RFQ_FOR_SIMPLIFIED_M30400-13-SU-0028_GRENADA_2.docx

UNITED STATES MARINE CORPS

Regional Contracting Office 2010 Henderson Rd Quantico, Virginia 22134-5001

This is a Request for Quotation (RFQ) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice.

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-67, published June 21, 2013.

This acquisition is a 100% small business set-aside under NAICS code 337212, size standard of 500 employees.

Request for Quotation on the following items or services:

Delivery date requested: See the Performance Work Statement for period of performance, kick-off meeting no later than (NLT) Oct 4, 2013. Please provide FOB Destination pricing and a delivery schedule (with your offer) for the following address:

National Museum of the Marine Corps 18900 Jefferson Davis Highway Triangle, VA 22172 Exhibit Section POC: Chuck Girbovan

SITE VISIT – A site visit will be held Thursday, 22 Aug 2013 at 10:00 AM EST. Please contact Ms. Natalie Ramsey via e-mail natalie.ramsey@usmc.mil or fax 703 784-5908 to confirm your attendance no later than 2:00 PM EST, Monday, 21 Aug 2013. Telephone calls will not be accepted. Interested Contractors are to report to the Regional Contracting Office, Marine Corps Base, Bldg. 2010, Room 210, Quantico, VA no later than the 9:45 AM EST.

Offerors may submit questions requesting clarification of solicitation requirements. All questions must be received by 2:00 PM, EST, 28 Aug 2013. No questions will be responded to after the cutoff date. All questions must be submitted to, Natalie Ramsey, natalie.ramsey@usmc.mil The quote must be submitted electronically no later than 6 Sep 2013, 2:00 PM, Eastern Standard Time (EST) to natalie.ramsey@usmc.mil. The quote must comply with the instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and may render the quote ineligible for award. For each submission, provide in an email response: One (1) Technical Volume and one MS EXCEL spreadsheet containing your price quote submission.

NOTE: If a discount is offered, the contractor is to include the amount of the discount in their offer.

1. DELIVERY ADDRESS OF PROPOSAL:

All quotes shall be submitted to the following address, unless the offeror elects to provide an electronic submission to natalie.ramsey@usmc.mil.

Hand carry or private courier:

Ensure the subject line contains your company name. Address all business correspondence to:

Commanding General Regional Contracting Office, NE Atten: Natalie Ramsey 2010 Henderson Road Quantico, VA 22134-5001

Quote Format

All information must be presented in sufficient depth for the government to make a comprehensive evaluation of the Offeror’s understanding of the Government requirement and the Offeror’s capability for successful performance. Pricing Information shall not appear anywhere in the Technical Volume (I), which shall address only the technical capability and past performance requirements.

PERFORMANCE WORK STATEMENT

1. GENERAL: This is a Performance Work Statement to establish the specific requirements for the printing, framing, and exhibit fabrication of the Operation Urgent Fury: Invasion of Grenada Exhibit at the National Museum of the Marine Corps. This Exhibit will run from 4 September 2013 until 25 February 2014.

2. DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to fabricate the Exhibit as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The NMMC will provide all files for production, with the exception of the one photograph of wood-texture required for the background of the Artifact Identification Number Labels (see the “ARTIFACT IDENTIFICATION NUMBER LABELS” section below for further details.) The photographic files may be turned over as .jpegs or .tiff files, whereas the graphic files will be turned over as Illustrator CS6 files, InDesign files, or press ready PDFs. It is the responsibility of the vendor to obtain the software required to open and print from these file-types. Caption text will be turned over in PDF or word format. Photos and graphics are to be printed with a resolution of at least 250 PPI, full size.

4. SCOPE OF PRODUCTION & DETAILS:

The following section details the items that comprise the Operation Urgent Fury: Invasion of Grenada Exhibit, and details the specific production requirements for each.

(50) Photographs total, of various sizes (IM_01 – IM_50) 43 matted & framed photographs, with caption text printed directly to the Mat board and framed in pallet-wood-type 2” wide frames.

7 photographs mounted to pallet-wood-type planks, caption text printed to Mat board cards.

(8) “Personal Stories” Graphic Panels, UV direct printed to wood panel (GR_03 through GR_10 )

(1) 60” Ø Exhibit Logo (GR_01)

(1) 72” X 113” Introductory Wall Mural (GR_02)

(1) 72” X 113” Conclusion Wall Mural (GR_11)

(1) 111” X 118” Case Background graphic, printed to canvas (GR_13)

(9) 2.25” X 2.25” Artifact Identification Number Labels (GR_14 – GR_22)

(1) Artifact Case Text Graphic 15” X 16” (GR_23)

(2) 70” X 36” Maps (GR_12 & GR_24)

(1) Reading Rail Graphic (GR_25)

(1) Reproduction newspaper print (GR_26)

MATTED & FRAMED PHOTOGRAPHS:

The Operation Urgent Fury Exhibit will showcase 50 photographs. Seven of the photographs will be printed & mounted to a rigid substrate, and then mounted to a series of pallet-wood-type planks. The orientation of the planks will vary by photograph.

