PWS_TriCommand_Guide_2019.docx

PERFORMANCE WORK STATEMENT (PWS)

TRI-COMMAND GUIDES

1. GENERAL: This is a non-personnel services contract to provide Tri-Command Guides. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: Marine Corps Recruit Depot Parris Island, Marine Corps Air Station Beaufort, and the Naval Hospital have used the Tri-Command phonebooks for the last five years. These phonebooks are distributed across the commands and are updated annually with the phone numbers of individual sections.

1.2 Objectives: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform publication of Tri-Command Guides as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Scope: The Contractor shall publish an annual civilian enterprise (CE) Tri-Command Guide with Map inserts, Flat Map, Tri-Fold Map, and VIP Guide for the installations, to include: Marine Corps Recruit Depot Parris Island (MCRDPI), South Carolina, Marine Corps Air Station Beaufort (MCAS), South Carolina, and Naval Hospital Beaufort (NHB), South Carolina (referred to as the “Tri-Command” in this contract).

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year – 15 January 2020 OptionYear I – 15 January 2021 Option Year II – 15 January 2022 Option Year III – 15 January 2023 Option Year IV – 15 January 2024

2.0 General Information

2.1 The Tri-Command Guide, Maps, and VIP Guide shall be published annually, by 15 January of each year, and shall consist of:

i. A guide to be known as the Tri-Command Guide and Telephone Directory, hereafter referred to as the Guide.

ii. Guide map inserts consisting of a minimum of three (3) fold out maps, including two (2) detailed installation maps of MCRDPI and MCAS and one (1) map detaling the local Tri-Command area.

iii. Flat Map (MCRDPI and MCAS only).

iv. Tri-Fold Map (MCRDPI and MCAS only).

v. VIP Guide.

2.1.1 Applicable Documents:

Policies and guidelines stated in this Contract are based on Department of Defense Instruction 5120.04, 17 March 2015, Navy Publications and Printing Service Instruction 5600.4C, Department of the Navy Publications and Printing Regulations NAVSO P-35, and 32 Code of Federal Regulations (CFR) 247.

3.0 Tasks:

3.1 Tri-Command and VIP Guides - Provide a comprehensive military phone directory for the Tri-Command that:

i. Is Broken down by command at each Tri-Command installation and consisting of DOD (business) phone numbers only. No personal or dependent numbers are to be listed.

ii. Enhances the quality of life for military and civilian personnel of the Marine Corps and Navy, and enhances the general welfare, allowing quality dissemination of business conducted aboard the Tri-Command.

iii. Enhances and preserve the customs and traditions of the United States Marine Corps and the United States Navy.

iv. Uses a copy produced by the Public Affairs Officers (PAO) of each Tri-Command installation, using photographs and graphics. Input will come from the PAO as well as the publisher as directed by the PAO, in consonance with regulations and policies of the Department of the Navy and the United States Marine Corps.

v. The VIP Guide shall consist of the content of the Tri-Command Guide without the telephone directory.

3.1.2 Flat and Tri-fold Maps for MCRDPI and MCAS.

3.1.3 Advertising:

i. All advertising shall be solicited by the contractor. Neither the contractor nor its representative shall solicit advertising in the name of the United States Marine Corps, United States Navy, nor official Marine Corps organization units/activities, nor any other component of the Department of Defense. The contractor shall conduct all business operations concerning the directory on an ethical and business like basis and in a manner that deals honestly and fairly with all advertisers and persons inquiring about the Tri-Command Guide.

ii. Ad-to-Editorial Copy Ratio shall not exceed 60% advertising to 40% editorial. The guide shall be no less than 75 pages to include all editorial and advertising content. Maximum number of pages will be determined by input by PAO and the publisher.

iii. The contractor shall accept for publication only those advertisements that, after approval by the Government, are in conformance with the references in Section 2 of this PWS.

