SOL_M00263-13-T-0038.doc

Section B - Supplies or Services and Prices

Months

MCRD and MCAS Full time Catholic Priest

FFP

Period of Performance: 1 Oct 13 - 30 Sep 14

The Marine Corps Recruit Depot (MCRD) Parris Island and the Marine Corps Air Station (MCAS) is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the MCRD Parris Island/ Marine Corps Air Station Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his church doctrine. In addition, this Vendor will also fulfill the needs of both commands with the MCAS Chapel serving as primary facility for family programs due to space constraints at the MCRD permanent party chapel.

See Performance Work Statement

FOB: Destination

ESTIMATED

NET AMT

0001AA

MCRD Full time Catholic Priest

The Marine Corps Recruit Depot (MCRD) Parris Island is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the MCRD Parris Island Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his or her church doctrine.

See Performance Work Statement

POC: LCDR Curtis N. Price

Deputy Assistant Chief of Staff Religious Ministries

Marine Corps Recruit Depot

Bldg 854 Boulevard DeFrance

Parris Island, SC 29905

ESTIMATED

0001AB

MCAS Full time Catholic Priest

The Marine Corps Air Station (MCAS) is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the Marine Corps Air Station Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his or her church doctrine.

See Performance Work Statement

POC: CDR Dean Hoelz

Marine Corps Air Station Chapel

Building 566 Geiger Boulevard

MCAS Beaufort

Beaufort, SC 29904

ESTIMATED

Months

FFP

Period of Performance: 1 Oct 14 - 30 Sep 15

The Marine Corps Recruit Depot (MCRD) Parris Island and the Marine Corps Air Station (MCAS) is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the MCRD Parris Island/ Marine Corps Air Station Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his church doctrine. In addition, this Vendor will also fulfill the needs of both commands with the MCAS Chapel serving as primary facility for family programs due to space constraints at the MCRD permanent party chapel.

See Performance Work Statement

ESTIMATED

0002AA

FFP

The Marine Corps Recruit Depot (MCRD) Parris Island is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the MCRD Parris Island Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his or her church doctrine.

See Performance Work Statement

POC: LCDR Curtis N. Price

Deputy Assistant Chief of Staff Religious Ministries

Marine Corps Recruit Depot

Bldg 854 Boulevard DeFrance

ESTIMATED

0002AB

FFP

The Marine Corps Air Station (MCAS) is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the Marine Corps Air Station Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his or her church doctrine.

See Performance Work Statement

POC: CDR Dean Hoelz

Marine Corps Air Station Chapel

Building 566 Geiger Boulevard

MCAS Beaufort

Beaufort, SC 29904

ESTIMATED

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

ROMAN CATHOLIC PRIEST

Marine Corps Recruit Depot (MCRD) Parris Island/ Marine Corps Air Station (MCAS) Beaufort Roman Catholic Chapel Program and Roman Catholic Recruit Religious Ministry Program

This procurement is being conducted under the provision of Federal Acquisitions Regulation (FAR) 13.5 Simplified Acquisitions procedures and FAR Part 12 Commercial Items. The government intends to award a Fixed Price contract for the services. The specifications and guidelines for contract requirements are outlined below.

1. Statement of Work:

The Marine Corps Recruit Depot (MCRD) Parris Island and the Marine Corps Air Station (MCAS) is procuring a Religious Ministry Services Catholic Priest to complete the mission and objectives of the MCRD Parris Island/ Marine Corps Air Station Beaufort Roman Catholic Chapel Program and Recruit Roman Catholic Religious Ministry Program. The selected Vendor for the subject position will coordinate and celebrate Sunday Mass and Holy Days of Obligation, supervise various Chapel ministries and teach/supervise Roman Catholic Religious Education. This Vendor will also perform faith specific religious rites such as confessions, faith specific counseling, weddings, baptisms, funerals and memorial services as dictated by his church doctrine. In addition, this Vendor will also fulfill the needs of both commands with the MCAS Chapel serving as primary facility for family programs due to space constraints at the MCRD permanent party chapel.

