LU214-24-008 IFB Combined.pdf

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INVITATION FOR BIDS (IFB)

Bidder MUST complete and return this cover page with their Bid Documents

Issue Date: April 12, 2024 IFB#LU214-24-008 Title: University Center Loading Dock Renovation Project Code: 214- B3214-007 Commodity Code: 21080, 91455

Issuing Agency: COMMONWEALTH OF VIRGINIA OPTIONAL PRE-BID CONFERENCE;

Longwood University Eason Hall, Room 223 Materiel Management & Purchasing April 19, 2024 at 10:00 a.m.

201 High Street, Eason Hall, Room 215B Longwood University Farmville, Virginia 23909 Farmville, Virginia

Location Where Work Will Be Performed: Longwood University, Farmville, Virginia

Period of Contract: From Date of Award Through Owner Approved Completion of Project

Sealed Bids Will Be Received Until: May 13, 2024 at 2:00 p.m. Local Time At the office of Materiel Management & Purchasing, 201 High Street, Eason Hall, Room 215B, Farmville, Virginia 23909 and then opened in public and read aloud May 14, 2024 at 2:00 p.m. Local Time in Eason Hall, Room 223. Bids shall be date/time stamped upon receipt by the University.

All Inquiries For Information Should Be Directed To: Ryan A. Ferebee, Director of Materiel Management & Purchasing at email materielmanagement@longwood.edu or fax (434) 395-2246 using ATTACHMENT 1 – PREBID QUESTION FORM. Questions are due by 12:00 Noon on April 25, 2024. The University will not accept questions after the stated deadline.

BIDS MUST BE MAILED OR HAND DELIVERED TO THE ISSUING AGENCY SHOWN ABOVE. IF USING AN EXPRESS SERVICE TO DELIVER YOUR BID PACKAGE, LONGWOOD UIVERSITY MAY NOT BE A GUARANTEED NEXT DAY DELIVERY BY 2:00 P.M.

LOCATION FROM BIDDER’S LOCATION. BIDDER SHOULD CONFIRM DELIVERY DATE/TIME WITH SERVICE.

In Compliance With This Invitation For Bids And To All The Conditions Imposed Herein, The Undersigned Offers And Agrees to Furnish the Services at the Price(s) Indicated On Bid Form.

State Corporation Commission (SCC) ID#: or statement why bidder is not required to have a SCC ID# must be furnished with your bid or it will be found nonresponsive.

eVA Member [ ] Yes [ ] No Check all that apply: Small Business [ ] Micro Business [ ] eVA Vendor ID#: Minority-Owned Business [ ] Woman-Owned Business [ ] eVA registration information is on page 11. DSBSD Certificate No.

Expiration Date Contractor shall be a registered eVA vendor by the due date/time for receipt of bids to receive Virginia Contractor License No.:

award. Bidder must include cost of eVA Class:

transaction fee in their bid. Specialty Codes if Applicable:

NAME AND ADDRESS OF FIRM:

Date:

By:

(Signature in Ink)

Zip Name:

(Please Print) E-mail: Title:

Telephone: ( ) - Fax: ( ) - (Toll Free if available) (Toll Free if available) mailto:materielmanagement@longwood.edu

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Addendums: Any changes resulting from the University’s requirements will be issued in an addendum and will be posted on the eVA website at http://www.eVA.virginia.gov, the Longwood University Materiel Management & Purchasing Public Posting Board at Dorrill Hall and their website at http://tkts.longwood.edu/ListIFB.aspx, click on View This IFB next to Bid Number LU214-24-008, then click on Download File at the bottom of the page.

It is the sole responsibility of the bidder to check these web pages for all changes to the IFB prior to submission.

Failure to do so may cause your bid to be determined non-responsive. Longwood University will not mail or fax these documents.

PRE-BID CONFERENCE - OPTIONAL: An optional pre-bid conference will be conducted at 10:00 a.m. Local Time on April 19, 2024 in Eason Hall, Room 223, Longwood University, Farmville, Virginia. The purpose of this conference is to discuss with prospective Bidders the scope of work and to answer questions arising from their initial review of this IFB. Bidders should have reviewed the IFB thoroughly before the Pre-Bid Conference and be familiar with its contents. Please bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. If ADA accommodations are needed, please contact Maty Fedor at (434) 395-2094.

