M00146-15-T-9023_RFQ.doc

Section A - Solicitation/Contract Form

SUMMARY INFORMATION FOR VENDORS

1. Point of Contact:

Larry Davis/Contract Specialist

Phone: 252.466.7765

E-mail: larry.davis1@usmc.mil

2. Small Business Set-Aside: This requirement is 100% set-aside for small business concerns. The NAICS assigned to this requirement is 334519 with a corresponding size standard of 500 employees. Therefore, quotations from large business concerns will not be considered for evaluation.

3. Quotation due date/time: Quotations submitted in response to this requirement must be received at the location specified in paragraph 2) of Addendum to FAR 52.212-1 (See Section L) no later than 1:00 p.m. (EST) on 25 August 2015.

4. Address for submission of Vendor’s quote: Quotations submitted in response to this requirement must be submitted to the location specified in paragraph 2) of Addendum to FAR 52.212-1 (See Section L).

5. Advice to Vendors: Vendors are advised to read this document in its entirety, paying particular attention to the information provided in Section C – Purchase Description/Specification, Section L - Instructions, Conditions and Notices to Vendors, and Section M- Evaluation Factors for Award.

6. Content of Vendor’s Quote: At a minimum, the vendor’s quote must includeall of the information requested in paragraph 3) of the Addendum to FAR 52.212-1 located in Section L. Information must be presented in the same order as listed in the instructions.

7. Evaluation of Quotes: Quotes received in response to this requirement will be evaluated in accordance with the information provided in Section M- Evaluation Factors for Award.

8. Site Visit: A Site Visit relating to the above requirement is scheduled to be conducted on 23 July 2015 at 10:00 am EST at the Fleet Readiness Center (FRC) East, MCAS Cherry Point, NC. See paragraph 5 of the Addendum to FAR 52.212-1 located in Section L.

Section B - Supplies or Services and Prices

Electric Starter Motor Test Stand

FFP

Electric Starter Motor Test Stand in accordance Purchase Description/Specification (Section C).

JON 61BKD00 Shop 91102 Cost Code 61BKD0091102

MILSTRIP: N6592315RC00014

Section C - Descriptions and Specifications

Purchase Description/Specification for

Electrical Starter Motor Test Stand

1.0 SCOPE: This purchase description/specification describes the minimum requirements for the purchase of one (1) starter test stand (hereafter referred to as test stand) to test and verify the performance requirements for Direct Current (DC) starter motors used on Gas Turbine Engines. Tests types include functional tests under load using a dynamometer load as well as unloaded tests in accordance with technical manuals listed in Table 1 of this specification.

2.0 APPLICABLE DOCUMENTS

2.1 General: The documents listed in this section are referenced in Sections 3 and 4 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirement documents cited in Sections 3 and 4 of this specification, whether or not they are listed.

2.2 Government Documents: The following documents of the issue in effect on the date of invitation for bids or request for proposal form a part of this specification to the extent specified herein.

U. S. DEPARTMENT OF LABOR

OSHA 29 CFR 1910.147

Control of Hazardous Energy (Lockout/Tagout)

(Copies of this document are available online at http://www.osha.gov or from, Occupational Safety & Health Administration, 200 Constitution Avenue, NW, Washington, DC. 20210)

DEPARTMENT OF THE NAVY METROLOGY AND CALIBRATION PROGRAM

NAVAIR 17-35TR-04

REQUIREMENTS FOR PREPARATION OF INSTRUMENT CALIBRATION PROCEDURES (ICP)

(Requests for this document shall be referred to NAVY MEASUREMENT SCIENCE DIRECTORATE, NAVAL WARFARE ASSESSMENT DIVISION, P.O. Box 5000, Corona, CA, 91718-5000)

US ARMY CORPS OF ENGINEERS

EM 385-1-1

Safety and Health Requirements Manual

(Copies of this document are available online at http://www.hq.usace.army.mil/soh/hqusace_soh.htm)

ITEM UNIQUE IDENTIFICATION (IUID) MARKING

DFAR 252.211-7003 (latest revision) Item Identification and Valuation

MIL-STD-130 (latest revision) Identification Marking of U.S. Military Property

SAE INTERNATIONAL

JA1011

Evaluation Criteria of Reliability-Centered Maintenance (RCM) Processes

OTHER GOVERNMENT DOCUMENTS, DRAWINGS, AND PUBLICATIONS

FRCEASTINST 5090.1

Environmental Compliance

FRCEASTINST 5001.1A

Visitor/Contractor Site Specific Rules and Compliance

2.3 Order of Precedence: In the event of conflict between the text of this specification and the references cited herein, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws and regulations unless exemption has been obtained.

