M-04-25 Lithium Battery Powered Crane.pdf

Lithium Battery Powered Crane Bristol Community College

September 2024

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Request for Proposal (RFP)

M-04-25

Proposals Due October 15, 2024

Proposals will be received until 2:00p.m.

777 Elsbree Street

Fall River, MA 02720 Phone: (774) 357-2216 Fax: (508) 730-3279

Issue Date September 24, 2024

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Table of Contents

A. Procurement Purpose …………………………………….……. Page 3

B. Tentative Schedule ……………………………………………. Page 3

C. About Bristol Community College ………………………….... Page 3

D. Inquiries ……………………………………………………..… Page 4

E. Unforeseen Office Closure ………………………………….…. Page 4

F. Confidentiality …………………………………………….…… Page 4

G. Preparation Costs ………………………………….……....…… Page 4

H. Termination/Cancellation ……………………………………… Page 4

I. General Information and RFP Requirements ………………….. Page 4 - 5

J. Specifications …………………………………………….…….. Page 5 - 6

K. Vendor Information …………………………………………….. Page 6 - 7

L. General Conditions and Notice to Bidder ……………………… Page 7 - 8

M. Submission of Proposal ………………………….……..…...…. Page 8 - 9

N. Timeline ………………………………………….…..……..…. Page 9

Proposal Due ……………………………………..……. Page 9

Proposal Awarded …………………………….……….. Page 9

Attachment A - Company Contact Information …………….…. Page 10

Attachment B - Non-Collusion Statement ……….………….…. Page 11

Attachment C - Tax Compliance Certification ……...…………. Page 12

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A. Procurement Purpose Bristol Community College (“Bristol or the “College”) is seeking pricing for one (1) Lithium Battery Powered Crane to purchase for its National Offshore Wind Institute (NOWI) Slinger/ Signaler and Crane & Hoisting programs.

If a vendor is part of a purchasing program under a State or National contract, the contract number should be noted on bid for reference.

This request for proposals implies no obligation on the part of Bristol Community College. The college reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

B. Tentative Schedule

The immediate goal is to select a provider no later than October 25, 2024. Below is a tentative schedule of events for this project. This schedule is subject to change.

Date & Time Event September 24, 2024 Request for Proposal issued October 1, 2024 Submit questions and requests for clarification October 8, 2024 Responses to questions and requests for clarification October 15, 2024 Request for Proposal closing date October 16 - 24, 2024 Proposal Review October 25, 2024 Contract awarded

C. About Bristol Community College

Bristol Community College has core values rooted in student success and lifelong learning. For more than 50 years, Bristol has served as a leading resource for education and workforce development in the region including locations in Attleboro, Fall River, New Bedford and Taunton.

The college offers a rich variety of degree, certificate and training programs along with flexible online offerings that lead to an associate degree, a career-ready certificate or the ability to transfer to baccalaureate colleges throughout the state and country. Bristol’s Business Solutions & Partnerships provides customized training for businesses and the community. The college also strives to put the needs of learners first with support services and career advancement opportunities that lead to student success by reducing barriers to educational access.

Bristol annually serves more than 11,000 credit students and 18,000 students who participate in noncredit activities. The college is one of the largest employers in the region and is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities and lifestyles. Bristol is a public community college accredited by the New England Commission of Higher Education (NECHE). http://www.bristolcc.edu/.

http://www.bristolcc.edu/

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D. Inquiries Please refer requests for additional information or clarification of requirement to Philicia Pacheco at BusinessServices@Bristolcc.edu with "M-04 -25 Lithium Battery Powered Crane" on the subject line.

All questions and requests for information or clarification must be submitted via e-mail by October 1, 2024, no later than 4:00p.m. Eastern Standard Time via email to Philicia Pacheco at BusinessServices@Bristolcc.edu with "M-04 -25 Lithium Battery Powered Crane" on the subject line.

No questions other than via this method will be accepted. No response other than via this method will be binding upon Bristol Community College.

E. Unforeseen Office Closure

If, at the time of the scheduled proposal deadline, the college is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or pandemic, the proposal deadline will be postponed until 2:00 p.m. on the next normal business day. Proposals will be accepted until that date and time.

F. Confidentiality

The college reserves the right to review the content of vendor responses with internal or external persons for the purposes of vendor selection.

G. Preparation Costs

Bristol Community College will not be liable for any costs incurred by a respondent in responding to this RFP (including demonstrations), regardless of whether Bristol Community College awards a contract through this process, decides not to go forward with the Project, or cancels this RFP for any reason, or contracts for the Project through some other process or issues another RFP. All documentation submitted to Bristol as part of a response to this proposal becomes the property of Bristol Community College.

H. Termination/Cancellation

Bristol Community College reserves the right to terminate the contract for any reason with a 15-day written notice to the vendor. Payments will be made for invoices covering products or services through the termination date. No settlement costs are due whether for termination for convenience or termination for default.