If Longwood University is closed for any reason on the date/time specified for receipt of bids, bids will be due at the same time the next business day the University is open. Bidders should check the University’s website at http://www.longwood.edu or call the main number at 434-395-2000 after 6:00 a.m., to see if the University is going to be open or if a delayed opening has been implemented.

NOTE TO BIDDERS: PARKING TO DELIVER YOUR BID IS DIFFICULT, PLEASE PLAN TO ARRIVE EARLY. IF YOU REQUIRE ADA ACCOMODATIONS TO DELIVER BID, CONTACT THE MATERIEL MANAGEMENT & PURCHASING OFFICE AT (434)

395-2094 TWENTY-FOUR (24) HOURS PRIOR TO SOLICITATION CLOSING.

This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, 11-35.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

ENCOURAGEMENT OF SWaM BUSINESSES: It is the policy of the Commonwealth of Virginia to contribute to the establishment, preservation, and strengthening of Small, Woman-owned and Minority-owned (SWaM) business enterprises and to encourage the participation of Department of Small Business and Supplier Diversity (DSBSD) certified SWaM businesses in State procurement activities. Toward that end, Longwood University encourages DSBSD-certified SWaM firms to compete and encourages non-SWaM firms to provide for the participation of DSBSD-certified SWaM businesses through partnerships, joint ventures, subcontracts, and other contractual opportunities.

Longwood University has adopted an annual SWaM Procurement Plan that specifies goals for SWaM procurement by Prime Contractors (A/E or Construction) in support of the State’s initiative for increasing state procurement from SWaM businesses. It requires reporting the use of SWaM certified subcontractors and suppliers and reporting of payments made to these firms. Upon award of contract, a Prime Contractor is required to create and certify a SWaM subcontracting plan to meet SWaM goals when submitting their list of sub-contractors for approval. Prime contractors are then required to submit reports of payments made to SWaM sub-contractors and direct suppliers with each invoice or Schedule of Values (CO-12) submitted. The CO-12 has been updated by the state to include fields for SWaM information and can be downloaded from the Department of General Services website http://www.dgs.virginia.gov/. Monthly invoices or Schedules of Values will not be accepted unless SWaM information is included. Final payment under the contract in question shall be withheld until certification of SWaM compliance is received and confirmed by the agency. SWaM reporting is a Prime contractor responsibility that must be submitted to receive progress payments.

In addition to submission of subcontractor information with each invoice or CO-12, SWaM Reports will be required on a monthly basis. Monthly reports will be due with monthly invoices.

http://www.eva.virginia.gov/ http://tkts.longwood.edu/ListIFB.aspx http://www.longwood.edu/ http://www.dgs.virginia.gov/

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No vendor is considered a SWaM business unless it has obtained certification from the Commonwealth. For SWaM registration guidelines and additional registration information, refer to the Virginia Department of Small Business and Supplier Diversity website at https://www.sbsd.virginia.gov/. All certified SWaM vendors are assigned a SWaM identification number by DSBSD which should be used in monthly reports. If you have any questions, please do not hesitate to contact the Director of Materiel Management or your Project Manager.

If bidder is SWaM certified, then the above procedures do not apply.

https://www.sbsd.virginia.gov/

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TABLE OF CONTENTS

Page

NOTICE OF INVITATION FOR BIDS (IFB) 5

BID FORM 7

ATTACHMENTS 10

1 – PREBID QUESTION FORM 11

2 – VENDOR eVA REGISTRATION REQUIREMENTS 12

3 – LONGWOOD UNIVERSITY’S STANDARDS FOR CAMPUS CONSTRUCTION PROJECTS 13

4 – CONTRACTOR PUBLIC SAFETY RELATED ISSUES MEMO 15

5 – LONGWOOD UNIVERSITY SITE REGULATIONS 17

6 – HOLIDAY, WINTER CLOSING, AND RECOGNITION DAY SCHEDULES FOR 2024 19

CAMPUS MAP-DIRECTORY

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DGS-30-256

(Rev. 07/21) NOTICE OF

INVITATION FOR BIDS (IFB)

Sealed bids are invited for the construction of Loading Dock Revision (214-B3214-007) at Upchurch University Center, Longwood University, Farmville, VA.

The project is generally described as a modification to a wall opening into the loading dock at Upchurch University Center, ensuring proper vertical clearance for delivery vehicles. The modification entails removal of a decorative precast concrete arch and part of the exterior wall assembly, installation of a new lintel to support the remaining brick veneer above, installation of new bollards, and associated patching and painting.

