M0026322Q1005 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Answ er questions asked related to solicitation M0026322Q1005.

2. Change CLIN 0001 description to read "Lodging for Educators and Coaches in support of one (1) Educators and one (1) Coaches Workshop.

3. Change "Event 3" to reflect "Event 2" in tables 3.1.1 (Room Requirements) and 3.1.2 (Projected Meals) in the PWS.

4. To add SubCLINs (0001AA and 0001AB, respectively) in the "Description" for "Event 1" and "Event 2" on table 3.1.1 in the PWS.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X M0026322Q1005

X 9B. DATED (SEE ITEM 11)

15-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Feb-2022

CODE

REGIONAL CONTRACTING OFFICE

ATTN: VANESSA BOUKNIGHT

P.O. BOX 5069

PARRIS ISLAN D SC 29905

M00263 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026322Q1005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&A

M0026322Q1005 Amendment 0001

QUESTIONS RESPONSES

1. Can you please clarify if there is a requirement for MCRC Lodging? It’s listed on the SOW, requiring pricing, however, it is not listed under Room Requirements

The Marine Corps Recruiting Command (MCRC) Educators Workshop Lodging contract will be for lodging in support of two

(2) workshops: 1. Coaches (0001AA) AND 2. Educators (0001AB). Lodging is not required for MCRC recruiting personnel. The total number of rooms required for each event is indicated in the quantity of 0001AA and 0001AB.

2. Do all the people need to eat and be seated at the same time, or will folks eat on a flow basis?

We will host a lecture and/or event during dinner each night. Members will be sitting and eating together at the same time.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Lodging for Educators, Coaches and the MCRC recruiting personnel in support of one (1) Educator’s and one (1) Coaches workshop Period of Performance: 1 May 2022 to 30 April 2023

To:

Lodging for Educators and Coaches in support of one (1) Educators and one (1) Coaches workshop Period of Performance: 1 May 2022 to 30 April 2023

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

FOR

EDUCATOR’S WORKSHOP LODGING SUPPORT SERVICES

1.0 Background

1.1 The Marine Corps Recruiting Command (MCRC) Headquarters, located at Marine Corps Base Quantico, Virginia annually hosts two (2) Educator’s Workshops. Authorized by Title 10 USC Sections 503 and 520c, the Educator’s Workshop Program is a recruiting campaign designed to increase awareness of the Marine Corps’ officer accession and development process by informing college and university educators impressions of the Marine Corps. This is accomplished primarily by providing the MCRC’s guests with firsthand knowledge of the Marine Corps’ Officer Candidate School, The Basic School and Advanced Professional Military Education opportunities. The desired end state is to positively affect mission attainment via improved access to key personnel (e.g. potential prospects, educators, coaches, college/university leadership, and community leaders), college/university properties and prospecting opportunities. To that end, specific lodging requirements must be met to support the Educator’s Workshops.

2.0 Procurement Approach

2.1 This procurement is being conducted under the provisions of Federal Acquisition Regulations (FAR) Part 12 Commercial Items and Part 13 Simplified Acquisition Procedures. This is a fixed price (FP) contract for leasing of lodging (single-occupancy rooms) with the ability to provide adequate sustenance for Educators, Coaches and the MCRC recruiting personnel in support of two (2) workshops: Coaches and Educators. Both events will take place at Marine Corps Base Quantico, VA, or nearby. The Government will receive 50 rooms per night for each event. The lodging price will be competitively set, but cannot exceed the Federal Government Lodging per diem rate for Quantico, VA. The per diem rates can be located on the General Services Administration (GSA) website at http://www.gsa.gov/portal/category/21287.

3.0 Scope:

3.1 The lodging facility shall provide up to the required number of rooms and shall have the ability to provide adequate sustenance, as projected in paragraph 3.1.2 listed below, for two (2) events with the number of rooms specified in each SubCLINS for each designated event.

3.1.1 Room Requirements:

Event Description Dates Nights Rooms Total Room

Nights

Coaches Workshop Guests (0001AA) 10 May 2022 – 14 May

4 50 200

Educators Workshop Guests (0001AB) 7 Jun 2022 – 11 Jun

4 50 200

3.1.2 Projected Meals:

Event Description Days Daily

Breakfast Meals*

Daily Dinner Meals*

Total Breakfast*

Total Dinner*

1 Coaches Workshop Guests 4 50 50 200 200

2 Educators Workshop Guests 4 50 50 200 200

* Not-to-exceed

3.1.2.1 Meals. No charges will be paid against the resultant contract for the breakfast or dinner meals, the meal facilities, or services associated with the meals. Participating offerors simply must have the ability to support the meal requirements. Payment for meals consumed shall be coordinated by the Government Point of Contact.