iv. The contractor shall not accept nor publish advertising that, in the Government’s opinion, is objectionable or obscene in nature, or that reflects adversely upon the Government of the United States or any of its components, or that the Government determines is not pertinent to its internal audience at the Tri-Command.

v. Under no conditions shall a business establishment listed by the Tri-Command commanders as “off Limits” be permitted to advertise in the Tri-Command Guide. The Government will provide the Contractor an initial list of “off limits“ establishments and updates each time the list changes.

vi. When ads of a questionable nature are proposed, the contractor shall furnish a photocopy of the complete ad to the Public Affairs Officers or their representatives before publication for approval or disapproval.

vii. The contractor shall assume full responsibility for the accuracy of any advertisement appearing in the Tri-Command Guide. Advertisers shall be notified that their advertisements will not conflict with maintaining the morale, welfare and discipline of the U.S. Marine Corps or the U.S. Navy.

viii. The Public Affairs Officers shall be notified before insertion of any advertising supplements and must grant approval. The Public Affairs Officers, working in concert, may limit the number of advertising inserts should they determine that such inserts are excessive.

3.1.4 Content:

i. STANDARDS OF DECENCY: The Tri-Command Guide will include only material that reflects the standards of decency characterizing the U.S. Marine Corps, the U. S. Navy and the Tri-Command as determined by the Government. The Tri-Command Commanders reserve the right to prohibit distribution of the Tri-Command Guide when, as determined by the Tri-Command, the Tri-Command Guide includes advertising that undermines the commands’ successful mission performance and preservation of morale and discipline or that is otherwise contrary to the best interest of the commands.

ii. MASTHEAD: The masthead of each issue shall carry the following disclaimer in type no smaller than six-point:

“Published by ( ) a private firm in no way connected with the Department of Defense, the United States Marine Corps, the United States Navy, Marine Corps Recruit Depot Parris Island, SC, Marine Corps Air Station Beaufort, SC, or Naval Hospital Beaufort, SC, under exclusive written contract with the U.S. Marine Corps. This commercial enterprise directory is an authorized publication for members of the military services. Its contents do not necessarily reflect the official views of the U.S Government, the Department of Defense, the U.S. Marine Corps or the U.S. Navy and do not imply endorsement thereof.”

“The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the DOD, The Marine Corps, the Navy, Marine Corps Recruit Depot Parris Island, SC, Marine Corps Air Station Beaufort, SC, Naval Hospital Beaufort, SC, or ( ) of the products or services advertised.”

“Everything advertised in this directory shall be made available for purchase, use, or patronage without regard to race, color, religion, gender, national origin, age marital status, physical handicap, political affiliation or any other non-merit factor of the purchaser, user, or patron. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed the contractor shall refuse to print advertising from that source until the violation is corrected.”

“Editorial content (i.e., all content other than paid advertisements) is edited, prepared, and provided by the Public Affairs Officers of each Tri-Command installation.

a. The masthead may contain the names and editorial titles of military and civilian members assigned the duty of preparing its content, If used, the names and titles shall be listed in a section of the masthead entitled “ Tri-Command Guide Editorial Staff”.

b. The masthead of the Tri-Command Guide will contain the office and telephone numbers of the Public Affairs Officers as the Government’s liaison with the contractor, the name of the contractor, frequency of publication, method of reproduction and total number of circulation.

iii. Polls, Surveys, and Straw Votes: No opinion poll, nor straw vote on political campaigns endorsements, candidates or issues will be conducted for publication or included in the Tri-Command Directory. The Tri-Command Guide will not contain political views of any party or affiliations to include but not limited to political news, editorials, cartoons, or other items that are partisan in nature and not within the mission of the Tri-Command and their command information objectives as determined by the Government. (Exceptions are listed in SECNAVINST 5720.44C)

iv. LOTTERIES: Except as authorized by 18 US Code 1307 with regard to state lotteries and the Indian Gaming Regulatory Act, the Tri-Command Guide is prohibited from publishing advertisements or editorial material about II games of chance. “Paid advertisements for the lotteries administered by any state may be included in the Tri-Command Directory only if in accordance with 18 United States Code 1307.