2. Knowledge and Skills required of the Position:

a. Ordained Catholic Priest in good standing with registered home Diocese (or religious order). Ecclesiastical Endorsement: Vendor must retain at all times proper endorsement from his Religious Organization (RO) as specified in DODI 1304.28, Enclosure 5 (http://www.dtic.mil/whs/directives/corres/pdf/130428p.pdf ) and approved by a Religious Ministry Professional authorized by the RO. The Vendor must be in good standing with the RO, as well as possess all the necessary faculties and incardination as determined by the RO. A provisional period of no more than 180 days will be acceptable in the interim granting of provisional faculties and/or incardination leading towards full granting of such by the RO. Vendor must possess a statement in writing of the provisional granting of necessary faculties, incardination, and endorsement by RO to begin work.

b. Possess a Master of Divinity Degree or equivalent.

c. Be granted Faculties by the Archdiocese for the Military Services (AMS), USA to include delegation for the administering of Catholic Rites/Services to military service members. Vendor will be required to apply on line with the Archdiocese for the Military Services and receive endorsement and faculties. .http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586255/k.638D/Application_for_EndorsementFaculties_Archdiocese_for_the_Military_Services.htm

d. Basic Experience: Vendor shall possess a minimum of two years’ experience in provision of worship as a Catholic priest. Experience with young adult populations and the military will enhance the effectiveness of the provider.

e. Possess general working knowledge of Microsoft Word, Microsoft Excel and Microsoft Outlook and desktop computer hardware.

3. Scope and Effect of Work:

a. Must be available within 24 hours to provide services, when not in a vacation status, such as memorial services and funerals for active duty military or special occasions.

b. Assist in supervising the MCRD Parris Island/MCAS Beaufort Roman Catholic Chapel Program, and Recruit Roman Catholic Religious Ministry Program, including the Religious Education Program and the Liturgical Ministry Program for recruits.

Permanent party religious education programs will be accommodated at MCAS Chapel due to space limitations in the MCRD chapel.

c. Provide Pastoral Care to recruits, active duty military and their family members, as well as unmarried/unaccompanied Service Members when needed. This may also include installation Civilian Contractors and non-uniformed Federal Employees.

d. Possess an understanding of military customs, courtesies, traditions, protocol and honors rendered in conjunction with military ceremonies.

e. Maintain office hours for Roman Catholic recruits and Roman Catholic permanent personnel, after consultation with the Installation Chaplain.

f. Must demonstrate ability to interact with people from all socio-economic backgrounds, civilian and military (including recruits, permanent personnel family members and retirees, as well as good oral and written communication skills).

g. Work locations are the following:

MCRD

Religious Ministries Center

Building# 854 Boulevard De France

Marine Corps Recruit Depot

Parris Island, South Carolina 29905

Recruit All-Weather Training Facility

Building# 281 Boulevard De France

Depot Chapel

Building# 161 Panama Street

Recruit Chapel

Building# 6002 Boulevard De France

MCAS

MCAS Beaufort Chapel

Building #566 Geiger Boulevard

MCAS Beaufort

Beaufort, SC 29904

MCAS Child Development Center

Building #1142 Geiger Boulevard

MCAS Beaufort

Beaufort, SC 29904

4. Objectives and Tasks:

a. Coordinate and celebrate Sunday Masses:

1. One 1700 Sunday Vigil (Saturday Evening) Mass at MCRD Parris Island Depot Chapel each Sunday (for 52 Sundays).

2. One 0700 Recruit Mass at MCRD Parris Island All Weather Training Facility (AWTF) each Sunday (for 52 Sundays).

3. One 0815 recruit Religious Education Class in the AWTF each Sunday (for 52 Sundays).

4. One 0930 MCAS Beaufort Chapel Mass each Sunday (for 52 Sundays).

5. One 1040 MCAS Beaufort Chapel Religious Education Program (to include MCRD PI permanent personnel/grades K-8 & Confirmation), each Sunday (for 36 Sundays or every Sunday public school is in session) in the MCAS Beaufort Chapel classrooms.

