M-07-23 Upward Bound Summer Residential Program.pdf

Request for Proposal

M-07-23

Upward Bound Summer Residential Program

Proposals Due April 26, 2023

Proposals will be received until 2:00p.m.

Bristol Community College 777 Elsbree Street

Fall River, MA 02720 Phone: (774) 357-2216 Fax: (508) 730-3279

Issue Date April 11, 2023

Dental Hygiene Instrument Kits

April 2023

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Sections

A. Procurement Purpose …………………………………………… Page 3

B. About Bristol Community College ……………………………… Page 3

C. Upward Bound Program Background …………………………... Page 3

D. Inquiries …………………………………………………………. Page 4

E. Unforeseen Office Closure ……………………………………… Page 4

F. Confidentiality ……………………………………………….…. Page 4

G. Preparation Costs …………………………………………… Page 4

H. Termination/Cancellation ……………………………………….. Page 4

I. General Information and IFB Requirements ……………………. Page 4 - 5

J. Specifications ……………………………………………………. Page 5 - 6

K. General Conditions and Notice to Bidders ………………………. Page 6 - 7

L. Submission of Proposal ………………………….………………. Page 7 - 8

M. Timeline ………………………………………………….………. Page 8

Attachment A - Company Contact Information

Attachment B - Non-Collusion Statement

Attachment C - Tax Compliance Certification

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A. Procurement Purpose Bristol Community College (“Bristol or the “College”) is seeking pricing for its Upward Bound Summer Residential Program.

If vendors are under State or MHEC contract, ID number should be noted on bid for reference.

This request for proposals implies no obligation on the part of Bristol Community College.

The College reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

B. About Bristol Community College Bristol Community College has core values rooted in student success and lifelong learning.

For more than 50 years, Bristol has served as a leading resource for education and workforce development in the region including locations in Attleboro, Fall River, New Bedford and Taunton.

The college offers a rich variety of degree, certificate and training programs along with flexible online offerings that lead to an associate degree, a career-ready certificate or the ability to transfer to baccalaureate colleges throughout the state and country. Bristol’s Business Solutions & Partnerships provides customized training for businesses and the community. The college also strives to put the needs of learners first with support services and career advancement opportunities that lead to student success by reducing barriers to educational access.

Bristol annually serves more than 11,000 credit students and 18,000 students who participate in noncredit activities. The college is one of the largest employers in the region and is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities and lifestyles. Bristol is a public community college accredited by the New England Commission of Higher Education (NECHE). http://www.bristolcc.edu/.

C. Upward Bound Program Background

The Upward Bound Program at Bristol Community College is a college preparatory program for high school students funded by the U.S. Department of Education. The purpose of the program is to generate the skills and motivation necessary for success in education beyond high school. Students must meet either economic or “first generation” guidelines prepared by the U. S. Department of Education. A “first generation” student is one whose parents have not completed a bachelor’s degree at a college or university.

There are over 700 Upward Bound program programs across the country. Upward Bound program at Bristol Community College is designed to prepare students in grades 9 through 12 for success in their education beyond high school. The program at Bristol Community College was first funded in 1989 and currently serves 77 students who are interested in pursuing a college degree.

http://www.bristolcc.edu/

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D. Inquiries Please refer requests for additional information or clarification of requirement to Philicia Pacheco at philicia.pacheco@bristolcc.edu with " M-07-23 Upward Bound Summer Residential Program" on the subject line.

The College will notify all bidders of any substantive clarification provided in response to any inquiry. The College will extend the due date if such information significantly amends this solicitation or makes compliance with the original proposed due date impractical.

E. Unforeseen Office Closure If, at the time of the scheduled proposal deadline, the college is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or pandemic, the proposal deadline will be postponed until 2:00pm on the next normal business day. Proposals will be accepted until that date and time.

F. Confidentiality The college reserves the right to review the content of vendor responses with internal or external persons for the purposes of vendor selection.

G. Preparation Costs

Bristol Community College will not be liable for any costs incurred by a respondent in responding to this RFP (including demonstrations), regardless of whether Bristol Community College awards a contract through this process, decides not to go forward with the Project, or cancels this RFP for any reason, or contracts for the Project through some other process or issues another RFP. All documentation submitted to Bristol as part of a response to this proposal becomes the property of Bristol Community College.