3.0 REQUIREMENTS

3.1 General Information and Coverage: The test stand shall be capable of performing its intended function in accordance with the operation and performance requirements specified herein. The test stand shall be capable of performing all tests in accordance with (IAW) the technical manuals listed in Table 1. Bonding resistance, insulation resistance, and dielectric strength testing of starters is not a requirement of this specification. The test stand shall be constructed of new and unused components, unless specifically allowed by FRC East. The Contractor shall provide a turnkey installation to include hookup to all required utilities, set-up, initial calibration, testing, personnel training, etc. so that the test stand can be used by FRC East personnel to perform any function for which it was designed upon completion of acceptance testing.

GTCP95-10

NAVAIR 03-105CA-16

Table 1

3.2 Standard Features: The test stand at a minimum shall include of the following features:

a. Automated control

(i) DC voltage monitored at starter/motor terminals to compensate for line-loss

(ii) Rated-load and no-load condition test capability

b. Automated data acquisition

c. Save and print test results

d. Include all interface cables, mounting hardware, and adapters

e. Safety shields, guards, etc.

f. Capability of expansion (additional torque and current capability, new starter models, etc.)

3.2.1 Salient Characteristics: The test stand shall provide at a minimum, the capabilities, characteristics, and performance specifications described herein.

a. Common off the Shelf (COTS) Equipment

(i) Rack mount touch screen monitor.

(ii) Rack mount computer with Windows 7 operating system.

(iii) Rack mounted keyboard and mouse.

(iv) Printer.

(v) 30 Volt, 333 Amp or better power supply.

(vi) Dynamometer controller

(vii) Dynamometer table.

(viii) Dynamometer.

(ix) Adjustable motor fixture.

(x) Free running speed sensor.

(xi) National Instruments Data Acquisition (DAQ) hardware

b. Software

(i) Fully automated TPS developed in LabVIEW (IAW manuals listed in Table 1).

(ii) Ability to modify starter test parameters (i.e. torque, speed, voltage, etc.) without recompiling LabVIEW code.

(iii) Ability to add new test steps and parameters as well as new starter models.

(iv) Test Reports that are both printable and stored for later retrieval by serial number, model number, work order number, date, etc.

(v) Fully automatic, manual, or semi-automatic control.

(vi) LabVIEW Professional Development System. Current version available at time of award.

(vii) User Accounts with passwords with ability to add new accounts. User accounts shall include operator, calibration, and engineering and shall restrict access to certain features based on login type.

(viii) All software shall be developed IAW LabVIEW Development Guidelines and best practices.

(ix) All source code shall be turned over to FRCE upon completion of project.

c. Miscellaneous

(i) Electrical control panel with emergency shutoff and motor stop.

(ii) High voltage safety screen.

(iii) Safety shield with door closed sensor.

(iv) Capability to operate in both the CW and CCW directions.

(v) Total footprint of approximately 4’ by 6’ or less.

3.3 Performance Characteristics

3.3.1 Accuracy: The test stand accuracy shall be verified and documented by the government. FRCE Calibration technicians shall perform initial calibration and a calibration decal shall be affixed to the test stand prior to acceptance testing.

3.3.2 Instrumentation Accuracies: The instrumentation accuracies for measurement devices shall at a minimum meet the following requirements.

a. DC Voltage:

0 - 30 Volts +/- 0.08 Volts

b. DC Amperage:

0 - 300 Amps +/- 0.5 Amps

c. Torque:

0 - 50 in*lbs +/- 0.25 in*lbs

d. Speed:

0 – 30,000 rpm +/- 10 rpm

3.3.3 Maintenance: Maintenance of the test stand shall be consistent with Reliability-Centered Maintenance (RCM) philosophy as described in SAE JA1011 and shall not require development of additional maintenance systems or reporting procedures. The Maintenance Procedures Section of the Technical Manuals (Section 3.5.3) shall contain diagnostic procedures for isolating and correcting faults, and replacing parts. The Technical Manuals shall contain clearly outlined preventive maintenance tasks with specified periods/cycles for performance of tasks. The contractor shall ensure capability for maintenance support for at least the minimum expected useful life of the test stand.

3.4 Design and Construction

3.4.1 Materials: Materials shall be as specified herein. Direct contact between dissimilar metals, especially brass, copper, or steel in contact with aluminum or magnesium, shall be avoided. When dissimilar materials are used a barrier shall be required.

3.4.1.1 Castings and Forging: All castings shall be new, free from blowholes, porosity, hard spots, shrinkage defects, cracks, and other defects. Forging shall be free from scale, inclusions, cold shuts, mismatching, and other defects. Strength and other essential properties of the castings, forging shall be adequate to meet the performance requirements specified herein.

3.4.1.2 Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed in such a manner to prevent change of tightness. Fastening devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently installed.

3.4.1.3 Measurement systems: The U.S. Customary System of Units (US) or the International System of Units (SI) shall be used in the design and construction of the test stand. In this specification, all measurements, dimensions, sizes and capacities are given in the U.S. System.

