LSJ - Verizon Network Fleet - fully signed.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C242-20-AP-1813

(1) Contracting Activity: Department of Veterans Affairs, VISN 02, Albany, Bath, Buffalo, Canandaigua , Syracuse and Hudson Valley Medical Centers.

528-21-1-4888-0003 528-21-1-5888-0001 528-21-1-6888-0002 528-21-1-7888-0002 528-21-1-8865-0002 620-21-1-588-0003

(2) Description of Action: This contracting activity intends to award a sole source firm fixed price task order to Verizon Connect (Network Fleet) to procure subscription services for previously installed VISN 2 government vehicle GPS Units.

Order against: FSS Contract Number: GS-07F-05559R

Name of Proposed Contractor: VERIZON CONNECT NWF INC.

Street Address: 9868 SCRANTON RD STE 1000

City, State, Zip: San Diego, CA 92122-5987

Phone: 619-430-3744

(3) Description of Supplies or Services:

The VISN 2 Medical Centers identified above require continued use of GPS Telematics to maximize efficiency within fleet management. Access to this service is available via subscription which will allow management to monitor government vehicles as each government vehicle is currently equipped with a GPS tracking device, Verizon Model 5200 and 5500. This service also provides roadside assistance and diagnostics for each vehicle.

Estimated dollar value: Base Year: $154,861.00

Base and 3 Option Years: $ 619,444.00

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

In FY 15 the hardware from Network Fleet was installed on all of the vehicles in the VISN 2 Fleet. A one year subscription providing this service was procured along with the hardware. Following completion of that year, each site has been procuring subscription services to maintain the functionality of the existing GPS units. The existing hardware operates on software that is only available from Verizon Connect.

Another providers software would not be able to function with the existing hardware.

The intent of this contract is to provide all necessary vendor services required to continue utilizing Verizon (Network Fleet) for Global Positioning System (GPS) units installed in vehicles. Monthly service includes diagnostic alerts, roadside assistance for each vehicle. Verizon owns Network Fleet, from whom the GPS units were procured.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The required services are available on the current GSA Federal Supply Schedule (FSS) contract, GS-07F- 5559R, and all its associated terms, conditions and negotiated pricing. This pricing has been determined to be fair and reasonable. Since the inception of the contract for FY21 the price has decreased by approximately 13% from when it was implemented. In accordance with FAR 8.405-4, further discounts will be sought. The current requirement is for continued use of the required software which is only

VHAPM Part 808.405-6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020 available from Verizon Connect. The existing GPS units are still functional. To obtain a similar service from a source other than Verizon Connect would require significant duplication of cost as new hardware would need to be procured and installed.

All of this combined make awarding to Verizon Connect NWF Inc, the OEM, the best value to the government.

(6) Describe the Market Research Conducted :

On 06/04/2020 a VIP search was conducted using NAICS code 334511 and keywords, “ GPS Telematics” which yielded zero results.

On 06/04/2020 a search was conducted on SBA’s website using NAICS code 334511 and keywords, “ GPS Telematics” which yielded zero results.

A search of GSA revealed only VERIZON CONNECT NWF INC. Contract GS-07F-5559R.

A Notice of Intent to Sole Source 36C24219Q0906 was posted on FBO.gov July 10, 2019 to July 17, 2019 which resulted in no responses by the previous Contracting Officer.

A sole source verification memo from Verizon Connect NWF was received.

This procurement has been located on GSA eBuy on the FSS schedule contract #GS-07F-5559R, category 426 4Q/ 84 500 and SIN 84 and all its associated terms, conditions and negotiated pricing. This same service had been previously procured from Verizon Connect under 36C24220F0007 on October 01, 2020.

(7) Any Other Facts Supporting the Justification: This is a mandatory requirement for all VA facilities. This is outlined in VA HANDBOOK 0637 and certified by the direction of the Secretary of Veterans Affairs.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

VHAPM Part 808.405-6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

SIGNATURE DATE

Program Specialist Business Office

NAME TITLE SERVICE LINE/SECTION

Syracuse VA

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Joseph Cellino Contracting Officer VHA RPO-E/Network Contracting Office (NCO) 2

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K):

I certify the justification meets requirements for other than full and open competition.

Cheryl Brimmer Supervisory Contract Specialist Services Team I Branch Chief VHA RPO-E/Network Contracting Office (NCO) 2 https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx