AMENDMENT M0026322Q1016 0001.docx

M0026322Q1016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MARINE CORPS RECRUITING COMMAND

STOREFRONT GLASS GRAPHICS INSTALLATION USING

PERFORATED WINDOW FILM

1. Background This contract is in support of the United States Marine Corps Recruiting Command (MCRC) Branding Program for each of the six (6) Marine Corps Districts (MCD), which are located throughout the United States, overseas and its territories. The use of branded locations, emphasizing the approved Marine Corps colors, symbols, themes, furnishings, and lighting effects will help distinguish Marine Corps recruiting offices from recruiting offices of other Armed Services, providing a distinct recruiting advantage vis-à-vis other Services. The appearance of the branded offices leaves a positive impression not just with prospects, but their parents and other influencers as well.

MCRC is taking steps to improve physical security of recruiting facilities. MCRC intends to utilize perforated window film on the glass surfaces of storefront recruiting facilities in order to provide concealment, more specifically, protection from observation. On one hand, it is necessary to have a means of obscuring the view of Marine recruiting station from the outside as a force protection measure. On the other hand, it is also necessary that, where practical, the Marines maintain visibility of the area outside of their office in order to maintain their situational awareness. This will provide them with the possibility of early warning, if a potential aggressor is approaching the office or preparing to commit some type of hostile or unlawful act, such as vandalism, outside the office. Perforated window film will also allow for MCRC Branding Program success, while providing increased security for recruiting personnel and individuals visiting recruiting offices. As a part of this requirement, the current storefront glass graphics will be removed, and new perforated window film will be installed to span the entire glass window/door surface. Perforated window film will be installed on existing facilities that have no storefront graphics. Additionally, perforated film will be replaced on existing facilities as required.

1. Objectives The objective of this contract is to provide glass storefront window/door perforated window film graphics and to replace existing perforated film to MCRC recruiting offices located throughout the United States and its territories, which shall be produced and installed by the contractor.

1. Scope The MCRC identified a need for a single-award, Indefinite Delivery Requirements contract for the production and installation of storefront glass window/door graphics.

The graphics shall be installed at existing MCRC Single Service Recruiting facilities with glass front windows/doors and Co-located Recruiting facilities with separate entrance glass doors at each of the six (6) MCDs. The contractor shall also be required to remove all current graphics and clean the window surfaces prior to installation of new perforated window wraps. This requirement entails approximately 417 storefront locations in the Base Year and an estimated 125 locations for each Option Year. The estimated square footage is 240 square feet per facility. The Government will issue Task Orders for the quantities actually required. Recruiting facilities at each of the six (6) MCDs include, but are not limited to Recruiting Stations (RSs), Recruiting Substations (RSSs), Officer Selection Offices (OSOs), and Permanent Contact Stations (PCSs). This requirement shall also incorporate any new recruiting facilities and facilities needing replacement wraps outside warranty period and/or terms that are identified during the term of this contract. The guidance and specifications for the graphics will be based on the aforementioned guidelines attached to this Performance Work Statement (PWS).

1. Applicable Documents

Attachment 1: Scalable Graphic and Guidelines

Attachment 2: Locations spreadsheet to include Facility Identification Numbers

1. Requirements Points of Contact

5.1 Contracting Officer Representative (COR):

3280 Russell Road (2nd Floor) MCB, Quantico VA 22134 703-784-9456 michael.hounshell@marines.usmc.mil

5.2 Recruiting District Representatives: The Deputy Logistics Officers at each district will serve as a Recruiting District Representative and will be the technical point of contact for each district. These Representatives will be identified with each Task Order issued in support of a specific District or multiple Districts.

5.3 Contractor Point of Contact: The contractor shall establish a single management focal point of contact to accomplish the administrative, managerial, warranty, and financial aspects of this contract, and this person will serve as the primary interface with the COR, Recruiting District Representatives, and the Contracting Office.

1. Tasks The tasks for this requirement shall include the following:

5. The contractor shall coordinate with local jurisdictions and property owners/managers for permission to install the storefront glass graphics using perforated window film on each of the Marine Corps recruiting facilities. Permission for jurisdiction and property owner/manager will be in writing and sent out as a formal letter prior to beginning printing and installation of the perforated window film as prescribed per task order. All program management for sending out the permission letters and coordinating approvals shall be performed and documented by the contractor. Signed permission documents by the jurisdiction and property owner/manager shall be sent to the COR at the time of the submission of the proof for inclusion in the contract file for future reference. The contractor shall also provide to the COR an updated spreadsheet monthly of the POC for whom they sent the letters to and the date the signed document was received. If approval is not met, then the contractor cannot proceed.