3.4.2 Electromagnetic Radiation: Conducted and radiated electromagnetic interference shall be suppressed so normal operation of the machine and other adjacent electrical equipment shall not be affected. Non-magnetic materials shall be employed where necessary to assure no interference with facility or equipment operations.

3.4.3 Nameplates and Product Markings: All words on instruction, indicating and name plates shall be in the English language. Characters shall be permanently applied, in boldface, on a contrasting background. The plates shall be made of corrosion resistant metal.

3.4.3.1 Nameplate: A corrosion resistant metal nameplate shall be securely attached to the test stand. If the test stand is a special model, the model designation shall include the model of the basic standard test stand and a suffix identified in the manufacturer’s permanent records. The captions may be shortened or abbreviated, provided that the entry for each caption is clear as to its identity.

3.4.3.2 Identification Marking of Military Property: The test stand shall be identified as per DFAR 252.211-7003, MIL-STD-130, and all applicable documents within the standard, with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information (HRI) shall be used in combination with MRI and free text.

3.4.4 Safety: Covers, guards, and other safety devices shall be provided for all components of the test stand that present potential safety hazards. The safety devices shall not interfere with operation of the test stand. The safety devices shall prevent unintentional contact with the guarded component and shall be removable to facilitate inspection, maintenance and repair. The contractor shall follow all applicable safety and health guidelines described in US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

3.4.4.1 Fail-Safe Operation: All energy sources shall be designed for fail-safe operation and shall be appropriately guarded, insulated, isolated, shielded, or grounded for safe operation.

3.4.4.2 Human Engineering: All operating controls shall be located convenient to the operator at their normal workstation. The test stand shall be designed and manufactured to minimize the possibility of human error and injury (i.e. back injury) and to ensure human/machine compatibility.

3.4.4.3 Lockout/Tagout: A disconnect for lockout/tagout shall be provided for all energy sources on the test stand. The lockout/tagout points shall isolate all energy sources in the machine. Any residual energy shall be able to be bled off. The contractor shall provide a written Lockout/Tagout procedure as described in Section 3.6.1.

3.4.4.4 Noise Restriction: Noise transmitted from the equipment furnished shall not exceed 84 db at the source in accordance with OPNAVINST 5100.23G.

3.4.4.5 Asbestos Restriction: Asbestos and materials containing asbestos shall not be used on or in the test stand.

3.4.4.6 PCB Restriction: Equipment or materials containing polychlorinated biphenyl (PCB) shall not be used in the test stand.

3.4.4.7 ODS Restriction: Equipment or material containing Class 1 Ozone Depleting Substances (ODS) shall not be used except when approved by the Navy Senior Acquisition Executive, Assistant Secretary of the Navy For Research, Development, and Acquisition.

3.5 Documentation and Deliverables: Appropriate technical documentation shall be provided by the contractor to support the test stand. The contractor shall deliver documentation in accordance with the requirements listed below. All documentation shall be delivered with three (3) hard copies and one (1) copy on CD/DVD. Digital copies of documentation shall be delivered as an editable MS Word document and as an editable Portable Document Format (.pdf).

3.5.1 Acceptance Test Plan: The contractor shall provide plans for performance of acceptance testing as described in Section 4.9. Pre-shipment Acceptance test to be conducted at the contractor’s facility, and a Final Acceptance Test Plan to be conducted at FRC East. The Acceptance Test Plan shall be submitted within thirty (30) calendar days prior to the start of Final Acceptance Testing (FAT). The plan will be reviewed, revised by the contractor as necessary, and approved by the Government prior to acceptance testing.

3.5.2 Plan of Action & Milestones: The Contractor shall provide a Plan of Action & Milestones (POA&M) report to identify Contractor performance dates of all major events from contract award to completion of contract requirements. The report will be reviewed by the Government. The milestones shall be prepared using Microsoft Project. The initial report shall be submitted with the contractor’s proposal. A final report shall be submitted within thirty (30) calendar days after date of contract award. The Government and the Contractor shall review the report periodically on an as-needed basis until Final Acceptance has been accomplished. Any changes to the final approved POA&M must be approved in advance by the Government to ensure adherence to contractual milestones. The POA&M shall detail such items as system design concept, system development, software design concept, software development, engineering, procurement of major hardware, assembly, operational debug, factory acceptance, shipment, installation, and site acceptance test..

3.5.3 Data and Manuals: The Contractor shall provide technical manuals and schematics describing all the components of the specified equipment delivered to the Government no less than thirty (30) days prior to delivery of the test stand. All technical data furnished shall be written in the English language. Documentation shall include at a minimum, Operations, Installation, Maintenance, Calibration Procedure, Preventive Maintenance, Lockout/Tagout Procedures, Illustrated Parts Break Down, Recommended Spare Parts List, Vendors Literature, Mechanical Design Drawings, Pneumatic Schematics, and Electrical/Electronic Schematics.

