SOLICITATION AMENDMENT M00263-21-Q-1003 0001.docx

M0026321Q1003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

A shuttle service is not required to transport participants back and forth to the hotel from the training center.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

A.1 Background: The Western Recruiting Region Headquarters, located aboard Marine Corps Recruit Depot, San Diego, regularly hosts Educator Workshops with the goal of providing educators firsthand knowledge of Marine Corps recruit training, job skills and opportunities, and educational benefits available to Marines. The program is specifically designed to impress upon educators the continuing need to recruit highly qualified, motivated young men and women. To that end, specific lodging requirements must be met to support the educator workshops of calendar years 2021 through 2024.

A.2 Scope of Work and General Tasks: This procurement is being conducted under the provisions of Federal Acquisition Regulations FAR Sub Part 13.5 “Test Program For Certain Commercial Items” and FAR Part 12 “Commercial Items”. The Government intends to award fixed price contract with prospective price redetermination (in accordance with FAR Section 16.205 and FAR Clause 52.217-9) for 30, double-occupancy rooms for four nights (Monday afternoon arrival and Friday morning departure), in support of 12 dated events throughout calendar year 2021, for a total of 1440 nights lodging, at or below the San Diego per diem rates.

There are three (3) additional one-year option periods for the same number of events and rooms. Though specific dates have not yet been established for the option period events, event dates will be set within 30 days of the beginning of each option period.

The base year (15 Jan 2021 – 14 Jan 2022) lodging price will be competitively set, but cannot exceed the Federal Government Lodging per diem rate for San Diego. The awardee’s offered price per room (for the base year), will be divided by the current per diem rate to arrive at a percentage. When the new per diem rate for San Diego is published for each succeeding fiscal year, the awardee’s percentage will be multiplied against the new rate to determine that respective option period’s Lodging prices. The ceiling price for each option period shall not exceed that current year’s Federal Government Lodging Per Diem rate for the San Diego area, and will be locked in for 12 months for each period of performance that it covers, even if the rates increase during that 12-month period. The per diem rates can be located on the General Services Administration (GSA) website at http://www.gsa.gov/portal/category/21287.

In addition, a Monday night “Buffet Style” banquet dinner (see section A.3.G), breakfasts for Tuesday and Wednesday (2 breakfasts—see section A.3.h & A.3.i.), and regular dinners for Tuesday, Wednesday, and Thursday (3 Dinners—See section A.3.i) shall be provided within the Fiscal Year 2021 Federal Government Meal Per Diem rate for the San Diego area. No charges will be paid against the resultant contract for the breakfast or dinner meals, the meal facilities, or services associated with the meals. Participating offerors simply must have the ability to support the meal requirements. The ceiling price for the option period’s meals shall not exceed that current year’s Federal Government Meal Per Diem rate for the San Diego area.

Participating offerors must also provide 10 single occupancy rooms, at the Federal Government Lodging Per Diem rate for the San Diego area during the same dates as the events cited at A.3.b of this PWS. No charges will be paid against the resultant contract for these rooms. Reservations for these rooms will be made via separate correspondence at least 72 hours prior to commencement of each event. The awardee will be free to release any rooms that have not been reserved at least 72 hours prior to each event.

The period of performance is for a base period of 12 months, plus three (3) one-year option periods. All options will be evaluated in accordance with FAR Provision 52.217-5. The contract requirements, as well as all applicable provisions and clauses, are outlined on the following pages.

Award will be made on a Best Value basis in accordance with the best value evaluation criteria outlined at Clause 52-212-2 of Section M of this Solicitation.

A.3 Mandatory Specifications: All mandatory specifications pertain to each event listed at A.3.b. Quotes shall discuss in detail the manner with which the hotel intends to satisfy the mandatory specifications defined below. Additionally, quotes shall detail any offerings supplementary to the mandatory specifications below. All mandatory specifications together with any supplementary offerings will be considered, as stated in Performance Work Statement.

a. No advance room deposit required for reservations.

b. The hotel shall provide the required number of rooms listed below for the base period and three (3) option periods. There will be 12 events per period of performance, with the number of rooms specified in the CLINS for each designated event. The event dates for the option periods will be set within 30 days of the beginning of each option period.