The remainder of the photographs will be printed, matted and framed. The frames are to be made of the same pallet-wood-type wood, and must match the planks to promote visual continuity. The size of the matting is varied to add visual interest. There are two instances of photographs mounted two-up, meaning that two photographs will be displayed one-above–the-other within the same mat board. The frames are to be 2” wide, and the mats are to be white. All photographs-both framed and on planks- require d-rings installed on the back of the substrate that will fully support the photo when hung.

(7) Plank Mounted Photographs:

IM_50 Image size: 15" X 10", vertical boards IM_03 Image size: 16" X 20", horizontal boards IM_13 Image size: 16" X 20", vertical boards IM_30 Image size: 10" X 15", horizontal boards IM_43 Image size: 10" X 15", horizontal boards IM_09 Image size: 24" X 16", vertical boards IM_19 Image size: 24" X 16", vertical boards

MATTED & FRAMED PHOTOGRAPHS:

The table below shows the Image number (IM No.), Image size, and Mat Size of the matted and framed photographs. There are 41 Frames, displaying 43 photographs.

“PERSONAL STORIES” GRAPHIC PANELS (GR_03 through GR10):

There are eight, approx. 28” X 30” “Personal Stories” Graphic Panels, which consist of a combination of different print production techniques. The substrate should be the same pallet-wood-type wood that is used for framing and the plank-mounted photographs.

Example of “Personal Stories” Graphic Panel

Personal Story Text printed on vinyl and mounted to aluminum sign blank with wrapped edges. Adhered to surface of wood.

Contemporary Personal Story photograph printed on vinyl and mounted to aluminum sign blank with wrapped edges. Adhered to surface of wood.

1983 Personal Story photograph, UV direct print to pallet-wood-type planks.

INTRODUCTORY & CONCLUSION WALL MURALS

(GR_02 and GR_11, respectively):

The Introductory wall mural as well as the Conclusion Wall Mural are 72” X 113”, and are to be printed on adhesive vinyl or a durable, high quality equivalent. Installation of the wall murals should be included in quote.

EXHIBIT LOGO (GR_01):

The Exhibit Logo is 60” Ø, and is to be printed on adhesive vinyl or a durable, high quality equivalent. Installation of the Exhibit logo should be included in quote. Logo placement is 58” on center from the floor, and is centered on the first wall of the Exhibit (see Exhibit Layout for dimensions).

CASE BACKGROUND GRAPHIC (GR_13):

The Case Background Graphic is a 111” X 118” graphic, printed to flexible canvas, or a high quality durable equivalent. The graphic must be lowered behind an immobile case, over the top rear case edge, and must therefore be flexible enough to bend and slip into place. There should be a hemmed pocket sewn into the bottom of the graphic, in order that we might use threaded rod to weigh down the bottom and maintain a rigid and neat appearance.

ARTIFACT IDENTIFICATION NUMBER LABELS (GR_14 through GR_22):

There are nine Artifact Identification Number Labels required for the Exhibit’s Artifact Case. The number labels are 2.25” X 2.25”, and are to be printed on vinyl adhered to aluminum sign blank, with wrapped edges. Since wood is not permitted within artifact cases at the museum, the artifact ID numbers will be a number superimposed on a photograph of the pallet-wood-type wood that is used frequently throughout this exhibit. Since the vendor will have to identify & purchase the wood for the frames, photo-substrates, and Personal Story Graphic panels, the vendor will be responsible for supplying the background image of the Artifact Identification Number Labels. In this way, the vendor can color correct the print, and assure that the photo of the wood, matches the actual wood used elsewhere in the show.

ARTIFACT CASE TEXT GRAPHIC (GR_23):

The Artifact Case Text Graphic, 15” X 16”, is to be printed on vinyl and mounted to aluminum sign blank with wrapped edges.

(SEE EXAMPLES)

Example of Artifact Case Graphics Case Background Graphic

Artifact Identification Number Labels Artifact Case text Graphic

MAPS (GR-12 & GR_24):

There are two 70” X 36” maps in the exhibit, to be printed on vinyl and adhered to ½” sintra. There must be a method of reinforcing the panel across it’s width to eliminate warping. D-rings must be installed to hang the panels. GR_12

GR_24

READING RAIL GRAPHIC (GR_25):

The 10” X 42” Reading Rail graphic is to be printed on vinyl and adhered to 1/4” black sintra. No hanging attachments are required.