3.5.4 Operators Manual (OM): The contractor shall provide an Operators Manual that describes Step-by- Step everything needed to load and test an electric starter on the contractor provided test stand. The OM shall identify all controls and indications required to operate the system. The OM shall provide in detail how to set-up, install, and test all starter models. Contractor format is acceptable upon review by the government. The preliminary OM shall be delivered thirty (30) calendar days prior to (JDR). The (OM) must be approved prior to the start of FAT and be in final format. The government may request minor change to this manual for areas that are discovered during FAT.

3.5.5 Calibration Procedure: The contractor shall provide specific instructions describing full calibration of the test stand. Calibration procedures for each component requiring calibration or verification shall be included in the manuals. The contractor shall work in conjunction with FRC East, Navy Primary Standards Laboratory (NPSL) San Diego, Naval Science Department (Corona Division), or other appropriate Government activity to produce an Instrument Calibration Procedure (ICP) for the test stand, written in standard NAVAIR 17-20 format as specified in NAVAIR 17-35TR-04 (available from FRC East upon request). All calibrated systems shall have certificate of calibration traceable to the National Institute or Standards and Technology (NIST). Preliminary calibration procedure is due at JDR. Final version due thirty (30) days prior to start in installation.

3.5.6 Engineering Documentation: The contractor shall provide complete drawings/schematics of the electric starter test stand, including a Block Diagram, Signal Flow Diagram, Pneumatic Flow Diagram, Physical System layout, Hydraulic Schematics, Pneumatic Schematics, Electrical/Electronic Schematics, and Mechanical Schematics. All diagrams shall be cross-referenced to each other, and include component, identity, locations, and I/O channels entry points. The document shall further break down the system diagrams into component schematics, I/O channel signals, power distribution, and wiring connections. Wiring tables shall be provided for all plugs, jacks, and terminal boards with their associated signal designation. The document shall provide a list of all switches, relays, indicators, valves, and controls and how it relates to the above diagrams and their locations. Supplemental manuals or copies shall be provided during training on the materials presented to demonstrate how to use the manual to perform signal tracing on the system. The drawings shall provide detailed materials and design specifications used in the manufacture and installation of the electric starter test stand. All manufactured components required for testing, shall have a set of complete specifications and must contain all detailed information required to manufacture the components. Within each drawing there shall be the Drawing Number, Part Number, and Bill of Materials (BOM). All views required to manufacture the component, material, current revision of the drawing, and finish requirements (if none required, state “No finish required”). The contractor shall apply ASME Y14.100-2013 “Engineering Drawing Practices” drawing standards. Engineering Documentation shall be delivered thirty (30) calendar days prior to JDR.

3.5.7 Provisioning Technical Documentation: The contractor shall provide Provisioning Technical Documentation for the Upgrade. This document shall show all replaceable parts in the systems, their location, and part number or vendor for part replacement. It shall also list frequently consumed and long lead-time parts that should be maintained for un-interrupted system use. All parts and components shall be identified and referenced back to Engineering Documentation for location and signal flow. The first submission shall be fifteen (15) days prior to the joint design review. The contractor shall provide a listing of separately priced critical spare parts (i.e. those parts which would adversely affect the capability to test electric starters). The final submission shall be approved by the government no later than ten (10) calendar days before final acceptance testing.

3.5.8 Maintenance Manuals: The contractor shall provide maintenance manuals. The maintenance manuals shall include information on diagnostic, periodic, and preventive maintenance of the test facility. This shall include pre-operational checks, critical voltage checks for the data acquisition system power supplies, data base checks, and hard drive storage space. Supplemental manuals or copies of this manual shall be provided during training on the materials presented to demonstrate how to use the manual to perform maintenance on the system. The preliminary Manual shall be due at the JDR. The final manual shall be due at FAT.

3.5.9 Detail Design Description: The contractor shall include a Detail Design Description (DDD) as part of the system hardware design documentation. The DDD shall summarize and then describe in detail the design, function, and operation of the system starting from the system, major subsystems, assemblies and components work individually and interface together to accomplish the requirements of the system. The DDD shall include the inputs requirements for each component or subsystem such electrical power or pneumatic conditions and their limits. It shall also list the outputs of each component and subsystem and the conditions and limits of an acceptable output. The DDD shall describe the conditions, descriptions, and requirements for all indicators, switches, controls, relays, and alarms in the System. The DDD description shall identify all components with system-wide designation traceable to the Engineering Documentation. Contractor suggested format is acceptable upon government approval. The DDD shall be supplied to the Government as part of the data submission for the JDR, at least thirty (30) calendar days prior to the JDR. Final delivery of the DDD shall be approved prior to the start of FAT.

3.5.10 Version Description Documentation (VDD): The Contractor shall record, list, describe all software changes made, software defect or symptoms, and the files changed, starting from the day of installation of the system at FRC-E Cherry Point. The version of each software application shall be controlled and clearly identified on the system. Revisions of the software shall be updated for each change in the VDD and on the system. The VDD shall be made available to the government monthly, starting from the installation of the Upgrade. The final delivery will be at the end of Acceptance testing.

