Q and A.docx

· Are there any restrictions on performing services after normal business hours or on weekends during the performance period?

· Working hours but can accommodate at Garden City. Working hours for delivery to Fort Hamilton

· Will elevator or loading dock access be available at the Mackie Center (605 Stewart Ave, Garden City, NY)?

· Yes

· Are there stairs involved at this pickup location? If so, which floors contain the items?

· Yes, but we have a freight elevator.

· Similarly, does Fort Hamilton (125 Wainwright Drive, Bldg. 125) have stairs or elevator access for delivery?

· N/A

· Are there any limitations or restrictions on large truck access and parking at either location?

· Yes, the parking lot is not very large at the pick-up location.

· Is it possible to schedule a site visit?

· No, there was that opportunity but do to scheduling we cannot accommodate any more.

· If not, would a virtual walkthrough or photo documentation be available?

· No

· Will the contractor be responsible for packing any filing cabinets containing PII, or will that be handled exclusively by government personnel?

· No, PII will be handled by the gov personnel.

· What specific type and amount of liability insurance must be included with the quote?

· None specifically identified. However, the government is not liable for damage, work related accidents, etc.

· Are any forms or background checks needed beyond a valid REAL ID for base access at Fort Hamilton?

· Yes, that was identified at the site visit, the contractor is responsible for ensuring they can get access to the base. If awarded the contract, we will provide paperwork to fill out. If Fort Hamilton denies access for any reason, there is nothing I can do about it.

· Background check information is provided as an attachment in the contracting opportunity on Sam.gov.

· How far in advance should base access be coordinated for our moving team?

· For Garden City the day before. For Fort Hamilton I would recommend a visit out there if you are awarded the contract.

· In the event of damage or missing items during the move, what is the formal claims or reporting process?

· The inventory list will be signed by both parties any missing and damaged equipment will be paid for by the contractor. All claims will be forwarded to the contracting officer who will provide the vendor the ability to either find, replace, or reimburse the government for the lost/damaged item.

· Will the contractor be held financially responsible for any damages to government property or the facility?

· Yes.

· Will the contractor be responsible for providing all packing materials such as boxes, tape, bubble wrap, and stretch wrap?

· Yes

· If so, can boxes be brought onsite during packing, or must they be delivered in advance to the Garden City location?

· Yes, you can bring them whenever you like pending coordination with the contract POCs.

· Will there be loading docks or freight elevators available at both Garden City and Fort Hamilton for use during the move?

· Yes

· Are there any time-of-day restrictions for truck access or moving operations, either at the pickup site or Fort Hamilton?

· Work will be completed Monday through Friday from 0800-1800.

· Will overnight staging of trucks or equipment be permitted at either location, if necessary?

· Yes

· What are the base access requirements other than REAL ID's?

· Provide all documentation that was required for the site survey. See Combined Synopsis for instructions.

· Will the contractor be issued passes, or will they need a daily escort?

· You need daily passes.

· Will a detailed inventory list with dimensions of items to be moved be provided prior to the move for estimation and planning purposes?

· Yes, but no dimensions. Equipment list is already attached to the Sam.gov solicitation.

· We have reviewed the current inventory list. Is there any additional equipment or product that needs to be moved that is not reflected on this list?

· No

· Is there a floor plan available for the current location and the new Fort Hamilton location to help plan item placement and logistics?

· Yes, this can be provided if you receive the contract.

· Are contractors required to clean the vacated areas post-move (i.e., sweep, remove debris)?

· No

· After all listed items are moved from Garden City, will my crew need to relocate any remaining items?

· No, I do not fully understand the question. Move the equipment from Garden City to Fort Hamilton.

· What are the dimensions of the studio room? How many cameras are included, and what equipment is used?

· The studio room is small, and it is mostly lighting equipment. The cameras will be pre-packed.

· What are the dimensions of the single-person sauna? Please confirm whether it needs to be disconnected from all plumbing and electrical connections or if it will be disconnected prior to the move.

· No longer being moved.

· After all listed items are moved from Garden City, will my crew need to relocate any remaining items?

· No

· What are the dimensions of the studio room? How many cameras are included, and what equipment is used?

· The studio room is small, and it is mostly lighting equipment. The cameras will be pre-packed.

· What are the dimensions of the single-person sauna? Please confirm whether it needs to be disconnected from all plumbing and electrical connections or if it will be disconnected prior to the move.

· No longer being moved.