I. General Information and RFP Requirements

Bristol Community College, an agency of the Commonwealth of Massachusetts, is soliciting proposals for a Lithium Battery Powered Crane.

Unless otherwise specified in this RFP, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all price proposals or figures in U.S. currency. All times listed in this RFP are Eastern Standard Time. All responses must be submitted in accordance with the specific terms of this RFP.

Prices quoted must be available for acceptance for at least ninety (90) days after the proposal opening date unless otherwise noted in your proposal.

mailto:BusinessServices@Bristolcc.edu

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Vendors are prohibited from communicating directly with any employee of the college except as specified in this RFP and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP.

Should the vendor find discrepancies in or omissions from the specifications, or shall be in doubt as to their meaning, the vendor should notify the college contact Philicia Pacheco at BusinessServices@Bristolcc.edu with "M-04 -25 Lithium Battery Powered Crane" on the subject line.

The College accepts no liability and will not provide any accommodation to respondents who submit a response based upon unsolicited and out-of-date solicitation documents.

The College reserves the right to accept the proposal deemed best for the College and the Commonwealth of Massachusetts. The College reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

J. Specifications

The crane is to be equal to a 2024 Jekko SPX328CL lithium battery-powered mini crane and shall come with the following standard equipment:

• N⁰ 1 Lithium Battery 48V-3F 7,7kW/h 220 Ah

• HF Battery Charger 50-60Hz, 220V-60A

• Nr 4 Hydraulic Telescope Sections

• 360⁰ Continuous Rotation on Slewing Ring

• Variable Displacement Piston Pump

• Radio Control with color display on (RCD)

• Load and Moment indicator (LMI)

• Geometrical Stability Control (GSC)

• Crane Carrier Interlock (CCI)

• Orbital Motor Winch 1,543#, 198’ rope, 7mm + 1T single hook line

• 2, 8ton-3 sheave pulley block D7 rope

• 15.75” x 15.75” Outrigger Mats on outriggers

• Visual Angle Indicator

• Rest position frame for pulley block and hook

• Anti-Two Block (A2B)

• Diagnostic Trouble Code (DTC)

• Plug and Play Attachments (PPA)

• Pick & Carry (P&C)

• Crane Multi Speed (CMS)

• LED Working light

• Virtual Wall (VW)

• Tower Lamp

• USB Stick with Manuals & Documents

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• Color: Orange and Grey

• Freight, Delivery, start-up, and training

K. Vendor Information

1. The vendor shall not use the college's name or any contract information for advertising purposes without the written consent of Bristol Community College.

2. By submitting a proposal, the respondent acknowledges that they have read this RFP, understands it, and agrees to be bound by its requirements.

3. Any responses that Bristol Community College finds difficult to read will be rejected.

4. Bristol Community College reserves the right to waive any or all irregularities or informalities.

5. Any contract resulting from the RFP responses will incorporate the terms and provisions of said documents.

6. Bristol Community College reserves the right to accept or reject all or part of a response or parts thereof.

7. Bristol Community College reserves the right to reject any or all proposals submitted and to request additional information from all Vendors. Bristol Community College reserves the right to negotiate any points of the contract, including cost. Any contract awarded will be made to the agency, based on evaluation of all responses, applying all criteria and oral interviews, if necessary, that is determined to be the best qualified.

8. Respondents are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions in the order requested.

9. Restrictions on communications with Bristol Community College staff: From the issue date of this RFP until a vendor is selected and the selection is announced, respondents are to communicate via e-mail. For violation of this provision, Bristol Community College shall reserve the right to reject the proposal of the offending respondent. All questions concerning this RFP must be submitted via e-mail to Philicia Pacheco at BusinessServices@Bristolcc.edu "M-04 -25 Lithium Battery Powered Crane" on the subject line. No questions other than via this method will be accepted. No response other than via this method will be binding upon Bristol Community College.

10. Amendments to Proposals: Amendments or withdrawals of proposals will be allowed only if the amendment or withdrawal is received before the proposal due date. No amendment or withdrawals will be permitted after the due date, except as authorized by this RFP.

11. All proposals and other material submitted will become the property of Bristol Community

College and may be returned at the college's option. Proprietary information, if included, should be identified in the proposal or supporting materials as such.

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Bristol Community College will have the right to use any materials or ideas submitted in the proposal without compensation to the respondent. Additionally, all proposals will be open to the public after the contract has been awarded. Proprietary information will remain confidential.

12. Certificate of insurance must be on file in the office of the Vice President before work can commence on campus. Bristol Community College shall be included on policy as additional insured by endorsement.

L. General Conditions and Notice to Bidders

1. The Commonwealth of Massachusetts or its agent, Bristol Community College, will make payment for services completed to the satisfaction of the College.

2. Bristol Community College reserves the right to award or reject any and all proposals in whole or in part, and to waive technical defeats, irregularities, and omissions if, in its judgment, the best interests of Bristol Community College will be served. If a discrepancy occurs between the unit price and the extended price, the College will be bound by the LOWER price.