3.5.11 Software Application Manual: The contractor shall provide complete documentation of the test application software. The documentation shall include instructional background information on the software(s), how to use it, troubleshoot it, operate it, and install it as well as installation media (CD). Reference information including command manual, error messages, program calls, quick reference guide, software tools manual, and utilities shall also be provided. This document covers all software, firmware, and configurable items, components, or devices in the system. It shall provide all configurations as delivered, including version, or default values. It shall describe how to test all software configurable items for as delivered. It shall describe how to add new UUTs to the test application, modify test parameters, delete test parameters, and add test parameters. It shall describe how to modify Alarm parameters. The document shall have a description on how to back up the system totally or selectively listed critical files required for system operation. It shall describe how to perform administrative functions, User passwords, configuration control, etc. It shall describe how to add, modify, or delete Input / Output channels. It shall describe how the software communicates with other system components, drives, transducers, databases, reports, LAN, serial, parallel, USB, etc. The document shall have a list of all known developed errors messages and alarms and what it took to create them. It shall provide details on all software installed on the computer and its purpose. The documentation shall include system startup, login, operation, shutdown, and error recovery procedures. All configurable items outside of the LabVIEW shall be described as to how to program. The document shall describe all limitations of the software or configurable items.. The first submission shall be delivered sixty (60) calendar days before final acceptance testing. The final submission must be approved by the government prior to final acceptance testing.

3.6 Site Preparation and Installation Plan. The contractor shall provide a clear and concise site preparation and installation plan. Facilities preparation instructions shall be provided to the government 60 days prior to preliminary acceptance testing and shall be approved by the government prior to preliminary acceptance. The plan shall include a detailed description of all installation work, a detailed site layout, general equipment specification (i.e. size, weight, etc.), any required structural modification or additions, utility requirements and location, pertinent electrical details, and any other details required for site preparation and layout. As part of the site preparation and installation plan the contractor shall include facilities preparation instructions. The preliminary draft of the plan shall be delivered to the Government at the Joint Design Review. The final site preparation plan shall be submitted at least 60 days prior to installation. Contractor format is acceptable upon Government approval. The contractor shall provide, with the Site Preparation and Installation Plan, detailed information concerning any equipment that applies a load to a facility structure, wall or roof. If use of a crane or rigging is part of the contractor's Installation Plan, the contractor shall have the Installation Plan reviewed and certified / stamped by a Professional Engineer (PE). Prior to submission to the government, if the use of crane or rigging is part of the Installation Plan, the contractor shall contact the Fleet Readiness Center - East Weight Handling Certifying Official providing the PE certified Installation Plan to the Weight Handling Certifying Official in order to ensure that the plan is accurate, complete, and approved. The contractor shall submit information for approval to the Government in accordance with the contractor submitted and Government approved POA&M (Paragraph 3.23.4).

3.6.1 The Control of Hazardous Energy (Lockout/Tagout): A written procedure for locking out all energy sources as per Section 3.4.4.3 shall be provided in accordance with 29 CFR 1910.147. The written procedure shall be included in the equipment manuals. Preliminary version due at JDR. Final version due fourteen (14) days prior to start of installation.

3.6.2 Data Rights: The Government specific purpose rights shall be provided to technical data, software, and drawings. The Government requires rights to the technical data, software, and drawings that allow it to maintain and upgrade the items throughout the planned lifecycle. In addition, the Government’s license to the technical data rights, license, and drawings will allow future competitive procurement of replacements and upgrades. When an upgrade or re-procurement is contemplated, the Government will have the right to provide drawings, software code and technical data to vendors who have signed a non-disclosure agreement allowing use of the data, code, and drawings only to create a competitive procurement package. The technical data, software, and drawings will not be used to award a sole source contract to a competitor. These data rights shall pertain to all documentation and drawings pertaining to the system to be acquired through this procurement.

3.6.2.1 No data, materials, information or other items (hereinafter singularly or collectively "Items") created or provided expressly for this purchase description/specification shall be used by the Contractor for any purpose other than those that are in support of, or for performance under, this purchase description/specification without the prior written permission of the Contracting Officer. The Contractor is obligated to protect from unauthorized use or disclosure all Government confidential or classified material and/or Government-owned proprietary, and/or Personally Identifiable Information or Personal Privacy, Items obtained in the course of performance under the Government contract, as long as such Items remain proprietary, confidential, sensitive or classified. Any information obtained in the course of duties, or the performance of services, under this contract including, but not limited to, information that may be made available for use that relates to the technical data, trade secrets, processes, operations, style of work, or apparatus, or to the technical data, statistical data, amount or source of any income, profits, losses, or expenditures of any person, firm, partnership, corporation, or association is included in this clause (and with Items). Contract personnel shall not publish, divulge, disclose, or make known Items in any manner, or to any extent not authorized by the Contract without first receiving the written permission of the Contracting Officer. When the Contractor's need for such Items ends (including all database or GFI/GFE/GFM items), the Items shall be returned promptly (within 10 business days) to the appropriate Government program personnel. However, the obligation not to discuss, disclose, release, reproduce or otherwise provide or make available such Items, or any portion thereof, shall continue, even after completion of this contract/order. Any actual or suspected unauthorized use, disclosure, release, or reproduction of any Items or violation of this agreement, of which the company or any employee is or may become aware, will be reported promptly (within one business day) to the Contractor's program manager, who will inform the Contracting Officer within 5 business days of receiving such report.