v. AD LAYOUTS: Unless otherwise authorized by the Communication Strategy and Operations Office editorial staff, advertising on all pages shall be blocked across the top of the ad block, if horizontal format, or along a vertical line the length of the page, if vertical format, to facilitate contemporary modular design of editorial material. Ads within ad space shall fill the entire ad space. An alley of one (1) pica between ads will be the standard. All published ads shall be in rectangular form.

a. Purchased ad space shall be filled by either enlarging ads or by bordering ads around the perimeter of purchased space. The weight of perimeter borders will be consistent to within one (1) point of other borders on the page.

b. The Tri-Command Directory editors may specify advertising layout that prevents awkward ad structures impeding effective layout of editorial material.

c. Ads shall not run sideways nor upside down to attract attention. Ads shall be sold only in 2-,3-,4-, and 6- column widths. Ads shall not be horizontally combined to form widths other than 2,3,4, and 6 columns.

3.1.5 Restrictions:

a. The contractor shall not solicit or accept advertising that contain any materials that imply that the Department of Defense components or their subordinate echelons endorse or favor a specific commercial product, commodity or service unless such authorization is provided by the Secretary of Defense or higher authority.

b. The contractor shall not solicit or accept advertising from an individual or business which restricts purchase, use, or patronage based on race, color, religion, gender, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user, or patron. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the contractor shall refuse to print advertising from that source until the violation is corrected.

c. The use of the U.S. Marine Corps emblem or the emblem of any other component of the Department of Defense component or any other trademarked property shall be refused because others may infer that component’s endorsement, absent a disclaimer to the contrary printed therein.

d. The Tri-Command Directory editors will have the option of adding the word “ADVERTISEMENT” to any ad they determine to be similar in appearance to editorial content. If purchase space does not allow room for the word “ ADVERTISEMENT” the editors will have the option of adding editorial space to the ad to fit the word “ADVERTISEMENT.”

e. The contractor shall not state or imply, either in copies of the Tri-Command Guide or on his stationery, forms, billheads, signs, or in any other manner, that the Tri-Command Directory is an official Armed Services publication. The name. Insignia, seal, emblem, or any other identifying symbol or device of any military component or department shall not be used in any manner to imply or invite the inference that the publication is an official Department of Defense Publication.

f. The contractor shall ensure that advertisements offering credit terms must carry a clear statement of the total cash price of products/services and the credit terms offered. These shall be shown clearly in the advertisement, including advertising inserts and supplements.

g. Naval personnel may not accept employment by or gratuities from a commercial contractor under CE contract with a command. Other than investigation of the business capability of prospective publishing companies during the bidding process and general monitoring of ongoing business capability to fulfill the contract, personnel of the Tri-Command may not be connected with the business affairs of the CE publication or other business affairs of commercial publishers under CE Contract.

h. The contractor shall not enter into any exclusive advertising agreement with any firm, broker, or individual.

i. No commercial enterprise comic or feature supplements shall be distributed with this guide without the approval of the Tri-Command.

j. The contractor shall not represent in any manner, expressly or by implication that items or services purchased or sold under this contract are approved or endorsed by any element of the U.S. Government. Any advertisement, including cents-off coupons, by the contractor that refers to a military resale activity shall contain a statement that the advertisement was neither paid for nor sponsored, in whole nor in part, by the particular government organization assigned to the Tri-Command.

4.0 Contractor Furnished Items and Services:

i. The contractor shall furnish all necessary supplies, repair parts, materials, tools, support equipment, and training required to perform all services.

ii. Paper Stock: The contractor shall provide sufficient paper stock for selection by the Government before the time of initial printing, As a minimum, paper stock will be 30-lb recycled newsprint, off-white.