6. Coordinate and celebrate Holy Day Masses as seasonal/liturgical obligations require.

7. Be present for Confessions before each Weekend Mass.

8. Celebrate Mass on each of the Holy days of Obligation, to include coordination of musical support with the assistance of the Roman Catholic Music Director and Musician per the guidance set forth by the Archdiocese of the Military Services, USA, and Command Chaplain.

b. Preparing for Sunday and Holy Day Liturgies includes coordinating appropriate music with music ministers. “Prayers of the Faithful” for Sunday and Holy Day Liturgies are to be composed by the Contract Priest with respect to Liturgical Guidelines and the needs of Marine/Navy Catholic community.

c. Administrative Functions: Perform the following in accordance with the guidance set forth by the Archdiocese of the Military Services, USA:

1. Coordinate and supervise the preparation for the Sacraments of Baptism, Penance and Reconciliation, Eucharist, Confirmation, for recruits and permanent personnel, and Marriage for permanent personnel only. Celebrate Viaticum/Sacrament of the Sick when necessary. Conduct counseling, classes and/or celebrate the Masses/Liturgies appropriate to the Sacrament administered. Coordinate with the Military Archdiocese for the annual celebration of the Sacrament of Confirmation.

2. Be available for Catholic counseling and spiritual support.

3. Coordinate and supervise, with the assistance of the Coordinator of Religious Education, the Catholic Religious Education Program for active duty military and their family members.

4. Train and certify Extraordinary Ministers of Holy Communion (EMHC), Lectors, Alter Servers and Ushers. Train and certify, when needed, members of deploying commands who seek to become Lay Leaders during deployment.

5. Documentation of all sacraments shall be submitted to the Military Archdiocese no later than one week after the celebration of the particular sacrament.

6. Religious Ministries Department obligations – required attendance at the following:

a. Religious Ministries Staff Meetings as required.

b. Periodic meetings with the Installation Chaplain and as required.

7. Maintain liturgical, educational and social activities supplies in the MCRD

Depot Chapel, AWTF for recruits, and the MCAS Beaufort Chapel, by coordinating with the Supply Specialist.

8. Participate, as requested and as appropriate, in command functions, Memorial

Services, Retirements, Changes of Command and reenlistments for authorized military members.

9. Meet with the Parish Councils of MCRD Parris Island and MCAS Beaufort regularly to seek their advice on the Roman Catholic program, in particular, the disbursement of the ROF.

5. Evaluation:

The Vendor will be evaluated on the following components:

a. Ongoing flexibility and the ability to work well with the chapel staffs, volunteers, Roman

Catholic recruits, Roman Catholic service members and family members.

b. Success in providing quality customer service and support skills to the Roman Catholic community.

d. Professionalism, timeliness and thoroughness in accomplishing tasks and responsibilities.

e. Auditions and Interviews: All events will take place in the Religious Ministries Center, Bldg# 854. Time and dates will be forwarded to the offeror. The Vendor is also required to provide a curriculum vitae which describes past experiences that qualifies him/her for the contract and evidence of Archdiocese of Military Services (AMS) approval to conduct services onboard MCRD Parris Island and the MCAS. In addition, please be available to attend the first Sunday Catholic service thereafter (if required by Technical Evaluation team).

6. Guidelines:

a. Accepted professional ministry standards outlined in current Secretary of the Navy and Commandant of the Marine Corps policies govern will govern work. In many cases, guidelines and expectations will be established by the Navy Chief of Chaplains. The Vendor will use judgment, initiative and resourcefulness in deviating from established delivery methods to resolve specific complex and/or intricate issues and problems; treat specific issues or problems; and propose new practices.

b. The Vendor is responsible to arrange for coverage for all contractual requirements in the event of personal illness, vacations, or any other times that he is unavailable. If the absence is scheduled, the name of the replacement will be provided 15 days prior to absence (except in case of emergency when the Installation Chaplain and/or staff should be contacted immediately).

c. Must uphold and adhere to the highest standards of personal conduct, morals and ethics for a professional leader and priest, and must always be conscious of the trusted position he holds and the reputation he embodies as a staff member of MCRD Parris Island/MCAS Beaufort Religious Ministries Department.

d. The work must be performed by the contracted priest, not a subcontractor.

e. Transportation: Vendor will provide all transportation to, from, and in performance of his duties in their own privately owned vehicle and is not reimbursable by the government.

f. Access to Marine Corps Recruit Depot/ Marine Corps Air Station: Personnel entering installations shall possess a valid driver’s license, vehicle registration and proof of current automobile insurance. Vendor shall be required to obtain all the decals, passes, identification cards and or badges as required by the installation’s local procedures. Such items are furnished by the Government and shall be returned, or retrieved upon the end of a Vendor’s work under this contract. MCAS will coordinate once contract is awarded.