Sealed bids will be received at the office of Materiel Management & Purchasing, 201 High Street, Eason Hall, Room 215B, Longwood University, Farmville, VA 23909. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on May 13, 2024. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on May 14, 2024, at the office of Materiel Management & Purchasing, 201 High Street, Eason Hall, Room 223, Longwood University, Farmville, VA 23909.

A Bid Bond is not required.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at 201 High Street, Eason Hall, Room 223, Farmville, VA 23909 at 10:00am, on April 19, 2024. Attendance shall be optional for those submitting a bid.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov, Longwood University Materiel Management & Purchasing website at http://tkts.longwod.edu/listifb.aspx and on the bulletin board on the southeast corner of Dorrill Dining Hall, Longwood University, Redford Street, Farmville, VA

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the office of Perkins&Will, 411 W. Chapel Hill Street, Suite 200, Durham, NC 27701, (919) 433-5322 or email tim.mcauliffe@perkinswill.com.

Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations:

https://eva.virginia.gov/ http://tkts.longwod.edu/listifb.aspx mailto:tim.mcauliffe@perkinswill.com

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Longwood University Perkins&Will Capital Design & Construction 411 W. Chapel Hill Street, Suite 200 McCorkle Building, 201 High Street Durham, NC 27701 Farmville, Virginia 23909 (919) 433-5322

(434) 395-2141

Authorized Official of Owner/Agency Attachment: eVA Vendor Registration Requirements

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DGS-30-220 Standard Bid Form Format (Rev. 07/22)

BID FORM

DATE:

PROJECT: Longwood University Upchurch University Center Loading Dock Revision

Project Code: 214-B3214-007

To: Commonwealth of Virginia

Longwood University David P. Pletcher, Director Capital Design and Construction 201 High St Farmville, VA 23909

In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated April 12, 2024, and the Addenda noted below, as prepared by Perkins&Will, Durham, North Carolina for the consideration of the following amount:

BASE BID (including the following parts but excluding work in Additive Bid Items):

PART A.

Lump sum price for the loading dock modifications, complete and in accordance with the Plans and Specifications:

PART A = ________________________________________ Dollars ($ ).

Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications) plus as many Additive Bid Items taken in sequence as the Owner in its discretion decides to award.

The bidder has relied upon the following public historical climatological records:

NOAA for _____Farmville______, VA.

Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

The undersigned understands that time is of the essence and agrees that the date for Substantial Completion of the entire project shall be on or before 18 August 2024 based on a Notice authorizing Work to proceed on or before 15 May 2024, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

IFB#LU214-24-008 Page | 8 Title: University Center Loading Dock Renovation Project Code: 214- B3214-007

Acknowledgment is made of receipt of the following Addenda:

If notice of acceptance of this bid is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Commonwealth of Virginia Contract Between Owner and Contractor, Form CO-9) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

Either the undersigned or one of the following individuals, if any, is authorized to modify this bid prior to the deadline for receipt of bids by writing the modification and signing his name on the face of the bid, on the envelope in which it is enclosed, on a separate document, or on a document which is telefaxed to the Owner:

I certify that the firm name given below is the true and complete name of the bidder and that the bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No.: ______________ Bidder: ______________________________

(Name of Firm)

Contractor Class: ________________ By:___________________________________ (Signature)

Specialty: _______________________ Valid until: ______________________

FEIN/SSN: _____________________ Title: _______________________________

If General Partnership (List Partners' Names)

Business Address:

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Telephone # ________________________

FAX # _______________________________

If Corporation, affix Corporate Seal & list State of Incorporation

State: _____________________________

(Affix Seal)

Virginia State Corporation Commission ID No.: _______________; or

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized: ____________________

Agency Small Business Participation Requirement: % 5 (this project)

Contractor’s Proposed Small Business Participation: % (required)

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ATTACHMENTS:

1 – PREBID QUESTION FORM

2 – VENDOR eVA REGISTRATION REQUIREMENTS

3 – LONGWOOD UNIVERSITY’S STANDARDS FOR CAMPUS CONSTRUCTION PROJECTS

4 – CONTRACTOR PUBLIC SAFETY RELATED ISSUES MEMO

5 – LONGWOOD UNIVERSITY SITE REGULATIONS

6 – HOLIDAY, WINTER CLOSING, AND RECOGNITION DAY SCHEDULES FOR 20##

COMMONWEALTH OF VIRGINIA STANDARD BID BOND (CO-10.2) DGS-30-090 (Rev 00/00)

CAMPUS MAP-DIRECTORY

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DGS-30-272 Attachment 1 (Rev. 00/00)

PREBID QUESTION FORM

(Use separate Form for each question submitted.)