5.0 Specific Tasks:

i. Quantities/Delivery: The Tri-Command Guide with Map inserts, Flat Map, Tri-Fold Map, and VIP Guide shall be published and delivered approximately eight to nine (8-9) months after contract award and once a year, thereafter. The contractor shall print and provide a total 10,000 copies of the Guide, 3,500 copies of the Flat Map, 3,500 copies of the Tri-Fold Map, and 500 copies of the VIP Guide annually, to be delivered to the Communication Strategy and Operations Office, MCRD, Parris Island, MCAS Beaufort, and the Naval Hospital Beaufort freight prepaid. Distribution locations and quantities for each Communication Strategy and Operations Office are outlined below. The Contracting Officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at the Tri-Command.

Delivery schedule:

The Delivery Location and Quantities are as follows:

MCRD PARRIS ISLAND

Attn: Communication Strategy and Operations Office

BLDG 287

Parris Island, SC 29905

MCAS Beaufort Attn: Telephone Office PO Box 55001 Geiger Blvd, Bldg 596, Rm 104 Marine Corps Air Station Beaufort, SC 29904-5001

Naval Hospital Beaufort Attn: PAO PO Box 6037B 1 Pinckney Blvd Beaufort, SC 29902-6148

ii. Editorial Pages: The total number of editorial pages will number 40 up to 52 pages devoted to command information. These pages will be free from all advertising and will run consecutively from page one. Publisher shall provide a total of thirty-two (32) additional pages, which will include a detailed base telephone listing. It is understood that this Change in Policy has been approved in a Memo dictated to the secretaries of the Military Departments. Dated August 25, 1986, “Change of Policy on Civilian Enterprise (CE) Guides or Directories” signed by Fred S. Hoffman, Principal Deputy Assistant Secretary. Advertising will not exceed 60 percent of the total number of interior pages of the Guide.

iii. Color Editorial Pages: Contractor shall provide at the command’s option, up to 16 inside editorial pages reserved for four-color process reproduction photography and /or artwork, subject to the design approach. There shall be no limits on the use of special effects color, full-page color bleeds, the number of color photographs, color graphics, color posterization, screens, tints, duotones, computer image enhancement, and additional spot color. Spot color for text will be included on all editorial pages. The Publisher further offers the use of color inks on color page stock and PMS inks in the editorial section.

iv. Editorial Stock: At the first planning session the Contractor shall provide the Communication Strategy and Operations Office with paper samples in various textures and colors, coated and uncoated, with a MINIMUM weight of 60 pound gloss enamel. The Communication Strategy and Operations Office will have final approval on paper stocks used in the Publication.

v. Page Size: The contractor shall ensure the size of each page will range between 8 to 9 inches in width and 11 to 12 inches in length.

vi. Map: The contractor shall ensure pull-out maps are made to accompany the guide. The map shall be a minimum of two feet by two feet printed on a MINIMUM weight of 60 pound gloss paper.

vii. Covers: At the Communication Strategy and Operations Office option, four-color process reproduction photographs and/or artwork may be used on all covers. Publisher further offers unlimited use of foil embossing, computer enhancements, die cuts, fold out covers and other image enhancing features. There will be no advertisements on the outside front cover.

viii. Cover Stock: Cover stock selected by Communication Strategy and Operations Office will be at a MINIMUM 80 pound gloss enamel and can be varnished on both sides for high luster finish. Contractor shall provide cover stock samples in various colors, texture and weights for Communication Strategy and Operations Office selection at the first preplanning session.

ix. Cover Selection Options: Contractor shall provide the option of die-cutting, embossing, foil-embossing, Marcoat lamination, thermography process, or a combination of the above, with four-colorprocess reproduction artwork or photography as determined by design selection.