REPRODUCTION NEWSPAPER PRINT (GR_26):

The 22.5” X 17” reproduction newspaper print is to be printed on vinyl and adhered to 1/4” black sintra. No hanging attachments are required.

5. REVIEW BY CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The Contracting Officer’s Representative is an employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

All choice of materials, methods of production, printing techniques, graphic layouts, color choices and photographic manipulations must be approved by the COR before full-scale production is authorized. The COR must have a two week approval period for all material samples. It is the responsibility of the vendor to fabricate and ship samples to the COR, and coordinate approvals. This approval process must be factored in to the production time of any bid.

DELIVERY:

All components of the Operation Urgent Fury: Invasion of Grenada Exhibit are to be delivered to the National Museum of the Marine Corps between the hours of 0900 and 1700. The date will be determined on the awared.

All Deliveries should be made to:

18900 Jefferson Davis Highway Triangle, Virginia 22172

INSTRUCTION TO BIDDERS

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Factor 1 – Technical Capability Factor 2 – Past Performance Factor 3 – Price

This Firm Fixed Priced acquisition will utilize the Best Value procedures. The solicitation requirements include all stated terms, conditions, representation and certification, and other information required by this solicitation. The Government reserves the right to award without discussions. In determining the best overall response, Factor 1, Technical Capability, is significantly more important than Factor 2, Past Performance. All factors are significantly more important than Factor 3 Price.

The government intends to evaluate proposals and award a contract upon initial proposals, therefore, the Offerors initial proposal shall contain the Offerors best terms from a price and technical standpoint. The contract resulting from this solicitation will be awarded to the offeror whose offer, conforming to the solicitation requirements, is determined to provide the "best value" to the government.

Although price is the least important factor, it becomes increasingly important when offerors receive similar ratings for the non-priced factors. Prospective Offerors are forewarned that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated priced offeror is determined to be most advantageous to the Government. If proposed prices are considered unreasonable, greater risk will be assessed, and the Government may determine a lack of understanding of the requirements.

Factor 1 – Technical Capability. The Offeror’s proposal addresses all requirements of the solicitation.

Performance Execution and Management.

· Provide company portfolio and resumes of key personnel, including but not limited to, the owner, sculptor, project officer and related assistants.

· Provide documentation of membership in National Association of Museum Exhibition (NAME), American Alliance of Museums (AAM)and/or Themed Entertainment Association (TEA).

Factor 2 – Past Performance

The Offeror shall provide three (3) references of similar type of services performed within the past five (5) years. The following fields shall be included:

1. Customer

1. Contract/Task Order Number

1. Program Name

1. Period of Performance

1. Contract type

1. Total contract value

1. Name/telephone number/e-mail for the PCO and COR

1. Brief synopsis of work performed for each contract referenced

1. Photographs of finished installation

Factor 3 – Price

Price will be evaluated for completeness and reasonableness.

Award Decision: The award decision will be made as follows:

(1) Step One – Determine Technical Acceptability. Factor 1, Technical Capability will assess the Offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. Factor 1, Technical Capability will receive a rating of acceptable or unacceptable. If any factor is rated “unacceptable”, the entire proposal is rendered unacceptable, and the proposal will be removed from the competitive range. Only proposals deemed technically acceptable (either initially or as the result of discussions) will be considered for award.

The technical ratings are defined below:

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The following adjectival ratings/definitions shall be used for the evaluation factor and/or sub factors (as applicable) when a combined technical/risk rating methodology is used. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed below:

Blue

Outstanding Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quote contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green

Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is not worse than moderate.

Yellow

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quote has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red

Quote does not meet requirements and contains one or more deficiencies. Quote is “un-awardable”.

Combined Technical/Risk Rating

The past performance ratings are defined below:

Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown (see Note below).

Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will successfully perform the required effort.

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

(2) Step Two – Evaluate Price. The Offeror’s price proposal will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 3 – Price.

(3) Step Three – Award Decision. Award will be made to the acceptable Offeror that provides the Best Value, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the Offeror’s proposal to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register?: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 337212: _____________

5. Delivery Time of Requested Items: ____________. Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ___________________________________________________________

Company Point of Contact: _____________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Email Address:____________________________

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

52.252-2 Clauses incorporated by Reference

252.225-7002 Qualifying Country Sources as Subcontractors 252.243-7002 Requests for Equitable Adjustment 252.204-7004 Alternate A, Central Contractor Registration 252.232-7006 Wide Area Work Flow

** Special Invoicing Instructions:

Wide Area Work Flow – Receipt and Acceptance (WAWF-RA)

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

NMCARS Change 08-14 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ((NAMED COMMPONENT) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil image1.jpg image2.JPG image3.jpeg image4.jpeg image5.jpg image6.jpg image7.png