LWTech Electrical Bid 2025.04.15.docx

SECTION II

PROJECT SCOPE

Lake Washington Institute of Technology, an agency of the State of Washington, hereafter called “college,” is initiating this Request for Quote and Qualifications (RFQQ) to establish a renewable contract for comprehensive electrical support services. The college is seeking an electrical contractor who has demonstrated competency & expertise in high voltage system inspection and maintenance. Is capable of providing commercial electrical installation, maintenance, repair and ongoing support services as well as emergency response & restoration for high voltage electrical distribution systems, transformers and related equipment.

The RFQQ applies to all college owned properties including:

A. Kirkland Campus at 11605 132nd Ave NE, Kirkland WA 98052

SUMMARY

· Annual inspection and maintenance of our high voltage distribution systems and associated devices between the PSE connection and each building primary electrical panel.

· Annual inspection and maintenance of our solar panel systems and associated devices between them and the building.

· Electrical repair and installation services upon request for any building, lab, classroom or common area of the college.

· Emergency recovery and restoration services for the primary electrical power distribution from our PSE utility connection to all college owned structures, SECTION III

GENERAL AND TECHNICAL SPECIFICATIONS

INSPECTION AND MAINTENANCE PLAN

The contractor selected under this agreement will complete an annual visual inspection and maintenance of our high voltage distribution systems. This inspection will include a visual inspection of all points of significance including the connection to PSE, and every enclosure, manhole, solar, transformer and major switch located between PSE and our building main electrical rooms. (See attachment - B for a list of equipment to be inspected)

This will include:

Primary connection to PSE and power distribution enclosures

· Inspect enclosures for any damage or missing fasteners.

· Verify security locks and safety controls are in place and functional.

· Confirm all required hazard labels are in place and clearly legible.

· Inspect condition of data plates and confirm they can easily be read.

· Clean any dirt, dust or debris from enclosure surfaces & around the base of enclosure.

· Visually inspect the high voltage wiring and connection points for signs of arcing, overheating or burning.

· Thermograph scanning to detect hot spots.

Manholes & Vaults

· Inspect cover plate and/or access door is in good condition.

· Inspect vault for excess water intrusion, verify operation of sump pump if the vault is equipped with one.

· Visually inspect conductors for any indications of abrasion, fatigue or insulation failure.

· Visually inspect connection points to look for signs of corrosion, burned or discolored insulation or overheating.

· Thermograph scanning to detect hot spots.

Primary Building Transformers

· Inspect transformer enclosure for any damage or missing fasteners.

· Verify security locks are in place and functional.

· Confirm all required hazard labels are in place and clearly legible.

· Inspect condition of data plates and confirm they can easily be read.

· Clean any dirt, dust or debris from transformer enclosure surfaces & around the footing or base pedestal of the transformer.

· Inspect the interior of the transformer enclosure and all physical components based upon the manufacturer’s recommendations for the specific transformer being inspected.

· This may include but is not limited to:

· Visual inspection for signs of heat or arcing.

· Inspection of insulating materials for cracking or burn marks.

· Mechanical ventilation, if fitted, operates as required.

· Passive ventilation grates are clean and air is passing through the grates normally.

· Where an overcurrent or other protection device has been installed, test its rating and, where applicable, verify settings.

· Complete any special testing of the coil or other components per manufacturers recommended annual testing & inspection procedures.

· Thermograph scanning to detect hot spots.

Building - Main Power Disconnects and Switches

· Inspect enclosures for any damage or missing fasteners.

· Verify security locks and safety controls are in place and functional.

· Confirm all required hazard labels are in place and clearly legible.

· Inspect condition of data plates for switches and confirm they can easily be read.

· Clean any dust or debris from switch enclosure surfaces & around the base of panel.

· Thermograph scanning to detect hot spots.

· Inspect the primary switch and all connection points based upon the manufacturer’s recommendations for the specific type of switch being inspected.

· This may include but is not limited to:

· Visual inspection for signs of arcing, overheating or burning.

· Inspection of insulating materials at connection points and lugs for cracking or burn marks.

· Check and tighten connections if deemed necessary.

· Complete any special testing or cycling of the primary switch per manufacturers recommended annual testing & inspection procedures.

Pringle Switches and Vacu-Break Clampmatic Switches:

· Inspect Pringle switch enclosures for any damage or missing fasteners.

· Verify security locks and safety controls are in place and functional.

