LTWWP PWS Draft.pdf

FA302025000X

PERFORMANCE WORK STATEMENT

(PWS) FOR

WATER PLANT AND WASTEWATER

TREATMENT PLANT OPERATION AND MAINTENANCE

SHEPPARD AIR FORCE BASE (SAFB)

RECREATIONAL ANNEX at LAKE TEXOMA

Original: 1 Oct 2025

Last Revised:

1. Scope of Work. The service provider shall provide all personnel, equipment, tools, computer, fax, internet, phone, materials, supervision, laboratory analysis, and other items and services, necessary to operate and maintain the water plant and wastewater treatment plant in this Performance Work

Statement (PWS), except as specified as government-furnished property and services at SAFB

Recreational Annex, Lake Texoma, Grayson County, Texas located approximately 118 miles

Southeast of SAFB and eight miles North of Sandusky, Texas. The service provider shall perform to the standards in this contract and shall comply with all federal, state, and local, and United States Air

Force environmental laws, rules, and regulations.

1.1. Water Storage and Distribution Plant. SAFB Recreational Annex is considered a transient/ non-community water system. Within the design capacity and capability of the water plant, the service provider shall:

1.1.1. Maintain water wells, storage and distribution in accordance with (IAW) Title 30 of the Texas

Administrative Code (TAC) 290.

1.1.2. At all times, staff the water plant with employee(s) who have a minimum of a valid Class C license in groundwater and in wastewater treatment as prescribed by the State of Texas. The service provider shall provide a copy of the license to the contracting officer’s representative (COR) at the post-award conference. Prospective employee(s) shall have had no Notice of Violations (NOVs) issued against any area that was under their responsibility or supervisory purview during their last two (2) years of employment in this capacity. Service provider shall ensure that the drinking water and wastewater t reatment laboratory testing complies with all applicable federal, state, local, and United States Air Force standards. The service provider shall ensure employees have a current and valid driver’s license before allowing the employee to operate a service provider-owned vehicle at

Lake Texoma Annex. All service provider employees shall be able to read, write, speak, and understand English.

1.1.3. Inspect daily and document results on systems associated with the water plant area, supply lines and connections to ensure required operability. State approved checklist or service provider generated checklist shall be used to document daily inspections and results. Documentation shall be available to the government for review upon request.

1.1.4. Supply, properly store and maintain necessary chlorination for water purification prior to the delivery of water to each connection.

1.1.5. On occasion, Texas Commission on Environmental Quality (TCEQ) or designated representative(s) schedules, conducts and collects water samples. The service provider shall notify the

COR via email when TCEQ or designated representative(s) schedules a water collection site visit.

1.2. Water Storage and Distribution Plant Characteristics. The following are characteristics of the water storage and distribution plant:

1.2.1. Three (3) each, 10,000-gallon water storage tanks are fed by four (4) bored wells with

TCEQ Public Water System Identification TX0910090.

1.2.2. The water supply lines consist primarily of, but not limited to, 1" Polyvinyl Chloride

(PVC), 2" PVC, 3” PVC, 4” PVC, 2" Copper, 3/4" Copper and 1.5" Copper. There are approximately

87 connections throughout the recreational area including, but not limited to, cabins, camping and recreational vehicle sites.

1.2.3. The water treatment system pumps water from four (4) wells and stores in three (3) 10,000-gallon tanks.

1.3. Routine Bac-T / E-Coli Test. The service provider shall collect and submit a minimum of one

(1) drinking water sample to an accredited or approved laboratory IAW 30 TAC 25, Subchapter A and B of this title (relating to General Provisions; and Environmental Testing Laboratory Accreditation) and tested using acceptable analytical method(s) as specified in 30 TAC 290.119(b) on either Monday, Tuesday or Wednesday (excluding holidays) no later than the 15th calendar day of each month.

1.3.1. In the event a positive routine Bac-T / E-Coli sample results is received, the Monday, Tuesday, and Wednesday testing requirement allows sufficient time for another collection, submission and testing of drinking water sample is completed within 24-hrs.

1.4. Wastewater Treatment Plant Characteristics. The following are characteristics of the wastewater treatment plant:

1.4.1. Aeration basin volume is 30,033 gallons.

1.4.2. The clarifier chamber volume is 5,157 gallons.

1.4.3. The sludge holding chamber volume is 6,930 gallons.

1.4.4. The equalization basin volume is 9,963gallons.

1.4.5. The sewage and drainage lines consist primarily of, but are not limited to, 3", 4", and 6" vitrified clay and PVC. There are approximately 85 connections.