Corrections and/or modifications received after the closing time specified will not be accepted.

3. The College is exempt from Federal Taxes and Massachusetts Sales Taxes. Prices quoted shall not include taxes.

4. No financial claim for any payment whatsoever shall be brought against the College for any contract delays.

5. All labor to be paid in accordance with Minimum Wage Rates and Health and Welfare and

Pension Fund contributors as determined by the Commissioner of Labor and Industries under the provisions of the Massachusetts General Laws, Chapter 149, Section 26 to 27D, inclusive as amended.

6. If the bidder has not been issued a Massachusetts Vendor Code Number, use the 9-character

Federal Employee Identification number issued by the IRS if you employ two or more employees. Otherwise use your personal Social Security Number. Purchase orders cannot be issued, or payment made until this number is shown complete and correct.

7. The right is reserved to accept the proposal deemed best for the College.

8. Conflict of Interest: A bidder filing a proposal thereby certifies that the proposal is made in good faith, without fraud, collusion or connection of any kind with any other bidder, and that the bidder is competing solely on its own behalf without connection with, or obligation to any undisclosed person or firm.

9. The award of this proposal will be for Bristol Community College only. The State of

Massachusetts higher education institutions have the option to engage the competitively selected vendor for a similar service but through a separate and independent contract. Bristol Community College will have no responsibility for other agency agreements or payments.

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10. Bristol Community College is committed to a policy of affirmative action, equal opportunity, equal education, non-discrimination, and diversity. It is committed to providing a learning, working, and living environment for its students, employees, and other members of the college community which values the diverse backgrounds of all people.

Bristol Community College is also committed to assuring that the “college experience” is one that challenges, empowers, supports, and prepares its students to live in, work in, and value our increasingly global and diverse world. It believes that the diversity of socio-economic, racial, ethnic, religious, gender, sexual orientation, age, and disability backgrounds of members of the college community enriches the institutions and their various constituencies.

Bristol Community College will not tolerate behavior based on bigotry, which has the effect of discriminating unlawfully against any member of its community.

Bristol Community College provides equal access to educational, co-curricular, and employment opportunities at the college for all applicants, students, and employees in compliance with all applicable laws, regulations, and policies. All benefits, privileges, and opportunities offered by the college are available to all students, employees, and other persons having dealings with the institution on a non-discriminatory basis. The college is committed to taking a pro-active affirmative action posture with respect to its recruitment, selection, and promotion of students and employees.

Any students, employees, or other members of the Bristol Community College community with questions or complaints related to discrimination based on race, gender, sexual orientation, age, or disability should contact the Office of Human Resources.

11. This RFP is a public record. All responses hereto including the awarded bid shall become public record as of the date the contract referenced herein is awarded and can be obtained from Bristol Community College’s Public Records Request.

Responses will be considered public records, regardless if they are marked as “Confidential”, unless exempt under applicable law.

12. The College reserves the right to cancel this contract at any time following a 15-day written notice.

M. Submission of Proposal Proposals entitled for consideration must be made in accordance with the following instructions:

1. The following information must be submitted on the attached forms.

• Provide Company Contact Information. See Attachment A

• Complete Non-Collusion Statement. See Attachment B

• Complete Tax Compliance Certification. See Attachment C

2. No faxed responses will be accepted.

3. Proposal must be delivered electronically via email in PDF format to:

Philicia Pacheco Director of Purchasing and Business Services

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BusinessServices@Bristolcc.edu

4. Proposals will be received until 2:00 p.m. on Tuesday, October 15, 2024. The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

5. Bristol will not accept proposals received after 2:00 p.m. standard eastern time on October 15, 2024.

N. Timeline A. Proposals Due

Return this proposal clearly marked with M-04 -25 Lithium Battery Powered Crane" in the subject line before 2:00 p.m. on Tuesday, October 15, 2024, to Philicia Pacheco at BusinessServices@Bristolcc.edu. The bid will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

B. Proposal Awarded

1. The contact will be awarded by October 25, 2024

2. Bristol Community College shall use this RFP and the successful response as the basis for the final contract. The winning bidder will be required to sign a Commonwealth of Massachusetts standard contract.

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Attachment A

Company Contact Information

Please complete the following:

Company Name: ____________________________________________________________

Company Address: __________________________________________________________

City: ________________________ State: ___________ Zip Code: _______________

Phone Number: ________________________ Fax Number: ________________________

Authorized Signature: ________________________________________________________

Print Name: ___________________________ Title: _______________________________

Federal Employer ID Code (9 Digits): ___________________________________________

Purchase orders cannot be issued, or payment made without the Federal Employer ID Code information.

W9 Form Please provide a copy of your W9 form with your proposal.

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Attachment B

Non-Collusion Statement

The undersigned certifies under penalties of perjury that this Proposal or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink

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Attachment C

Tax Compliance Certification

Pursuant to M.G.L. c. 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Signature* Date

Printed Name of Person Signing Proposal*

Name of Business

*Must be signed in ink