Date:

Project Title:

Project Code No.:

The following question concerns Drawing Sheet (number)

The following question concerns Specifications Section (number) , page _________, paragraph _______:

All responses to questions will be made by Addendum.

Questions are due by 12:00 Noon on April 25, 2024.

Question submitted by:

Name Organization

Bidders shall submit form to: Ryan A. Ferebee Longwood University Name Organization

Email address: materielmanagement@longwood.edu or FAX No.: ______(434) 395-2246

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DGS-30-385 Attachment 2 (Rev. 00/00)

Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Orders: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: It is anticipated that the contract will result in multiple purchase orders (i.e., one for each delivery requirement) with the applicable eVA transaction fee assessed for each order.

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ATTACHMENT 3

LONGWOOD UNIVERSITY’S STANDARDS FOR CAMPUS CONSTRUCTION PROJECTS

March 1, 2023

Longwood University has established these standards to ensure a safe environment, limit disruptions to the daily business of the University, and preserve the campus appearance while allowing construction projects to be accomplished on campus.

General

• Maps and directions are available https://www.longwood.edu/about/directions/.

• These standards also apply to vendors doing business with the University.

• No work shall begin until a pre-construction meeting is held to address safety, construction area fencing, construction traffic, contractor vehicle parking, and work hours.

• Some projects will require the contractor’s vehicles to park in off-campus parking areas.

Safety

• Personnel safety is the highest priority.

• The contractor bears sole responsibility for the safety of his or her employees. The contractor is expected to take all necessary steps to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI), federal and state Occupational Safety and Health Administration (OSHA) organizations, and Longwood University. The regulations include, but are not limited to:

o Virginia Statewide Fire Prevention Code for projects affecting occupied o structures o Title 29 of the Code of Federal Regulations (CFR) Parts 1910, Occupational Safety and Health

Administration (OHSA) Standards for General Industry o Title 29 of the CFR Parts 1926, OSHA Standards for the Construction Industry o The Longwood University Environmental Health and Safety Department web page http://solomon.longwood.edu/ehs/construction-safety/

• The contractor bears sole responsibility for communication of safety-related information and requirements to his or her subcontractors. Contractors shall ensure that their subcontractors comply with the requirements listed herein.

• Vehicles shall not be parked in any location that blocks a building’s emergency exits.

• Construction sites shall be secured at the end of each day using a dual lock system that will allow after-hours access for personnel from the Longwood University Police or Facilities Departments.

• If required, the contractor must obtain Longwood ID cards. This document https://www.longwood.edu/media/capital-design-and-construction/public-site/Contractor-Identification- Cards-Feb-20-2023.pdf contains specific requirements and procedures.

University Business

• Contractor’s workers shall not interface with students. Inappropriate behavior by any worker will result in immediate removal from the project.

• Contractors shall work with the University project manager to coordinate service and pedestrian access to the project area, adjacent buildings, and major pedestrian walkways.

https://www.longwood.edu/about/directions/ http://solomon.longwood.edu/ehs/construction-safety/ https://www.longwood.edu/media/capital-design-and-construction/public-site/Contractor-Identification-Cards-Feb-20-2023.pdf https://www.longwood.edu/media/capital-design-and-construction/public-site/Contractor-Identification-Cards-Feb-20-2023.pdf

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• Work schedules are subject to quiet times for student exams and other University functions. Jack-hammering and other excessive noise may be prohibited during certain specific periods.

• During student move-in and move-out periods, the contractor should limited delivery and construction vehicle traffic.

• Work near, or disruptions to, utility lines will require advance notice and approval by the University.

Campus Appearance

• It is the intent of the University for the campus to appear as good as or better than before the start of each construction project.

• Equipment that leaks any fluid will not be allowed on campus.

• Equipment shall not drive or park on grass areas or sidewalks. Access may be allowed if first approved by the University project manager.

• Before any vehicle or equipment travels over University grass areas or sidewalks, providing permission has been granted, the contractor shall place protective mats over the surfaces to protect against structural damage, tire marks, and stains.

• Dust, smoke, or fumes created by the project shall be controlled or mitigated.

• Any damage to University property, such as residue from leaked fluids on sidewalks or pavement, tracks in grass areas, or damage to trees, shrubs, sprinkler systems, signs, light posts, or other University property shall be restored, repaired, or replaced before final payment will be made for the project work.