x. Type Face: Contractor shall provide the Communication Strategy and Operations Office with detailed type face and headline option charts reflecting its COMPSET #510 TOTAL IN-HOUSE TYPESETTING EQUIPMENT CAPABILITIES WITH 640 DIFFERENT TYPESIZES from 5-1/2 to 72 point.

xi. Font Styles: Contractor shall offer no restriction on the use of fonts and can provide a book of font styles for selection by Communication Strategy and Operations Office.

xii. Screens & Tints: contractor shall offer unlimited use of color and black & white graphics to include posterization, screens, tints, computer enhancement, and spot color throughout the publication. In addition, there shall be no restriction on using full-page bleeds and on the number of color photographs used on the editorial pages reserved for four-color process reproduction photography and/or artwork. Publisher also offers unlimited use of color graphics. A complete graphics kit shall be provided to the Communication Strategy and Operations Office staff detailing screens, posterization and other color graphics.

xiii. Binding: The Guide shall be perfect bound with quality three-knife, fine-edge trimming.

xiv. Graphic Art Assistance: contractor’s graphic personnel, including a professional designer and staff artist, will give complete support to the PAO staff in order to provide a quality publication with a unique design:

a. Contractor's graphics representatives will meet on-site at MCRD Parris Island with Communication Strategy and Operations Office for a preplanning session in which a production schedule will be determined, design and cover ideas formulated, photography panned and area copy and photos gathered by the Publisher.

b. Contractor's graphics representatives, which would include graphic artists, professional designer and layout artist, will provide a complete design composite of the Guide to the Communication Strategy and Operations Office, to include two cover ideas and a design theme for image enhancement, for approval prior to production stages.

c. Storyboards shall be created to assist in the flow of editorial and photos.

d. Contractor shall provide complete graphic art assistance throughout the term of this Agreement.

xv. Graphic Supplies: The publisher shall provide dummy/layout sheets and follow Communication Strategy and Operations Office design instructions (advising as Necessary) to include copy width and placement, and picture widths and placements. In addition, Contractor shall provide advertising dummies no later than 45 days prior to make-up.

xvi. Coordination: Contractor contact information for Communication Strategy and Operations Office: bobby.yarbrough@usmc.mil or (843)-228-3654.

xvii. Revisions: The contractor places no restrictions on revisions to copy, photos, or design of subsequent issues.

xviii. Proofing: Publisher will provide typesetting of the guide materials and return to MCRD, Parris Island for rough layout of the guide, Contractor accepts responsibility for final camera-ready layout, subject to Communication Strategy and Operations Office approval. A pre-press proof of all editorial materials, photographs and advertisements, and a color key of the MCRD, Parris Island section will be submitted to the Communication Strategy and Operations Office before printing.

xix. Photography: All photos shall remain the property of the Communication Strategy and Operations Office, who shall determine which photos shall be included in the guide.

xx. Publication: Publish each editorial page as laid out on dummy layout sheets, unless a change is mutually agreed upon and this contract is amended.

6.0 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:30 a.m.- 4 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

7.0 Type of Contract: The government will award a no cost contract.

8.0 Government Furnished Property, Equipment, and Services – None.

9.0 Base Access:

A. INTRODUCTION

The Commanding General (CG), MCRD/ERR PI grants the privilege to gain access to the Depot, conditionally, to those individuals or organizations that meet the minimum qualifications and conform to regulations. CG, MCRD/ERR PI retains the responsibility to suspend or revoke access privileges if necessitated by and action deemed contrary to maintaining good order and discipline aboard this installation. In order to gain access to Marine Corps Recruit Depot, Parris Island (MCRDPI), SC, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access.

All contractor personnel, to include delivery personnel, who perform work on Marine Corps Recruit Depot Parris Island, SC (MCRDPI) for the cited contract must adhere to the Defense Biometric Identification System (DBIDS) process to gain access MCRDPI provided in paragraphs B and C. Individuals operating a vehicle aboard our military installations are required to have a valid, U.S. Driver’s License, registration, and insurance. If an individual has a foreign driver’s license, said individual must also provide a valid Passport. The contractor shall understand and comply with Depot Order 5512.12A Access Control Regulations.

