LSJ-Team_Placement.pdf

Limited Source Justification

"Source Selection Information - see FAR and 3.104"

1. Identification of the agency and contracting activity

a. Federal agency and contracting activity: HHS,

b. Sponsoring organization: Clinical Center, Nursing Department

c. Project Officer information:

• Project Officer: Teresa

• Mailing address: 9000 Pike, 10CRC/1-5636

MD 20892

o E-mail address: tkessinger@cc.nih.gov

Telephone number: 301.451.1256

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives. This acquisition is for a Bridge Order for a Dental Hygienist in order to avoid interruption in critical healthcare services at the NIH Clinical Center.

b. Project background.

The current Order was competed on the General Services Administration (GSA) Federal Supply Schedule (FSS) and awarded to Team Placement, PO #HHSN269201200586U, Period of Performance RFQ NIHCC-986995 was posted on the GSA FSS website to solicit offers for the new requirement. Due to a delay in acquisition process, the new award will not he in place prior to the expiration of the current award.

Therefore, a bridge order is being awarded until the new award becomes effective.

3. Description of the supplies or services required to meet the agency's needs (including the estimated value).

a. Project title: Dental Hygienist

b. Project description: Dental Hygienist for the NIH Nursing Department to provide supplemental healthcare providers to meet the needs of the patient community.

Requirement type.

X Support services (non-research & development)

• Supplies/equipment

• Information technology (IT)

• Other (specify): _

• Type of action.

• New requirement

• Follow-on X Other (specify): Bridge Order

• Proposed contract/order type.

X Firm-fixed-price

• Time and materials

• Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements):

• Other (specify):

• Acquisition identification number. N/A

c. Total estimated dollar value and performance/delivery period.

October 1, 2015 - December 31, $27,328.00

Identification of the justification rationale [see 8.405-6(a) and (b)] and, if applicable, a demonstration of the proposed contractor's unique qualifications to provide the required supply or service.

a. Acquisition authority.

X This acquisition is conducted under the authority of the Multiple Award Schedule Program. Consideration of schedule contractors will be restricted to fewer than the number required by Federal Acquisition Regulation (FAR) (i.e., fewer than three FSS contractors).

• This acquisition is conducted under the authority of the Multiple Award Schedule Program. Consideration of schedule contractors will be restricted only to the item peculiar to one manufacturer as provided in FAR 8.405-6(a)(2).

b. Demonstration of the proposed contractor(s) unique qualifications to provide the required supply or Name and address of the proposed

Team Placement 1414 Prince Street Suite 202

22314

• Nature of the acquisition and proposed unique qualifications. The current Contract employees possess the required security requirement. The issuance of a new order without competition is the only option available to the U.S.

Government that meets the present requirement without an unacceptable and unnecessary degradation of essential support of dental services critical to patients and their family members. No source other than Team Placement is capable of meeting the Government's requirement for having a Dental Hygienist in place by October It is necessary that Dental be provided without any interruption to satisfy mission requirements and provide for the health and well-being of patients and their families.

An interruption in service due to expiration of the order would the department's the essential requirement and may result in an inability to perform the mission and require that the protocols and patients be deferred until a later time. It is vital that this service be provided without interruption. If interim service is acquired competitively, it would take approximately 120 days or more to get a full and open competed in place. The delay and interruption to this vital and critical service is unacceptable to the NIH mission.

5. Determination by the ordering activity Contracting Officer that the represents the best value consistent with FAR 8.404(d).

Since (a) GSA has determined the prices of the supplies and services under FSS contracts, including rates for services offered at fixed hourly rates, to be fair and reasonable; and (b) by placing an order against a schedule contract using the procedures in FAR 8.405, the ordering activity CO has concluded that the order represents the best value (see FAR 2.101) and results in the lowest overall cost alternative, the determination shall cite:

The proposed Bridge Order of three months will have prices that will remain the same as the expired A/ Call Order prices, as agreed upon by both parties.

6. Description of the market research conducted among schedule holders and the results, or a statement of the reasons market research was not conducted.

Market research was not conducted. The follow-on requirement was competed in May for all interested offerors to submit quotations. NIH is currently evaluating all thirteen quotations and anticipates making multiple As before December 31,

7. Any other facts supporting the justification.

Management: The current contractor employs qualified and experienced Dental Hygienists who have worked for the company during the entire performance of contract services and are very familiar with the department's requirements.

Security: New contract employees would be required to register their vehicles, apply for the ID Badge a mandatory NIH security requirement, and receive clearance for all ADP/IT work, which would be an additional delay of to 60 days.

Furthermore, contract employees are required to attend NIH specific and orientation training to familiarize them with hospital policies and procedures, such as health and safety and any other pre-work requirements by the department.

The current Contractors have already completed this requirement. Requiring new Contractors to complete this training would result in further delays and unacceptable risks to the hospital's protocols and the patients.

8. Statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

a. Removal of barriers to competition.

The follow on requirement has been solicited through GSA's FSS program. NIH is currently evaluating all timely quotations and intends to establish multiple As of (5) years when the formal source selection is complete and the selects the successful offerors.

b. Listing of sources, if any, that expressed an interest, in writing, in the acquisition. N/A

9. Program Office Certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government's minimum needs or requirements, or other rationale for limited sources, are accurate

Official

Name & Title Signature Date

Officer Teresa Kessinger

Project Officer's

Immediate Supervisor

Head of the Sponsoring Program

Office

10. Contracting Officer Certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Official Contracting

Officer

Name & Title

Date

Chief of the Contracting Office and Head of the Contracting Activity

Official Name & Title Signature Date

Chief the Contracting

Office

Head of the Contracting

Activity

NA NA NA

12. Competition Advocate signature.

Official Title Signature Date

Competition Advocate

NA NA

HHS Senior Procurement Executive signature.

Official Signature Date

HHS Senior Procurement

Executive

NA NA