1.4.6. Operate under the government's federal permit and will assist (as necessary) to facilitate the renewal of

TPDES authorization.

1.4.7. Manage, operate, and maintain the wastewater treatment plant so that effluent discharged and landfill disposal of solids from the plant meet the applicable federal, state, local, and United States

Air Force (e.g. DoDI, AFI, AFMAN, etc.) environmental laws, rules, and regulations.

1.4.8. Sludge Disposal. Notification to dispose of the sludge shall be submitted to the COR for review at least

30 days prior to the disposal of the sludge. The service provider shall handle and dispose of sewage sludge

IAW TAC 30, Chapter 312 and all other applicable state, federal local, and United States Air Force (e.g.

DoDI, AFI, AFMAN, etc.) environmental laws, rules, and regulations in a manner which protects public health and the environment. The service provider shall dispose of sludge only at a TCEQ registered or permitted land application site, commercial land application site or co- disposal landfill. The service provider shall not be authorized to land apply/dispose sludge on property owned, leased or under direct control of SAFB. The service provider shall submit sludge/scum disposal tickets to the COR prior to invoicing for sludge disposal.

1.4.8.1. Operate the ultraviolet (UV) disinfection system as the primary source of final disinfection.

1.4.8.2. Perform all laboratory analysis and sampling as required by and according to the permit unless otherwise specified.

1.4.8.3. Design and implement a plan to ensure the permitted maximum flow limits on the wastewater treatment plant are not exceeded, especially during historically high-volume usage times such as

Memorial Day, July 4th, Labor Day, weekends, etc. The plan shall include hourly monitoring of the wastewater flow meter throughout the entire period of possible high use times. Should there be a wastewater exceedance, it is the responsibility of the service provider to notify TCEQ regulatory officials and COR and file all necessary documents related to the wastewater exceedance. Copies of all correspondence shall be furnished to the COR.

1.5. Water Storage and Distribution Plant and Wastewater Treatment Plant Repairs.

1.5.1. Repairs. The service provider shall provide all personnel, equipment, tools, parts and materials, supervision, and other items and services, necessary to provide minor, major and emergency repairs to any necessary item(s) or component(s) associated with water storage and distribution and wastewater treatment operations. The service provider shall perform minor repairs consisting of, but not limited to, the following items / components:

a. Wastewater treatment plant including aeration basin, clarifier, sludge holding chamber, equalizer basin, and UV system.

b. Lift stations

c. Control panels

d. Wastewater distribution lines

e. Grounds storage tanks

f. Water wells including pumps, motors, pipes and feeder cables.

g. Water distribution lines

h. Communication devices / lines between ground storage tanks and water wells.

i. Any item(s) / component(s) not previously mentioned associated with water storage and distribution or wastewater treatment plant operations.

1.5.1.1. Minor Repairs. Minor repairs are identified when parts, materials and labor costs are less than $250.00. Minor repairs shall be accomplished without the contracting officer’s (CO) approval and shall be at no additional cost to the government.

1.5.1.2. Major Repairs. Major repairs are when parts, materials and labor costs exceed $250.00. The service provider shall notify the COR and shall provide the CO with an itemized report, which include the nature of the repair, estimated cost, and impact of the repair and the estimated completion time.

The government reserves the right to determine the most cost-efficient method of repair. All “Major

Repairs” shall be reviewed by the COR and will submit to the CO for approval. The CO must approve in writing prior to starting any repairs.

1.5.2. Emergency Repairs. The service provider shall perform "Emergency Repairs" in the event that the problem will cause a risk to health, human safety and the environment. Service provider shall also perform emergency repairs in the event the water and/or wastewater systems become disabled; for example, the annex facilities are more than 50% devoid of utility service. The service provider shall perform the repairs if the problem will pose the threats mentioned above. The service provider shall notify the 82 CES Energy Management Control System, 24-hour manned section, (940)

676-4502 or (940) 676-1856 immediately of any “emergency” situations and immediately proceed with the repair. Emergency repairs will be negotiated with the CO after each emergency repair. Repair

Summary (to include date of repair, supplies used, and description of repairs) shall be submitted to the COR by the 10th of the month after repair.

2. Service Summary (SS) (Figure 1.1.). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The

SS and the Service provider’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Service provider performance and the expected method of

Government validation and confirmation of services provided.

