12-R-0002-0005.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

INSTRUCTION TO OFFERORS-COMMERCIAL ITEMS (JUN 2008) ADDENDUM

Multiple Offers. The Regional Contracting Office, National Capital Region does not encourage Offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

1. Overview. The Government intends to make a single award, Firm Fixed Price (FFP) and Labor Hour (LH) contract, for (1) one base year plus (2) two option years, as a result of the solicitation. Each Offeror shall submit a proposal that clearly and concisely describes their response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

2. Guidance. Proposals must be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to obtain a full range of Engineering, Analytical, Technical, and Business services in support of the MCWL mission.

3. Submission of Questions and Proposal:

Questions: All questions must be received by 16 February at 10:00 a.m., Eastern Standard Time (EST). All questions submitted for this solicitation must be electronically sent to the following email addresses: natalie.ramsey@usmc.mil and a copy to jerri.newton@usmc.mil. No further questions will be responded to after 28 March 2012.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Office in the timeframe given above.

Proposals: Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. Revisions to proposals must be submitted no later than 30 March 2012 at 3:00 p.m., Eastern Standard Time (EST). In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. For each Offeror submission, provide five (5) Technical Volumes and five (5) Business Volumes.

Proposals shall be sent via Federal Express, private courier, hand delivered or mailed, to the following address:

Regional Contracting Office, NCR

Room 224

Attention: Natalie Ramsey

2010 Henderson Rd.

MCB Quantico, VA 22134

4. Proposal Format. In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Work 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2007 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence. In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified.

· 8.5 x 11 inch paper in 3-ring binders for text;

· 11 x 14 inch for foldouts, matrixes, WBS;

· Single-spaced typed lines;

· 1 inch margin on all sides;

· 11 point Arial font;

· Headers/Footers – ensure the company name and RFP number is included on each page

· Graphics and drawings must be clear / legible and may use a small font;

· No hyperlinks, or external materials are permitted;

· Content should utilize .doc, .pdf, .xls and .jpg formats to the degree possible; and

PLEASE NOTE: Your subject line must read “MCWL Engineering, Analytical, Technical, and Business Services,” RFP M00264-12-R-0002. Each proposal shall contain the following volumes/sections:

Volume I - Technical Volume: The offerors technical proposal shall not exceed 90-pages, which includes the Letter of Transmission, Table of Contents and Compliance Matrix; Technical Capability, Performance Execution and Management, and Past Performance Factors.

Volume II – Business Volume: The offerors price proposal shall not exceed 25 pages, including a Formal Offer Letter, SF1449, Price Proposal as outlined in Section B, corresponding to Contract Line Item Number (CLIN) structure and supporting materials. Pricing information shall not appear anywhere in the Technical Volume I.

Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential.

Technical Volume I The offeror shall address only the Letter of Transmission, Table of Contents, Compliance Matrix, Factors (1)Technical Capability, (2) Performance Execution and Management, and (3) Past Performance requirements. Include the following and adhere to the page limitations:

The Letter of Transmission – (See Volume I – Technical Volume above) Should identify the solicitation number, corporate principal submitting the offer, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors, if applicable.

A Table of Contents and Compliance Matrix (See Volume I – Technical Volume above) pertinent to the proposal’s material organization and providing traceability from the Offeror’s proposal, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary. The Compliance Matrix may be presented as an 11 x 14 foldout.

The offeror shall address the following Factors:

Factor 1. Technical Capability. The proposal shall clearly address the Offeror’s understanding of the following technical capabilities: (1) The offerors demonstrated understanding of the PWS requirements; (2) how the offeror proposes to handle the complexities and minimize risks that are inherent in the PWS requirements; (3) Address your ability to effectively and efficiently manage the contract requirements; (4) Address the abilities of the Program Manager to maintain visibility and control of all levels of support; and (5) provide innovative approaches in providing services required by the PWS.

Factor 2. Performance Execution and Management. The proposal shall clearly address the Offeror’s understanding of the following performance and management capabilities: (1) How the offeror will perform contract management, modification management, subcontractor interaction and management, Quality Assurance Surveillance Plan (QASP) and OCI Mitigation Plan; (2) ability in planning, managing, and controlling the multiple tasks that may be specified by the modifications; (3) ability to provide an active, responsive staffing vacancy-filling system to ensure adequate manning throughout the contract period (process for new personnel); and (4) plans for recruiting and initially staffing the requirements of the PWS.

