Sole_Source_Justification_for_AHSS_Final.pdf

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.3 (28 June 2018)

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

FOR A FAR PART 13 ACQUISITION UNDER THE SIMPLIFIED ACQUISITION

THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

This purchase is for AHSS Shore Unit Model # 093185, which being used by the Depot. The estimated cost $3,400 each, and 8 new ones are needed as the old ones are at the end of their life cycle.

The Automated heat stress system (AHSS) is an automated wet bulb global temperature meter with the capacity of providing the WBGTI over the bases local area network. The AHSS is the primary means of measuring and recording the WBGTI around the base. Each unit consists of a shore unit, dry bulb, wet bulb, humidity, and globe temp sensor. The shore unit being purchased is a component of this system and is necessary to make the system complete and usable. It is the primary means of Heat stress monitoring. The units are employed in recruit training areas throughout the Base. EOC utilizes these to notify via the big voice network of training conditions.

Without these systems G-6 will not be able to maintain the AHSS. The current system was provided and serviced by Deban Enterprises, Inc. with proprietary system software currently being used by the Depot.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

IS BASED ON THE FOLLOWING (select all that apply):

A. XX ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required. N/A

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM. N/A

3. XX OTHER REASONS. The current AHSS Shore Units being used by MCRD

Parris is the only company that manufactures and sells this AHSS system transmitter.

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.3 (28 June 2018)

No other transmitter will work due to the proprietary Deban Software installed here on each server on MCRD Parris Island. The shore units connects to the server.

Deban Enterprises, Inc. originally built the system for Parris Island and builds each unit as required. They are the only manufacturer and seller that will utilize the RS-

232 communication network provided by Deban Enterprise, Inc.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer. N/A

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required: N/A

4. If appropriate, include any additional pertinent information.

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date