5. The contractor shall conduct a site survey of each location and measure all glass areas that will have graphics installed. Measuring the exterior windows and doors, in addition to taking a digital photograph will be required. Any situations where a window is partially shared with the neighboring service need to be notated and solution shall be achieved by working with the Recruiting District Representatives and COR. The photographs taken will determine if there are any obstructions on the glass windows and doors. The design and placement of the storefront suite numbers shall be documented and used later for developing the proof.

1. Documentation of the site survey, a photo of the facility, and a virtual proof of each location will need to be provided through email or digital coordination to the Recruiting District Representatives and COR for approval. The proof shall demonstrate the placement of the graphics in accordance with the graphic guidelines and the placement of the storefront suite numbers. If there are any shared windows, the proof shall indicate the placement of the perforated film on a certain portion of the window as agreed upon in writing between the contractor and the Recruiting District Representatives and COR. After the proof is approved and an installation date is set through communication with the Recruiting District Representatives, the contractor may proceed with the printing and installation.

1. Prior to beginning work on the first printing and installation of the first delivery order, the contractor shall provide a small hard copy proof to be sent to the COR to demonstrate color match to the colors specified: Black: Pantone Black C, Red: Pantone 187 Red, and Blue: Pantone 289 Blue.

5. The contractor shall provide all facilities and materials required to produce the perforated window film to be installed on all of the storefront glass windows and doors.

5. Production of the perforated window film shall use 3M 8170-P40 4-mil or equal, opaque, cast vinyl film with a high gloss finish that meet the following technical specifications: Allows a full image to be seen on the outside of a window while allowing viewing through windows from the inside, 60/40 perforation ratio Continuous, non-perforated liner, White on the outside facing image side, black on the see-through reverse side, First surface application, Pressure-sensitive adhesive, Removable with heat. Window Graphic Film will have a visual obscurity density of 60/40. The perforated film shall be laminated prior to installation with 3M 8518 Gloss Overlaminate or equal in order to protect the window film from UV rays and debris build up between the perforations. 3M Edge Sealer Tape 8914 or equal shall be applied at the time of installation to all edges of the perforated window film to help seal the film from the environment and prevent peeling. The Edge Sealer Tape must meet the following technical specifications; Size: ½ inch and clear polyester lining. Storefront suite/office numbers shall be included in the perforated window film.

3. The provided graphic will be scalable and it shall be printed and applied to span the entire glass, if possible. The guidelines provided shall be followed. Any questions regarding guidelines use shall be addressed through the COR. All printers need to be G-7 calibrated to ensure continuity of printed colors.

5. Each facility storefront glass windows/doors contain fragmentation film. The fragmentation film is placed on the inside of the glass windows/doors. To avoid damaging the integrity of installed fragmentation film, application of the perforated window film shall be installed on the outside of the glass windows/doors and not over the top of the fragmentation film.

5. Installation of the perforated window film will begin with the removal of all of the current storefront vinyl graphics. Once the window surface is clear of all old window graphics, the glass surface shall be thoroughly cleaned prior to installation of the window film. The perforated window film with overlaminate, as specified in 6.4, will be installed to match the approved proof. Edge sealer is to be applied to any edges where the glass meets the window/door frame, or where the film is cut due to partial window covering in instances of shared windows. The installed film shall be free of any bubbles or tears. As specified per task order, for any Recruiting Facility that is moving to a new location, the contractor will remove all graphics (to include both vinyl and/or perforated film) at the current facility and install the storefront graphics as perforated window film at the new storefront location as directed per task order. As specified per task order, for any Recruiting Facility that is closing and not relocating, the contractor will remove all graphics (to include both vinyl and/or perforated film) as directed per task order.

5. Upon completion of the installation, a picture of the facility shall be taken and sent to the COR and the Recruiting District Representatives within 5 days of the installation for approval. Any defects with the installation shall be corrected by the contractor within 30 days of the installation date at no additional cost to the Government.

5. The perforated window film shall have a 2 year, 3M MCS Warranty or equal warranty, with the exception of the following locations that shall receive a 3M MCS Warranty or equal of 1.4 years from the date of installation due to their geographic location in correlation with UV rays received: Arizona (Entire State), New Mexico (Entire State), Nevada’s southern counties (Clark (Las Vegas), Lincoln, Nye, Esmeralda, and Mineral), Utah’s southern counties (Washington and Kane), California’s southern counties (Mono, Inyo, San Bernardino, Riverside, and Imperial), and Texas’ western counties (El Paso, Hudspeth, Culberson, Loving, Winkler Reeves, Ward, Pecos, Jeff Davis, Presidio, and Brewster).