3.6.3 Training Plan: The contractor shall deliver a training plan to the Government no less than fourteen (14) days prior to start of final acceptance.

3.7 Warranty: The contractor shall warrant all equipment, systems, components, etc. to be provided hereunder for a minimum period of one (1) year to begin upon the government’s final acceptance of the product. The warranty shall cover all parts, labor, and travel expenses related to the warranty repair/support.

3.8 Personnel Training

3.8.1 The contractor shall provide the services of a competent instructor to provide full instruction to Government personnel in the adjustment, operation, maintenance, and pertinent safety requirements for components and systems installed as part of this upgrade. Training shall include both a formal classroom setting followed by a “hands-on” session of the covered material. FRC East will provide a room and any basic training aids required. The instructor shall be knowledgeable with all parts of the system including the design, operation, software, mechanical, and maintenance. Training shall also include Commercial Off-The-Shelf (COTS) equipment and use of the documentation. Formal training shall be completed just after acceptance testing is complete. Training shall be conducted at FRC East, MCAS Cherry Point, North Carolina. Training shall thoroughly familiarize the personnel in their field of concern. All materials, manuals, tapes, data, etc., shall be contractor furnished. Upon completion of the training, all materials used for the training shall be delivered to the government with Government with Government Purpose Rights. Training shall include any manuals updated as part of this upgrade. Any materials used for training shall become property of the Government.

3.8.2 Training shall be provided for all personnel as follows:

a. Four (4) equipment engineers/engineering technicians

b. Eight (8) operators

c. Four (4) calibration technicians

d. Two (2) integrated electronics systems mechanics

e. Two (2) mechanical maintenance technicians

3.8.3 Engineer/engineering technician training include system design, operation, software programming, troubleshooting, maintenance and all administrative tasks. Special emphasis shall be placed on the Engine Test Vibration Analysis Software. Training shall include information on adding additional vibration profiles for new engines as well as editing current profiles. Training shall encompass all analysis tools provided in the Engine Test Vibration Software. Engineering personnel will be present for all areas of training.

3.8.4 Operator training shall thoroughly familiarize the operators with the basic operating procedures for all systems. Training shall include emergency and abnormal operating procedures. Training shall consist of testing of a starter.

3.8.5 Maintenance training shall include, where applicable, mechanical, hydraulic, pneumatic, electrical, and electronic instruction for the equipment, its components and controls. Maximum use of audio visual equipment shall be made with a complete package provided by the contractor to the customer. Audio visual aids provided for training shall place emphasis on the equipment and shall in no way take the place of complete maintenance manuals for both the equipment and the controls. Both mechanical and electrical personnel shall have equipment specific “lock out tag out” for items installed as a portion of this contract.

3.8.5.1 Mechanical, hydraulic, and pneumatic maintenance training shall include at least the following:

a. Review mechanical, hydraulic, and pneumatic schematics and drawings.

b. Component location and function.

c. Troubleshooting procedures and techniques.

d. Repair procedures and techniques.

e. Repair procedures including disassembly and assembly

f. Systems maintenance and service

g. Mechanical and electrical adjustment – how, when, where, purpose, etc.

h. Preventative maintenance procedures including lubrication points, fluid types, recommended procedures and frequencies

3.7.5.2 Electrical and electronic maintenance training shall include, but not be limited to the following:

a. Review the electrical and electronic systems drawings and wiring schematics

b. Troubleshooting procedures and techniques using diagnostics to locate the cause of a malfunction.

c. Electrical and electronic equipment servicing and care.

d. Procedures for adjustments

e. Maintenance and troubleshooting procedures for the controller.

f. Circuit board repairs where applicable.

3.7.6 The contractor shall contact the Government at least 30 calendar days prior to delivery of the equipment to confirm the training schedule, which shall be included in the contractor’s POA&M.

3.9 Installation: Installation and Final Acceptance Testing (FAT) of the Electric Starter Test Stand shall be completed within 30 calendar days from delivery of the system hardware (240 days after contract award). Installation shall be conducted during the FRC East’s normal working hours of 7:00 am to 3:30 pm (EST), Monday thru Friday unless authorization to work outside of normal working hours is requested by the contractor and approved in advance by the Government. Downtime as a result of the work to be performed shall be approved by the Government. Downtime shall be kept to a minimum

3.9.1 Government Responsibilities: Government will provide the following utilities with 100 feet of the installation site: 120/208 and 277/480 VAC; three (3) phase 60 Hz; compressed air of 85 psi. Contractor shall provide new disconnects on all energy sources used for the test stand. Contractor shall be responsible for hookup of all utilities to test stand.

