Lynch Park Parking Enhancment (Invitation to .pdf

City of Newnan, Georgia

Invitation to Bid (ITB) for

Lynch Park Parking Enhancement Project

Issue Date: January 17th, 2025

Issued By: City of Newnan Office of City Manager 25 LaGrange Street Newnan, GA 30263

Inquiries: Hasco Craver, Assistant City Manager City of Newnan hcraver@newnanga.gov

Registration: Monday, January 27, 2025, by 5:00 PM, EST

Bids Due: Tuesday, February 25, 2025, by 10:00 AM, EST Bid Opening: Tuesday, February 25, 2025, at 10:01 AM, EST

CITY OF NEWNAN, GEORGIA

[Lump Sum Bid Proposal – Lynch Park Parking Enhancement Project]

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and county seat of Coweta County, Georgia, is seeking Competitive Sealed Proposals from qualified Professional Firms for the Lynch Park Parking Enhancement Project. Work required under this Contract includes furnishing materials, labor, equipment, etc. for the scope of the project.

Bid packages, consisting of construction drawings, specifications and bid instruction, are available on the city’s website:

www.cityofnewnan.org

B. GENERAL INFORMATION AND SCHEDULE

This ITB has been issued on January 17th, 2025. All Firms interested in submitting a bid MUST

REGISTER the Firm’s name and appropriate contact information on or before Wednesday, January 27th, 2025. Registration must be submitted to Hasco Craver, Assistant City Manager, at hcraver@newnanga.gov and copy Jalen Johnson, Program Manager, CPS at jjohnson@cps-atlanta.com

Basis of award will be LUMP SUM after close evaluations by City Staff and the City’s Owner

Representative from criteria listed on page 5-6. Interviews are not planned at this time.

FACT SHEET

Title of ITB:

Professional Construction Services– Lynch Park Parking

Enhancement Project Date of Issue: January 17th, 2025 Last day to register January 27, 2025

Last day to submit questions: February 7th, 2025, 2PM

Date of final answers: February 14th, 2025 Bid due date: February 25, 2025, before 10AM Copies of bid required: 1 original, 5 copies plus 1 digital copy Bid opening date: February 25, 2025, at 10AM Bid submission location: Newnan City Hall, Office of the City Manager Bid opening location: Newnan City Hall, Office of the City Manager Project name: Lynch Park Parking Enhancement Site location/Size: 23 Richard Allen Drive Newnan, Georgia 30263 Funding source: City of Newnan Estimated Construction Budget: $1,200,000.00

Firm selection schedule: Target date March 4th, 2025 Desired completion schedule: Summer 2025 http://www.cityofnewnan.org/

Written responses to all written inquiries received by 2:00 PM ET, February 7th, 2025, will be e-mailed to all firms on record with the City of Newnan, Georgia as having been issued the ITB on or before February 14th, 2025. No City staff or other officials associated with the Project should be contacted regarding this ITB other than the Owner’s representative named below. Doing so may result in disqualification.

All inquiries regarding this ITB Must be in writing via email and addressed to:

Hasco Craver, Assistant City Manager and Jalen Johnson, Program Manager

Email: hcraver@newnanga.gov and jjohnson@cps-atlanta.com

An original, five (5) copies and one (1) digital copy of this ITB are to be submitted to:

Hasco Craver, Newnan Assistant City Manager

25 Lagrange Street

Newnan, Georgia 30263

Bids must be submitted no later than 10:00AM EST, February 25th, 2025. Bids must be received in a sealed envelope or container marked “Competitive Sealed Bids for Professional Firm –

Lynch Park Parking Enhancement Project”. Place the Project name and opening date on the submitting envelope or container.

No bid will be received or accepted after the above specified date and time of the bid opening.

Bids submitted after the designated date and time will be deemed invalid and returned unopened to the proponent.

We appreciate your submittal and interest in assisting the City of Newnan with this endeavor.