3.2 Additional Lodging Support Requirements

3.2.1 No advance room deposit required for reservations.

3.2.2 The lodging facility shall have a dedicated front desk person for Tuesday night and Saturday morning to accommodate large group check-in and check-out.

3.2.3 Rooms cancelled for any reason (e.g. Guest Cancels, No-Show Guests, Delays due to flight problems, etc.) shall not be subject to any cancellation fees or penalties. Additionally, the lodging facility shall not charge any up front deposits for this event.

3.2.4 The lodging facility shall accommodate parking for two (2) 50 passenger buses with safe and convenient passenger loading and unloading. (e.g. personnel must not be required to cross any major streets or traffic lanes to board a bus; and parking shall be within 100 yards of the lodging facility’s main entrance/exit).

3.2.5 The lodging facility shall be within a 15 mile radius south and 25 mile radius (as the crow flies) north of 3280 Russel Road, Quantico due to the heavy daily commuter traffic volume along the Northern Virginia Interstate 95 corridor.

3.2.6 The lodging facility shall accommodate up to 75 people in private banquet room on site for each evening meal for two (2) events.

3.2.7 The lodging facility shall have the ability to accommodate up to 50 people for two (2) events and have the ability to support the sustenance requirements: breakfast to be completed by 7:15 a.m. and dinner daily. The combined cost of the breakfast and dinner meals shall not exceed the applicable federal per diem rates which apply. The per diem rates can be located on the General Services Administration (GSA) website at www.gsa.gov.

3.2.8 The Government shall provide a meal headcount and meal preference of attendees no less than seven (7) calendar days prior to each event. The government shall only pay for meals actually consumed.

3.2.9 The lodging facility shall have adequate on-site complimentary parking for local Marine Corps Government vehicles and rented vehicles. Adequate parking is defined as up to ten (10) spaces available for each event, at a distance of no more than .25 miles from the lodging facility.

3.2.10 The lodging facility shall ensure single occupancy rooms are designed to accommodate one (1) person, without the use of temporary bedding, including cots, hideaway beds, etc. Square footage shall be within industry standards.

3.2.11 The lodging facility shall be located in a safe location in accordance with industry standards

3.2.12 The quality of accommodations (to include appearance and cleanliness) and meals shall meet industry standards, and be of the quality considered acceptable by frequent business travelers.

3.2.13 Meals shall consist of, at a minimum, a full service continental breakfast and a dinner consisting of at least two vegetables and a protein source. Options for participants with dietary restrictions, such as vegans and vegetarians, shall be made available at each meal upon request.

3.2.14 Dining area for participants shall be set aside and reserved for the duration of each meal with the ability to view media videos.

3.2.15 The lodging facility shall provide COVID-19 cleaning and gathering guidelines in accordance with industry standards and Centers for Disease Control and Prevention (CDC) guidelines.

3.3 AMENITIES. The lodging facility shall have the following amenities:

3.3.1 Provide access to high speed internet service in guest rooms and common used areas.

3.3.2 Business Center desk for guests to check email, fax or print.

3.3.3 Workout facility (desired, not required).

3.3.4 Swimming pool (desired, not required).

3.3.5 Refrigerator in room.

3.3.6 Hairdryer in room.

3.3.7 Complimentary coffee maker and coffee in each room.

3.3.8 Iron and ironing board in room.

3.3.9 Television with cable access in room

3.3.10 Complimentary Coffee Station in lobby on Wednesday to Saturday mornings prior to the groups early morning departures.

3.4 Responsibility for Room Expenses

3.4.1 Items such as beverages, snacks and phone calls that are provided at additional cost are the sole responsibility of the occupant and shall be charged to that lodging guest’s credit card. If the guests do not possess a credit card, alternate payment methods (i.e. check or cash) shall be coordinated with the respective individual(s).

3.5 Damages

3.5.1 In the event of any damage to the lodging facility’s rooms or surrounding property, the Contractor shall make every attempt to obtain direct recourse from the individual responsible for such damages. If unable to resolve the issue directly, or if the identity of the individual responsible for the damages is unknown, the Contractor shall submit a Request for Equitable Adjustment, in accordance with the Disputes Act (FAR 52.233-1) and provide as much information as possible to ascertain the identity of the individual(s).