7. Security Clearance:

A security clearance is not required for this position.

8. Period of Performance:

This contract shall become effective on 01 October 2013 through 30 September 2015, unless terminated or extended in accordance with other provisions herein.

9. Hours of Operation:

Work shall be full time; composed of a 43-46 hour work week over seven days as requirements dictate.

10. Place of Performance:

Work is to primarily be performed in the Chaplain’s Office, All Weather Training Facility (AWTF) and chapels at MCRD Parris Island, and MCAS Beaufort. The government point of contact is the Installation Command Chaplain.

11. Personal Contacts:

Personal contacts include individuals or groups from outside the installation, including other Government personnel, consultants, contractors, Vendors or representatives of professional associations, in moderately unstructured settings. Adhoc contacts may include Military officials who are several managerial levels removed.

12. Physical Demands:

The Vendor will perform primarily sedentary work; some walking, standing, and carrying of light items, cleaning of immediate work area. Travel will be required between MCRD Parris Island and MCAS Beaufort and may be required to conduct hospital and home visitations. No overnight travel is anticipated.

13. Work Environment:

The majority of work is performed in a chapel setting, with no unusual risks or discomfort. The Vendors must obtain and maintain an organizational Conflict of Interest affidavit on file with the client organization. Government point of contact is the Installation Command.

14. Government Furnished Property:

MCRD Parris Island/MCAS Beaufort will provide adequate working space, all equipment (e.g. desk, chair, access to computer, printer, copier, telephone, capabilities, etc), utilities, janitorial services and expendable operating supplies for the duration of this task order. The Vendors shall maintain the assigned office space in a neat and orderly manner. The Vendor shall use government-furnished facilities, supplies and equipment (except government vehicle) to accomplish the tasks required under this order. The Vendor shall not remove any government-furnished property or supplies from the complex.

15. Government Managerial Controls:

Government manager outlines the overall objectives. The Vendor and the available manager will discuss and jointly establish time frames, scope of the assignment and possible phases and approaches. The Vendor determines the most appropriate principles, practices and methods to apply in all phases of the assignment, including the approach to be taken, degree of intensity and depth of research in religious ministry.

The Vendor will frequently interpret new requirements on his/her own initiative; apply new methods to resolve complex and/or intricate, controversial or unprecedented issues and problems, resolving most of the conflicts that arise. The Vendor must keep the Installation Command Chaplain informed of progress and potentially controversial matters.

16. Inspection and Acceptance:

Inspection and acceptance of the services to be furnished hereunder shall be made at destination by the receiving activity.

17. Deliverables:

All deliverables must meet professional standards and the requirements set forth in the contract. MSRs will be submitted by email to the Religious Programs Business Analyst for review and electronic acceptance. This is an important step in the invoicing process.

18. Period of Performance:

The period of performance shall be from 01 October 2013 through 30 September 2014 for the base year and 01 October 2014 through 30 September 2015 for Option year 1.

19. Labor:

Vendor is to be paid monthly and upon electronic submission of invoices. Vendor shall submit all invoices into the Wide Area Workflow website (https://wawf.eb.mil) for payment no later than the 7th day of each month.

