Lynchburg and Harrisonburg Necropsy lab Flooring Specs - 2024.docx

Flooring Specifications:

Due Date & Time: Wednesday, February 28 @ 2:00 PM

All questions pertaining to this Quick Quote opportunity must be e-mailed to: lisa.cumming@vdacs.virginia.gov

A. Purpose: The VA Department of Agriculture and Consumer Services (VDACS), an agency of the Commonwealth of Virginia, desires to establish a contract with one vendor for the purpose to furnish and install approximately 1,610 sf/695 linear feet (VDACS Harrisonburg Regional Laboratory) and 1,200 sf/336 linear feet (VDACS Lynchburg Regional Laboratory) Type 4 epoxy quartz flooring in customer selected colors.

B. Contract period: Upon award through Project(s) acceptance.

C. Scope of Work:

1. The Contractor shall furnish labor, transportation, supervision, insurance, materials, supplies, incidentals and equipment to furnish type 4 epoxy quartz flooring in the locations specified in D.

2. Contractor must possess Contractor License A or B with CBC classification or FLR specialty.

3. Harrisonburg Regional Laboratory:

SCOPE:

a. Lab personnel will ensure freezer and furniture is clear and able to be relocated for the duration of the project.

b. Contractor shall remove movable (rolling) equipment and smaller furniture only. Sinks and hood system will remain in place.

c. Contractor shall prep. existing floor and cove base as needed (clean, minor grind if needed, remove loose/flaking materials).

d. Contractor shall furnish and install approximately 1,610 sf / 695 linear feet (10-inch cove) of Type 4 epoxy quartz flooring in customer selected color ‘Blue Steel'.

e. Upon completion, contractor shall reset original equipment and furniture to original locations with assistance from lab personnel.

f. Contractor shall furnish and remove a storage container on site for temporary storage of furniture and equipment outside of the necropsy.

g. Contractor shall furnish an electrical 'whip', if necessary to provide the proper power supply to grinding equipment. The whip will be installed within a 150-foot distance from the primary work area. Whip shall be removed upon completion.

h. Assumed duration of the Project: Five (5) business days, standard working hours. Any overtime/weekend/after-hour rates are not assumed.

4. Lynchburg Regional Laboratory

SCOPE:

a. Lab personnel will ensure freezer and furniture is clear and able to be relocated for the duration of the project.

needed, remove loose/flaking materials).

furniture and equipment outside of the necropsy.

5. The Contractor shall ensure that all personnel and equipment comply with OSHA, VOSH and all other applicable codes, regulations and standards as they apply to the services performed and not create any hazardous conditions with the equipment used.

D. Location(s):

Harrisonburg Regional Animal Health Laboratory, 261 Mt. Clinton Pike, Harrisonburg, VA. 22802 Lynchburg Regional Animal Health Lab, 4832 Tyreeanna Road, Lynchburg, VA 24504

GENERAL TERMS AND CONDITIONS: SEE ATTACHED

SPECIAL TERMS AND CONDITIONS:

A. AWARD: The Commonwealth will make the award(s) on total sum basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

B. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

C. CANCELLATION OF CONTRACT: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

D. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order per location with the applicable eVA transaction fee assessed for each order.

E. PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.

F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

G. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

H. ASBESTOS: Whenever and wherever during the course of performing any work under this contract, the contractor discovers the presence of asbestos or suspects that asbestos is present, he shall stop the work immediately, secure the area, notify the building owner and await positive identification of the suspect material. During the downtime in such a case, the contractor shall not disturb any surrounding surfaces but shall protect the area with suitable dust covers. In the event the contractor is delayed due to the discovery of asbestos or suspected asbestos, then a mutually agreed extension of time to perform the work shall be allowed the contractor but without additional compensation due to the time extension.

I. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for sixty (60) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

J. CONTRACTOR’S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoices for payment.

K. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by the Commonwealth.

L. CONTRACTOR REGISTRATION: If a contract for construction, removal, repair or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $750,000 or more, the bidder/offeror is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $150,000 or more, but less than $750,000 or more, the bidder is required to be licensed as a “CLASS B CONTRACTOR.” If such a contract is over $1,000 but less than $10,000, or if the contractor does less than $150,000 in business in a 12-month period, the bidder is required to be licensed as a “CLASS C CONTRACTOR.” The board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The bidder/offeror shall place on the outside of the envelope containing the bid/proposal and shall place in the bid/proposal over his signature whichever of the following notations is appropriate, inserting his contractor license number:

Licensed Class A Virginia Contractor No. _______________Specialty _______________ Licensed Class B Virginia Contractor No. _______________Specialty _______________ Licensed Class C Virginia Contractor No. _______________Specialty _______________

If the bidder/offeror shall fail to provide this information on his bid/proposal or on the envelope containing the bid/proposal and shall fail to promptly provide said contractor license number to the Commonwealth in writing when requested to do so before or after the opening of bids/proposals, he shall be deemed to be in violation of § 54.1 1115 of the Code of Virginia (1950), as amended, and his bid/proposal will not be considered.

If a bidder/offeror shall fail to obtain the required license prior to submission of his bid/proposal, the bid/proposal shall not be considered.

Bid Amounts:

1. Harrisonburg Regional Laboratory

a. Written amount _____________________________________

b. Amount in USD $___________________________________

2. Lynchburg Regional Laboratory

TOTAL BID AMOUNT:

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