3.9.2 Contractor Responsibilities: The contractor shall be responsible for installation of the test stand. The contractor shall also clean up and dispose of any and all waste generated during the installation of the test stand at the FRC East. The contractor shall also be responsible for the following:

a. Criminal Records Check: Working contractors shall have all their employees obtain and provide a two year Criminal Records Check (CRC). This also includes sub-contractors; the sub-contractor shall be required to provide the CRC on all their employee's that expect to work onboard this facility, or gain access. The contractor (employee) upon arrival at the MCAS front gate will provide their CRC on the spot per existing rules, regulations and policy.

b. Ensuring that all personnel directly or indirectly employed by the contractor and requiring entrance to this facility shall be English speaking. Appropriate documentation shall be submitted to the security pass office prior to entrance to this facility.

c. Obtaining all passes required for entry for manufacturers personnel entering FRC East, Cherry Point. In addition, the contractor shall be responsible for the conduct of all representative personnel while they are on station.

d. Giving advance notification of visits to the Government's facility. At least five (5) days notification is required for visits by US citizens and at least 60 days notification is required for visits by foreign nationals. This rule applies to all visits.

e. The installation shall be accomplished using materials and wiring methods required by NFPA 70 (NEC). All unloading, handling, and moving shall be performed to preclude damage to materials, equipment, and building facilities.

f. Equipment shall not be dragged on facility floors. Metal skid plates or wooden skids are acceptable for unfinished floors; however in areas with finished floors, equipment shall be moved by means of load spreading rollers, dollies, or shall be trucked clear of the floor.

g. The contractor shall be responsible for the installation of equipment covered by this specification and the connection of that equipment to Government furnished utilities provided at or near the installation site. The contractor shall locate the equipment within the boundary areas in a fashion that will provide a minimum working clearance of three (3) feet around the equipment, and the immediate work area. Sufficient space between the equipment and the boundaries shall be provided as required for performance of normal maintenance functions. All electrical control and power panels shall be located so as to provide a minimum safe working clearance immediately in front of the panel that is in compliance with Section 110-16 of the National Electrical Code.

3.10 Design Reviews:

3.10.1 Post Award Conference: A Post Award Conference shall take place at FRC East within thirty (30) calendar days after contract award. The purpose of the conference is to ensure the Contractor fully understands the Government requirements. Discussion shall include but is not limited to specification requirements, technical documentation and deliverables, schedules, administrative procedures, space needs for equipment storage, access to the facility, points of contact and a training schedule. In addition to these guidelines, the contractor shall present and submit a Plan of Action and Milestones (POA&M) including appropriate milestone and deliverables data.

3.10.2 Preliminary Design Review (PDR): A Preliminary Design Review (PDR) shall be conducted at the Government facility at the time specified in the Government approved Plan of Action and Milestones (POA&M). This review shall allow the contractor to propose their design and shall be considered a 25 percent completion design review. Long lead time items shall be identified for procurement at this time. At a minimum, the contractor shall include engineering management reports with program milestones. Milestone plans shall be submitted in Microsoft Project. Environmental impact issues shall be identified at this time and known impacts will be reviewed by the Government.

3.10.3 Joint Design Review: A Joint Design Review (JDR) shall be conducted at the Government facility at the time specified in the Government approved POA&M. At the JDR the contractor shall present their design at an 80 percent completion level. This design review shall occur prior to system procurement, and include development plans, software coding, and equipment assembly IAW IEEE 12207. The contractor shall have, at this review, a final version of the site preparation and equipment installation plan, engineering documentation, environmental impact and concerns, and all engineering management reports with program milestones.

3.10.4 Pre-Shipment Review: A pre-shipment review will be conducted at the contractor’s facility prior to shipment of the upgraded system to the Government. The contractor shall provide a pre-shipment plan to the Government at least thirty (30) days prior to the date scheduled for government personnel to travel to the contractor’s facility. The government may perform a Physical Configuration Audit during the pre-shipment review. The PCA is the formal examination of the "as-built" configuration of a configuration item (hardware and software) against its technical documentation. The PCA normally includes a detailed audit of engineering drawings, specifications, and technical data (including COTS documentation). Draft copies of maintenance manuals, installation manuals, and the engineering drawing package shall also be provided for review three (3) weeks prior to the pre-shipment review. As part of the pre-shipment review the government shall perform pre-shipment testing. The system will be examined for design, construction, material, components, and workmanship to determine compliance with the requirements of the specifications. Limited testing and operation of the assemblies and components of the system shall be demonstrated by the contractor IAW a pre-shipment test plan.