Services Summary

Performance Requirements

PWS Paragraph(s)

Performance

Threshold

(SS-1) Staff water storage/distribution and wastewater treatment plants with licensed operator(s)

1.1.2., 1.4.1, 100% of the time

(SS-2) Maintain compliance with terms and conditions of TCEQ Public Water Storage

TX0910090

1.1 inclusive, 1.3, 100% of the time

(SS-3) Maintain compliance with terms and conditions of Wastewater TCEQ TPDES

Permit # WQ0012512001

1.4 inclusive, 100% of the time

(SS-4) Maintain and provide copies of regulatory agency inspections

3.2 No more than one (1)

valid customer complaint per fiscal year.

(SS-5) Submit regulatory reports by required dates

3.3, 3.3.1 - 3.3.4 No more than one (1) valid customer complaint per fiscal year.

(SS-6) Submit Wide Area Work Flow

(WAWF) invoice by the 10th of each month

9 No more than one (1) valid customer complaint per fiscal year.

(SS-7) Submit monthly chemical usage reports by the 10th of each month

8.3.1.2 No more than one (1)

valid customer complaint per fiscal year.

(SS-8) Conduct and validate joint government furnished equipment inventory

4.3.1 100% accurate

Figure 1.1

2.1. Quality Control. The service provider shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. Develop a plan, implement and follow procedures to identify, prevent, and ensure non-performance and repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for acceptance. The plan shall be submitted no later than the pre-performance conference or within the first 30 days of award as determined by the CO. The plan shall specifically address the requirements of the PWS, the Service provider’s strategy to provide quality workmanship and continual process improvement, and for correcting deficiencies as required.

2.1.1. Contracts for commercial items rely on service provider’s existing quality assurance systems as a substitute for government inspection. The government will rely on the service provider’s assurances that the commercial item tendered for acceptance conforms to the contract requirements.

Quality control is the responsibility of the service provider and not the government.

2.2. Quality Assurance. The government may surveil and evaluate the Service provider’s performance to ensure services are received IAW requirements set forth in this contract. The CO or

COR may surveil by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise surveilling the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance then become the official Air Force record of the Service provider’s performance. When a performance threshold has not been met or Service provider performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a Contract Discrepancy Report

(CDR). The Service provider shall respond to the COR IAW instructions provided.

2.2.1. Monthly Billing and Invoice. The service provider shall submit monthly billing and invoice documentation using Wide Area Work Flow to be received by the 10th of each month for the previous month of service.

2.3. Periodic Performance Assessments. Periodic assessments will be conducted at least quarterly and may be adjusted, based on quality trends. Any unsatisfactory assessment result shall be recorded, and the Service provider shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these Performance Objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the

Performance Threshold as outlined in the SS of these Performance Objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

2.4. Multifunctional Team Meetings (MFT). The CO may call mandatory meetings to discuss the

Service provider’s performance. Typical issues to be discussed include opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each Performance Objective observed, positive performance and steps taken by the Service provider to prevent unsatisfactory occurrences in the future. The Service provider shall provide insight into any identified adverse trends and corrective actions. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Service provider. Should the Service provider not concur with the minutes, the Service provider shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.5. Permit, Regulatory Information, Agency Inspections and Regulatory Reports.

2.6. TCEQ Permit. The service provider shall be responsible for operating the SAFB Lake Texoma

Recreational Annex systems IAW with all Environmental Protection Agency, Texas Department of

Health, TCEQ, TAC, Code of Federal Regulations, Texas Water Code, Texas Health and Safety Code, Clean Water Act and all other regulatory requirements outlined in the Texas Pollutant Discharge

Elimination System (TPDES) Permit. The service provider shall be responsible for meeting the effluent quality requirements of the permit unless the plant influent does not contain adequate nutrients to support operation of the plant biological processes and/or contains biologically toxic substances, which cannot be removed by the existing process and facility. Prior to commencing operation, the service provider shall thoroughly review the TPDES permit. If the service provider has any concerns regarding the permit, the service provider shall provide written notification to the CO within ten

(10) calendar days after receiving the permit.

2.6.1. The service provider shall notify the COR or CO by telephone within two (2) hours of discovery of a permit violation. The service provider shall call 82 CES/EMCS at (940) 676-4502 or (940) 676-

1856 for emergency notification.

2.6.2. The service provider shall share responsibility and legal authority with SAFB. The service provider shall be responsible and liable for complying with the terms and conditions of the permit.