Each Bid must be accompanied by a registered cashier’s check, bank certified check, or a bid bond prepared on an accepted form, duly executed by the Proposer, with good and sufficient surety or sureties for the faithful acceptance of the contract payable to, in favor of, and for the protection of the

City of Newnan in the amount of five percent (5%) of the bid in U.S. dollars and immediately payable upon forfeiture of bid. All bid bonds shall be written by a surety company with an A.M. Best rating of A- (Excellent) or better, and is listed on the U.S. Treasury Circular 570, and also which is licensed to do business in the State of Georgia. Said bond (policy) shall contractually require the surety and guarantor to submit to jurisdiction and venue in Coweta County, Georgia for resolution of any disputes. The successful Proposer will be required to furnish a satisfactory performance bond, labor and materials payment bond, and maintenance bond as provided herein. The performance bond (PB) and labor and materials bond (LMB) shall each be in the amount of one hundred (100%) percent of the Contract Price upon approval of the Newnan City Council. Prior to approval of

Contract Price by the Newnan City Council, the PB and LMB shall be in the amount set by the

Owner’s Representative with concurrence from the City Manager, which shall be no less than one-hundred (100%) percent of the City of Newnan GA’s exposure under the contract; and thereafter, in an amount increased to cover Contract as provided above.

mailto:hcraver@newnanga.gov mailto:jjohnson@cps-atlanta.com

The City of Newnan, GA will be the Owner and primary occupant of the Project. The Architect and General Contractor will each contract separately with the Owner, and these parties will be the nucleus of the Project Team. Teamwork will be the fundamental ingredient in the relationships between the parties.

No Proposer may withdraw its bid and must honor its bid within 90 days after the actual date of the opening thereof.

C. BACKGROUND

The City of Newnan seeks to expand parking at Lynch Park to address increased demand and improve accessibility for park users. This project aims to enhance visitor experience by providing adequate parking while supporting the park’s growing role as a community hub. The City is also under contract with a program management firm Comprehensive Program Services (CPS) to assist in the facilitation of the design and construction of the facility.

D. SCOPE OF SERVICES

It is anticipated that the Agreement between the City of Newnan, GA and the selected firm will contain the following scope of work. The full scope of services will be defined within the contract executed with the City of Newnan, GA.

A. Construction Phase

1. Develop a major task-based bar schedule.

2. Develop requirements for safety, quality assurance, and schedule adherence.

3. Develop requirements to assure time, cost and quality control during construction.

4. Maintain on-site staff for construction management.

5. Establish and maintain coordinating procedures.

6. Develop and maintain a detailed schedule (CPM) including delivery, approvals, inspection, testing, construction and occupancy.

7. Conduct and record job meetings.

8. Prepare and submit change order documentation for approval of the Architect and the City of Newnan, GA.

9. Maintain a system for review and approval of shop drawings.

10. Maintain records and submit bi-weekly reports and formal monthly reports to

Architect and the City of Newnan, GA.

11. Maintain quality control and ensure conformity to plans.

12. Provide cost control through progress payment review and verifications according to the approved schedule and contract amounts.

13. Develop as-built drawings and deliver to Architect for inclusion into a CADD disk to be submitted to The City of Newnan, GA for maintenance and operations use.

14. Coordinate post-completion activities, including the assembly of guarantees, manuals, close-out documents, training, and the Owner’s final acceptance.

15. Local sub-contractors are a preference of the City of Newnan if possible.

B. Warranty Phase

1. Coordinate and monitor the resolution of remaining “punch-list” items.

2. Coordinate, monitor and resolve all warranty issues to the satisfaction of the City of

Newnan, GA during the one-year general warranty period and as extended.

All Local, County, State, and Federal codes and regulations must be followed, with particular emphasis on Building Codes, Life Safety Codes, and the Americans with Disabilities Act.

Once an AIA contract (provide by contractor) as modified by the City and is executed between the

City of Newnan, GA and the successful Proposer, the successful Proposer will be required to deliver the services required by this bid request by the members of the proposed project team. The City of

Newnan, GA must first approve any change in or substitution of project team members, including any consultant, in writing.

E. BID PROPOSAL FORMAT

All proposers are to submit pricing using the Bid Forms and Base Bid Breakouts provided within this

ITB packet.