Factor 3. Past Performance. The proposal shall address the quality of an Offeror’s relevant past performance based on the input received from the Offeror, its references, and other reliable sources contacted by the Government. The offeror must address (1) the relevant background and experience of Key Personnel, in matrix form, that shows their related experience, expertise, qualifications, and direct correlation to the PWS requirements who will be assigned to the contract; (2) The relevant background and experience of the non-key personnel in direct support of the PWS, showing experience, expertise, qualifications, and direct correlation to the PWS requirements. Offeror’s that have no record of past performance (i.e. new businesses) must submit a signed and dated statement to that effect. If an Offeror submits a certification statement and the Government has no information available regarding the Offeror’s past performance, that Offeror will receive an Unknown Confidence (Neutral) rating (i.e. the Offeror is evaluated neither favorably nor unfavorably) for past performance. Offerors are advised that any contract reference submission that is not relevant will receive a neutral rating for that contract reference in Past Performance. The Offeror will provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last five (5) years. At least two (2) of the references must reflect past performance for contracts for which the Offeror has served as the prime contractor.

Include the following fields:

· Customer;

· Contract/Task Order number;

· Program name;

· Period of Performance

· Contract type;

· Total contract value;

· Identification of any Key Staff involved who will be assigned to this contract;

· Names / telephone numbers / e-mail for the PCO and COR.

In addition, Offerors should provide the enclosed Past Performance Questionnaire to the same three (3) previous references. The references should email the form directly to the RCO-NCR at the address provided on the form on or before 07 March 2012, 2:00 p.m., Eastern Standard Time (EST).

The Government may request additional past performance information from others using the Past Performance Questionnaire. The Government may also use other information such as CPARS/PPIRS/FAPIIS data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit to expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

Volume II – Business Volume: The offerors shall address, at a minimum, all facets of the non-technical aspects of the offer, including a Formal Offer letter, to include the total contract dollar value. Provide prices corresponding to the CLIN’s in Section B of the solicitation, to include Labor categories and labor rates (with backup material documentation) for Support Services with a total dollar value. There is a 25 page limit for Business volume II.

Factor 4. Price: The Offeror shall complete the firm fixed-priced CLIN’s 0001, 0101 and 0201 for Support Services to include supporting documentation that includes labor categories, fully burdened labor rates and labor hours. All Offerors shall use the maximum cost, provided in Section B, for CLINs 0002, 0003, 0103, 0104, 0203 and 0204 of the solicitation for Travel and Other Direct Costs (ODCs).

CLINs 0102 and 0202, Incidental Services, are firm fixed-priced labor hour CLINs. Clause 52.216-31, Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition, incorporated by reference, applies only to those CLINs, as the Government contemplates a Firm Fixed-Price and Labor Hour type of contract resulting from this solicitation.

CLINs 0102 and 0202 shall include all: Direct labor costs; indirect and/or overhead costs; and fees or profit. Invoices shall be submitted for only actual hours expended on work performed. The Contractor shall never exceed any of the maximum dollar amounts established under this contract (in Section B). Further, the Contractor shall notify the Contracting Officer in writing when the costs the Contractor expects to incur under this contract, when added to all costs previously incurred, will exceed 75% of the estimated cost specified in the contract or any task order issued hereunder. The Contractor shall fill out the table below for CLINs 0102 and 0202.

Total Maximum Cost

No ambiguities of inclusion, exclusion, or content shall be extended and lack of content or clarity with regard to pricing shall be considered as representing a “non-responsive” offer.

The Government intends to evaluate the base and all option years.

Completeness. The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to their proposal submission. At a minimum, the following areas must be addressed:

-Offer is valid for 90 days from (Date of Submission);

-No exception to any Terms and Conditions has been taken, or if so, clearly cited;

-Acknowledge any amendments to the RFP;

-CCR validated / NAICS 541990 compliant;

-Signed Offer of $XXXXXXX for BY/ 2-Options provided;

-CLIN pricing and supporting documentation is provided;

-Staff positions based upon contingency hires must include a signed letter of offer/acceptance in the Business Volume; and

Reasonableness. Price reasonableness will be based on competition received and/or Government Estimate.

(End of Summary of Changes)