Any liability or monetary fines associated with a permit infringement or neglect resulting in citation and/or NOV shall be assumed and paid by the service provider.

2.7. Agency Inspections. The service provider shall prepare and submit all required regulatory report information. The service provider shall maintain a copy of each report and forward a copy to the

COR. The service provider shall have all reports available for regulatory agency or government representative of any regulatory agency inspections and immediately notify the COR of any "no-notice" inspections. Copies of all inspections conducted by any regulatory agency shall be provided to the COR within five (5) working days after receipt of the inspection. Copies of any and all violations and/or deficiencies issued by a regulatory agency shall be furnished to the COR within 48 hours.

2.8. Regulatory Reports. The service provider shall prepare and submit the following reports to the proper regulatory agencies. The service provider shall submit reports by the required due dates and method as identified below. These reports include, but are not limited to, the following:

2.8.1. Drinking Water Reports.

2.8.1.1. Drinking Water Form H-3 (Monthly). Water works operation for ground water report includes, at a minimum, total water production, chlorine residual, number of connections, operator(s) license, and daily and monthly test results. The service provider shall submit Form H-3 electronically to

82AMDS.BIO@US.AF.MIL and the COR to be received no later than the 10th of the month.

2.8.1.2. Bac-T / E-Coli Test (Monthly). The service provider shall collect and submit a minimum of one

(1) drinking water sample to an accredited or approved laboratory IAW 30 TAC 25, Subchapter A and B of this title (relating to General Provisions; and Environmental Testing Laboratory

Accreditation) and tested using acceptable analytical method(s) as specified in 30 TAC 290.119(b) mailto:82AMDS.BIO@US.AF.MIL to be received no later than the 15th calendar day of each month. The service provider notify the

COR via email when required drinking water sample is collected and submitted to state laboratory.

(2) Chain of Custody (Monthly). The service provider shall provide the COR an electronic email copy of the monthly Bac-T / E-Coli “Completed” test result chain of custody to be received by the 25th of the month.

2.8.1.3. Air Force Form 1461 – Water Utility Operating Log (Monthly). The service provider shall prepare, maintain, and submit AF Form 1461 water utility operating log electronically to be received by the 10th of the month to 82 CES service provider. The information identified on the water utility operating log provides pertinent information showing trends such as increases in drawdown or decreases in yield helping to detect existing problems or preventing future ones.

2.8.1.4. Disinfectant Level Quarterly Operating Report (DLQOR) (Quarterly). The service provider shall prepare, maintain, and submit the DLQOR to TCEQ to be received by 10 Oct, 10 Jan, 10 Apr and 10 Jul.

Additionally, the service provider shall submit a copy of the DLQOR to 82AMDS.BIO@US.AF.MIL, 82 CES service provider and COR by the required dates as listed above.

2.9. Wastewater Reports.

2.9.1. Air Force Form 1462 – Water Pollution Control Utilities Operating Log (Monthly). The service provider shall prepare, maintain, and submit AF Form 1462 electronically copy to 82 CES service provider to be received by the 10th of the month.

2.9.2. Wastewater Discharge Monitoring Report (DMR) Calculations (Monthly). The service provider shall prepare, maintain, and populate DMR data electronically to https://cdx.epa.gov/cdx/login, or required database to 82 CES service provider to be received by the 10th of the month.

2.9.3. Biosolids Discharge Monitoring Report (Annual). The service provider shall prepare, maintain, and populate sludge DMR electronically to https://cdx.epa.gov/cdx/login, or required database to 82 CES service provider to be received no later than 31 August. In the event no sludge is discharged, the service provider shall submit a sludge discharge report.

2.9.4. All additional permit reports above and possible future reports required by TCEQ shall be provided to the COR to be received by the 10th of each month for the previous month of service.

3. Government Furnished Facilities, Utilities and Equipment.

3.1. Government Furnished Property (Figure 1.2). The service provider shall be responsible for safeguarding all government property provided for service providers use. At the end of each work period, all government facilities, equipment, and material shall be secured. The service provider shall establish and implement methods of making sure all keys issued to the service provider by the government are not lost or misplaced and are not used by unauthorized persons. The service provider shall not duplicate any keys issued by the government. The service provider shall immediately report to the COR or CO any occurrences of lost keys.