F. RESERVED RIGHTS

Issuance of this ITB does not constitute a commitment on the part of the City of Newnan to award a contract pursuant to this ITB. The City of Newnan reserves the right to reject any and all bid proposals submitted in response to this ITB, in whole or in part, and to award a contract pursuant to this ITB or cancel this ITB if it is considered to be in the best interests of the City of Newnan.

The City of Newnan further reserves the right to make changes to this ITB at any time by issuance of written addendum/addenda, amendments(s) or clarification(s).

G. MINIMUM REQUIREMENTS

• Bonding capacity

• Insurance Requirements

• Licensed General Contractor

• Provide proof of at least 3 completed projects of similar size, type and cost at minimum $700K.

H. EVALUATION OF BIDS

If minimum requirements are met, bids will be evaluated based on the following criteria, with price being the primary factor:

1. Price of bid.

2. Ability of the bidder to fulfill contract and specifications.

3. Responsiveness to the Invitation to Bid requirements and terms;

H. OWNER QUESTIONS

Any vendor that submits a bid may be requested to provide additional information to the City of

Newnan. Such information is only for the purpose of clarification and in no way changes the vendor’s bid as originally submitted. The City of Newnan reserves the right to ask any or all vendors to clarify any portion of their proposals after submission.

I. COSTS OF BID PROPOSALS

The City of Newnan is not responsible or liable for any of the costs incurred by any vendor in preparing and/or submitting a bid proposal pursuant to this ITB.

J. EQUAL OPPORTUNITY

The City of Newnan prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any contract with the corporation. The City of Newnan will provide equal opportunities without regard to race, color, gender, religion, national origin, or disability, by requiring that any bank doing business with the corporation provide equal opportunity to persons and businesses employed by, or contracting with the supplier of products and services to the Corporation.

K. ACCESS TO PUBLIC RECORDS ACT NOTICE

Each vendor should give specific attention to the identification of those portions of its bid proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.

L. GENERAL CONDITIONS

Upon submission of a bid, the bidder hereby certifies on behalf of his company or organization that:

1. This bid proposal is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm or corporation.

2. This bid proposal is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

3. The Firm has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid.

4. The Firm has not solicited or induced any person, firm or corporation to refrain from bidding.

5. The Firm has not sought by collusion to obtain for itself any advantages over any other bidder or over the City of Newnan.

M. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT: E-VERIFY AND

SAVE PROGRAM

The City of Newnan participates in the Georgia Security and Immigration Compliance Act with regard to Contractors and Subcontractors. The Act is explained in detail in this document.

Additionally, there are four documents included that must be completed and returned to the City of Newnan with your bid package, as applicable. These are:

1. Georgia Security and Immigration Compliance Act of 2006

2. Contractor Affidavit and Agreement

3. Subcontractor Affidavit

4. Sub-subcontractor Affidavit

Failure to return the completed documents, if required, shall result in disqualification of the bid in its entirety

BID COVER SHEET

Professional Firm for

Lynch Park Parking Enhancement

We/I have thoroughly examined the specifications and agree to furnish the City of Newnan with the construction of Lynch Park Parking Enhancement according to the specifications. Any deviation from the specifications shall be listed as an exception on the bid sheet and explained.

Total Bid Price for construction complete as shown and specified:

______________________________________________________ (Lump sum bid) DO NOT include Alternates in this number.

Price good through: ______________________________________

Alternates Description Add/Deduct

ADDENDA: The bidder acknowledges the receipt of Addendas No. ________through _______ inclusively.

Date: ____________________________

Company: _______________________________________________________________

Address: _______________________________________________________________

Phone: ______________________________ Fax: _____________________________

Printed name of person completing proposal: ___________________________________

Signature: ______________________________________________

Title: __________________________________________________

Note: Please *attach BASE BID BREAKDOWNS and BID BOND and place at the beginning of your submittal.

IMPORTANT!

This bid cover sheet is to be your proposal cover sheet for the convenience of the bid openers only. *Attach the required documents listed above.

BID FORMS

These forms are provided in excel format. Print the forms after completion and include in your bid packet as in the ITB. Also include the excel worksheet in the digital file submitted with your sealed proposal.

