Luke FFE - SOW.docx

STATEMENT OF WORK

B840 BELGIAN BEDDOWN PROJECT

1. INTRODUCTION/BACKGROUND:

This document outlines the scope, objectives, and requirements for furnishing Building 840 with high-quality, durable furniture and appliances for the 312th Fighter Squadron. The objective is to create a functional, comfortable, and aesthetically pleasing environment that meets the operational needs of the squadron while adhering to military standards and regulations.

2. SCOPE OF WORK:

The scope of work includes the delivery and installation of furniture for the following areas within the fighter squadron facility:

· Vault / Briefing Rooms

· Administrative Offices

· Common Areas

· Conference Rooms

· Dining Rooms / Maintenance Crew Areas

· Storage Rooms

· Heritage Room It is expected that the installation will occur over a short period of time, and once installed, building 840 can be utilized immediately. The contractor shall provide all management, labor, equipment, tools, materials, transportation and incidentals necessary to accomplish the work required.

The work required includes, but is not limited to, the design time required to identify specified items and products requested according to B840 schematics provided by the government representative. Contractor generated layouts for all furniture shall be provided along with product specifications meeting criteria outlined in salient product listing. Specific detailed installation drawings and specifications are the responsibility of the contractor. Contractor shall measure and verify even after a purchase order has been issued and is responsible for complete installation of the furniture as specified. All materials and accessories shall be installed in accordance with industry standards and manufacturer’s written recommendations. The layout will also be required to have a cohesive design/color scheme throughout (except for Heritage Room as outlined in section 4.6)

The outline of services include:

· Detailed design of furniture layout based upon customer requirements and provided building floor plans.

· Detailed invoice of furnishings.

· At least 4 weeks prior notice of shipment of materials and installation dates.

· Complete delivery and installation of purchased materials based upon agreed design and customer satisfaction.

· Removal of all packing materials as well as cleaning of areas back to the condition it was prior to delivery and installation.

3. DESCRIPTION OF PRODUCTS:

A description of products includes B840 displays and furnishings. Final color and finish selections will be determined by the government representative during design consultation prior to delivery and installation. Substitutions must also be acceptable to the government representative. Warranties shall be equivalent in nature to originally specified product.

Selections shall be clearly detailed in offer. All furniture to include seating must have a cohesive theme and design are preferred. The Belgian Beddown furnishings purchased for the B840 must be sturdy meant for high traffic use. Materials must be available in assorted colors, styles, and fabrics.

4. Requirements

4.1 Vault/Briefing Rooms

· Tables: Durable with glass top

· Chairs: Ergonomic, adjustable, durable, with lumbar support.

4.2 Administrative Offices

· Desks: Ergonomic, adjustable height, durable material

· Office Chairs: Ergonomic, adjustable, durable, with lumbar support.

· Filing Cabinets: Lockable, fire-resistant (can be built-in with desk)

· Guest Chairs: Comfortable, aesthetically pleasing.

4.3 Common Areas

· Lounge Chairs: Comfortable, durable, stain-resistant upholstery.

· End Tables / coffee table: Durable, easy to clean.

4.4 Conference Rooms

· Chairs: Comfortable, ergonomic, durable.

4.5 Dining / Maintenance Crew Areas

· Tables: Durable, easy to clean, various sizes. - lower height in size. I.e.-not a tall table.

· Chairs: Comfortable, stackable, easy to clean.

· Storage: Cabinets for utensils, dishware, and supplies.

4.6 Heritage Room

· Appliances purchased and installed to meet measurement requirements and aesthetically pleasing.

· Tables, bar stools, lounge chairs, end tables and coffee table design to look like a Belgian lounge using darker, or heavy wooden, tables and chairs. These tables and chairs should be sturdy with intricate carving or turned legs.

5. PERIOD OF PERFORMANCE:

The Luke AFB Belgian Beddown project must begin no later than 11 November 2024 such as the design process. Installation dates will be agreed upon at least 4 weeks in advance and final installation should occur NLT 30 December 2024 unless the government POC agrees upon a later date.

6. PLACE OF PERFORMANCE:

Installation of all furniture/materials will occur inside building 840, Luke AFB, AZ. Building 840 is a single-story building. Entrance will be coordinated with the Government Representatives at B840. All work shall be completed with minimal disruption and within standard business hours outlined in item #9 of this Statement of Work.

7. Deliverables

· Detailed furniture plan with layout for each area.

· Complete list of furniture items with specifications.

· Timeline for delivery and installation.

· Warranty information and maintenance guidelines.

8. WORK REQUIREMENTS:

Work for this project shall be executed in the best and most workmanlike manner by qualified and efficient installers skilled in their trade. The contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project.

The work shall be in strict accordance with the prevailing industry standards and to manufacturers written specifications. Installations which do not meet manufacturer’s specifications whenever found shall be the responsibility of the contractor to rectify at the contractor’s expense. Contractor shall provide all incidentals necessary to accomplish a complete and thorough installation. Contractor shall ensure all such incidentals do not visually or aesthetically detract from the finished pieces. All incidental hardware shall be installed in accordance with manufacturers’ recommendations. Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. The Contractor shall collect all trash, debris, refuse, garbage, etc. generated and remove it from site at the end of each shift. Disposal of discarded materials is the Contractor’s responsibility and shall be by sanitary landfill or other approved methods, and shall conform to all local, state, and federal guidelines, criteria, and regulations. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government. Contractor shall provide all protective materials necessary i.e. carts, moving blankets, taping, etc. to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

9. SCHEDULE/MILESTONES:

Installation will be completed by adequate number of personnel to expediently finish the project and reduce amount of time impacting is closed to the population. The desired installation duration will not exceed 15 business days. All delays must be communicated with the government representative if expected. Installation will occur during the hours of 8AM to 5PM Monday through Friday, excluding Federal Holidays.

The following phasing plan will be used to ensure a smooth installation process while installation is happening concurrently with the Audio-Visual installers.

· Week 1: Vault

· Week 2: Common Area / Offices outside of Vault / Aircrew Flight Equipment, student rooms, and conference room.

· Week 3: Maintenance Offices, common areas, and maintenance conference room.

The above is not an all-inclusive phasing plan, but a starting point to ensure installers are not conflicted with additional A/V vendors in the building. Real-time deconfliction and coordination will prevail.

10. ACCEPTANCE CRITERIA:

The government shall inspect all work performed by the Contractor. Work performance shall be deemed satisfactory and acceptable to the government when the Government representative declares the project satisfactory. Contractor representatives are not authorized to leave the job site and consider the installation complete until a government representative has reviewed the installation for accuracy and signed the installation paperwork.

11. OTHER REQUIREMENTS:

Contractor shall provide the full names, birthdates, and driver’s license numbers of each installer associated with this installation as required for sponsorship onto Luke Air Force Base. Quantities and work time schedules of installation crews must be provided prior to the start of any work. Such information shall be submitted to the government representative two weeks prior to the start of work. Base access will be granted to those listed on the above-mentioned document on a daily basis.