3.1.1. Government Facility Grounds Maintenance. The service provider shall always maintain the vegetation inside fenced areas (Approximately .27 acres) at building 55510 (Water Storage area) and

55602 (Wastewater Treatment Plant) between four (4) and six (6) inches in height.

mailto:82AMDS.BIO@US.AF.MIL https://cdx.epa.gov/cdx/login, https://cdx.epa.gov/cdx/login, Figure 1.2

FACILITY # FACILITY DESCRIPTION

55502 Storage Shed

55504 Water Plant Mechanical Room

55507 Laboratory

55508 Water Well #1

55510 10,000-gallon water tanks (3 each)

55528 Lift Station #4

55541 Water Distribution Main

55573 Water Well #2

55574 Water Well #3

55578 Water Well #4

55602 Wastewater / Sewage Treatment Plant

55605 Lift Station #1

55606 Lift Station #3

55607 Lift Station #2

55611 Sewage Main

3.2. Government-Furnished Utilities. The government will furnish existing utility services for service provider personnel use including water, sewer, and electric services. In the event of a commercial power loss, electric power will automatically be restored by generator power. The government will maintain the backup generators and automatic switches. If service provider personnel require utility services that do not exist with the facility, or areas of the facility, it shall be the service provider's responsibility to provide such utility service. This shall be accomplished by a portable or temporary means. The installation and removal of temporary or portable units shall be coordinated with the COR, through the CO.

3.2.1. Conservation of Utilities. The service provider shall practice utility conservation. The service provider shall be responsible for operating under conditions that prevent the waste of utilities.

3.3. Government Furnished Equipment (GFE). All GFE listed in Appendix A is located at Lake

Texoma Recreational Annex. The Service provider is responsible for inventorying the GFE and accountability and reporting any discrepancies to the COR. The service provider shall be responsible for safeguarding all GFE for service provider’s use. At the end of each work period, all GFE shall be secured.

3.3.1. GFE Inventory. The service provider and COR shall conduct a joint inventory of all GFE by the 10th of the first month on this contract and by Oct 10th of each option year. The service provider and the COR shall jointly determine the operational condition of all equipment and document their findings on the inventory. The service provider shall sign the joint inventory list provided by the government; service provider’s signature signifies the equipment is present and operating as designed.

A final inventory of GFE shall be accomplished not later than ten (10) calendar days prior to the expiration of the contract.

3.3.1.1. Inoperable or missing equipment shall be recorded, and the CO shall be notified in writing.

The service provider shall, at no cost to the government, furnish all additional necessary equipment required to continue performance under this contract.

3.3.1.2. Replacement of GFE. The service provider shall submit all requests for replacement of GFE in writing to the COR for processing. The service provider shall include in the request the reason the equipment needs to be replaced.

3.3.1.3. Maintain Laboratory GFE. There are two (2) options for the service provider to use for maintaining the annual calibration certification requirement.

3.4. In-house Laboratory Testing Option. If in-house laboratory testing and analysis is conducted on the property, the service provider shall be responsible for the annual calibration of all required equipment, metering devices and laboratory instruments. Calibration stickers shall be located on the equipment.

3.4.1. Sub-contracted Laboratory Testing Option. If the service provider elects to send out or sub- contract laboratory testing and analysis, the service provider is not required to maintain the annual calibration of the applicable government furnished equipment.

3.4.2. Service provider Notification of Testing Option. The service provider shall notify the COR and CO during the post-award conference and no later than 10 days prior to each option year of the service provider’s testing option.

4. Service provider Personnel.

4.1. Contract Manager. The service provider shall provide a contract manager who shall be responsible for the performance of the work. The contract manager must be able to speak, read, and write in the English language and shall have basic knowledge of computers. The name of this person, and an alternate(s), who shall act for the service provider when the contract manager is absent, shall be designated in writing to the CO. The service provider shall notify the CO and the COR in writing of any changes before the changes in personnel become effective.

4.1.1. The contract manager or alternate shall have full authority and responsibility to act for the service provider on all contract matters relating to daily operation of this contract.

4.1.2. The contract manager or alternate shall be available within one hour during normal duty hours to discuss with government personnel contract issues or concerns. The contract manager or alternate shall be available within two hours other than normal duty hours, seven days a week.

4.2. Service provider Employees. Service provider personnel shall wear appropriate attire and shall be easily identified as service provider employees. Identification of all employees shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing an appropriate badge, which contains the company name, employee name, and the words “Lake Texoma Annex Water/Wastewater Treatment Plant

Operator”. The service provider shall provide badges for all employees. Water/Wastewater treatment plant

Operator shall wear badges at all times during duty hours.