WAWF Routing Table

WAWF Invoice Type

Contract Number

CAGE Code

Issuing Office DODAAC

Admin Office DODAAC

Inspector DODAAC

Ship to DODAAC

Local Processing Office (LPO) Certifier

Paying Office DODAAC

Acceptor/COR Email Address

Permanent Contract Priest

MCAS Beaufort Chapel/MCRD Parris Island

Sample Schedule

I. Weekdays

Monday

0800-1100 Homily Preparation/recruit or Permanent Party (PP) sacrament paperwork/infant baptism paperwork & preparation/ marriage paperwork & preparation/ appointments for counseling & confession

1130-1200 Mass

1200-1230 Chow

1230-1630 Preparation for Office work & appointments

1830-2030 RCIA Class (1900-2000) Rite of Christian Initiation for Adults (adult education)

Tuesday

0800-1100 Office work & appointments

1000-1030 MCAS Chapel Staff Meeting (@ MCAS Chapel)

1130-1200 Mass

1200-1230 Chow

1230-1630 Office work & appointments

Wednesday

0800-1100 Preparation for Bible Study

1130-1200 Mass

1200-1230 Chow

1300-1400 Staff Meeting

1830-2030 Bible Study Class (1900-2000)

Thursday

0800-1100 Office work & appointments

1130-1200 Mass

1200-1230 Chow

1230-1400 Plan for upcoming weekend Masses/Baptisms/Weddings

Depart for Overnight & Friday off (on-call for emergencies only)

Friday Off

Saturday

0800-1130 Appointments/Baptisms/Weddings

1200-1500 Continue weekend preparation

1600-1645 MCRD PI Depot Chapel PP Confessions

1700-1800 MCRD PI Depot Chapel Mass

Sunday

0630-0900

MCRD PI

0700-0800 MCRD PI Recruit Mass (AWTF)

0815-0900 MCRD PI Recruit RE (AWTF)

MCRD PI Depot Chapel Recruit Confessions

0930-1130 MCAS Chapel

0930-1030 MCAS Chapel Mass

1040-1130 MCAS Chapel PP children RE (classrooms)

II. Weekday Mass Schedule

Permanent Party (PP) Daily Mass

M-Thursday 1130-1200

@ MCAS Chapel

III. Confessions

By appointment

@ MCRD AWTF

Sunday

@ MCRD Chapel

Saturday 1600-1645

IV. Religious Education for Permanent Party children

(both MCRD PI & MCAS families)

1040-1130

Grades K-8, Confirmation I & II

V. Religious Education for Adults (RCIA)

Monday 1900-2000

(both MCRD PI & MCAS PP)

VI. Bible Study

Wednesday 1900-2000

(both MCRD PI & MCAS PP families)

VII. Contract Priest Day Off

Thursday 1630- Friday 2100

VIII. Weekly Staff Meeting

(@MCAS Chapel office)

Tuesday

IX. Baptismal paperwork/preparation

X. Marriage Paperwork/preparation

XI. Weekend Mass Schedule

1. MCRD Parris Island PP Depot Chapel Confessions

1600-1645

2. MCRD Parris Island PP Depot Chapel Mass

1700-1800

3. MCRD Parris Island Recruit Mass (AWTF)

Sunday 0700-0800

4. MCRD Parris Island Recruit Religious Ed (AWTF) Sunday 0815-0900

5. MCRD PI Recruit Depot Chapel Confessions Sunday

6. MCAS Beaufort Chapel PP Mass

0930-1030

MCAS Beaufort Chapel Religious Ed Program Sunday

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-SEP-2014

RP ROXANNE RALEY

RELIGIOUS MINISTRIES CENTER

BLDG 854 MCRD/ERR

PO BOX 19601

PARRIS ISLAND SC 29905

843-228-3250

M00263

30-SEP-2014

M00263

30-SEP-2015

RP ROXANNE RALEY

RELIGIOUS MINISTRIES CENTER

BLDG 854 MCRD/ERR

PO BOX 19601

PARRIS ISLAND SC 29905

843-228-3250

M00263

30-SEP-2015

M00263

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (JULY 2013)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic

Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) the schedule of supplies/services; (2) The Assignments, Disputes, Payments, Invoice, Other

Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause; (3) the clause at 52.212-5; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and (9) the specification.

(t) System for Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the

Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the

Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an ``I agree'' click box or other comparable mechanism (e.g., ``click-wrap'' or ``browse-wrap'' agreements), execution does not bind the Government or any

Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

__X_ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

__X_ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note).

____ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July…