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system replaces RAPIDGate and MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

In order to reduce wait time when exchanging your RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

B. DBIDS ACCESS

DBIDS credentials is now being issued as of October 1, 2018. If you currently hold a valid Common Access Card (CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility Reporting System (DEERS), no further action is required.

You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate. Expect a one-time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

· DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

· RAPIDGate/MCESS credentials are still being accepted at Parris Island Depot. An exact termination of RAPIDGate is 31 December 2018.

NEW CONTRACTORS

The contractor shall submit a written request on company letterhead to the Contracting Office listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The format for the letter will be provided by the Contracting Office. In addition to the aforementioned letter, the contractor must also submit a contractor information sheet on each employee. A template for the letter and contractor informational sheet template will be provided upon contract award. The Contracting Office will endorse the request and forward to the Depot Security Manager Office for processing. This information must be provided to the assigned Contract Specialist and/or Contracting Officer for the contract at least two (2) weeks prior to start of the contracts period of performance.

Contractors must do the following in order to obtain a base access card:

· Submit Contractor Application Form and cover sheet to the Contracting Office

· The Contracting Office will send the form to G3 Security

· Once cleared (weekly list sent out), pre-register at DBIDS

· Google DBIDS (1st link)

· https://dbids-global.dmdc.mil/enroll#!/

· Take QR code to PMO for badge

· If cleared with the Air Station, an application still needs to be submitted to Security at Parris Island but we will reciprocate off of their cleared/not cleared for base access.

· New contractors requiring access for over 60 days will receive a credential valid for up to one year.

· New contractors requiring access for less than 60 days will receive a temporary paper pass.

Pending means that there were issues that our office needs to review to determine if the individual will or will not be denied base access.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Security Office at 843-228-4174.

C. Contractor’s Responsibility

A criminal background check conducted by the MCRDPI Security Manager’s Office shall be required for all contractor personnel who make frequent visits to or perform work on the MCRDPI cited in the Contract, prior to the start date of the contract. Contractors are required to review any proposed employee prior to submitting their names for the background check. Depot access will be denied if it is determined that the personnel requesting access are within one of the following categories:

1. On the National Terrorist Watch List.

2. Illegally present in the United States.

3. The subject to any outstanding warrant or criminal summons.

4. Has knowingly submitted an employment questionnaire with false or fraudulent information.

5. Has been issued a debarment order and is currently banned from any military installation.

6. A prisoner on work-release program or currently on felony probation/parole.

7. A registered sex offender.

8. Membership within the previous 10 years in any organization that advocated the overthrow of the U.S. Government or affiliated with any active gang.

9. Is pending any felony charges.

10. Has been convicted of a felony within the last ten (10) years.

11. Has multiple (three or more) misdemeanor criminal offenses to include, but not limited to:

a. Drug Offenses

b. Offenses of violence

c. Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

d. Larceny/theft

12. Any reason the Installation Commander deems reasonable for good order and discipline.

No physical badge will be issued. If a contractor’s proposed employees requiring access meet the required criminal background check, upon entry, each contractor employee must present a valid form of identification (Driver’s License). At the front gate, the Provost Marshall’s Office will screen each contractor employee against MCRDPI Security Manager’s Office listing of approved contractor employees. The operator of the motor vehicle must also provide valid registration and current insurance.

D. ADDITIONAL BASE ACCESS GUIDANCE

1. All vehicles are subject to search

2. No Illegal Drugs

3. Firearms are prohibited

4. Fireworks are prohibited

5. Strictly obey speed limits

6. No Cell Phone use while driving

7. DO NOT enter any training, unauthorized, or restricted areas.

8. Military Police Contact Information

i. Emergency Dial – 911

ii. Non-Emergency Dial – 843.228.3444 image1.png