3.6 Payment

3.6.1 Payment shall be made by electronic funds transfer. As a result, offerors and quoters are required to be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted. See https://www.sam.gov/ for additional details.

3.7 Invoices

3.7.1 Invoices shall be processed through Wide Area Workflow Receipt and Acceptance (WAWF-RA). See DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS Clause 252.232-7006 for Wide Area WorkFlow Payment Instructions.

3.7.2 Government Technical Point of Contact. The below individual will serve as the primary contact for all technical questions you may have. However, only the Contracting Officer may, in any way, commit the Government financially or agree to alter, in any way, the content of any contract:

Michael Hounshell Logistics Operations Officer, G4 Michael.hounshell@marines.usmc.mil 703-784-9456

3.8 Government Quality Assurance

3.8.1 The Government will monitor the Contractor’s performance using a combination of inspection, and validated customer complaints in accordance with the Performance Requirements Summary (PRS) provided below. A Government Technical Point of Contact will be designated to represent the Contracting Officer for the purpose of coordinating with the contractor in administering the technical aspects of contract performance. The Contracting Officer may issue written instructions to fill in details in the scope of work set forth in this contract via the Government Technical Point of Contact. The Government Technical Point of Contact is not authorized to make any changes which affect the contract amount, terms or conditions. The Contracting Officer is the only party authorized to bind the Government.

3.8.2 The Government will inspect the Contractor's efforts for compliance with the contract terms to the standards set forth in the PWS.

3.8.3 Unsatisfactory or Non-performed Services: The Government shall provide the Contractor written or oral notice of deficiencies when discrepancies are noted. The Contractor shall be held to the full performance of this contract.

Contractor shall only invoice for lodging support provided/completed.

3.8.4 This contract is subject to Government inspection during any phase of performance.

3.8.5 Acceptance acknowledgment that the Contractor services conform with applicable contract quality-standards ordinarily occurs after delivery of service and completion of quality assurance actions in accordance to the PRS.

3.8.6 Random Inspections: The Government Technical Point of Contact will conduct random quality inspections on completed lodging support outlined in Section 3 of the PWS. The quality inspection shall also be used to ensure that all lodging support is made in accordance with the requirements contained in this contract.

3.8.7 Performance Evaluation Meetings: Meetings shall be as often as necessary, at the discretion of the Government Technical Point of Contact. A mutual effort will be made during these meetings to resolve all issues identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor. If the Contractor does not concur with the minutes, the Contractor shall state any areas of disagreement to the Contracting Officer, in writing, within three (3) days.

3.9 EQUIPMENT, MATERIAL, AND PERSONNEL REQUIREMENTS.

3.9.1 Contractor Furnished Materials: All labor, equipment, materials and supplies, unless otherwise specified, shall be provided by the Contractor.

3.9.2 The Contractor shall have all required equipment, material and personnel available for full performance of all services required under this contract on the effective date of the contract.

PERFORMANCE REQUIREMENTS SUMMARY

Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Reference

Standard Performance Standard Surveillance

Method Incentive /

Disincentive Provide efficient Large Group Check-in Capability

3.2.2 In accordance with industry standard.

90% of guests are checked in within 30 minutes of arrival at front desk.

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

Maintain room cleanliness & quality daily.

3.2.13 In accordance with industry standard.

95% of guest rooms cleaned to a quality acceptable by frequent business travelers (i.e.

Floors vacuumed, furniture dusted, beds made, clean towels provided if required, and bathroom floors, counters, toilet, & shower sanitized)

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

Provide ten (10) on-Site complimentary parking spaces daily.

3.2.4;

3.2.10

In accordance with industry standard.

100% of complimentary parking spaces are available during each event.

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

Accommodate appropriate # of breakfast and dinner for each event.

3.2.8 In accordance with industry standard.

100% accommodation shall be provided during each event

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

Breakfast to be completed by 7:15 A.M. daily on each event.

3.2.8 In accordance with industry standard.

95% of guests served by 7:15 a.m., with no more than 5% complaint regarding food quality during each event.

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

Required number of rooms available (50 per night as detailed in CLINs & SOW)

2.1; 3.1;

3.1.1

In accordance with industry standard.

100% of guest rooms shall be available upon guest check-in.

100% Customer feedback.

Exercise of Option Period and/or additional CLINs within contract.

(End of Summary of Changes)