OPTIONS:

Option 1: 15 Jan 2022 – 14 Jan 2023 Option 2: 15 Jan 2023 – 14 Jan 2024 Option 3: 15 Jan 2024 – 14 Jan 2025

Each option period will have 12 events, with the same lodging and meal requirements as for the base year. The precise dates for each option years’ events will be set within 30 days of the beginning of each option period. In addition, the lodging rates for each option period will be re-determined by multiplying a pre-established percentage against the new Per Diem rate.

c. Large group check in capabilities, i.e., dedicated front desk person for Monday night check-in.

d. Rooms cancelled for any reason (e.g. Guest Cancels, No-Show Guests, Delays due to flight problems, etc.) will not be subject to any cancellation fees or penalties, and there will be no payment for the cancelled room.

e. Must be able to accommodate 50 passenger bus parking with safe (e.g. personnel must not cross any major streets or traffic lanes to board bus) and convenient (e.g. within 100 yards of hotel main entrance/exit) passenger loading and unloading.

f. Hotel must be within 3 mile radius of 1600 Henderson Ave, San Diego, CA 92140.

g. Must be able to accommodate 100 people in private banquet room on site, for one (1) Monday evening buffet dinner. Must have the ability to support this requirement with a per meal price within the fiscal year 2021 federal dinner allowance of $31.00. Additionally, the offeror must not charge any up front deposits for this event and must have the ability to accept payment via credit card for meals. Option period rates shall not exceed the Federal meal Allowance rates for their respective fiscal year. No charges will be paid against this contract for the banquet meal, the banquet facilities, or services associated with the banquet. Prospective offerors must simply have the ability to support this requirement. A Letter of Instruction (LOI) will be provided to the contractor a week prior to the event.

h. Must be able to accommodate up to 100 people for breakfast to be completed by 7:15am daily. The cost of the breakfast meal must be within the daily Federal Breakfast Meal Allowance of $17.00. Option period rates shall not exceed the Federal Meal Allowance rates for their respective fiscal year.

i. A minimum of two (2) breakfast meals (Tuesday and Wednesday, of each event) must be available at daily federal breakfast meal allowance of $17.00, and three (3) dinner meals must be available at the daily federal dinner meal allowance of $31.00 for each day of each scheduled event. Option period rates shall not exceed the Federal Meal Allowance rates for their respective fiscal year. No charges will be paid against this contract for the breakfast or dinner meals, the meal facilities, or services associated with the meals. The contractor will provide the meals for however many guests come to the hotel restaurant, to be paid for separately, and accept credit cards.

j. The Government will not be charged for uneaten meals. Adequate on-site complimentary parking for local Marine Corps District/Recruiting Station Government vehicles and rented vehicles.

k. Adequate parking is defined as 10 spaces available for each event. Parking Spaces must be within 100 yards of hotel.

l. Double occupancy rooms must be designed to accommodate two separate personnel in separate beds, without the use of temporary bedding, including cots, hideaway beds, etc. Square footage shall be no less than 375 sq. ft.

m. The quality of accommodations (to include appearance and cleanliness) and meals shall be of the quality considered acceptable by frequent business travelers.

n. A guest credit card will not be required for check-in.

A.4 Amenities:

A.4.1 The amenities cited below are considered must-haves for each event.

bring them to the hotel. At the end of the workshop, return each quest to the airport.

A.4.2 At check-in time each guest will be provided a list that states each amenity, whether it is complimentary, and if not complimentary, the price. Offerors may make other amenities available. The contractor are required to provide a list with a price breakdown to each and every guest during check-in. A guest credit-card is not required for check-in.

A.5 Occupancy: The personnel that occupy the rooms may change from time to time. Males and females will be billeted separately. The Government reserves the right to determine which personnel will receive single rooms, and which personnel will be billeted together.

A.6 Responsibility for Room Expenses: Items such as beverages, snacks and phone calls that are provided at additional cost are the sole responsibility of the occupant and will be charged to that hotel guest.

A.7 Damages: In the event of any damage to the hotel rooms or surrounding property, the Contractor shall make every attempt to obtain direct recourse from the individual responsible for such damages. If unable to resolve the issue directly, or if the identity of the individual responsible for the damages is unknown, the Contractor shall submit a Request for Equitable Adjustment, in accordance with the Disputes Act (FAR 52.233-1) and provide as much information as possible to ascertain the identity of the individual(s).

A.8 Taxes: This contract is for official Government purposes and is therefore exempt from all state and local taxes in accordance with the U. S. Tax Code Section 501 (C)(1) and California Sales and Use Regulation 1614, and in accordance with the California Statute, this contract shall serve as sufficient documentation to support an exempt sale to the United States Government.

A.9 Payments and Invoices: Payment shall be made by electronic funds transfer. Invoices will be processed through Wide Area Workflow Receipt and Acceptance (WAWF-RA). See clause 252.232-7006 Wide Area Workflow-Receipt and Acceptance.

A.10 Performance Requirements Summary (PRS)

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