· Confirm all required hazard labels are in place and clearly legible.

· Inspect condition of data plates one the Pringle switches and confirm they can easily be read.

· Clean any dust or debris from the enclosure surfaces & around the base of the switch enclosure.

· Check and tighten fasteners and connections.

· Check for missing screws.

· Thermograph scanning to detect hot spots.

· Inspect the Pringle switch and all connection points based upon the manufacturer’s recommendations for the specific type of switch inspected.

· This may include but is not limited to:

· Visual inspection for signs of arcing, overheating or burning.

· Inspection of insulating materials at connection points and lugs for cracking or burn marks.

· Check and tighten connections if deemed necessary.

· Complete any special testing, exercise or cycling the Pringle switch per manufacturers recommended annual testing & inspection procedures.

Photo: High voltage connection to PSE Note: Please be sure that your initial bid includes the annual cost for this inspection and maintenance plan based upon the scope of work noted above and the map & equipment list provided with this packet.

REPAIR AND INSTALLATION PROJECTS

The contractor selected under this agreement will provide repair of existing electrical equipment and installation of new electrical equipment as requested by the Director of Facilities. This will typically require a meeting with the director, or his designee, on site to discuss proposed projects on a case-by-case basis.

This will include:

· Providing consultation concerning the means and methods for completing the proposed electrical project.

· Joint agreement between the college and the contractor with regard to materials used scheduled work times (including after normal work hours or weekends.

· Determine the type of permitting that will be required. The contractor will be responsible for the purchase of any permits required for these projects.

· Respond within five days with a firm quote. Including labor, materials and any permits required for the project.

· If the quote is accepted and approved, the contractor will acquire all needed materials and agree on a schedule for completing the work in a timely manner.

· Complete the work & facilitate inspection by City Inspector.

Note: the college typically completes $6,000 - $30,000 of this type of on requested project work annually.

EMERGENCY RESTORATION & RECOVERY

The contractor selected under this agreement will work with the college Director of Facilities, or his designee to develop an emergency contingency plan for responding to and recovering from a catastrophic failure of the college high voltage distribution system. This plan will include:

· A guarantee of response within two hours to any major failure of the college electrical distribution system.

· A written procedure for the potential emergency replacement of failed underground primary high voltage conductors, primary switches or building transformers.

· A written procedure for the acquisition and deployment of emergency power generators or other temporary power equipment should it be necessary for continuity of business operations.

Photo: illustration of high voltage emergency repair and restoration 11-23-2013 2:30pm

Note: the college is looking for an electrical firm with the capacity to quickly and effectively respond to and help us recover from any kind of major power disruption.

SECTION IV

CONTRACTOR QUESTIONS AND REQUIREMENTS

Screened Criteria

Separate paper may be used for complete your responses. Indicate the question number and initial each response.

1. Vendor Organizational Chart – Capacity & Longevity Service capacity, longevity and availability of support resources is important to the college.

· Please provide a copy of your service department organizational chart.

· Please provide a summary of electrical services you provide using in-house personnel –vs- what you rely on Sub Contractors to provide under your direction.

· Please provide your number of years in business local to Kirkland Washington.

· Please provide the distance from our college to your firm or the closest major dispatch center for your firm

2. Standard Response Time Response time is important to the college. Describe your standard response time for normal service calls. How do you prioritize service calls and what hours are considered standard daytime hours (non-overtime)?

· What is the latest time during a day that we can call your firm and still talk with a person to request service & support?

3. Service Request Process Discuss in detail your process for responding to, completing, tracking and invoicing. Provide sample copies of forms, logs or documents (including software screen captures) on how you track and record service requests.

4. Response to Catastrophic Power Failure:

In 2024, the college experienced a catastrophic failure of one of our high voltage lines to our campus. The result was a closing of the entire Kirkland Campus and a complete loss of business continuity for approximately 2 weeks.

· Describe your company’s ability to respond to this type of failure.

· List sites where your company is currently providing this type emergency response and recovery (Continuity of Operations) support for other customers.

· Provide a summary of equipment and resources that your firm has readily available to respond to and recover from a high voltage catastrophic failure. Include access to equipment for the replacement of 1200KV buried cables, commercial sized transformers and commercial building switchgear.

· Provide a description of your firm’s ability to acquire and deploy emergency power generation equipment in the event it is needed as part of the response and recovery operations.