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ATTACHMENT 4

CONTRACTOR PUBLIC SAFETY RELATED ISSUES MEMO

MEMORANDUM

TO: All Contractors Performing Activities at Longwood University

FROM: Longwood University Police Department

SUBJECT: Contractor Public Safety Related Issues

For a safe and orderly process during your activity at Longwood University the procedures below shall be followed:

• All contractor vehicles, to include sub-contractors that will be parked on University property, must have a “Contractors Parking Pass”. These can be obtained in the Parking Services Office located on the 2nd floor of Eason Hall, Monday through Friday between 8:30 a.m. and 4:00 p.m. The fee for the Contractors Parking Pass is $10.00 per vehicle, paid by cash or check in the Cashiering Office located across from the Parking Services Office on the 2nd floor of Eason Hall, and is valid for the duration of the project. Parking will be designated per request. Parking in any other location than designated spots will be subject to a $50.00 parking ticket. Three unpaid tickets will mean that subsequent tickets will also be accompanied by a tow from the property at the vehicle owner’s expense.

• All Contractors, to include Sub-Contractors, shall obtain a Contractors ID Card from Longwood University

Lancer Card & Campus Services Office located on the 2nd floor of Eason Hall, Room 205A. Lancer Card & Campus Services hours are Monday through Friday, 8:30 a.m. to 4:00 p.m. The fee for an ID Card is $8.00, paid by cash or check in the Cashiering Office located across from the Lancer Card & Campus Services Office on the 2nd floor of Eason Hall. If an ID Card is lost, there is a $15.00 replacement fee. Anyone found on site without their card will be removed from the work site until an ID card is produced. This requirement is waived if the Contractor/Sub-Contractor employees wear a company uniform (e.g., a shirt), that displays the company’s name.

• It is the responsibility of the contractor to make sure that no registered Sex offenders are employed on any of the contractor job at Longwood University.

• It is the responsibility of the contractor to make sure that all employees are legal aliens with appropriate documentation while working at Longwood University.

• Contractors that will be disrupting alarms in any facility on campus must notify the Longwood University

Police Department at least 24 hours in advance to work out details on maintaining the security of the facility and to assure that appropriate documentation of such outage is completed.

• All contractors performing work for Longwood University are expected to take appropriate measures when disrupting traffic or requesting street closures for more than a few minutes. Contractors must communicate with the Longwood Police Department through the Longwood University Project Administrator at least 48 hours prior to the closure or disruption.

• Temporary traffic disruptions must be coordinated through the Longwood University Project

Administrator. The contractor creating the disruption must provide Flagmen. Temporary disruptions should not exceed 30 minutes.

• Traffic disruptions that have a longer term of duration must also be coordinated with the Longwood

Police Department. A minimum of a two business days’ notice is required for significant traffic disruptions.

The Police Department will assess the situation and the Police Department will dictate measures to be

IFB#LU214-24-008 Page | 16 taken by the contractor to ensure public safety. This can include the need for police control of the situation at the contractor’s expense.

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ATTACHMENT 5

LONGWOOD UNIVERSITY SITE REGULATIONS

The contractor shall conduct his operations in compliance with the regulations established by the University for the construction site and personnel. Such regulations will be prescribed as necessary by the Director of the Facilities Management Department or such persons as he may direct. The regulations shall include, but shall not be limited to the following:

1. The contractor shall schedule work in cooperation with the University. Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Any deviations from these work hours will be approved by the University. All necessary interruptions to the University utilities and roadways shall be kept to a minimum and shall be coordinated with the University two work days (48 hours) prior to the outage. The contractor shall coordinate the work with the University to ensure continual operation of the University functions.

The contractor shall provide a schedule of work for approval by the University. Schedule shall be updated as needed.

2. The contractor shall confine equipment, the storage of materials and equipment, and the operation of his forces to the immediate vicinity of the project in the areas designated by the University.

3. The contractor shall exercise extreme care to protect University property during his operations. The contractor shall restore to original condition any plantings, grassed areas, utilities, roads, structures, and other University facilities damaged as a result of his operations, and at no additional cost to the University. Any damage including damage to finished surfaces resulting from the performance of this contract shall be repaired to the University’s satisfaction at the contractor’s expense.

4. The contractor shall be required to manage the project in a safe manner so as to protect University personnel, students, and visitors from injury. Sites are to be appropriately designated by signs, fenced and flagged. Minimum fence to be equal to 6’ tall chain link panel.