1. Lynch Park Parking Enhancement Bid Form.xlsx

Please contact Jalen Johnson if you have any issues with the link: jjohnson@cps-atlanta.com https://cpsatlanta-my.sharepoint.com/:x:/g/personal/admin_cpsatlanta_onmicrosoft_com/EeOpT_i14tpNmZyyt9rdmN4BKu4e61IIyPN7A7oYttGROw?e=dEBR3R

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of

________________________________________________________________ has registered with, is authorized to use and uses the federal work authorization program commonly known as

E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20____ in _________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF

____________________________, 20_____.

NOTARY PUBLIC

My Commission Expires: ___________________________________________.

25 LaGrange Street

Newnan, Georgia 30263 Phone: 770-254-2351

Fax: 770-254-2353 www.ci.newnan.ga.us http://www.ci.newnan.ga.us/

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _________________________________________________ (Contractor) on behalf of _____________________________________________ (Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-contractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Subcontractor Name of Project

Executed on _____________________________, 20____ in __________________.

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ____________________________, 20_____.

My Commission Expires: ___________________________________________.

25 LaGrange Street

Newnan, Georgia 30263 Phone: 770-254-2351

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ______________________________________________ (Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract) and ________________________________ Contractor) on behalf of _____________________________________________ (Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to _____________________________________ (Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to ___________________________________________

(Subcontractor or Sub-subcontractor with whom the subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Sub-subcontractor Name of Project

Executed on _____________________________, 20____ in __________________________.

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ____________________________, 20_____.

My Commission Expires: ______________________________________________.

25 LaGrange Street

Newnan, Georgia 30263 Phone: 770-254-2351

Conflict of Interest Statement

As a duly authorized representative of the firm

I, with the title certify that to the best of my knowledge no circumstances exist that will cause a conflict of interest in performing services for The City of Newnan, GA Government, that no employee of The City of

Newnan, GA, nor any public agency official or employee affected by this Request for Proposals has any pecuniary interest in the business of this firm, associates or consultants of this firm, or the firm's parent firm, subsidiary, or other legal entity of which this firm is a part, and that no person associated with or employed by this firm has any interest that would conflict in any way, manner or degree with the performance of services for The City of Newnan, GA Government.

Date: _____________________________________________________________

Company Name: ____________________________________________________

Authorized Representative Name: _______________________________________

Title: ______________________________________________________________

Signature: __________________________________________________________

Officer’s Oath

As a duly authorized representative of the firm involved in the bidding for or procuring the contract

I, with the title certify that I did not prevent or attempt to prevent competition in such proposals by any means whatsoever. Nor did I prevent or endeavor to prevent anyone from making a proposal therefore by any means whatsoever, or induce another to withdraw a proposal for the work.

Date: _____________________________________________________________

Company Name: ____________________________________________________

Authorized Representative Name: _______________________________________

Title: ______________________________________________________________

Signature: __________________________________________________________

5949.13 - 20241111 - Lynch Park 100% Construction

Drawings.pdf

5949.13-20241203-LynchPark-Complete Specifications

Packet.pdf

Please contact Jalen Johnson if you have any issues with the link: jjohnson@cps-atlanta.com

Exhibit A – 100% CD Plans and Specifications https://cpsatlanta-my.sharepoint.com/:b:/g/personal/admin_cpsatlanta_onmicrosoft_com/EfoQvnAFb2lMo3LRrmO8YngBtH7RQpeABW0FGo-QMrXEmQ?e=O8nz6x https://cpsatlanta-my.sharepoint.com/:b:/g/personal/admin_cpsatlanta_onmicrosoft_com/EfoQvnAFb2lMo3LRrmO8YngBtH7RQpeABW0FGo-QMrXEmQ?e=O8nz6x https://cpsatlanta-my.sharepoint.com/:b:/g/personal/admin_cpsatlanta_onmicrosoft_com/EcqtLpjsMlBApQGDSTjHYmcBGK2e-NDHjYvUNgJBErM6bQ?e=PJCqfB https://cpsatlanta-my.sharepoint.com/:b:/g/personal/admin_cpsatlanta_onmicrosoft_com/EcqtLpjsMlBApQGDSTjHYmcBGK2e-NDHjYvUNgJBErM6bQ?e=PJCqfB