4 VERIFICATION

4.8 Responsibility for Inspection: Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection requirements (examinations and tests) as specified herein. The government reserves the right to perform any of the inspections set forth in this specification where such inspections are deemed necessary to ensure supplies and services conform to prescribed requirements.

4.8.1 Responsibility for Compliance: All items shall meet all requirements of Section 3 of this specification. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of ensuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract.

4.8.2 Reliability Validation: The contractor proposal shall provide documentation that substantiates reliability requirements. The contractor can validate these requirements by a theoretical study of the major components of the test stand, or by citing comparability to similar test stands presently in use.

4.9 Acceptance Test

4.9.1 Preliminary Acceptance: Pre-shipment testing shall be performed by the Contractor in accordance with their standard procedures. The Contractor shall give the government thirty (30) days notice that the test stand is ready for pre-shipment testing to begin. FRC East reserves the right to witness pre-shipment testing if deemed necessary. All testing documentation shall be turned over to the government.

4.9.2 Final Acceptance Tests: The test stand shall be tested at FRC East, Cherry Point, NC after completion of installation and calibration by FRCE personnel using the METCAL approved calibration procedure. The contractor shall provide a qualified factory representative during final acceptance testing of the test stand. Final acceptance shall be complete when the test stand performs in accordance with all requirements described in section 3.0 of this specification as well as IAW technical manuals listed in Table 1. FRC East technical representatives will witness all inspection and performance testing performed at FRC East. The Government’s technical representative shall sign off final acceptance. All testing documentation shall be turned over to the government.

4.9.2.1 Examination of Product: The test stand and all of its components shall be visually examined to determine compliance with each paragraph of this specification. Additionally, all pieces of equipment shall be of good quality and not physically damaged during or subsequent to their manufacture/assembly. Nonconformance of any component shall be cause for rejection of this part.

4.9.2.2 Operational Test: Operation of the test stand shall be demonstrated to show conformance with section 3.0 of this specification. Proper operation of all test stand functions shall be demonstrated.

4.9.2.3 Performance Test: The test stand shall be functionally tested to verify that it performs in accordance with section 3.0. The performance period for acceptance testing shall be conducted during normal working hours (Monday thru Friday, 6:30 am to 3:00 pm). Should the test stand fail to meet performance test requirements within five (5) consecutive calendar days, all testing shall be terminated until a written request for additional testing is submitted by the contractor and is acknowledged by the contracting officer. Should the test stand fail to meet requirements during subsequent performance tests, the Government shall have the authority to initiate termination procedures against the Contractor.

5.0 Labor Hour Reporting: In accordance with the Navy Marine Corps Acquistion Regulation Supplement (NMCARS) Part 5237.102-90 relating to Enterprise-wide Contractor Manpower Reporting Application (ECMRA):

5.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract the Fleet Readiness Center East, MCAS Cherry Point, NC 28533 via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

5.2 The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mi l.

5.3 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Section D - Packaging and Marking

1.0 PREPARATION FOR DELIVERY

a) MARKING OF SHIPMENTS (COMMERCIALLY PACKAGED ITEMS)

i) Each shipping unit or crate shall be clearly, legibly, and permanently marked to show destination, contract number, gross weight, and number of units or crates in shipment. Marking shall be in accordance with ASTM-D-3951-82 “Standard Practice for Commercial Packaging”. Additional markings are stated below:

“NOT FOR OUTSIDE STORAGE”

“MARK WITH CONTRACT NUMBER”

2.0 PREPARATION FOR DELIVERY (COMMERCIALLY PACKAGED ITEMS)

a) All equipment shall be packed for shipment in a manner that will ensure acceptance by common carrier and safe delivery to the consignee. Containers and closures shall comply with Interstate Commerce Commission regulations, Uniform Freight Classification rules or regulations of other carriers as applicable to the mode of transportation.

b) Preservation, packaging, and packing shall be in accordance with ASTM-D-3951-90, Standard Practice for Commercial Packaging.

3.0 PROHIBITED PACKING MATERIALS

a) The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper, and similar hydroscopic or non-neutral materiel) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

4.0 PACKING LIST

a) In accordance with Military Standard 129, a packing list shall be included inside and attached to the outside of each box or container packed with unlike items where full description of the contents is not authorized or cannot be shown on the container. No packing list is required for containers having like items. The packing list will contain the following information:

i) Package number and set number (if any) of the container;

ii) A list of contents including quantity by item, item description, stock number or part number, type and size, condition of material, unit of issue if other than each, and reference publications and dates of issue when applicable; and

iii) Other information in sufficient detail so that the article can be replaced.

5.0 HAZARDOUS MATERIALS

a) Packaging, packing, marking and labeling of hazardous materials to be shipped by any mode or combination of transportation modes shall be prepared (properly classed, described, packaged, marked, labeled, transport vehicle placarded, etc.) for shipment in accordance with MIL-STD 129 and all applicable government and…