H. Termination/Cancellation

Bristol reserves the right to terminate the contract for any reason with a 30-day written notice to the vendor. Payments will be made for invoices covering products or services through the termination date. No settlement costs are due whether for termination for convenience or termination for default.

I. General Information and RFP Requirements

Bristol Community College, an agency of the Commonwealth of Massachusetts, is soliciting proposals for a M-07-23 Upward Bound Summer Residential Program.

Unless otherwise specified in this RFP, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all price proposals or figures in U.S. currency. All times listed in this RFP are Eastern Standard Time. All responses must be submitted in accordance with the specific terms of this RFP.

Prices quoted must be available for acceptance for at least ninety (90) days after the proposal opening date unless otherwise noted in your proposal.

mailto:philicia.pacheco@bristolcc.edu

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Vendors are prohibited from communicating directly with any employee of the college except as specified in this RFP and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this

RFP.

Should the vendor find discrepancies in or omissions from the specifications, or shall be in doubt as to their meaning, the vendor should notify the college contact Philicia Pacheco at Philicia.Pachco@bristolcc.edu with "M-07-23 Upward Bound Summer Residential Program" on the subject line.

The College accepts no liability and will not provide any accommodation to respondents who submit a response based upon unsolicited and out-of-date solicitation documents.

The College reserves the right to accept the proposal deemed best for the College and the Commonwealth of Massachusetts. The College reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

J. Specifications Dates: June 25, 2023 through August 4, 2023 (No programming on Sunday, July 2 through Tuesday, July 4)

Residency Requirements

1. Air-Conditioned Rooms & Spaces. Rooms that can accommodate up to 40-50 students and staff.

2. A lounge area that includes a large screen TV.

3. Access to laundry facilities

4. Staff desk for check-in

5. Micro-fridges installed in all residency rooms prior to June 25, 2023 move-in date.

6. Contact person for all needs 24/7.

Dining Requirements

1. Catering on Sunday, June 25 at 6pm for our welcome (students and up to 2 parents invited).

2. Breakfast for overnight students and staff: Monday through Friday, except July 3rd & 4th and 5th. Breakfast to include protein, fruits, beverages, baked goods, and more.

3. Lunch for overnight students and staff: Monday through Friday, except for July 3rd &

July 4th. Lunch to include deli sandwiches, salad, sides (TBD), and dessert, and beverages. (Wednesdays may be a boxed lunch depending on the location of the field trip)

4. Dinner for overnight students and staff: Monday through Thursday, except July 3rd & July 4th. Dinner to include at least 2 entrees, salad, side (TBD), dessert, and beverages.

5. Price breakdown per person for breakfast, lunch, and dinner for day staff or guests of the program.

6. Snacks available upon request of the program

7. Dietary needs will be considered and offered/substituted as needed.

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Classroom Space: 4 classrooms per day including 1 for a Science Lab Monday through Friday between the hours of 8am-4pm.

Athletic Space: Will need athletic space both indoor and outdoor on Monday, Tuesday, and Thursday afternoons. The times anywhere from 2-5pm.

Office Space: One room to be provided inside the residence hall as an office for the program.

Will need printing/scanning/copying capabilities out of this room.

WIFI: Access to WIFI throughout the campus

Library: Access to a library or quiet area for study hall Monday, Tuesday, and Thursday from 8:00am – 4pm.

Other Space: Theater seating area with a projector to host movie nights for students available Monday, Tuesday, and Thursday between the hours of 7pm-10pm.

Insurance: Bristol Community College Upward Bound Program to provide supplemental insurance. Bidding institution must state the dollar amount of supplemental insurance required.

K. General Conditions and Notice to Bidders

1. The Commonwealth of Massachusetts or its agent, Bristol Community College, will make payment for services completed to the satisfaction of the College.

2. Bristol Community College reserves the right to award or reject any and all proposals in whole or in part, and to waive technical defeats, irregularities, and omissions if, in its judgment, the best interests of Bristol Community College will be served.

3. The right is also reserved to accept the proposal deemed best for the College.

4. If a discrepancy occurs between the unit price and the extended price, the College will be bound by the LOWER price. Corrections and/or modifications received after the closing time specified will not be accepted.