The warranty shall cover any physical defects in the 3M or equal product, manufacturing defects and ink performance issues, printing defects, cutting defects, graphic appearance, and removal issues. This warranty protects the Marine Corps from having to pay to replace defective perforated window film within the warranty period. When material fails within the warranty period, the facility can submit for a warranty claim to cover the cost of the new material and re-installation. The awardee’s warranty will be incorporated into the awarded contract.

5. Documentation of the 3M MCS Warranty or equal warranty, G-7 printing standard to print graphics (G7 stands for grayscale plus seven colors – Cyan, Magenta, Yellow, Black, Red, Green, and Blue), and certificate of liability insurance with a minimum of $500,000 policy coverage shall be provided as a part of the offeror’s submission package, and available if requested during the life of the contract.

5. Contractor will provide the COR a photo to verify the old perforated film has been removed and is unusable. After the COR verifies, the old perforated film shall be disposed of by the Contractor.

1. Government Instruction Documents

The Government will provide a copy of the scalable graphic and guidelines (Attachment 1) and a spreadsheet identifying each recruiting facility address and their corresponding Facility Identification Number (Attachment 2) for tracking purposes.

1. Reports

8.1 Project Status Report. The contractor shall provide information regarding work performed during each Task Order, such as progress of the work and the status of the project, such as project descriptions, work completed since last report, next steps, and delivery schedule. This report shall be provided to the COR on the third Thursday of each month by 2:00pm ET. In the event where the third Thursday falls on a federal holiday, the reports shall be due on the next business day.

1. Meetings

9.1 Progress Meetings. The contractor shall meet with the COR at least on a quarterly basis to discuss any issues, concerns, or other important information pertaining to the contract. The COR may also schedule additional meetings aside from the quarterly meetings as determined necessary (a teleconference will suffice).

1. Place of Performance

The contractor shall provide all facilities necessary to manufacture and produce storefront graphics using perforated window film. The contractor shall also be required to travel to each recruiting facility throughout the United States (CONUS), and its territories (OCONUS) to remove existing vinyl graphics and install perforated graphics as specified in each Task Order. As stated in Section 7 of the PWS, a spreadsheet will be provided detailing the addresses of each of the recruiting locations of the six (6) MCDs. Individual Task Orders will specify the exact place(s) of performance among those locations.

10.1 Service Contract Labor Standards-The Service Contract Labor Standards (SCLS) are applicable to the services provided under this contract. The appropriate FAR clauses related to SCLS are included in this contract and automatically flow down to all Task Orders issued under the contract. SCLS Wage Determinations shall be incorporated with and attached to each Task Order issued under the contract as each individual Task Order will specify the exact place(s) of performance among the recruiting locations of the six (6) MCDs.

11. Period of Performance

11.1 Commencement. The contractor shall commence performance of the work on the contract immediately upon receipt of the first task order. Commencement of task orders will vary based on Task Order issuance. Each Task Order will specify a period of performance for completion of the work.

11.2 Three option years are included in the contract that may be exercised if the need exists for removal and/or installation at additional locations beyond the initial base year.

12. Performance Requirements Summary

PERFORMANCE REQUIREMENTS SUMMARY

STOREFRONT GRAPHICS USING PERFORATED WINDOW FILM

Negative financial impact to rework and/or reinstall

Negative financial impact to rework and/or reinstall

Negative financial impact to rework and/or reinstall

Negative financial impact to rework and/or reinstall

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

QUESTIONS AND ANSWERS

M0026322Q1016 Amendment 0001 Perforated Windwo Film Industry Questions and Government Responses

· Industry Question: As it pertains to a warranty referenced in the SOW, those warranties are specific to 3M and are only valid if a vendor uses solely 3M components throughout the process (i.e. 3M vinyl, 3M ink, an 3M approved printing machine at a 3M MCS certified plant and a 3M installer that has been 3M MCS certified) specified on the spec sheet for use of the product. Accordingly, it is our experience that for a job of this/any scale, this will not be probable/possible. Outside of the warranty specified in the SOW, most every manufacturer (including 3M) will disclose something to the effect of “for all end users, typical performance data should be used only a guideline, and does not reflect the specification range for any particular property of the product; such information is merely an attempt to assist in the contemplated use and shall in no event constitute a warranty of any kind. All end users are solely responsible for independently evaluating, testing and determining the suitability of the material for the purpose for which it is purchased. No distributor, salesman, or representative of is authorized to give any warranty, guarantee, or make any representation in addition or contrary to the above; (and/or) for any non-recommended or non-warranted use or application, end users assume any associated risks and acknowledge that the seller has no liability for such end uses or applications”. Accordingly, very few if any vinyl/film manufacturer’s warranty their product unless it remained in their care from production, to print, to installation, and that includes 3M (please reference 3M Graphics Warranties 6.3 for any clarification needed).