5. Hours of Operation.

5.1. Normal Duty Hours. The Service provider shall maintain the following normal duty hours from Monday through Friday 7:30 AM to 4:30 PM and Saturday through Sunday 7:30 AM to 12:30 PM. Government contracting office representative is only reachable Monday through Friday.

5.1.1. Legal Holidays. Observed government holidays are identified in figure 1.3. However, these holidays do NOT exempt the service provider from providing the required TCEQ permit testing, sampling and data analysis.

New Year’ s D ay 1 January

Marti n Luther Ki ng’ s Birthday Third Monday in January

President ’ s D ay Third Monday in February

Memorial D ay Last Monday in May

Juneteenth 19 June

Independence D ay 4 July

Labor D ay First Monday in Sept ember

Columbus D ay Second Monday in October

Veterans D ay 11 November

Thanksgiving ng D ay Fourth Thurs day in November

Chris t mas D ay 25 December

Figure 1.3

6. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

6.1. INFORMATION PROTECTION

6.1.1 Reserved.

6.1.2. Reserved.

6.1.3. Reserved.

6.1.4. Reserved.

6.1.5. Release of Information to the Public. Release of Information to the Public. The Service provider shall comply with DoDM 5400.07_AFMAN 33-302, Freedom of Information Act Program, DAFI 35-101, Public Affairs Operations, and AFMAN 35-101, Public Affairs Procedures, requirements for the disclosure of records and/or information to the public. The Service provider shall comply with AFI

33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The

Service provider shall remove or destroy official records only IAW AFI 33-322, Records Management and Information Governance Program and AFI 33-324, The Air Force Information Collections and

Reports Management Program.

6.1.6. Reserved.

6.2. PHYSICAL SECURITY

6.2.1. Service provider Access Requirements. The service provider shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Service provider Access to Air Force Installations, and local clause, Security Requirements. Service provider employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The service provider shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The service provider is responsible for accountability of all such media, which shall be surrendered to the Security Forces

Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the service provider. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The service provider shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

NOTE: The following criteria will serve as a guideline for denial of Defense Biometric Identification

System (DBIDS) Identification Cards/Passes, AF Form 75 Visitor and Service provider Access Pass, or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the Defense Force Commander (DFC) and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel. Denial of a DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB Plan 31-101, Installation Access, under TAB A TO APPENDIX 1 TO ANNEX B TO SAFB PLAN 31-101.

NOTE: Procedures for individuals with disqualifying information:

(1) If an NCIC/TLETS or CHC check on a service provider employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of AF Form 75 and letter by the

DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC.

(2) The DFC will review the appeal and make a determination based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82

MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal. Service provider employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contract will also be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the service provider with access to the on-line system.

6.2.2 Pass and Identification Items. The service provider shall ensure the following pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles:

6.2.2.1. Defense Biometric Identification System (DBIDS). DBIDS card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard

AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential (IAW DoDM5200.08V3 AFM 31-101V3) and accomplish an Installation Access

Application with favorable results on the Criminal History Check.

6.2.2.2. Reporting Requirements. The service provider shall comply with AFI 71-101, Volume- 1, Criminal

Investigations Program, and Volume-2, Protective Service Matters, requirements. Service provider personnel shall report to an appropriate authority, any information, or circumstances of which they are aware may pose a threat to the security of DOD personnel, service provider personnel, resources, and classified or unclassified defense information. Service provider employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

6.2.2.3. Physical Security. Areas controlled by service provider employees shall comply with base

Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The service provider shall safeguard all government property, including controlled forms, provided for service provider use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

6.2.2.4 Traffic Laws. The service provider and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of

Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

6.2.2.5. Anti-Terrorism. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a service provider working on SAFB or its geographically separated sites, you and your sub-service providers are required to obey all orders from

Security Forces and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-service providers are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB or its geographically separated sites. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base.

6.2.2.5.1. Antiterrorism Training: All service provider employees, to include subservice provider employees, requiring access to Air Force installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days of requiring access, and annually thereafter, as required by DFARS Clause 252.225-7043. The service provider shall submit certificates of completion for each affected service provider employee and subservice provider employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subservice provider personnel.