· Does your firm have staff employed who are trained and certified to work on High Voltage equipment?

· Can your firm work on equipment up to 15KV?

· Do you have technicians that are hot work certified on emergency systems?

5. Inspection and Maintenance Plan The college in interested in having the contractor selected under this agreement complete an annual inspection and maintenance plan for our high voltage distribution system. Read our scope of service and the associated equipment list.

· Describe your recommended procedures for scheduling, performing and documenting an annual Inspection and Maintenance Plan of this nature.

· Does your firm have staff employed who are trained and experienced with this type of high voltage inspection and maintenance service?

· Can your firm oil sample MV transformers?

· Does your firm have equipment on hand and trained technicians who can provide thermo-imaging or is this specialty service sub contracted out? And what level?

· Does your firm have equipment on hand and trained technicians who can provide Ultrasonic testing or is this specialty service sub contracted out? And what level?

· What asset management trending and tracking software does your firm employ to show me degradation over time of my gear?

6. Technician Training Program Explain the certification/training process that you employ for your electricians.

· Describe any on-going training programs your electricians attend annually as part of their professional training program.

7. National Certification Programs and Qualifications Are your technicians certified by any national certification organizations?

· If so, how many of your service technicians are certified?

· And at what level?

Arc Flash suits are rated from 8 to 100 Cal. What is the highest rating suit your firm can utilize?

What is the highest breaker test your firm can do in house?

What is your firms EMR rating for the past 3 years.

Do you have staff that are NFPA70E trained? Any certified instructors?

8. Emergency After-Hours Response Describe the process for responding to after-hours emergencies.

· Do you have a 24x7 live customer service representative?

· Do you rely on voicemail/pager and answering service?

· Do you have an escalation procedure in place? If so, please describe your system and processes.

9. Professional References If possible, please provide three customer references for which you provide similar services. The college is particularly interested in any State Of Washington Institutions you already provide this type of services to including Institutions of Higher Education or K-12 public Education. (Use form Attachment A)

SECTION

V

PRICING

Time and Material Labor

Monday-Friday from AM to PM For Overtime Hourly Rate $

Saturday from AM to PM Overtime Hourly Rate $

Include information on a dollar per hour basis for emergency calls. All service calls will be based upon an on-site response time of two (2) hours or less from the time of the initial call from the college.

Comments

PRICING CONT.

Material: (if applicable)

Mark-up above wholesale %

Annual maintenance plan:

Provide pricing for annual maintenance plan based upon the scope of work and list of equipment. $

Other $

Provide any additional information regarding pricing.

Comments

COMPANY NAME

SECTION VI

OFFER AND CONTRACT AWARD

The undersigned hereby offers and agrees to furnish materials, equipment, and services in compliance with all terms and conditions as specified in RFQQ NO. (insert new number) ELECTRICAL SYSTEM MAINTENANCE & SUPPORT. Submittal of this document with authorized signature signifies complete understanding and compliance with said terms and conditions and verifies that all goods are available and services established at the time of RFQQ NO. (insert new number) submittal.

_______________________________ By: _____________________________ ___ (Company Name) (Typed or Printed Name)

CONTRACT AWARD

(For Lake Washington Institute of Technology Use Only) RFQQ NO. (insert new number) for LAKE WASHINGTON INSTITUTE OF TECHNOLOGY Electrical System Maintenance & Support is hereby awarded between the vendor identified above and Lake Washington Institute of Technology, to be effective ( ). This contract is a part of Field Order F________________. Vendor will reference all invoicing and correspondence using the Field Order number and RFQQ No. (insert new number) of this document.

Isaac Robinson, Purchasing Manager

Lake Washington Institute of Technology

Attachment A.

REFERENCES

Reference 1

1. Customer Name

2. Contact Name

3. Contact Title

4. Scope of Work for Reference

5. Contact Phone Number

6. Contact Fax Number

7. Contact Email Address

8. Summary of work provided to this customer.

Reference 2

1. Customer Name

2. Contact Name

3. Contact Title

4. Scope of Work for Reference

5. Contact Phone Number

6. Contact Fax Number

7. Contact Email Address

8. Summary of work provided to this customer.

Reference 3

1. Customer Name

2. Contact Name

3. Contact Title

4. Scope of Work for Reference

5. Contact Phone Number

6. Contact Fax Number

7. Contact Email Address

8. Summary of work provided to this customer.

image1.png image2.jpg