Government Response: Government Response: As described in the Performance Work Statement Paragraphs 6.7 and 6.8, a 3M MCS warranty or equal warranty provided by the contractor is required. Under Instructions to Offerors in the Addendum to FAR 52.212-1, vendors are advised to provide documentation of the 3M MCS Warranty or equal warranty as part of their quote. The Government has conducted market research, as well as awarded a similar contract in the past, and the market indicated that there are vendors capable of providing a 3M MCS warranty or equivalent.

The warranty shall cover any physical defects in the 3M or equal product, manufacturing defects and ink performance issues, printing defects, cutting defects, graphic appearance, and removal issues. This warranty protects the Marine Corps from having to pay to replace defective perforated window film within the warranty period.” Section L states, “ Offerors are cautioned to examine this solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects.

· Industry Question: While receiving written permission from the property owners/managers is necessary, acquiring written permission from each municipality is not advisable. Working with a 200-unit restaurant chain previously, my responsibility was to research permitted signage via the Planning Department municipal sign code; depending on the city/county/state, sign codes vary and exterior window signage is either allowable under the sign code without a permit, or it requires a permit. It is my experience that City Planners do not (or at least in a timely manner) provide written consent to implement a permitted sign, that “consent” comes when a permit is required, appropriately filed for, and approved. Additionally, written permission as opposed to electronic correspondence will exponentially slow progress and hinder one's ability to complete this in the desired POP. Additionally, while the installs will not be executed consecutively- but congruently as to complete all removal/installs in approximately the desired one-year timeframe- getting written approval will be detrimental to that process (this is an incredibly ambitious ask as vendors are first at the mercy of property manager/owners, and municipalities will inhibit the process immensely).

Government Response: Government Response: As the Government is a tenant and typically not owner of the storefront, written permission from both the owner/property manager and jurisdiction is required. The Marine Corps Recruiting Command has not experienced any issues with vendors not being able to accomplish this task for previous graphic approvals. Paragraph 6.1 of the Performance Work Statement outlines the requirements for written approval prior to installation. Please review the following from the Performance Work Statement 6.1 that outlines the requirement for signed permission documents:

“Signed permission documents by the jurisdiction and property owner/manager shall be sent to the COR at the time of the submission of the proof for inclusion in the contract file for future reference. The contractor shall also provide to the COR an updated spreadsheet monthly of the POC for whom they sent the letters to and the date the signed document was received. If approval is not met, then the contractor cannot proceed.”

· Industry Question: The SOW is very specific in regard to material, finishing, calibration, etc. and not necessarily in line with our experience… it is however our experience that each printer has relationships with varying/various manufacturers (including 3M), so that requirement, along with calibration, and warranty may preclude vendors from bidding. Furthermore, we use one printer to ensure uniformity and quality (unless one of or our installers requires forced production due to unique/specific attributes of the facility install) whereas if the job is parceled out to multiple print vendors, the material, finishing etc. will inevitably vary. The 3M or equivalent is reasonable, and we will provide an equivalent, but the warranties are very specific to 3M and not necessarily actually even true, again please refer to 3M Graphics Warranties 6.3 for any clarification needed.

Government Response: For printing, the Government has outlined the requirement in the Performance Works Statement under the following paragraph sections:

6.2.2 “Prior to beginning work on the first printing and installation of the first delivery order, the contractor shall provide a small hard copy proof to be sent to the COR to demonstrate color match to the colors specified: Black: Pantone Black C, Red: Pantone 187 Red, and Blue: Pantone 289 Blue.”

Paragraph 6.8- “G-7 printing standard to print graphics (G7 stands for grayscale plus seven colors – Cyan, Magenta, Yellow, Black, Red, Green, and Blue)” The Government requirement for a 3M MCS Warranty or equivalent is outlined in the Performance Work Statement Paragraph 6.7-6.8. “The warranty shall cover any physical defects in the 3M or equal product, manufacturing defects and ink performance issues, printing defects, cutting defects, graphic appearance, and removal issues. This warranty protects the Marine Corps from having to pay to replace defective perforated window film within the warranty period. When material fails within the warranty period, the facility can submit for a warranty claim to cover the cost of the new material and re-installation.”

If the vendor is responding with an equivalent warranty, documentation of the warranty terms are to be provided in their quote, as explained in Instructions to Offerors. The Government conducted market research prior to the solicitation, and the market indicated several commercial vendors are capable of providing a 3M MCS warranty or equivalent warranty

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