M 113 Sign RFP - 2018.docx

Kingsley Area Schools Request for Proposals Pylon and LED Sign

Kingsley Area Schools is accepting proposals for a pylon and LED sign which would be located on M-113 in Kingsley, Mi. 49649.

All proposals are to be submitted to Superintendent, Dr. Keith Smith, Central Office 402 Fenton St., Kingsley, MI 49649. Specifications may be examined and/or picked up at the above address or obtained via the Kingsley Area Schools website: www.kingsley.k12.mi.us, from our main webpage under spotlights click on “more” located under the Notice to Bidders, Sign RFP.

All RFP questions may be directed to Paul White, Facilities Director, Kingsley Area Schools pwhite@kingsleyschools.org or 231-360-1811.

All proposals must be received by noon on Wednesday, June 20th, 2018. All proposals must include a minimum of three references with contact information. Late entries will not be accepted.

Scope of the Project Fabrication and installation of a pylon and LED sign; location of the LED sign to be installed will be on M-113 in the village of Kingsley.

Project Specifications

Bid Form

Bid price including all materials, installation, freight delivered and unloaded $____________

Manufacturer’s Name: Watchfire EMC w/Wireless Broadband Controller

Product Name/Number__________________________________________________________________

Please provide complete manufacturer’s literature, giving full description.

Price, quality, specifications, payment discounts, warranty, travel time for warranty service, ability to provide service and time of guaranteed delivery will be the determining factors in the awarding of this bid.

No deposits or requests for pre-payment will be allowed.

Bids may be awarded or rejected in whole or item-by-item, with rights being maintained to make joint awards if in the best interest of the district.

The school board reserves the right to waive irregularities, reject any or all bids and/or award the contract to other than the Proposer(s) submitting the lowest bid. Kingsley Area Schools reserves the right to accept or reject, in whole or in part, any or all Proposals with or without cause.

Bids shall be binding for a period of sixty (60) days from the date on which bids are opened.

Insurance:

The company shall furnish proof of the following insurance to the Board by certificate of insurance.

Contractor shall procure and maintain during life of the contract, bodily injury and property damage liability insurance under a comprehensive general form and a comprehensive automobile bodily injury and property damage liability contract. Amounts of such bodily injury and property damage liability shall not be less than:

(A) Bodily injury liability in a minimum amount of $1,000,000.00 for injuries to any one (1) person and in a minimum about of $1,000,000.00 on account of any one (1) accident; (B) property damage insurance in a minimum amount of $1,000,000.00 for damage on account of all accidents other than automobile property damage accidents; and (C) property damage insurance in a minimum amount of $1,000,000.00 on account of any automobile accident. Contractor’s comprehensive liability insurance coverage is to include completed operation insurance for a period of one (1) year after completion of this contract.

(B) Contractor shall maintain during the life of this contract statutory workmen’s compensation and employer’s liability insurance for all his employees engaged in work on the job site.

(C) Contractor shall furnish the Owner a properly signed and notarized statement on his letterhead stating that he has complied with all provisions of this specification relating to insurance coverage and that note of the insurance coverage will be canceled or materially altered except after thirty (30) days written notice has been received by the Owner. The only exception permitted is that a notarized certificate indicating compliance with completed insurance will not be required until lien waivers and other final papers are submitted.

(D) The Owner will not carry insurance for glass. Contractor is totally responsible for glass, and May at his option and at his cost, obtain glass coverage. Amount of insurance shall be one hundred percent (100%) of insurable value of project. Furthermore, any water infiltration damage during the construction process shall be the contractors’ responsibility and include materials and labor to restore to the Owner’s satisfaction.

(E) The Contractor, by executing statement of insurance compliance, acknowledges to the Owner that he has totally complied with coverage requirements of contract documents. Contractor further acknowledges that the Owner has no responsibility to provide coverage of any nature.

Cleaning Up Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by its operations. At the completion of the Work, Contractor shall remove all its waste materials and rubbish from and about the Project as well as all tools, construction equipment, machinery and surplus materials.

Familial Disclosure Form

AFFIDAVIT OF ______________________________

(insert name of affiant)

___________________________________ makes this Affidavit under oath and states as follows:

(insert name of affiant)

1. I am a/the:

G President G Vice-President G Chief Executive Officer G Member G Partner G Owner G Other (please specify) ________________________ of _______________________________ a bidder for Locker Replacement services for Kingsley Area Schools.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned contractor and the school district's superintendent and/or board members:

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the transportation services.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

Dated: ________________ Subscribed and sworn before me in _________________ County, Michigan, on the ___ day of _________________, 2017 ____________________________________________ (signature) _____________________________________________ (printed) Notary public, State of Michigan, County of ________________ My Commission expires on _____________________________ Acting in the County of ________________________________