5. The parking of the vehicles belonging to the contractor, his employees, and his subcontractors shall be limited to the areas designated by the University. In no event will they be parked on lawns or sidewalks.

Parking permits will be required by the University. Permits are available in the Parking Services Office located on the 2nd floor of Eason Hall.

6. No signs or advertisements shall be posted on University property unless approved by the University.

7. The contractor may use University sanitary facilities, water and power. Any modifications of these utilities required by the contractor shall be made by the contractor at his expense. These modifications may be made only after receiving written permission from the Facilities Management Department. Contractor shall remove modifications upon completion of project. No charges to the contractor will be made by the University for the use of University utilities unless persistent wastage occurs. In such cases, the contractor will be charged for the utilities at the same rates the University pays for them.

8. The work site shall be kept in such an orderly fashion as to not unduly interfere with the progress of the work or the work of any other contractor. Trash/debris shall be collected daily and removed by the contractor.

9. All contractor/sub-contractor personnel, if not wearing a company uniform that displays the company’s name, must obtain a Contractors ID Card from the Longwood University Lancer Card & Campus Services Office located on the 2nd floor of Eason Hall, Room 205A. Lancer Card & Campus Services hours are Monday through Friday, 8:30 a.m. to 4:00 p.m. The fee for an ID Card is $8.00, paid by cash or check in the Cashiering Office across from Lancer Card & Campus Services Office on the 2nd floor of Eason Hall.

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Anyone found on site without their ID card will be removed from the work site until an ID card is obtained or produced.

10. The contractor shall be responsible for properly security any equipment or material prior to leaving the site to prevent damage to both secured and installed material and equipment.

11. The contractor shall be responsible to secure and monitor concrete until it hardens and held accountable for damage incurred prior to hardening.

12. Sensitivity to the unique nature of the University environment is essential. A high standard of civility must be maintained by contractors and their employees for a meaningful learning environment to exist.

Behaviors displayed by contractor’s employees, such as catcalling, whistling, leering, and other similar gestures or comments of a sexual nature made toward students or employees of the University, have the very real potential of creating serious liabilities for the University and the contractor. They cannot be tolerated by the University and contractor’s employees exhibiting such behavior will be barred from the work site permanently. Chronic problems of this nature may be deemed a material breach of the construction agreement. Title IX of the Education Amendments of 1972 creates legal claim rights for University students, visitors or employees sexually harassed by third parties such as contractors and their employees.

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ATTACHMENT 6

LONGWOOD UNIVERSITY

HOLIDAY, WINTER CLOSING, AND RECOGNITION DAY SCHEDULES FOR 2024

The following days are the Official University holidays for 2024. The awarded Recognition Days are also noted below. The University will be closed on all of these days.

Monday, January 1 New Year’s Day Monday, January 15 MLK Day Monday, March 4 Spring Break Friday, May 24 Recognition Day Monday, May 27 Memorial Day Wednesday, June 19 Juneteenth Thursday, July 4 Independence Day Friday, July 5 Recognition Day Monday, September 2 Labor Day Wednesday, November 27 Day before Thanksgiving Thursday, November 28 Thanksgiving Day Friday, November 29 Day after Thanksgiving Wednesday, December 18 Winter Break Thursday, December 19 Winter Break Friday, December 20 Winter Break Monday, December 23 Winter Break Tuesday, December 24 Christmas Eve Wednesday, December 25 Christmas Thursday, December 26 Winter Break Friday, December 27 Winter Break Monday, December 30 Winter Break Tuesday, December 31 Winter Break

University closings are subject to change. Visit the Longwood University website at http://www.longwood.edu to verify current schedule.

http://www.longwood.edu/

TENNIS

COURTS

B3 C3 B3 D3

Admissions, Radcliff Hall Campus Police, Dorrill Hall Jarman Hall Willett Hall Visitor Parking

ARC Hall Cox Hall Moss Hall Johns Hall Register Hall Sharp Hall South Rotunda HallSouth Rotunda Hall Stubbs Hall Wheeler Hall

C2 B2 C4 D4 C2 C2 B3B3 C2 B2

South Rotunda Residence Hall

Rotunda Hall

Johns Residence Hall

Moss Residence Hall

Joan Perry Brock Center (future)

Future Facilities Building

Eason Hall

Alumni House

Allen Hall

Pierson Hall (Health & Fitness Center)