The COR or contracting officer will provide a memorandum certifying that all service providers and subservice providers have completed AT Level I training to the Antiterrorism Program

Manager within 60 days of required access, and annually thereafter. (Email:

kenneth.riley.17@us.af.mil, phone: (940) 676-2079). AT level I awareness training is available at the following website: https://jkodirect.jten.mil/pdf/atl1/launch.html, Course #: JS-US007

Access to the Installation during Force Protection Conditions (FPCONs): Gaining access to the installation during FPCON CHARLIE or FPCON DELTA will be done IAW the requirements outlined in the local Antiterrorism / Integrated Defense Plan(s). Service providers designated as mission essential requiring access to the installation during periods of increased FPCONs will coordinate through the COR or contracting officer to the Visitor Center Pass and Registration

(Email: 82SFS.VCC.PassRequests@us.af.mil or phone (940) 676-7441.).

6.2.2.6. Entry Procedures to Controlled / Restricted Areas. The service provider shall comply and implement local base procedures for entry to AF controlled and restricted areas service providers will be responsible for procuring Controlled Area Training from the assigned restricted/controlled area monitors.

6.2.3. Reserved.

6.2.4. Key Control. The service provider shall establish and implement key control procedures in their quality control to ensure keys issued to the service provider by the government are properly safeguarded and not used by unauthorized personnel. The service provider shall not duplicate keys issued by the government.

6.2.4.1. Lost Keys. Lost keys shall be reported immediately to the COR. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the service provider. Costs will be calculated at time of incident.

6.2.4.2. Government Authorization. The service provider shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized service provider employees.

Service provider employees shall not use keys to open work areas for personnel other than service provider employees engaged in performance of their duties, unless authorized by the government functional area chief.

6.2.4.3. Lock Combinations. The service provider shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

7. Safety.

7.1. The service provider shall implement and maintain an operator safety program in compliance with all applicable federal, state, and local rules, and regulations and make recommendations to the government regarding the need for the government to rehabilitate, or expansion for compliance with all applicable governmental safety regulations. Service provider personnel who operate motorcycles or mopeds at Lake

Texoma Annex shall wear safety equipment as specified in the US Air Force Traffic Safety Program AFI 91-

207.

7.1.2. Base Fire Regulations. The service provider shall comply IAW SAFB Instruction 32-2001.

8. GENERAL INFORMATION.

8.1. Tobacco Use: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 48-103, tobacco use is prohibited on AF installations, except in

Designated Tobacco Areas Tobacco includes, but is not limited to, cigars, cigarettes, electronic cigarettes

(e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

8.1.1. Use of Facilities: Service provider employees are not authorized to use base service establishments such as the Shoppettes or Base Service Station, Base Exchange, Bowling Alleys, Golf Course, Base Pools, Theaters, or Base Commissary.

8.1.2. Service provider employees are authorized to eat at any exchange food activity with the exception of government dining hall facilities.

8.1.3. Service provider employees who are retired military, a military dependent or Guard/Reserves and in possession of a valid military identification card may use base services as authorized.

8.1.4. If an unauthorized individual is found to be wrongfully using base service establishments, their name will be forwarded to the Wing Commander for appropriate action.

APPENDIX A: GOVERNMENT-FURNISHED EQUIPMENT

Item Name Item Description NSN Model # Qty GFP

“Use As Is”

Notes

Pump Motor

Baldor, 3-phase, 5 Hp, 3450 Rpm

NA

Yes

SN - F593

Air Compressor

Husky Pro, 30 gal, 2

Hp

NA VT631505RJ

HA (AGM05)

SN - L3\10\2011-37678

Hach Dissolved

Oxygen Indicator

6680-00401-0991 Sension 6

SN - 20700001181

Mercury

Barometer

Princo

685-01-224-9410 W18038

Sub# 6530-P02-380

Analysis Cabinet

Spectroline

98-21311-00

UVX Light

IDEX

98-20724-01

Caliform

Incubator

6640-44-445-5184

QL-10-140

Sub# 6640-P15-443-100

SN - 9802119

Bacteria

Incubator 20 degrees F -

Refrigerator

6640-01-012-4527

Hach 206

SN - 301198

Tirator Meter NA 6630-00-371-9701 NA 1 Yes Sub# 6631-00-199-8074

Ph Meter

Hach One

6630-00-066-8592

Sension 1

Sub# 6630-P-44701-00

SN - 2080002774

Pocket

Colorimeter II

Hach

SN - 30700000664

UVX Radiometer NA E 27715 1 Yes

Water Distiller Barnstead A440267 1 Yes SN - 798031042885

Quanti-tray sealer

IDEX

98-0022570-

Refrigerator

(FOOD ONLY)

