Destination Government 4001AF Destination Government Destination Government 4001AG Destination Government Destination Government 4001AH Destination Government Destination Government 4001AJ Destination Government Destination Government 4001AK Destination Government Destination Government 4001AL Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 29-APR-2013 TO

28-APR-2014

N/A M54900 MARINE BARRACKS CENTRAL

RECEIVING

8TH & I STREET SE

BLDG POST SUPPLY

WASHINGTON DC DC 20350

SSGT ZORAIIDA RODRIGUEZ-KEETON

202-433-5689

M54900

0001AA POP 29-APR-2013 TO

28-APR-2014