5. The College is exempt from Federal Taxes and Massachusetts Sales Taxes. Prices quoted shall not include taxes.

6. No financial claim for any payment whatsoever shall be brought against the College for any contract delays.

7. All labor to be paid in accordance with Minimum Wage Rates and Health and Welfare and Pension Fund contributors as determined by the Commissioner of Labor and Industries under the provisions of the Massachusetts General Laws, Chapter 149, Section 26 to 27D, inclusive as amended.

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8. If the bidder has not been issued a Massachusetts Vendor Code Number, use the 9-character Federal Employee Identification number issued by the IRS if you employ two or more employees. Otherwise use your personal Social Security Number. Purchase orders cannot be issued, or payment made until this number is shown complete and correct.

9. Conflict of Interest: A bidder filing a proposal thereby certifies that the proposal is made in good faith, without fraud, collusion or connection of any kind with any other bidder, and that the bidder is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

10. Affirmative Action, Equal Opportunity Employer and Non-Discrimination: The following regulations (federal and state) will be considered an integral part of the RFP specifications. Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and other applicable statutes and College policies. Bristol Community College prohibits sexual harassment, including sexual violence. Inquiries or complaints regarding the Americans with Disabilities Act, the Rehabilitation Act and related statutes and regulations shall be directed to the College’s Affirmative Action Officer, at the number and address below.

Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action Officer and Title IX Coordinator, Associate Vice President, Human Resources, located in the Hudnall Administration Building, (774-357-2195), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

11. This RFP is a public record. All responses hereto including the awarded bid shall become public record as of the date the contract referenced herein is awarded, and can be obtained from Bristol Community College’s Public Records Request.

Responses will be considered public records, regardless of if they are marked as “Confidential”, unless exempt under applicable law.

12. The College reserves the right to cancel the contract at any time following 30 day written notice.

L. Submission of Proposal Proposals entitled for consideration must be made in accordance with the following instructions:

1. The following information must be submitted on the attached forms

• Provide company contact information. See attachment A

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• Complete Non-Collusion Statement. See Attachment B

• Complete Tax Compliance Certification. See Attachment C

2. Faxed or emailed proposals will NOT be accepted.

3. Non-responsive or late proposals will not be considered.

4. Proposals will be received until 2:00 pm on Wednesday, April 26, 2023, in Building

“F”, Room F100. The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

5. The bid should be sent free of all charges, F.O.B. Destination, to:

777 Elsbree Street, Fall River, MA 02720 Attn: Philicia Pacheco

Director of Purchasing and Business Services Room F100 Re: RFP # M-07-23 Upward Bound Summer Residential Program

6. As proposals are received in F100 they will be dated, time stamped (according to the clock in F100) and initialed by the Bristol staff receiving the proposal.

7. Bristol will not accept proposals received after 2:00pm standard eastern time on April

26, 2023 .

M. Timeline Proposals Due

1. Return this proposal in a sealed envelope clearly marked with the bid number before

2:00p.m. on Wednesday, April 26, 2023, to Philicia Pacheco in Room F103 of the Physical Plant. The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

2. The bid should be sent free of all charges, F.O.B. Destination, to: Bristol Community College, 777 Elsbree Street, Fall River, Massachusetts 02720. Attention: Philicia Pacheco.

Proposal Awarded

1. The contract will be awarded by May 5, 2023.

2. Bristol Community College shall use this RFP and the successful response as the basis for the final contract. The winning bidder will be required to sign a Commonwealth of Massachusetts standard contract.

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Attachment A

Company Contact Information

Please complete the following:

Company Name: ____________________________________________________________

Company Address: ___________________________________________________________

City: _________________________ State: __________ Zip Code: _________________

Phone Number: _________________________ Fax Number: ________________________

Contract Manager: __________________________________________________________

Print Name: __________________________ Title: _________________________________

Email: _____________________________________________________________________

Authorized Signature: _______________________________________________________

Print Name: ___________________________ Title: ________________________________

Email: _____________________________________________________________________

Federal Employer ID Code (9 Digits): ____________________________________________

Purchase orders cannot be issued, or payment made without the Federal Employer ID Code information.

W9 Form

Please provide a copy of your W9 form with your proposal.

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Attachment B

Non-Collusion Statement

The undersigned certifies under penalties of perjury that this Proposal or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink

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Attachment C

Tax Compliance Certification

Pursuant to M.G.L. c. 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink

F. Confidentiality