Hot Point

CTA 13CGE

SN - TS77726

Refrigerator (LAB

ONLY)

Absocold AR101MW1

3R

Yes 951108017

Sewer Auger Ridgid Kollman K1500A 1 Yes VR12727

Flow Meter Selmana M20CM3 1 Yes

Ramp Loading New Pig PAK989 1 Yes

APPENDIX B: ENVIRONMENTAL RECREATIONAL ANNEX at LAKE TEXOMA

REQUIREMENTS Conformance with Environmental Management System (EMS): The service provider shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard SFB eDash SharePoint site located:

https://usaf.dps.mil/teams/10625/sheppard/sitepages/home.aspx. The service provider shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance related to the environmental goals. In the event of a nonconformance with the installation EMS, the service provider shall provide the Contracting Officer a written plan of corrective action and root cause to include the estimated completion date. Components requiring service provider compliance are addressed below.

A. Compliance with Environmental Laws: The service provider shall comply, and assure that all subservice providers comply, with all applicable air force, federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Typically environmental laws and regulations are codified and can be found in the Code of Federal regulations (CFR). The service provider shall also comply and assure that all subservice providers comply with all applicable specific instructions, policies or references contained herein.

1.2. Environmental Management System Training Requirements: IAW AFI 32-7001, Environmental

Management, Service Provider personnel working on an Air Force installation must complete Air

Force-provided initial EMS awareness-level training through The Environmental Awareness

Course Hub (TEACH). The website is https://usaf.learningbuilder.com (no password is required to begin registration). Only the Service Provider supervisory personnel shall be required to complete the awareness-level training portion prior to beginning any work on SAFB. Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the EMS requirements. The Service provider shall ensure and certify to the CO that all on-site supervisory personnel have completed Sheppard AFB Environmental management System (EMS), Compliance, and Pollution Prevention Training. Course# EMS110VNVP00468.

Any questions regarding TEACH training shall be addressed with the Installation Environmental

Management System (EMS) Coordinator at 676-2001.

1.3. Hazardous Materials (HM): The service provider shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

1. The service provider shall submit documentation specified below and obtain approval from the

CO an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety

Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The service provider shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

2. The service provider shall track and report use of the HM on the job site. At project completion the service provider shall report to the CO quantities used and remove all unused HM from the site. The service provider shall not dispose HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations. The service provider shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

3. The service provider shall submit a request and obtain approval from the CO authorization to store HM on site. The request shall explain service provider storage practices, which must comply with regulations, policies, plans, and procedures outlined within this PWS or as prescribed by the CO. The service provider shall store all hazardous materials in a service provider supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

1.4. Hazardous and Special Waste Generated by the Service provider:

A. With exception of wastes specified below, hazardous and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification). Additionally waste materials are subject to the requirements of this document if they are identified or defined as either Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in

30 Texas Administrative Code (TAC) 324, 330-335. The service provider will give 82

CE/CEIE adequate time to assess and approve waste generation, management, and the disposal process. Then coordinate with the construction inspector immediately of any generation of hazardous or special waste.

B. Ballasts: PCB-containing ballasts are special wastes regulated by 40 CFR 761. The service provider shall handle ballasts as required by this regulation and inform the construction inspector of pending activities involving the removal of the PCB- containing ballasts and at commencement of such activities.

C. Fluorescent or HID Sodium/Mercury Vapor Lamps: Fluorescent lamps have been determined by the TCEQ to be a Universal Hazardous Waste and handling must comply with 40 CFR 260-

279, and 30 TAC 330-335. The service provider shall remove and store fluorescent, and HID sodium or mercury vapor lamps per laws specifying their handling. The service provider shall not store removed lamps longer than 3 days. The service provider shall inform the construction inspector of pending activities involving the removal of the afore mentioned lamps and at commencement of such activities.

D. Disposal: The service provider shall identify, characterize, containerize, store in approved location until transport hazardous wastes to a permitted disposal facility in accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TCEQ Industrial and Hazardous Waste Regulations), and the SAFB Hazardous Waste

Management Plan.

E. For wastes discussed in 1.4, the service provider shall submit to the COR a copy of the completed Uniform Hazardous Waste Manifest (the manifest) prior to any hazardous or special waste shipment from the installation and shall submit a copy of the completed manifest along with a copy of the corresponding signed Land Disposal restriction certification(s)/ notifications to the COR on the day of…